Library Board Packet 02102025Joint BOARD OF TRUSTEES & PPL Foundation
Feb 10, 2025
Chatham Public Library
3:00 p.m.
AGENDA
Call to order
ORDER OF BUSINESS
ROLL CALL
APPROVAL OF AGENDA
CONSENT AGENDA
• LIBRARY BOARD OF TRUSTEES
o Reading/approval of the minutes of the Jan 2025 library meeting minutes
o Approval of Jan 2025 Financial Reports
o Approval of Jan 2025 Operations Reports
o Director's Report
0111011Y.W601
o Readinglapproval of the minutes of the June 2024 library meeting minutes
o Director's Report
ACTION ITEMS
• Library Board
o Policies - Laminating — second reading
o PPL Foundation Appointment
PPL Foundation
o Bookmobile Grants — Down Payment
o Financial Report
INFORMATION ITEMS
• Bookmobile update
• Dan River District Branch Update
ANNOUNCEMENTS
ADJOURNMENT
Pittsylvania County Public Library
Board of Trustees
Jan 13, 2025
Chatham Branch Library
The Library Board of Trustees met on January 13, 2025 at the Chatham Library. Library board
members present included Karen Eades, Sandy Mitchell, Alice Shelton, Portia Fitzgerald, Shelby
Buffington, David Law, Rhonda Griffin, and York Pilson.
Karen Eades, Chair, called the Library Board meeting to order at 4:05 pm.
The consent agenda containing the minutes of the November and December, 2024 Library Board
meeting, the agenda without amendment and the financial and operations reports for November
and December 2025 were approved on a motion by Portia Fitzgerald, seconded by Sandy
Mitchell. Passed unanimously.
Action Items:
Rhonda Griffin presented a Laminating Policy for a first reading.
A vote on the Laminating Policy will be held at the February meeting.
Information Items:
Rhonda Griffin updated the Board on the progress on the bookmobile. She announced the receipt
of a $41,707.50 grant from the Community Foundation and the award of $100,000 grant from the
Lion's Club, which will be awarded later in January. The library is still waiting on the final quote
from Matthews Specialty Vehicle, but estimate the final cost to be around $400,000. The current
bookmobile had another leak. This time in the radiator on the generator. The part is no longer
made, but the mechanic was able to locate one in Italy, but it is on backorder. In the meantime,
the mechanic soldered the cracked piece back together in hopes that it will last and the
Bookmobile staff are carrying jugs of antifreeze with them.
Brosville renovations were discussed. Rhonda informed the Board that the carpet and paint were
completed, leaving enough money to purchase a new circulation desk. The desk has been ordered
and should be delivered in February.
Rhonda updated the Board on the budget process, letting them know that the library would have
a capital needs meeting the following Wednesday. The Bookmobile, updates at the Chatham
Branch, and the possibility of a new branch in the Dan River District are being discussed at the
meeting.
An update was giving regarding a potential library branch in the Dan River District:
Rhonda presented to the School Board in October. The Maintenance Director for the school
system was there and identified three potential locations for a public library branch on school
property.
In November, Rhonda was able to meet with Chris Adcock, Public Works Director. We took a
trip to the schools to look at the three possible sites.
• The first site had a large utility pole with several ground lines that took up most of the
space.
• The second site was between Dan River Middle and Kentuck Elementary. The school
board had some concern about the buses that go between the schools. It also had a
large road water drain right where the building would be, so Chris and I didn't think it
would be the best site.
• The third site has potential! It is where the playground is at Dan River Middle. The
suggestion was to move the playground back and open that area up for a library
building and parking lot. Chris and I both liked this site.
Chris, the school Maintenance Director (Mike), and I had an email exchange going to discuss the
idea. Mike's concern was the water and sewage. He and Chris discussed the need to update
permits and reconfigure the septic system to allow for the additional usage, since this location
would mean that we would be connecting to the school's water and septic systems. He explained
that he believes that the water has plenty of capacity and would only need a permit update, but he
is concerned about the septic system. Their septic system is pumped up the hill to the large drain
fill and would need not only a permit change, but also an engineer to look into it and sign off on
the current system or see if a larger system would be required or even possible.
I have spoken with Chris about that issue. He directed me to call an engineer out of Lynchburg.
I spoke to one person and gave them the information, but I'm waiting on a call back from the
engineer that handles this area. In the meantime, I called Danville Regional Foundation to see if
the engineer is something they would be willing to fund with a community connection
grant. They informed me that it is possible, but I need more information from the engineer -
amount, scope, etc. Then I could make a request to the committee requesting that funding.
The meeting adjourned at 4:35 pm.
Next Joint PPL Foundation and Library Board Meeting is scheduled for Feb 10, 2025 at 3:00
pm at the Chatham Library.
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PITTSYLVANIA CO PUBLIC LIBRARY TRUSTEES REPORT
FY 2023-2024
LAST MONTH THIS MONTH THIS MONTH THIS MONTH ACTUAL
DESCRIPTION BALANCE PAID RECEIVED IN TRANSFERS BALANCE
100-4-073100-1022
Director -Salary
43,239.48
7,986.72
0.00
35,252.76
100-4-073100-1100
F/T Salaries
422,367.70
76,463.34
0.00
345,904.36
100-4-073100-1300
P!r Salaries
124,308.51
16,226.63
0.00
108,081.88
100-4-073100-2100
FICA
45,697.51
7.567.46
0.00
38,130.05
100-4-073100-2210
VRS
73,220.04
12,344.00
0.00
60,876.04
100-4-073100-2300
Group Health Insurance
81,906.27
12,039.16
0.00
69,867.11
1004-073100-2301
Dental
18,144.00
192.00
0.00
17,952.00
100-4-073100-2400
VRS Life Insurance
7,050.68
995.04
0.00
6,055.64
100-4-073100-2600
Unemployment Insurance
5.10
291.89
0.00
1004-073100-2700
Work Comp Insurance
2,000.00
0.00
0.00
2,000.00
100-4-073100-2800
LT Disability Insurance
491.60
304.82
0.00
186.78
100-4-073100-3161
Consultant -Data Processing
0.00
0.00
0.00
0.00
1004-073100-3171
Emp Contract -General
0.00
0.00
0.00
0.00
100-4-073100-3172
Emp Contract -Janitor
1,710.00
0.00
100-4-073100-3310
Repair & Maint-Office Equip
1,557.50
0.00
0.00
1,557.50
100-4-073100-3600
Advertising
300.00
0.00
0.00
300.00
100-4-0731005110
Electricity
36,201.48
4,215.15
0.00
31,986.33
100-4-073100-5120
Heating Fuels
2,863.83
1,030.65
0.00
1.833.18
100-4-073100-5130
Water&Sewer
2,678.29
272.72
0.00
2,405.57
100-4-073100-5210
Postage
1,580.06
39.98
0.00
1,540.08
100-4-073100-5230
Telephone
822.10
0.00
100-4-073100-5240
Internet Service
4,445.09
1,006.10
0.00
3,438.99
100-4-073100-5302
Fire Insurance
7,000.00
0.00
0.00
7,000.00
100-4-073100-5305
Motor Vehicle Insurance
3,500.00
0.00
0.00
3,500.00
100-4-073100-5500
Travel
14.00
0.00
100-4-073100-5540
Training & Education
0.00
0.00
100-4-073100-5840
Awards & Certificates
850.00
0.00
100-4-073100-6001
Office Supplies
16,731.72
519.13
0.00
16,212.59
100-4-073100-6003
Furniture & Fixtures
225.86
0.00
100-4-073100-6005
Janitorial Supplies
367.95
128.98
0.00
238.97
100-4-073100-600510
Rental/Copier Lease
5,308.72
1,282.11
0.00
4,026.61
100-4-073100-6007
Building & Maintenance
115,536.14
4,290.08
0.00
111,246.06
100-4-073100-6008
Fuels -Vehicle
5,815.50
277.57
0.00
5,537.93
100-4-073100-6012
Books & Subscriptions
200.00
0.00
0.00
200.00
100-4-073100-6012
Summer Reading Supplies
0.00
130.94
0.00
100-4-073100-6021
Computer Supplies
24,029.55
264.89
0.00
23,764.66
100-4-073100-6028
Petty Cash Fund
0.00
0.00
0.00
0.00
100-4-073100-6030
Service Costs -Parts
2,894.36
0.00
0.00
2,894.36
100-4-073100-6031
Service Costs -Labor
2,510.00
0.00
0.00
2,510.00
100-4-073100-8102
Furniture & Fixtures
0.00
0.00
0.00
0.00
100-4-073100-8105
Cap Outlay- Vehicle
0.00
0.00
0.00
0.00
100-4-073100-8192
Cap Outlay -Computer
0.00
0.00
0.00
0.00
100-4-073100-8216
Property Improvements
41,681.00
0.00
0.00
41,681.00
PREPARED BY: Cheryl Montgomery DATE: 2/4/2025
PITTSYLVANIA CO PUBLIC LIBRARY TRUSTEES REPORT
FY 2023-2024
GENERAL LEDGER BALANCES
January2025
LAST MONTH
THIS MONTH
THIS MONTH
ACTUAL
LINE ITEM NO
DESCRIPTION
BALANCE
PAID
TRANSFERS
BALANCE
"LOCAL -REVENUE"
INCOME
265-4-150212
Copier Fee Revenue
0.00
913.90
We
913.90
Telephone Account
Fax Monies Collected
0.00
262.00
n/a
262.00
265-3-189903
Gifts/Donations/etc
0.00
0.00
n/a
0.00
265-4-410501
Unappropriated
0.00
0.00
n/a
0.00
0.00
1,175.90
1,175.90
"STATE FUNDS"
2504-073300-1022
Director -Salary
0.00
0.00
0.00
0.00
2504-073300-3161
Consultant -Data Processing
0.00
0.00
0.00
0.00
250.4-073300-3320
Service Contract -Office Equip
10,357.00
0.00
0.00
10.357.00
250-4-073300-6001
Office Supplies
4,957.15
871.68
0.00
4,085.47
250-4-073300-6003
Furniture & Fixtures
19,449.74
0.00
0.00
19,449.74
250-4-073300-6012
Books & Subscriptions
73,729.96
12,324.80
0.00
61,405.16
2504-073300-6021
Computer Supplies
25,591.05
0.00
0.00
25,591.05
250.4-073300-8102
Cap Outlay-Fumiture & Fixtures
0.00
0.00
0.00
0.00
2504-073300-8105
Cap Outlay -Vehicle
0.00
0.00
0.00
0.00
250-4-073300-8107
Cap Outlay -Computer
0.00
0.00
0.00
0.00
134,084.90
13,196.48
0.00
120,888.42
*GIFT FUND"
265-4-073310-6012
Memorial Books Expense
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
"COPY MACHINE FUND"
265-4-073320-3310
Repair & Maint-Off Equip
0.00
0.00
0.00
0.00
265-4-073320-3320
Service Contract -Off Equip
0.00
0.00
0.00
0.00
265.4-073320-6001
Office Supplies
0.00
0.00
0.00
0.00
2654-073320-6003
Furniture & Fixtures
20,000.00
0.00
0.00
20,000.00
265-4-073320-8102
Capital Furniture & Fixtures
0.00
0.00
0.00
0.00
20,000.00
0.00
0.00
20,000.00
PREPARED BY: Cheryl Montgomery DATE: 2/4/2025
Pittsylvania County Public Library
Director's Report —February 2025
Personnel: Staff Development Day is being held Feb 18, 2025. The library branches will be closed so that
all staff can attend. The Development Day will include policy review, idea and program sharing between
branches, and tips and trick from library staff.
Facilities —
• Bookmobile: The draft estimate for the bookmobile came at $358,845. Hannah reviewed the
quote and had six bulleted concerns/ questions that have been passed on to Matthews vehicle.
Once those questions are addressed, we will send the contract to Purchasing for processing and
down payment, which will be a split between the County and PPL Foundation.
• Brosville: After the carpet installation, paint, and flooring, there was a little money left in the
Brosville property improvement budget. The Brosville staff picked out a new circulation desk to
replace the orginal circulation desk from 1992. It is being delivered and installed in February.
• Chatham: We are still waiting on quotes for the ramps for the storage sheds at both Gretna and
Chatham. Once that is complete, they will need to be re -inspected.
• Gretna: We think we have finally found a company that can complete the book benches. The
Danville company wraps vehicles and is currently busy with VIR, but plan on doing a site visit to
determine if they can compete the book bench project.
• History Center: The History Center's HV/AC system went out overnight and started making
noise. Maintenance assessed the issue and was afraid the entire unit had burnt up inside. They
called Southern Air, who came to inspect. They were able to replace the wiring inside the unit.
We had planned to get estimates to replace the carpet in the meeting room, due to stains. That
was put on hold until the HV/AC unit was repaired. We are now in the process of getting quotes
for new carpeting.
• Mt Hermon: The HV/AC unit in the ceiling at Mt. Hermon leaked. Maintenance was able to
repair and patch the damaged unit, but we are still waiting to have the ceiling repainted.
Budget —
• Budget meetings are still underway with the County. The library
requested $100,000 from the County to cover the balance of the
bookmobile and $75,000 for Chatham updates. The Board of
Supervisors have not yet started cutting funding requests, but will
likely do that in the next several weeks.
o Admin/System:
cc
0
Branch managers visited Bedford Library to observe their passport
process and equipment. A branch managers meeting was held at
Chatham with IT staff to determine what equipment our branches
need to begin offering passport services.
The IT staff are researching the
equipment and library staff are updating
their 2025 passport certifications.
The Library received grant awards for the
bookmobile! $100,000 from the Lions
Club and $41,707.50 from the
Community Foundation of the Dan River
Region.
Programs & Activities:
• Bookmobile: Hannah Moser, BS, MLS Candidate, Outreach Coordinator
During the month of January, the Bookmobile was able to go out on the road as Ms.
Myrna, Bookmobile Driver and myself decided to go ahead and take the Bookmobile
out of the diesel engine shop. The diesel engine shop confirmed that the
Bookmobile was safe to drive however, that we would need to keep a close watch
on the coolant/fluid level for the generator's radiator in order to use the generator
for the Bookmobile. The Bookmobile has been able to run despite the ongoing
maintenance related issues in regards to the coolant/antifreeze leak coming from
the generator's radiator. The diesel engine shop is continuing to assist the
Bookmobile with locating and purchasing a new radiator for the generator. Ms.
Myrna, Bookmobile Driver has been keeping a close eye on the coolant/fluid levels
for the radiator to ensure the generator can run during Bookmobile operation in the
community.
Jan 2025
The Bookmobille did not go out in the community on several occassions during the month of January 2025 due
to Pittsylvania County Schools being delayed or closed for winter weather conditions. Despite these instances,
the Bookmobile did take a county van to our homebound patrons during the month to ensure continuation of
services for these patrons. The Bookmobile also had passive activiites/programs avaialble during the month:
Winter Anagram activity sheets, Take N' Make A Snowflake Craft, Taste of Home — Hearty Vegetable Soup
Recipe Sheets, Winter Puzzles, and a Gift Basket Giveway drawing for 1 adult patron and 1 child patron. The two
winners for the Gift Basket Giveaway were randomly selected from the list of names of patrons that visited the
Bookmobile during the month of January 2025 excluding our school populations. We are planning to distribute
the gift baskets to the winners during the month of February 2025.
The Bookmobile was able to visit Gretna Elementary School during the month of January 2025. One class of 3
year olds received a winter themed storytime reading and a passive to go activity. Unfortunately, due to
Pittsylvania County Public Schools being delayed the Bookmobile was unable to report to Twin Springs
Elementary School nor Union Hall Elementary School during their scheduled stops to provide services during the
month of January 2025. All three elementary school have been notified at this time as well as the Preschool
Coordinators for these schools that the Bookmobile should be returning in May
2025 for services due to my upcoming leave of absence/maternity leave.
Throughout the month of January 2025, 1 was able to pass out a few of our Winter
Reading Program Prizes to include 3 of our adult winners. A total of 6 adult winners
were randomly selected in a drawing for these prizes. Winter Reading Program
Prizes were based on participation for our adult patrons to include those who
checked out materials during the month of December 2024 from the Bookmobile. I
did have some patrons return paper Winter Reading Logs however, the majority of
our patrons did not return the paper Winter Reading Logs. We hope to continue to
distribute the remaining Winter Reading Program prizes during the month of
Februay 2025 to include our school populations (to be selected) and children
winners (to be selected) upon gathering additional data/reading logs— if
applicable, for those patrons we missed seeing during the month of January 2025.
At this time, we are still waiting to receive an official quote from Matthews Specialty Vehicles on the cost of the
new Bookmobile. We are looking forward to receiving this information in the near future. The Bookmobile will
be taking a short break from programming during the months of February, March, and April with hopes to
resume programming in May 2025 upon my return from leave of absence/maternity leave. Thank you for your
continued support!
• Brosville: From Branch Manager, Kim Matthews
January got off to a bit of a slow start due to the weather, but the snow was beautiful.
In January, we also adjusted our library hours —now we're open every Tuesday and Thursday night
until 8:00.
Since the change, we've noticed an increase in patron visits. Our evening crochet group, which
welcomes everyone from teenagers to adults, has become a popular spot for learning the craft.
The kids had a great time creating bracelets by coding their names, and the colorful designs were both
stunning and attention -grabbing.
Our maker space is open throughout the day, offering a chance for people to explore various craft
materials and tools they might not normally use. It's a place where individuals can get help with their
projects and access resources they may not have at home. We provide a variety of equipment, including
large quilting boards, a Cricut machine, a 3D printer, large cutting rulers, and paper cutters, among
other crafting supplies. This month, we've had several people use the space and they've expressed how
much they appreciate the opportunity, especially since they may not have the room or resources to
complete a project on their own or
needed a bit of
for a one-time task.
Chatham: From Assistant Branch Manager, Kristin Anderson and Youth Services, Allison Irby —
Chatham Library Manager's Report
Pictures from The Movement program
which was held at the History Center:
ffA
9
• Chatham continued:
In January the Chatham library presented the
documentary The Movement which tells the story of
the protestors in 1963 who fought against
segregation in Danville Virginia. Kristin hosted the
event at the History Center and 20 people came as
well as the director of the film, Jonathan Parker, and
one of the cast members Carolyn Wilson who
answered questions about their experiences.
Beth started a Bingocize program which
incorporates the game bingo with exercises. The program has been successful with people participating
and showing interest. Bridge has continued to be a staple of the library and attendance is high. The
Page Turners book club, led by Beth, read We Solve Murders by Richard Osman.
After a holiday programming break, youth events resumed on January 21 st with toddler and preschool
storytime, alongside storytime visits from local Head Start groups. Our monthly programs, such as
Lego Club and the Friday Paws reading program, also continued as usual. In addition to these regular
activities, Allison hosted a special Dragon Appreciation Day event on January 16th, which drew 36
participants. Attendees enjoyed crafting, playing games, and adopting mini dragon figures.
Bill continued his book review program at the History Center with 20 attendees. The Chatham library
celebrated National Puzzle Day and Inspire Your Heart with Art Day with activities, puzzles, and
painting
History Center: The history center remains busy with visitor and meetings. The carpet in the meeting
room has several stains. After conferring with the Historical Society, the library is once again looking
into getting estimates for carpet replacement in the meeting room.
w[A
Picture from The Movement program, which shows two of the stains in the carpet.
Mt. Hermon: From Branch Manager, Tim Rogers
The cold temps did not seem to hamper patrons as program attendance remained strong. The month
started with one of our new programs the Reading Journal Craft. This craft involves customizing
journals of all types with color inks and pasted images. Created by our own Haley Farthing attendance
remains strong and is growing.
Another creation by Haley, Knots and Needles, has also witnessed steady attendance and is also growing
with more patrons taking part and sharing their various needlework skills.
Book Bingo lead by our Earline Grant is a big bit with patrons with many calling weeks ahead to secure
a spot. This month we had over sixteen in attendance. Judging from
the laughter come from the room they seemed to really enjoy the
event. Several first timers offered glowing comments and expressed
interest in next game.
The Senior Planet sponsored program, Everyday Al, was well
attended as patrons received instruction and hands on practice
exploring ways to us AI in everyday circumstances. The hour-long
program actual ran almost two hours as patrons put Al through the
paces.
A surprise hit was the Beginner's Ukulele Class. Although open to
all ages, we only had one adult learner and three children. Parents
and kids alike commented on how much they enjoyed the class. The
two-part class will be offered again in February.
Paws and Read is a new program and is starting to gain momentum.
It consists of kids, teens and adults reading to Summit, a registered
therapy dog. Kids love Summit's gentle nature and he is a ham for attention.
Angela Longerbeam our assistant branch manager has once again created a hit program
that appeals to teens and adults. The Cottage Core Craft consist of making miniature,
natured theme scenes. This craft is growing in popularity nationwide so kudos to
Angela for catching the wave. Patrons expressed excitement about upcoming classes.
Sixteen brave souls turned out to make Winter Slime. There were a lot of sticky hands
and laughs as the kids made our own Mt Hermon version of slime.
National Lego Day was also well attended by adults and kids. Many stayed over an hour as they let their
imagination take them away.
We also had sixteen turn out for the Dogman Party to coincide with the release of the Dogman movie
which is based on the popular kids' books series. Our youth services coordinator, Sharon Jamison,
created some great snacks consisting of toilet water (blue punch),
kibbles and bits (Capt. Crunch cereal) and various other treats. Crafts,
coloring sheets and games followed to the delight of the kids and
parents.
We finished the month with National Hot Chocolate Day. In total,
twenty-five patron treated themselves to hot chocolate and cookies.
Another exciting month at the Mt. Hermon Library!
Gretna: from Branch Manager Adrian Badgett
January brought a cold snap. Our programming didn't start until mid -month due to the potential weather
conditions we typically experience in January. Despite the chilly conditions, many dedicated patrons
braved the cold to visit the library and stock up on materials in case of inclement weather.
The Adopt -a -Plant program, which ran through January, was a resounding success. Led by our Assistant
Branch Manager, Jeanette, who propagated plants and cuttings from her personal collection, the program
consisted of 53 plants and cuttings. By January 1 Oth, over half of the plants had been adopted, despite
the holidays and cold weather. By the program's conclusion on January 31 st, only one plant and three
cuttings remained. Patrons were thrilled with the opportunity to take home a free plant, and many
expressed surprise at the generosity of the program. While some recipients preferred to remain off social
media, they were happy for their stories to be shared in our report.
January also saw a strong turnout of teens at the library. Among the month's pop-up programs were
playing UNO and the first -ever "Teen Mayhem," which focused on creating collages. The Teen Zone
featured a Zine-making activity, where teens crafted their own mini booklets. Our spring storytime
sessions kicked off with winter-themed stories and songs for both baby time and storytime. The after -
school program theme was "Gametastic," where kids enjoyed games like Jenga and several of the kids
learned to play Trouble and Slap Jack. Additionally, the Wee 3 class at Gretna Elementary began its
winter/spring semester with interactive stories and action songs provided by our youth services
specialist, Cammie.
On the evening of January 21 st, a group of patrons gathered for an exciting evening of bingo. The crowd
spanned all age groups, and in addition to books, we offered puzzles as prizes, thanks to a generous
donation from a patron. The new prize format was a hit, especially with the children.
Inventory efforts are ongoing. As of January 22nd, Jeanette had completed checking the books on the
shelves at Gretna and traveled to our other three branches to verify the location of Gretna -owned books.
A few misplaced items were returned to their proper places.
Our Adult Coloring program took place on Monday, January 27th. Although only one patron attended,
that didn't stop us from coloring. We spent the time coloring spring-themed pictures while listening to
soothing ASMR ocean videos.
In celebration of Hot Chocolate Day, the Gretna Branch welcomed 31 patrons who enjoyed a cup of hot
chocolate with marshmallows.
Finally, our evening staff took the opportunity to refresh our book displays, switching from holiday-
themed selections to winter and snow-themed books, all while providing excellent customer service to
our patrons.
PCP
Laminating Policy
Brosville, Chatham, Grenta, and Mt. Hermon Branches offer laminating
services for sizes up to 8.5 x 11.
Laminating Costs: $1 per sheet, regardless of size
Limit: No more than 5 sheets per person/per day. To let the laminator cool,
only 5 sheets will be laminated per hour.
Restrictions - Library cannot laminate: Social Security Cards, Passports,
Driver's License, ID Cards, historical documents where the heat could
damage the original material, thick textures or materials, legal documents with
seals, stamps, or security features.
The Library is not responsible for damage or loss of materials of the final condition of
processed materials. No refunds will be issued.
Pittsylvania County Public Library
Combined Meeting of the Board of Trustees
And the PPL Foundation Board
June 10, 2024
Gretna Public Library
The Library Board of Trustees and the PPL Foundation met in a combined meeting on June 10,
2024. Mary Wertz, PPL President, called the meeting to order at 3:55pm. PPL Foundation
members present included Alice Shelton, Karen Eades, Phyllis Roach, R. Steve Scruggs, Mary
Wertz, and Rhonda Griffin. Library board members present included Alice Shelton, Karen
Eades, Phyllis Roach, Janet Fitts, Portia Fitzgerald, York Pilson, David Law, Sandy Mitchell,
and Rhonda Griffin.
PPL Foundation
The consent agenda containing the minutes of the May 13, 2024 PPL Foundation meeting and
the agenda as presented, was approved on a motion by Karen Eades, seconded by Phyllis Roach,
and passed unanimously.
Information Items:
The Library Board and staff held a reception for Mary Wertz in honor of her 28 years of service.
Gretna Library staff declared June l0a' as Mary Wertz Day and had food for the reception.
Adrian Badgett presented a plaque to Mary in honor of her years of service.
Action Items:
Rhonda Griffin reminded the Board that Mary Wertz was stepping down from the Board after 28
years of service. It was also confirmed that the Board elected R. Steve Scruggs as Chair via
email vote in May 2024. During that same email vote, Sarracia Dalton was appointed to the PPL
Foundation Board and elected Vice Chair.
Rhonda also reviewed Kentuck Baptist Church's decision to not donate land for a Branch
Library due to concerns about future library programs and services that close to the church. This
setback will require that the Dan River Expansion Committee start from scratch trying to secure
property for a future library branch.
The PPL Foundation Board meeting adjourned at 3:01pm.
Library Board
The Library Board meeting was called to order at 3:05 pm. The consent agenda containing the
minutes of the May 2024 library board meeting the agenda as presented, the May 2024 Financial
and Operations Reports and the Director's report was approved on a motion by Portis Fitzgerald,
seconded by York Pilson, passed unanimously.
Rhonda Griffin collected the Board notebooks that were brought to be updated and reminded
anyone that did not bring their board notebooks to bring them to the next meeting.
A question about the paint for the book benches was asked. Rhonda informed the Board that the
library had gotten in touch with a local vinyl wrap company about covering the book benches,
which might be more durable and protective for the benches. Adrian shared examples of
proposed designs.
The Library Board adjourned at 3:07pm.
Mary Wertz Reception followed.
Karen Eades