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01-02-2025 Reorganizational Meeting - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REORGANIZATIONAL MEETING January 2, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Reorganizational Meeting was held on January 2, 2025, at the County Administration Building, 1 Center Street, Chatham, Virginia 24531. CALL TO ORDER (6:00 PM) Evans called the Meeting to Order at 6:00 PM. ROLL CALL The following Board Members were present. Kenneth L. Bowman - Chatham-Blairs District. Darrell W. Dalton - Callands-Gretna District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Robert M. Tucker, Jr. - Banister District; and Murray W. Whittle - Westover District Timothy W. Dudley - Staunton River District – participated remotely due to illness from his residence, 284 Clover Road, Hurt, VA 24563. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Dalton SECONDER: Tucker AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None CHAIRMAN NOMINATION AND ELECTION a. Nomination and Chairman Election Evans opened the floor for Chairman nomination. Dalton nominated Tucker as Chairman, with a second from Whittle. RESULT: 7-0 (Approve) MOVER: Dalton SECONDER: Whittle AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None Chairman Tucker opened the meeting with a moment of silence to honor the late President Jimmy Carter, and emphasized his deep love and commitment to Pittsylvania County. He thanked his colleagues for entrusting him with the role of Chairman and acknowledged the sacrifices made by his family and those of other board members. He stressed the importance of collaboration, despite differing opinions, to advance the county's progress. Chairman Tucker outlined several key initiatives for the county. He emphasized the need to invest in education, highlighting its dual role in youth development and driving economic growth. He pledged support for public safety by ensuring proper funding and resources for law enforcement, first responders, and volunteers, with a proposed tax relief incentive to improve volunteer retention. Addressing the county’s infrastructure, he called for expanded facilities and staff to handle the growing demands of industrial developments like Microporous, as well as the need to identify new industrial park locations to support future economic opportunities. He also stressed the importance of updating the comprehensive plan every five years to guide land use, housing, and infrastructure decisions and proposed the creation of an Environmental Commission to manage sustainability and energy initiatives. To ensure the county's workforce is supported, he proposed a comprehensive compensation study to ensure fair pay and improve employee retention. He reassured residents there would be no tax increases this year and suggested implementing an annual State of the County address each November to review accomplishments and outline future goals. Chairman Tucker also recognized the contributions of county staff, nonprofits, and faith-based organizations in improving community well-being. Concluding with a vision for the future, he emphasized the importance of laying the groundwork for progress and prosperity for generations to come. VICE-CHAIRMAN NOMINATION AND ELECTION a. Nomination and Vice-Chairman Election Tucker opened the floor for Vice-Chairman nominations. Ingram nominated Hite as Vice- Chairman, with a second from Dalton. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Dalton AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None BOARD BYLAWS ADOPTION a. Adoption of Board Bylaws Motion to adopt Board Bylaws. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Hite AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None 2025 MEETING SCHEDULE ADOPTION a. Adoption of 2025 Meeting Schedule 2025 Proposed Meeting Schedule January 21, 2025 February 18, 2025 March 18, 2025 April 15, 2025 May 20, 2025 June 17, 2025 July 15, 2025 August 19, 2025 September 16, 2025 October 21, 2025 November 18, 2025 December 16, 2025 *The Work Session start time will be determined and properly noticed monthly, and the Business Meetings will begin at 7:00 PM. Unless otherwise noted, all Meetings will be held at the Board Meeting Room located at 39 Bank Street, Chatham, Virginia 24531. Motion to adopt the Meeting schedule as presented. RESULT: 7-0 (Approve) MOVER: Dalton SECONDER: Ingram AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None STANDING COMMITTEES Finance/Insurance Committee Robert M. Tucker, Jr., Chairman Eddie L. Hite, Jr. Kenneth L. Bowman Timothy W. Dudley Personnel Committee Kenneth L. Bowman, Chairman William “Vic” Ingram Timothy W. Dudley Property/Building Committee William “Vic” Ingram, Chairman Murray W. Whittle Timothy W. Dudley Legislative Committee Kenneth L. Bowman, Chairman Darrell W. Dalton Timothy W. Dudley SPECIAL COMMITTEES Computer/Radio/Telecommunications Committee Eddie L. Hite, Jr., Chairman William “Vic” Ingram Kenneth L. Bowman Board of Supervisors/School Board Liaison Committee Timothy W. Dudley, Chairman William “Vic” Ingram Murray W. Whittle Economic Development Committee Eddie L. Hite, Jr., Chairman Kenneth L. Bowman Darrell W. Dalton Solid Waste Committee Timothy W. Dudley, Chairman William “Vic” Ingram Darrell W. Dalton Naming Committee William “Vic” Ingram, Chairman Eddie L. Hite, Jr Timothy W. Dudley OTHER CHAIRMAN APPOINTMENTS Dan River Business Development Center Eddie L. Hite, Jr. Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 1 Year Term); 1 Board Member, 1-Year Term); and (1 Alternate Board Member, 1-Year Term) Robert M. Tucker, Jr. William “Vic” Ingram Darrell Dalton - Alternate Fire and Rescue Commission Murray W. Whittle Local Elected Officials Kenneth L. Bowman Metropolitan Planning Organization (MPO) (Appoint 2 Board Members (from either the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister District) and 1 Board Member as an Alternate) Kenneth L. Bowman Eddie L. Hite, Jr. Robert M. Tucker, Jr Pittsylvania County Community Action Board Eddie L. Hite, Jr. Pittsylvania County Planning Commission Darrell W. Dalton Roanoke River Basin Association Timothy W. Dudley SARA Title III Kenneth L. Bowman Murray W. Whittle Pittsylvania County Social Services Board Timothy W. Dudley Virginia Association of Counties Kenneth L. Bowman West Piedmont Planning District Commission Kenneth L. Bowman Eddie L. Hite, Jr. Community Policy and Management Team Robert M. Tucker, Jr. Staunton River Regional Industrial Facility Authority (1 Board Member, 1-Year Term); (1 Board Member, 1-Year Term); and (1 Alternate Board Member. 1-Year Term) Timothy W. Dudley Darrell W. Dalton Robert M. Tucker, Jr. - Alternate Tri-County Lakes Administrative Commission (2); (County Administrator) and (1 Board Member; must be from Callands-Gretna or Staunton River District) County Administrator Darrell W. Dalton Danville Utilities Commission (non-voting member) Murray W. Whittle AT-LARGE APPOINTMENT TLAC – Citizen At-Large Emily S. Ragsdale (“Ragsdale”) is currently the County's Tri-Lakes Administrative Commission's ("TLAC") Citizen Representative. Ragsdale desires to be reappointed to TLAC for the 2025 calendar year. Motion to reappoint Ragsdale as the County's TLAC Citizen Representative for the 2025 calendar year. RESULT: 7-0 (Approve) MOVER: Dalton SECONDER: Ingram AYES: Tucker, Hite, Dalton, Bowman, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 6:26 PM. RESULT: 7-0 (Approved) MOVER: Ingram SECONDER: Dalton AYES: Tucker, Hite, Dalton, Bowman, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Review/Discussion of Related Next Steps RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 7:12 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Reorganizational Meeting on January 2, 2025, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Kenneth L. Bowman Yes Darrell W. Dalton Yes Timothy W. Dudley Yes William V. (“Vic”) Ingram Yes Murray W. Whittle Yes Eddie L. Hite, Jr. Yes Robert M. Tucker, Jr. Yes Motion to add Interim County Administrator Appointment to the Agenda. RESULT: 7-0 (Approved) MOVER: Hite SECONDER: Bowman AYES: Tucker, Hite, Dalton, Bowman, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None INTERIM COUNTY ADMINISTRATOR APPOINTMENT Motion to appoint Vincent Shorter as the Interim County Administrator under the same terms as his previous appointment through the end of April 2025, contingent upon Mr. Shorter’s agreement. RESULT: 7-0 (Approved) MOVER: Hite SECONDER: Ingram AYES: Tucker, Hite, Dalton, Bowman, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None ADJOURNMENT Tucker adjourned the Meeting at 7:16 PM.