01-21-2025 Work Session - FINAL
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
WORK SESSION
January 21, 2025
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was
held on January 21, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia
24531.
CALL TO ORDER (3:30 PM)
Tucker called the Meeting to Order at 3:30 PM.
ROLL CALL
The following Board Members were present:
Robert M. Tucker, Jr. - Banister District
Eddie L. Hite, Jr. - Dan River District
Kenneth L. Bowman - Chatham-Blairs District
Darrell W. Dalton - Callands-Gretna District
Timothy W. Dudley – Staunton River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
AGENDA ITEMS TO BE ADDED
Motion to remove item 8a and postpone consideration of that item until the County Information
Technology Director is available to attend, and to remove item 6b, Zoning Ordinance, and postpone
indefinitely until there is a more appropriate time for the presentation
RESULT: 7-0 (Approved)
MOVER: Dudley
SECONDER: Ingram
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
NOT PRESENT: None
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Dudley
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
NOT PRESENT: None
PRESENTATIONS
a. Clerk of Court Budget Request Presentation
The Honorable, Angie Reese Harris, Clerk of Court, requested an additional full-time employee
position for her office. She explained that the workload has significantly increased due to
additional judicial requirements, with the number of court sessions quadrupling. The current staff
is overwhelmed and unable to keep up with the increased demands. Harris cited the need for this
additional position to be approved as soon as possible, as it is an immediate need for her office.
Motion to add this item to the night's Business Meeting for approval.
RESULT: 6-1 (Approved)
MOVER: Dalton
SECONDER: Ingram
AYES: Tucker, Hite, Dalton, Dudley, Ingram, Whittle
NAYS: Bowman
ABSTAIN: None
NOT PRESENT: None
b. County Broadband Project Update
Zach Church reported that the project is progressing well, with significant progress made in recent
months. He stated that the project is on track to be completed by the end of 2025, with crews
actively working in various. areas of the county. Church addressed specific concerns raised by
board members about internet connectivity issues in certain neighborhoods, promising to
investigate and resolve the problems. Overall, the update indicated that the broadband project is
moving forward as planned, with the provider working to expand coverage and address any local
connectivity challenges.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Mid-Year Budget Updates/Enterprise Lease Payoff
Kim Van Der Hyde, Finance Director, provided details on additional revenues and expenditures
that needed to be added to the county's budget. These included items such as donations, grant funds,
and the sale of equipment. Van Der Hyde also discussed the potential payoff of a lease for the
sheriff's vehicles, highlighting the financial benefits of doing so. The board agreed to consider the
lease payoff at the year-end budget meeting, as the majority of the funds needed were already
available in the sheriff's office budget. This does not require a public hearing, as the changes did
not exceed the 1% threshold for the overall budget.
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 4:22 PM.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Hite
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
NOT PRESENT: None
a. Discussion or consideration of the acquisition of real property for a public purpose, or of
the disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Potential Real Property Acquisition for Public Purpose
(29 Medical Center)
Purpose: Review/Discussion Regarding the Same
b. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Orange
Purpose: Economic Development Update/Discussion on
Unannounced Prospective Businesses/Industries
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:53 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on January 21, 2025, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Kenneth L. Bowman Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
William V. (“Vic”) Ingram Yes
Murray W. Whittle Yes
Eddie L. Hite, Jr. Yes
Robert M. Tucker, Jr. Yes
ADJOURNMENT
Tucker adjourned the Meeting at 6:54 PM.
ITEMS REMOVED FROM AGENDA
a. Mass County Zoning Ordinance Discussion/Review
b. Closed Session (Information Technology)
_________________________________
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
_________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors