09-10-2024 Finance Committee Meeting - FINAL
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
FINANCE COMMITTEE
September 10, 2024
VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Finance
Committee Meeting was held on September 10, 2024, in the County Administration Conference
Room, 1 Center Street, Chatham, Virginia 24531.
CALL TO ORDER (6:00 PM)
Tucker called the Meeting to Order at 6:00 PM.
ROLL CALL
The following Committee Members were present:
Timothy W. Dudley - Staunton River District
Eddie L. Hite, Jr. – Dan River District
Murray W. Whittle – Westover District
Robert M. Tucker, Jr. - Banister District
The following Board Members were present:
Kenneth L. Bowman – Chatham-Blairs District
Darrell W. Dalton - Chairman, Callands-Gretna District
William V. (“Vic”) Ingram - Tunstall District
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 4-0 (APPROVE)
MOVER: Dudley
SECONDER: Hite
AYES: Dudley, Hite, Whittle, Tucker
NAYS: None
ABSTAIN: None
NEW BUSINESS
a. FY2025 Budget Amendments
Kim G. Van Der Hyde, Finance Director, presented the FY 2025 Budget Amendments to the
Board. These amendments can be viewed in detail on the County's website at
www.pittsylvaniacountyva.gov.
b. FY2025 Capital Projects
Kim G. Van Der Hyde, Finance Director, presented the FY 2025 Capital Projects to the Board.
Some of the major projects she pointed out were the Moses Building Project, HR Software,
Community Development Public Access, and the telephone system upgrade. The complete
breakdown can be found on the County's website at www.pittsylvaniacountyva.gov.
c. Sheriff’s Department Car Lease
The Honorable Mike Taylor, Sheriff, and Kim Van Der Hyde, Finance Director, lead discussion
on the current Enterprise Lease for the Sheriff's vehicles and various options the Board may
consider regarding the current leases and purchases of future Sheriff's vehicles. During the
pandemic, the Sheriff's Office entered into a 60-month lease with Enterprise for 18 vehicles,
starting in February 2021, with an annual lease payment of $138,050. A residual payment of
$69,042.23 per vehicle will be required at the end of the lease if the vehicles are purchased, totaling
$288,801.92 in remaining payments until June 2027. Supply chain delays extended the effective
lease period to six years.
A new lease was initiated last year for 22 vehicles at $237,245 annually. Unlike the first lease,
this one required a down payment of $88,147 due to increased upfitting costs. Interest rates have
since doubled, making it more cost-effective to purchase the vehicles outright. However,
preliminary buyout figures exceed $1 million. Additional costs may include back fees due to
losing government-entity leasing discounts if the vehicles are purchased.
Discussions with Enterprise and financial advisors suggest abandoning the lease and purchasing
the vehicles to save money. County Staff plans to obtain a complete physical inventory of the
sheriff's vehicles and develop a plan for a vehicle replacement rotation/schedule, and to evaluate
funds to avoid further debt while creating a long-term vehicle replacement schedule to optimize
fleet management.
G. Van Der Hyde, Finance Director, presented the FY 2025 Budget Amendments to the Board.
These amendments can be viewed in detail on the County's website at
www.pittsylvaniacountyva.gov.
ADJOURNMENT
Tucker adjourned the Meeting at 7:01 PM.