Library Board Packet 01132025Call to order
BOARD OF TRUSTEES
Jan 13, 2025
Chatham Public Library
4:00 p.m.
AGENDA
ORDER OF BUSINESS
LIBRARY BOARD OF TRUSTEES
CONSENT AGENDA
• Reading/approval of the minutes of the Nov 2024 library meeting minutes
• Approval of the agenda
• Approval of Nov & Dec 2024 Financial Reports
• Approval of Nov & Dec 2024 Operations Reports
• Director's Report
ACTION ITEMS
• Policies
o Laminating
INFORMATION ITEMS
• Bookmobile update
• Brosville Renovations
• Budget
• Dan River District Branch Update
ANNOUNCEMENTS
ADJOURNMENT
Pittsylvania County Public Library
Board of Trustees
Sept. 16, 2024
Chatham Branch Library
The Library Board of Trustees met on Sept. 16, 2024. Library board members present included
Karen Eades, Portia Fitzgerald, David Law, York Pilson, Debra Turner, Shelby Buffington, and
Rhonda Griffin.
Karen Eades, Chair, called the Library Board meeting to order at 3:05 pm.
The consent agenda containing the corrected minutes of the August, 2024 Library Board
meeting, the agenda without amendment and the financial and operations reports for August
2024 were approved on a motion by David Law, seconded by York Pilson. Passed unanimously.
Action Items:
Rhonda Griffin distributed the updated board packets that were collected at the last meeting.
Rhonda informed the board that the current board notebooks were also posted on the library's
website under "About the Library". She asked if the board would consider transitioning the
board notebooks to the online format. With no objection to the online board notebooks, the board
also discussed transitioning to emailing the monthly board packets to save time and cost. Rhonda
agreed to text the board members a meeting reminder along with a notification that the packets
had been emailed. A motion was made by Portia Fitzgerald that the board notebooks transition to
online format and the monthly board packets be emailed, accompanied by a reminder text to
board members. David Law seconded the motion. Passed unanimously.
Information Items:
Rhonda Griffin informed the board that library staff had completed training to be passport
agents. The training certificates and facility application documents have been submitted for
approval. We are currently just awaiting approval.
Rhonda updated the board on the carpet at the Brosville Library. The installers arrived earlier
than expected, causing the library to close sooner so that the books could be boxed up and placed
in a storage container. The library closed to the public Sept 9`n, with installers moving book
shelves and removing carpet beginning Sept 161
Rhonda informed the board that the Next Step Grant to Danville Regional Foundation had been
approved. Trees have already been removed and the library is currently looking for someone to
install the terrace.
Rhonda reviewed funding options for the bookmobile, including the County providing the
$100,000 deposit. Debra Dodson, submitted a grant application to the Lion's Club and Hughes
Foundation. JTMM will be the next application. We are hopeful that funding for the bookmobile
will be raised through grants.
Rhonda presented to the School Board on August 13 inquiring if the school system had any
available land in the Dan River District that could be used for a public library. We are still
waiting for a response.
The meeting adjourned at 3:36 pm.
Next Executive Board Meeting is scheduled for Oct 7, 2024 at 3:00 pm at the Chatham Library.
Pittsylvania County Public Library
Director's Report -January 2025
Personnel:
Facilities —
• Bookmobile: The County approved $100,000 deposit. The Lions Club approved $100,000 and
The Community Foundation of the Dan River Region approved $41,707.50 toward the
bookmobile. We have requested $100,000 in this fiscal year budget from the County to cover the
balance. We are still waiting on the final quote from Matthews Specialty Vehicle, but expect it to
be between $350,000 and $400,000. The Bookmobile was just picked up from the mechanic's
Jan 7a' after several weeks of work. The radiator on the generator went out causing the generator
to leak. The mechanic could not find a part stateside, so they have ordered it, on a 200 day back
order, from Italy. In the meantime, the mechanic soldered the part to stop the leak and the
bookmobile staff will check it before going out each day and add water as needed.
• Brosville: Carpet was installed, walls painted, and epoxy flooring applied at the Brosville
Library during the last part of September. The branch opened back up to the public the second
week of October. In addition, the doors and trim were all painted and a new circulation desk has
been ordered.
• Chatham: Storage sheds were ordered and delivered at both Chatham and Gretna. Maintenance
will need to build a ramp for both locations. At that point, they will need to be re -inspected. We
can however, begin filling the sheds. Both locations are hoping to have an area for booksale
items and a separate section for storage.
• Gretna: The roof was replaced at the Gretna branch the first week of December. The branch was
closed for 3 days during roofing. We still have some funds left from the $160,000 provided by
Delegate Phillips. We are still looking in to makerspace items and parking lot resurfacing. After
the funding was announced, Gretna staff noticed a leak in the ceiling. Maintenance inspected the
area and determined that the 25-year-old roof needed to be replaced. All other projects were put
on hold to determine the cost of the replacement roof. After receiving estimates, the winning
company will begin replacing the roof in mid -November. A storage shed that will double as a
Booksale room and additional library space will also be purchased. Parking lot paving will be put
on hold until the spring when the weather is warm enough, and dependent on remaining funding.
• History Center: The History Center is working to organize some of their items.
• Mt Hermon: A teen hit the mailbox at the Mt. Hermon Library. Maintenance replaced the
mailbox and the teen's father made a donation to the Friend of the Library after having a
discussion with the teen about safe driving. One of the sun shades on the patio was damaged by
the wind. We are looking into replacing or repairing it.
Budget —
• I have a budget meeting on Wednesday, January 151n
I will discuss Capital Improvement Needs, including
$100,000 request for the balance of the3
Bookmobile, updates at the Chatham Branch, and
possible futue Dan River Branch.
o Admin/System:
o Budget, Bibliostats, holidays, and weather...
o Several PCPL staff volunteered at the Children's
Village Community Light Show in Ballou Park.
Programs & Activities:
• Bookmobile: Hannah Moser, BS, MLS Candidate, Outreach Coordinator
Bookmobile November Report November 2024
The month of November was filled with several passive activities for our Bookmobile patrons to enjoy!
Patrons were provided with the opportunity to take a "Take N' Make Turkey Craft", "Thanksgiving Search and
Find" Activity Worksheet, "Betty Crocker Pumpkin Pie" Receipe Sheet, and Fall Puzzles. The Bookmobile also
held a "November Book Giveaway" during the month as a winner was selected at the end of the month after
those interested in participating were able to have their names placed in the drawing/giveway. The book will be
given to the winner during the month of December at the patron's Bookmobile stop. Displays were provided
related to the Thanksgiving holiday as well as the November Reading Challenge/Event, "Dinovember".
The "Dinovember" Reading Challenge involved adopting a plush or
plastic dinoaaur, naming the dinosaur, and using the dinosaur as a reading r
"'
buddy throughout the challenge. Information was provided to one class ofR�D IN A D '
students in the form of an informational flyer at Heritage Academy andURS
one class at Emmanuel School. Students were able to receive their ■ = f
dinosaurs and name them as they were given an "Certificate of Adoption"
and were asked to read to their dinosaur during the month of November
Ell
to complete the Reading Challenge. The flyer that was distributed to these lb
students was provided by Ms. Cammie Johnson, Youth Services Specialist
with the Gretna Branch Library. The flyer contained a OR Code that would
allow a participant to go directly to the "Dinovember" Reading Challenge through Beanstack (an online platform
used to track reading and completion of reading challenges).
Unfortunately, we did not have any participation with the Smokey Bear Reading Challenge that was
initiated during the month of October. We did not have any students turn in their Smokey Bear Reading
Challenge paper Reading Logs during the month of November. We also did not have any participation during the
month with the Fall Puzzles that were available to be taken by patrons during the month of November. We will
plan to provide additional opportunities to allow patrons to borrow Winter Puzzles during the month of
December. The Bookmobile required maintenance during the month of November as two front end slack
adjusters were needed for the Bookmobile's brakes.
The Bookmobile's 2025 Schedule was finalized during the month of November and Ms. Beth Marsh, Branch
Manager with the Chatham Branch Library posted this information for us on the PCPL's website. I began to mail
out Bookmobile 2025 Schedules to patrons that the Bookmobile would miss during the month of November due
to the Thanksgiving holiday. Schedules were mailed out on November 15, 2024 and November 22, 2024 to
patrons that did not receive a schedule throughout the month on the Bookmobile. I was also able to submit my
order to Ms. Allison Irby, Youth Services Specialist with the Chatham Branch Library for the Collaborative
Summer Library Program's materials for the Bookmobile for Summer Reading 2025.
Furthermore, I was able to go to Matthews Speciality Vehciles with Ms.
Rhonda Griffin, PCPL Library Director on November 8, 2024 in Greensboro,
North Carolina to look at new Bookmobile options. We were able to get a tour
of the facility and to select the type of vehicle we would like to use for the
anticipated new Bookmobile. We also selected the items that we would like
to see on the outside and inside of the new Bookmobile such as a microwave,
refridgerator drawer, two staff desks, and rolling carts. On November 27,
2024, Ms. Rhonda Griffin and I were able to speak with a Matthews Speciality
Vehicles representative via Zoom on the blueprints that were provided via
email for the new Bookmobile. We discussed with the representaive any
necessary changes that we wanted to see on the blueprints such as additional
outlets on the vehicle to ensure that staff are fully equipped to provide
services to patrons.
Bookmobile December Report December 2024
The month of December was short for the Bookmobile due to the Christmas holiday. However, the
Bookmobile was able to provide a few passive activiites/programs to include the following: Winter Wonderland
Word Search sheets, Take N' Make Christmas Ornament Craft, Winter Weather Crossword Puzzle sheets, and
Winter/Christmas Puzzles. We also had 5 Smokey Bear Reading Challenge paper logs turned in to the
Bookmobile from students at Dry Fork Christian School. This program was scheduled during the month of
October 2024 however, I was able to still collect these paper logs to go towards our passive program statistics
for the month. Out of the 5 students, 0 students fully completed the challenge. However, 3 out of the 5 students
logged that they read at least 3 books related to "wildfire prevention or the environment" as outlined in the
challenge.
The Bookmobile was approved for the requested $145.00 to go towards programming for the
Bookmobile during the months of December 2024, January 2025, and February 2025.The Bookmobile also
provided an active program during the month of December to include a storytime for the 1 class of three year
olds at Twin Springs Elementary School. The story read to the students this month was "Little Blue Truck's
Christmas" by Alice Schertle and illustrated by Jill McElmurry. The students were given a passive to go activity
that included "Little Blue Truck's Christmas" — "Decorate the Tree" coloring sheets for the students to enjoy.
Due to my upcoming maternity leave/leave of absence, the Bookmobile's Winter Reading Program was
scheduled earlier this year. The Bookmobile's Winter Reading Program was scheduled to run from December 3,
2024 to December 31, 2024. Paper reading logs were provided to interested patrons throughout the month of
December. Patrons were encouraged to at least track the total number of books that they read during the
month of December for the Winter Reading Program. I will plan to include all patrons that visited the
Bookmobile during the month of December in the program in the case patrons fail to turn in a paper log in
January. The Bookmobile has been able to obtain Winter Reading Program prizes to include prizes that were
purchased with the funds given by the Friends of the Chatham Public Library. Winners will be selected based on
participation and/or total number of books read (such as at the schools —1 prize per winning class) in this year's
Winter Reading Program. I plan to distribute prizes during the month of January and/or February prior to my
maternity leave/leave of absence.
During the month of December, the Bookmobile began to have some maintenance related issues as
there was a coolant/antifreeze leak found coming from the generator's radiator. The diesel engine shop also
found that the Bookmobile needed to have 2 hoses replaced. Due to maintenance, the Bookmobile was unable
to go to Gretna Elementary School during the month of December to _
do storyt!me with the 2 classes of three year olds. We have been able
to be flexible this month by using a county van at times when the ~~
Bookmobile is unavaialble in order to provide continued services to . .
our patrons in the community. As of the end of December, the
Bookmobile remains in the shop for these maintenance repairs. We .
are hopeful that these issues will be resolved in the month of January.
In addition, I was able to gather the requested data and
information for Matthews Speciality Vehicles by the end of the month
of December. This information included the mileage related to the
Bookmobile's daily stops such as the mileage between stops and the
approximate total mileage for each day. A representative from
Matthews Speciality Vehicles informed myself and Ms. Rhonda
Griffin, PCPL Library Director that they should be able to provide us
with more information soon related to the new Bookmobile. At this
time, Ms. Rhonda Griffin has made us aware that the Bookmobile has
been awarded a total of $241,707.50 in grants. This is great news for
the PCPL Bookmobile!
• Brosville: From Branch Manager, Kim Matthews
November 2024 Highlights
Brosville/Cascade Library kicked off November with combining our needle crafting group with our
afternoon craft group. By doing this we have added new members to the group who travels just to come
and be with friends. As fall settled in, the youth department created pie slime. They used small pie pans
to make delightful -smelling slime that they could take home and continue playing with. The autumn
sensory jars were also a big hit, shaped like apples with adorable little stems on top. Dinonovember was
a huge success, with 37 young participants adopting dinosaurs to read to throughout the month of
November. The library is still reorganizing and getting things back in order from the renovations of the
library. Patrons are coming in and everyone is enjoying the new look of the library.
Adopt a dinosaur and read to your dinosaur November
1st- 30st. Stop by vour local branch to register!
December Highlights
-
The Brosville/Cascade Library held a celebration for its recent
remodeling at the beginning of December. It was a wonderful event
filled with laughter, fun, and activities for all ages, including
appearances by the Grinch, Santa Claus, and Garfield. Guests enjoyed
a hot chocolate bar, snacks, and plenty of festive cheer. We extend our
heartfelt thanks to everyone who contributed to the decorations,
especially the stunning balloon arch. A special thank you to our
honored guests —the Grinch,
Santa Claus, and Garfield —
and to the Library Board of
Trustees and the Board of
Supervisors for their support
and participation in this
joyous occasion.
As we wrap up preparations
for the holidays, the youth
gathered with Ms. Alyssa to
create winter snow globes and gingerbread houses.
• Chatham: From Branch Manager, Beth Marsh — Chatham Library Manager's Report — September
& October 2024
November and December were bustling months at the Chatham
Library, filled with engaging programs for all ages. In
November, programs like Tot Time and Little U continued to
captivate our youngest patrons, with standout attendance of 39 at
the November 20 Tot Time session and 18 at the November 7
Little U program. Cultural programming shone with the Day of
the Dead event on November 2, which welcomed 13 participants
to celebrate and learn about this vibrant tradition. School -aged
children embraced creativity with the Art Challenge (10
attendees) and Lego Club (9 attendees), while passive programs
like the Cricut Take & Make and Travel Take and Make
Kits engaged 8 and 28 patrons, respectively. Adults were equally
active, enjoying Bridge sessions with an average of 6 attendees
and an engaging discussion at the Chatham Book Review with
18 participants. The month also saw festive community
participation through the Shoebox Parade Contest and Voting, which drew 35 participants during the
voting phase. Although Friday Paws on November 8 was canceled, it returned on November 22 with
10 patrons enjoying the calming presence of therapy dogs.
December brought holiday cheer and a festive spirit to the library. Young children delighted in Tot
Time and Little U, with 13 attendees on December 4 for Tot Time and 24 for Little U on December 12.
The Pajama Jam event on December 14 was a major highlight, engaging 51 children in seasonal fun
with a special visit from Santa Claus, who brought extra joy and excitement to the event. Creativity
continued to flourish through programs like the Art Challenge (8 attendees) and Lego Club (3
attendees). Adults had a wide range of activities to enjoy, including the Christmas Bake -Off, Tasting
Party, and Christmas Movie Trivia, while Bridge remained a popular staple, averaging 8 attendees
per session. Additionally, Book Bingo was reinstituted on December 7, drawing 9 participants and
marking a welcome return for this popular activity. The Children's Village offsite event on December
21 was a resounding success, attracting 633 attendees and showcasing the library's ability to connect
with the wider community. Passive programming like the December Guessing Jar also kept patrons
entertained, with 23 participants guessing throughout the month.
On December 5, the Friends of the Library Meeting brought together members to discuss upcoming
plans for the new year. During the meeting, the Friends of the Library Board voted to add two new
board members, Pernita Echols and Karly
Delgado, completing their membership and
setting the stage for fresh ideas and
collaboration in the months to come.
Both months underscored the library's
commitment to serving its community with
diverse and enriching programming. From
cultural celebrations and educational
opportunities to festive gatherings and
community outreach, Chatham Library
looks forward to the new year with more
fresh ideas!
• History Center: The library is now offering three new databases through NewsBank:
o Access World News — which includes Star Tribune 2003 — present
o Black Life in America — African American experience from 18' century to present
o Heritage Hub — US Obituaries and death notices from 1704 — today.
Mt. Hermon: From Branch Manager, Tim Rogers — Report for Nov/Dee 2024
We ended the year strong with a flurry of
activity. November started with Godzilla's
700' Birthday Party. Patrons made dinosaur
feet and we created a cardboard city for them
to smash. The program was well received and
children as well as adults had a good time.
Our youth services person, Sharon Jamison
created the Homeschool Junction Program
which has been a big hit with homeschoolers,
especially their parents. With crafts and
STEM activities for all ages the program
continues to gain momentum. For November
and December, Sharon created fun seasonal
activities and learnings while parents enjoyed
a few moments of peace.
Reading Journal Craft created by our part timer Haley Farthing drew would be artists, writers and
crafters. Haley taught patrons how to organize and illustrate their journals whether for travel, movies,
books etc.
November ended with the T-Rex Dino Party. Patrons were treated to tea and snacks as well as digging
for dinosaur bones courtesy of Sharon who made a special sandbox with plastic dinosaur bones.
December is normally a slow month but we decide to change that with great seasonal programs. We
added Paws and Read with a visit with Summit, the certified
Earline Grant not only decorated the library in a Grinch
theme she also conducted a diamond art ornament class.
Patrons left with colorful ornaments for their trees and
some even left for our library tree!
The big hit for the season had to be our Grinch and Bites
with parents and kids dressed in pajamas decorating
gingerbread cookies, reading the Grinch story while the
animated movie of the Grinch played softly in the
background. All expressed gratitude for the program and
express appreciation that something was offered for
families to do at this busy time of year.
A great ending to a great year at the Mt Hermon Library.
Even more to come in 2025!
Gretna: from Branch Manager Adrian Badgett
207A Coffey Street hone 434.290.3223
Gretna. VA 24557 ax.251-319.3230 Pitftylvanle County Public; Library,
Gretna Branch
r�NOVEMBER 2024 MONTHLY REPORT-
In November. Gretna Branch Library hosted its inaugural Dinovember Reading Challenge.
Children aged 0-17 (or their parent/guardian if they were unable to read yet) were invited to , .. — _ r
adopt a dinosaur and read aloud to it while tracking their reading progress on Beanstack. AL
total of 43 dinosaurs were adopted, and 18 participants signed up for the challenge, with I I
of them actively reading. Three readers successfully completed the challenge by reading 600minutes in the month of November. Altogether, participants logged a total of 4,106 minutesof reading. The library also hosted a field trip for all three Pre-K classes from Gretna Elementary,where the children enjoyed a storytime and explored the library. It was a great opportunity
for parents to learn about the resources available at the library -
We continued offering storytimes for both of the 3-year-old classes at Gretna Elementary,
featuring fun, fall-themed activities.
Teen programs this month included making miniature foam garlands for Thanksgiving, along with a festive
feast of Subway sandwiches, chips, cookies, and drinks. The teens also enjoyed some engaging LEGO
activities.
Reading Paws, our therapy dog program, had two sessions this month, with an increase in the number of
children reading to the dog. This new initiative continues to be a hit with our patrons.
School -age children had a great time in the after -school programs, building with LEGOs and creating fall
windsocks during our art activity.
Storytime and Baby Tales also continued with fall-themed activities, delighting young attendees.
On November 19th, we hosted a lively Bingo event, where seven
participants enjoyed 10 rounds of the game. Each month, we attract new
faces, and we are so grateful to everyone who joins us for this fun program.
2tr_On November 20th, patrons of all ages gathered for a special screening of A
Charlie Brown Thanksgiving. Before the movie, attendees created Snoopy's
doghouse and colored placemats. During the film, we served themed cups
filled with jelly beans, popcom, pretzel sticks, and "toast" (French Toast
Crunch), so everyone could enjoy the same meal as the Peanuts characters!
Additionally, the library received a new shed, which will
as storage for library materials and the Gretna Friends o
Library book sales. The staff and 1 worked together to mol
items, including books for the book sales, tables. chairs,
other library equipment, from the old shed into a storage pc
It was a month fillcd with fun. Teaming, and exciting nvw
developments at the Gretna Branch Library!
1a►arined by Adrian Badtrn. t:rems anarb st.or r
\tanday. Drrrabrr 23, 2024
207A Coney Street hone 434-290.3223
Gretna. VA 24557 ax251-319.3230
DECEMBER 2024 INONTHLV REPORT
r1w Gretna staff worked hard throughout December, providing our
library patrons with a variety of festive activities both inside and
outside the library Our decorating queen Jeanette, along with Macy,
transformed the library with beautiful holiday decor. Jeanette also
created a photo backdrop featunng the words "Merry & Bright" and
large balloon "colored lights' that patrons used to take holiday
pictures.
We offered several take -and -make craft kite, including a Cricut
snowy lantern house craft with a battery -operated tea light, as well
as a 3-D Gingerbread Clouse that patrons could color.
The staff also celebrated a Iloliday Spirit Week from December
16 20. Each day, staff dressed according to a theme. Merry
Monday in Green & Red, Twinkle Tuesday, Santa Hat
Wednesday, Reindeer Antlers Thursday, and Ugly Christmas
Sweater Friday Every day, staff participated in the themed
attire, and we took fun pictures. Our patrons enjoyed seeing die
staff making their library visits more festive. On Friday,
December 20, we had a special surprise The Grinch made a
visit, posing for photos with both library patrons and staff The
Grinch also visited the BrosvilleXascade and Mt Hermon
branch libraries during December.
Several of our patrons showed their appreciation by bringing in treats for the staff, including candy, cookies,
muffins, and even hand -knitted cloths for each of the staff members We are truly fortunate to have such wonderfid
library patrons.
On December 17, the library hosted Bingo /ill HexAs, facilitated by our part-time
library assistant, Macy We had 18 attendees, including 12 new faces who had
never attended before Everyone had a 6ieat time, and they promised to retum for
future Bingo sessions. May also organized out 2nd C arth of Kukiiiess event
This year's recipients were our Pint Res wmlen, where patrons could pick up a
card to color, decorate, and write a message for local first responders. The
finished cards were delivered to the Gretna Police Department aid the Gretna
Fire and Rescue personnel.
The Youth Services Department wTapped up the winter term with Christmas-
themed storytimes, where kids practiced rhythm recognition using pmgle bells
The youth also participated tit a Lego program, creating winter wonderland
scenes, including an electric sleigh For Art Explorers, the kids made ugly
Christmas sweater ornaments We also soft -launched the 7 en Mm'!mm program,
which saw one participant this time The activity was collage -making, and despite
the small tumout, it was a lot of fit Our Youth Services Specialist does an
amazing Job engaging with the kids.
The staff is now looking forward to a well -deserved holiday break, giving us
time to reset and recharge for die new year and all the exciting things in store
for the Gretna Branch Library.
.Sub.tined by Adei.. aedpri. Gsaeu.ch \WrZn
xie.4r, Deevmber 23.2024
PCP ue.,
Laminating Policy
Brosville, Chatham, Grenta, and Mt. Hermon Branches offer laminating
services for sizes up to 8.5 x 11.
Laminating Costs: $1 per sheet, regardless of size
Limit: No more than 5 sheets at a time/per hour
Restrictions - Library cannot laminate: Social Security Cards, Passports,
Driver's License, ID Cards, historical documents where the heat could
damage the original material, thick textures or materials, legal documents with
seals, stamps, or security features.
The Library is not responsible for damage or loss of materials of the final condition of
processed materials. No refunds will be issued.
November 2024
PITTSYLVANIA COUNTY LIBRARY SYSTEM OPERATIONS REPORTS
System Wide Statistics
24.25 YTD
23-14 YTD
% Diff
Circulation
209,532
210,729
-0.6%
Patron Visits
47,530
45,205
5.1%
Library Program Attendance
8,531
7,856
8.6%
Internet (Computer use and Wireless
128,653
116,139
10.8%
User Statistics
Chatham
Nov-24
Nov-23
% Diff
New Members
14
13
7.7%
Patron Visits
2,465
3,359
-26.6%
Library program attendance
396
1,199
-67.0%
Bookmobile
Nov-24
Nov-23
% Diff
New Members
0
6
-100.0%
Patron Visits
297
516
42.40/.
Library program attendance
147
0 1
100.0%
Gretna
Nov-24
Nov-23
% Diff
New Members
12
113
-89.4%
Patron Visits
1,827
1,893
-3.5%
Library program attendance
531
195
172.3%
Brosville/Cascade
Nov-24
Nov-23
% Diff
New Members
7
6
16.7%
Patron Visits
987
1,348
26.8%
Library program attendance
128
123
4.1%
Mt Hermon
Nov-24
Nov-23
% Diff
New Members
27
28
-3.6%
Patron Visits
2,190
2,434
-10.0%
Library program attendance
593
340
74.4%
History Center Nov-24 Nov-23 % Diff
Patron Visits 246 190 29.5%
Cyber Library
Nov-24
I Nov-23
% Diff
Magzter
6
1
500.0°%
Hoopla (new members)
23
1 13
76.9%
24-25 YTD
23.24 YTD
% Diff
99
139
-28.8%
15,715
17,954
-12.5%
3,012
5,129
-41.3%
24.25 YTD
23.24 YTD
% Diff
8
17
-52.9%
1,679
2,079
-19.2%
725
36
1913.90/
24-25 YTD
23.24 YTD
% Diff
105
241
-56.40Y(a
10,399
4,570
127.5%
2,144
390
449.7%
24-25 YTD
23-24 YTD
% Diff
30
61
-50.8%
4,857
6,601
-26.4%
777
574
35.4%
24.25 YTD
23.24 YTD
% Diff
175
152
15.1%
13,762
13,116
4.9%
2,598
1,763
47.4%
24.25 YTD 23.24 YTD % Diff
1,118 885 26.3%
24-25 YTD
23.24 YTD
% Diff
23
12
91.7%
130
93
39.8%
Circulation Statistics
Chatham
Nov-24
Nov-23
% Diff
Books (print)
2,465
3,661
-32.7%
Audio Books
183
272
-32.7%
Video Media
791
1,537
-48.5%
Internet Total hrs
172
356
-51.7%
Total
3,611
5,826
-38.0%
Bookmobile
Nov-24
I Nov-23
% Diff
Books (print)
1,522
2,392
-36.4%
Audio Books
60
105
-42.9%
Video Media
114
113
0.9°%
Total
1,696
2,610
-35.0%
Gretna
Nov-24
Nov-23
% Diff
Books (print)
1,806
1,880
-3.9%
Audio Books
60
66
-9.1%
Video Media
373
639
-41.6%
Internet Total hrs
217
102
112.7%
Total
2,456
2,687
-8.6%
Brosville/Cascade
Nov-24
I Nov-23
% Diff
Books print
967
1,164
-16.9%
Audio Books
43
14
207.1%
Video Media
61
240
-74.6%
Internet Total hrs
66
124
-46.8%
Total
1,137
1,542
-26.3%
Mt Hermon
Nov-24
I Nov-23
% Diff
Books print
2,406
3,111
-22.7%
Audio Books
65
98
-33.7%
Video Media
336
500
-32.8%
Internet Total hrs
162
166
-2.4%
Total
2,969
3,875
-23.4%
Cybrary
Nov-24
I Nov-23
% Diff
Hoopla (checkouts)
1,590
1,293
23.0%
Ma zter
550
87
532.2%
Geneaology
492
2,406
-79.6%
Wireless
31,173
24,782
25.8%
Total
33,805
28,568
18.3%
24.25 YTD
1 23-24 YTD
% Diff
15,157
19,475
-22.2%
1,089
1,548
-29.7%
4,608
7,783
40.8%
1.133
1,807
-37.3%
21,987
30,613
-28.2%
24.25 YTD
23.24 YTD
% Diff
7,060
9,569
-26.2%
204
251
-18.7%
431
515
-16.3%
7,695
10,335
-25.5%
24.25 YTD
I 23-24 YTD
% Diff
11,148
4,692
137.67/.
545
158
244.9%
2,382
1,422
67.5%
1041
228
356.6%
15,116
6,500
132.6%
24-25 YTD
1 23.24 YTD
% Diff
4,905
7,155
-31.4%
214
122
75.4%
479
1,223
-60.8%
434
594
-26.9%
6,032
9,094
-33.7%
24.25 YTD
1 23-24 YTD
% Diff
14,939
17,888
-16.5%
494
521
-5.2%
2,156
3,060
-29.5%
1,120
842
33.0%
18,709
22,311
-16.1%
24.25 YTD
1 23-24 YTD
% Diff
8,057
6,382
26.2%
1,205
440
173.9%
5,806
12,386
-53.1%
124,925
112,668
10.9%
139,993
131,876
6.2%
YTD Report Internet Totals: 31790
Acquisitions
Items added to the collection
Nov-24
365
Items removed from collection
Nov-24
481
System Virtual Statistics
Website Statistics
Nov-24
Nov-23
I % Diff
24-25 YTD
PCPLIB.ORG Views
3762
4293
1 -12.4%
1 14107
Mobile App
Nov-24
Nov-23
% Diff
24-25 YTD
New Users
18
8
125%
67
Total Views
557
209
167%
1459
PLO
5,826
3 2
3,875
3,611
2,969
2,687
2,456
2,610
1,542
II 1,137
1,696
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3,359
2,434
2,190
2,465
1,893
1,827
1,348
987
516
297
190
246,
L.
v
m
r
4
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0
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0
0
0
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December 2024
PITTSYLVANIA COUNTY LIBRARY SYSTEM OPERATIONS REPORTS
System Wide Statistics
24.25 YTD
23-24 YTD
% Diff
Circulation
258,065
267,095
-3.4%
Patron Visits
54,488
52,255
4.3%
Library Program Attendance
10,448
8,817
18.5%
Internet (Computer use and Wireless
163,117
158,545
2.9%
User Statistics
Chatham
Dec-24
Dec-23
% Diff
New Members
10
12
-16.7%
Patron Visits
2,217
2,228
-0.5%
Library program attendance
I854
445
91.9%
Bookmobile
Dec-24
Dec-23
% Diff
New Members
1
0
100.0%
Patron Visits
213
225
-5.3%
Library program attendance
86
16
437.5%
Gretna
Dec-24
Dec-23
% Diff
New Members
11
16
-31.3%
Patron Visits
1,354
1,201
12.7%
Library program attendance
594
268
121.6%
Brosville/Cascade
Dec-24
Dec-23
% Diff
New Members
7
7
0.0%
Patron Visits
957
1,138
-15.9%
Library program attendance
1 73
53
37.7%
Mt Hermon
Dec-24
Dec-23
% Diff
New Members
9
15
40.0%
Patron Visits
2,039
2,002
1.8%
Library program attendance
396
195
103.1 %
History Center Dec-24 Dec-23 % Diff
Patron Visits 178 256 -30.5%
Cyber Library
Dec-24
Dec-23
% Diff
Magzter
3
2
50.0%
Hoopla (new members)
16
22
-27.3%
24-25 YTD
23.24 YTD
% Diff
109
151
-27.8%
17,932
20,182
-11.1%
3,866
5,574
-30.6%
24.25 YTD
23.24 YTD
% Diff
9
17
-47.1%
1,892
2,304
-17.9%
811
52
1459.60/a
24-25 YTD
23.24 YTD
% Diff
116
257
-54.9%
11,753
5,771
103.7%
2,738
658
316.1 %
24-25 YTD
23.24 YTD
% Diff
37
68
45.6%
5,814
7,739
-24.9%
850
627
35.6%
24.25 YTD
23.24 YTD
% Diff
184
167
10.20/,
15,801
15,118
4.5%
2,994
1,958
52.9%
24.25 YTD 23.24 YTD % Diff
1,296 1,141 13.6°/a
24-25 YTD
23.24 YTD
% Diff
26
14
85.7%
146
115
27.0%
Circulation Statistics
Chatham
Dec-24
I Dec-23
°r° Diff
Books (print)
2,650
2,355
12.5%
Audio Books
198
196
1.0%
Video Media
993
985
0.8%
Internet Total hrs
159
203
-21.7%
Total
4,000
3,739
7.0%
Bookmobile
Dec-24
Dec-23
% Diff
Books (print)
1,522
1,833
-17.0%
Audio Books
57
16
256.3%
Video Media
105
128
-18.0%
Total
1,684
1,977
-14.8%
Gretna
Dec-24
Dec-23
°r° Diff
Books (print)
1,773
1,555
14.0%
Audio Books
51
28
82.1%
Video Media
370
309
19.7%
Internet Total hrs
153
157
-2 5%
Total
2,347
2,049
14.5%
Brosville/Cascade
Dec-24
I Dec-23
% Diff
Books(print)
1,008
1,016
-0.8%
Audio Books
38
17
123.5%
Video Media
85
241
-64.7%
Internet Total hrs
80
63
27.0%
Total
1,211
1,337
-9.4%
Mt Hermon
Dec-24
I Dec-23
% Diff
Books print
2,281
2,250
1.4%
Audio Books
69
78
-11.5%
Video Media
455
446
2.0%
Internet Total hrs
159
111
43.2%
Total
2,964
2,885
2.7%
Cybrary
Dec-24
Dec-23
% Diff
Hoopla (checkouts)
1,520
1,286
18.2%
Ma zter
303
82
269.5%
Geneaology
591
1,139
48.1%
Wireless
33,913
41,872
-19.0%
Total
36,327
44,379
-18.1%
24.25 YTD
1 23-24 YTD
% Diff
17,807
21,830
-18.4%
1,287
1,744
-26.2%
5,601
8,768
-36.1%
1,292
2,010
-35.7%
25,987
34,352
-24.4%
24-25 YTD
1 23-24 YTD
% Diff
8,582
11,402
-24.7%
261
267
-2.2%
536
643
-16.6%
9,379
12,312
-23.8%
24.25 YTD
I 23.24 YTD
% Diff
12,921
6,247
106.8%
596
186
220.4%
2,752
1,731
59.0%
1,194
385
210.1%
17,463
8,549
104.3%
24.25 YTD
I 23.24 YTD
% Diff
5,913
8,171
-27.6%
252
139
21.3%
564
1,464
-61.5%
514
657
-21.8%
7,243
10,431
-30.6%
24.25 YTD
1 23.24 YTD
% Diff
17,220
20,138
-14.5%
563
599
-6.0%
2,611
3,506
-25.5%
1,279
953
34.2%
21,673
25,196
-14.0%
24.25 YTD
1 23.24 YTD
% Diff
9,577
7,668
24.9%
1,508
522
188.9%
6,397
13,525
-52.7%
158,838
154,540
2.8%
176,320
176,255
0.0%
YTD Report Internet Totals: 34464
Acquisitions
Items added to the collection
Dec-24
732
Items removed from collection
Dec-24
225
System Virtual Statistics
Website Statistics
Dec-24
Dec-23
% Diff
24-25 YTD
PCPLIB.ORG Views
3259
3969
-17.9%
1 107
Mobile App
Dec-24
Dec-23
I % Diff
24-25 YTD
New Users
12
12
0%
67
Total Views
495
155
219%
1459
2,885
2,964
1,337
1,211
2,347 -
1,977
1,684
3,739
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2,002
2,039
1,138
957
1,201
1,354 , a
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213
2,228
2,217
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PITTSYLVANIA CO PUBLIC LIBRARY TRUSTEES REPORT FY 2023-2024
GENERAL LEDGER BALANCES
December 2024
LAST MONTH
THIS MONTH THIS MONTH
THIS MONTH
ACTUAL
LINE ITEM NO
DESCRIPTION
BALANCE
PAID RECEIVED IN
TRANSFERS
BALANCE
"LOCAL FUNDS"
100-4-073100-1022
Director -Salary
51,226.20
7,707.56
0.00
43,518.64
100-4-073100-1100
F/T Salaries
498,831.12
76,989.28
0.00
421,841.84
100-4-073100-1300
P/T Salaries
140,535.14
17,278.78
0.00
123,256.36
100-4-073100-2100
FICA
53,264.97
7,689.49
0.00
45,575.48
100-4-073100-2210
VRS
85,564.04
13,699.00
0.00
71,865.04
100.4-073100-2300
Group Health Insurance
93,945.43
12,039.16
0.00
81,906.27
100-4-073100-2301
Dental
18,336.00
192.00
0.00
18,144.00
100-4-073100-2400
VRS Life Insurance
8,045.72
992.40
0.00
7,053.32
100-4-073100-2600
Unemployment Insurance
296.99
1.67
0.00
295.32
100-4-073100-2700
Work Comp Insurance
2,000.00
0.00
0.00
2,000.00
100-4-073100-2800
LT Disability Insurance
796.42
303.64
0.00
492.78
100-4-073100-3161
Consultant -Data Processing
0.00
0.00
0.00
0.00
100-4-073100-3171
Emp Contract -General
0.00
0.00
0.00
0.00
100-4-073100-3172
Emp Contract -Janitor
690.00
1,710.00
0.00
(1,020.00)
1004-073100-3310
Repair & Maint-Office Equip
1,557.50
0.00
0.00
1,557.50
1004-073100-3600
Advertising
300.00
0.00
0.00
300.00
100-4-073100-5110
Electricity
40,416.63
3,284.01
0.00
37,132.62
100-"73100-5120
Heating Fuels
3,894.48
280.94
0.00
3,613.54
100-4-073100-5130
Water & Sewer
2,951.01
268.20
0.00
2,682.81
100-4-073100-5210
Postage
1,620.04
0.00
0.00
1,620.04
100.4-073100-5230
Telephone
(1,338.62)
711.68
0.00
(2,050.30)
100-4-073100-5240
Internet Service
5,451.19
1,339.69
0.00
4,111.50
100-4-073100-5302
Fire Insurance
7,000.00
0.00
0.00
7,000.00
100-4-073100-5305
Motor Vehicle Insurance
3,500.00
0.00
0.00
3,500.00
100.4-073100-5500
Travel
(902.03)
40.62
0.00
(942.65)
100-4-073100-5540
Training & Education
(621.53)
355.06
0.00
(976.59)
100-4-073100-5840
Awards & Certificates
(442.00)
150.00
0.00
(592.00)
100-4-073100-6001
Office Supplies
17,250.85
520.45
0.00
16,730.40
100-4-073100-6003
Furniture & Fixtures
(1,830.65)
1,642.30
0.00
(3,472.95)
100-4-073100-6005
Janitorial Supplies
496.93
200.14
0.00
296.79
100-4-073100-600510
Rental/Copier Lease
6,590.83
1,327.44
0.00
5,263.39
100-4-073100-6007
Building & Maintenance
119,826.22
1,555.99
0.00
118,270.23
100-4-073100-6008
Fuels -Vehicle
6,093.07
330.32
0.00
5,762.75
100-4-073100-6012
Books & Subscriptions
200.00
0.00
0.00
200.00
100-4-073100-6012
Summer Reading Supplies
0.00
363.21
0.00
(363.21) .
100-4-073100-6021
Computer Supplies
24,294.44
1,079.99
0.00
23,214.45
100-4-073100-6028
Petty Cash Fund
0.00
0.00
0.00
0.00
100-4-073100-6030
Service Costs -Parts
2,894.36
0.00
0.00
2,894.36
100-4-073100-6031
Service Costs -Labor
2,510.00
0.00
0.00
2,510.00
100-4-073100-8102
Furniture & Fixtures
0.00
0.00
0.00
0.00
100-4-073100-8105
Cap Outlay- Vehicle
0.00
0.00
0.00
0.00
100-4-073100-8192
Cap Outlay -Computer
0.00
0.00
0.00
0.00
100-4-073100-8216
Property Improvements
41,681.00
3,319.00
0.00
38,362.00
1,195,244.75
155,372.02 0.00
0.00
1,043,191.73
PREPARED BY: Cheryl Montgomery DATE: 1/8/2025
PITTSYLVANIA CO PUBLIC LIBRARY TRUSTEES REPORT FY 2023-2024
GENERAL LEDGER BALANCES
December
2024
LAST MONTH
THIS MONTH
THIS MONTH
ACTUAL
LINE ITEM NO
DESCRIPTION
BALANCE
PAID
TRANSFERS
BALANCE
**LOCAL - REVENUE`*
INCOME
265-4-150212
Copier Fee Revenue
0.00
1,867.35
n/a
1,867.35
Telephone Account
Fax Monies Collected
0.00
466.00
n/a
466.00
265-3-189903
Gifts/Donations/etc
0.00
0.00
n/a
0.00
265-4-410501
Unappropriated
0.00
0.00
n/a
0.00
0.00
2,333.35
2,333.35
"STATE FUNDS"*
250-4-073300-1022
Director -Salary
0.00
0.00
0.00
0.00
250-4-073300-3161
Consultant -Data Processing
0.00
0.00
0.00
0.00
250-4-073300-3320
Service Contract -Office Equip
10,357.00
0.00
0.00
10,357.00
250-4-073300-6001
Office Supplies
5,828.83
141.91
0.00
5,686.92
250-4-073300-6003
Furniture & Fixtures
19,449.74
0.00
0.00
19,449.74
250-4-073300-6012
Books & Subscriptions
86,054.76
10,539.18
0.00
75,515.58
250-4-073300-6021
Computer Supplies
25,591.05
0.00
0.00
25,591.05
250-4-073300-8102
Cap Outlay -Furniture & Fixtures
0.00
0.00
0.00
0.00
250-4-073300-8105
Cap Outlay -Vehicle
0.00
0.00
0.00
0.00
250-4-073300-8107
Cap Outlay -Computer
0.00
0.00
0.00
0.00
147,281.38
10,681.09
0.00
136,600.29
**GIFT FUND"
265-4-073310-6012
Memorial Books Expense
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
"COPY MACHINE FUND**
265-4-073320-3310
Repair & Maint-Off Equip
0.00
0.00
0.00
0.00
265-4-073320-3320
Service Contract -Off Equip
0.00
0.00
0.00
0.00
265-4-073320-6001
Office Supplies
0.00
0.00
0.00
0.00
265-4-073320-6003
Furniture & Fixtures
20,000.00
0.00
0.00
20,000.00
265-4-073320-8102
Capital Furniture & Fixtures
0.00
0.00
0.00
0.00
20,000.00
0.00
0.00
20,000.00
PREPARED BY: Cheryl Montgomery DATE: 1/8/2025