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03-18-2025 Finance Committee Meeting - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ FINANCE COMMITTEE March 18, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Finance Committee Meeting was held on March 18, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:30 PM) Tucker called the Meeting to Order at 3:30 PM. ROLL CALL The following Committee Members were present: Kenneth L. Bowman – Chatham-Blairs District Timothy W. Dudley – Staunton River District Eddie L. Hite, Jr. – Dan River District Robert M. Tucker, Jr. – Chairman, Banister District The following Board Members were present: Darrell W. Dalton – Callands-Gretna District William V. (“Vic”) Ingram – Tunstall District Murray W. Whittle – Westover District AGENDA ITEMS TO BE ADDED Motion to add Beautification Committee presentation to the Agenda. RESULT: 4-0 (APPROVE) MOVER: Bowman SECONDER: Dudley AYES: Bowman, Dudley, Hite, Tucker NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 4-0 (APPROVE) MOVER: Bowman SECONDER: Dudley AYES: Bowman, Dudley, Hite, Tucker NAYS: None ABSTAIN: None OLD BUSINESS a. FY26 Budget Calendar Revision Kim Van Der Hyde presented a revised budget calendar for FY 26, which provides more time to work on the budget compared to previous years. The key dates include reviewing budget calendar revisions on March 18, 2025, advertising the budget on April 23, 2025 and April 30, 2025, holding a special public hearing meeting on May 13, 2025 at 7:00 PM for both school and county budgets, and then approving the budget on May 20, 2025. This approach gives the county more flexibility and reduces pressure on staff compared to last year's tight timeline. The Board was asked to add the revised calendar to the consent agenda, with the understanding that it would help them better prepare and review the budget before the fiscal year begins. The changes were seen as beneficial, allowing more time for careful budget preparation and providing a more measured approach to budget development. NEW BUSINESS a. Review of Revenues Kim Van Der Hyde provided a comprehensive review of revenues, highlighting both projected year-end 2025 and budgeted 2026 revenues. For the current fiscal year, the county is expecting additional revenues across multiple tax categories, including real estate, personal property, and public service corporations. The 2026 budget projections show continued modest growth, with real estate revenues expected to increase to $34 million, personal property at $12.9 million, and a significant boost from public service corporations to $3.5 million, largely due to MVP pipeline estimates. Van Der Hyde praised the Treasurer's Office for exceptional delinquent tax collections and noted strong interest earnings. She emphasized that while revenues look positive, the county still faces inflationary pressures and increasing operational costs, with general fund anticipated increases around 5.5% and transfers to schools and DSS tracking around 6% historically. The full presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. b. Debt Financing Discussion Kim Van Der Hyde discussed financing $11.5 million in capital projects for the upcoming fiscal year. The projects include a new CAD system replacement ($1,351,007), radio system upgrade ($1.9 million), potential courthouse HVAC replacement, property acquisition, and the final broadband payment to River Street ($4,159,300). She presented two financing options, recommending Option 2, which includes additional reimbursement for previous projects like the Moses building window replacement and PATHS building purchase. The total financing would be slightly over $9.5 million, with approximately $4 million in cash contributions available for uncertain projects like courthouse HVAC and property acquisition. Van Der Hyde emphasized that the debt payment is already built into the existing budget, so no additional funds are required. She requested Board approval to apply to the Virginia Resources Authority for financing, with the application due by May 1, 2025. The application process will require extensive documentation, including engineering reports, budget timelines, and five years of financial statements. The full presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. c. Beautification Committee Presentation The Beautification Committee, represented by Phyllis Barker, presented their progress after one year of operation and made a specific budget request. They have been actively working to combat littering in the county through various initiatives, including educating students about littering, organizing county-wide cleanups, seeking grants for trail cameras, and posting billboards about littering fines. Their key proposal is to request $100,000 in the upcoming budget to hire two full- time workers dedicated to daily trash pickup throughout the county. They recommend salaries between $25,000-$30,000 plus benefits for these employees, with the remaining funds to be used for purchasing a pickup truck and necessary equipment. The committee noted that their efforts have been praised by the Danville City Council and they are committed to aggressively addressing the county's litter problem. ADJOURNMENT Tucker adjourned the Meeting at 4:08 PM.