08-20-2024 Work Session - FINAL
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
WORK SESSION
August 20, 2024
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was
held on August 20, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia
24531.
CALL TO ORDER (3:30 PM)
Dalton called the Meeting to Order at 3:30 PM.
ROLL CALL
The following Board Members were present:
Darrell W. Dalton - Callands-Gretna District
Robert M. Tucker, Jr. - Banister District
Kenneth L. Bowman - Chatham-Blairs District
Timothy W. Dudley – Staunton River District
Eddie L. Hite, Jr. - Dan River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
AGENDA ITEMS TO BE ADDED
Motion to remove Berry Hill Connector Road Naming from item 8(c), Closed Session.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Whittle
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
Motion to remove Active 911 from item 8(c), Closed Session, and postpone this item for discussion
at the September Work Session, unless something is worked out before then.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Whittle
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Tucker
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
PRESENTATIONS
a. County Broadband Project Update
Rob Taylor, from RiverStreet Networks, presented an update to the Board regarding the County
Broadband Project. There are 4,798 service areas available and there are 760 customers currently
installed, which is an increase of 148 locations since June 2024. His full presentation can be found
on the County's website at www.pittsylvaniacountyva.gov.
b. DPCS Performance Contract Update
Jim Bebeau, DPCS Director, presented the updated Performance Contract to the Board. To
continue receiving state-controlled funds, Community Service Boards must have their Performance
Contracts approved or renewed by the governing body of each city or county that established them,
as well as by the Department, on or before September 30th.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Mass Zoning Ordinance Revisions Update
Emily S. Ragsdale, Community Development Director, presented proposed changes to the mass
Zoning Ordinance rewrite project, including updates on campground regulations and flag signs.
She explained the rationale behind the changes, including the addition of feather flags to the
definition of temporary signs. Ragsdale clarified that the changes would not regulate the size of
flag signs but would regulate setbacks and height restrictions. Bowman and Ingram express
concerns about the impact on campgrounds and the need for leniency in certain situations, and
Ragsdale reassures them that the changes are designed to ensure compliance without making
judgment calls in specific cases
b. FY 2024 County Budget Amendments and Year-End Update
Kim G. Van Der Hyde, Finance Director, presented the FY 2024 County Budget Amendments,
explaining the need to adjust figures for School money and other carryover funds. Bowman
inquired about other Departments' wish lists for additional funds, and Van Der Hyde mentioned the
need for a Finance Committee meeting to review these requests. Van Der Hyde then provided an
overview of the year-end County Budget, including major tax revenues and expenditures, and the
unassigned fund balance, and she discusses the importance of maintaining a sufficient unassigned
fund balance to address natural and manmade disasters and budget fluctuations. Her presentation
can be found on the County's website at www.pittsylvaniacountyva.gov.
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 4:50 PM.
RESULT: 7-0 (Approved)
MOVER: Hite
SECONDER: Bowman
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
a. Discussion or consideration of the acquisition of real property for a public purpose, or of
the disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matters: Potential Real Property Acquisition for Public Purpose
(Town of Chatham Property; Berryhill Property)
Purpose: Review/Discussion Regarding the Same
b. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator Search/Next Steps
Purpose: Review/Discussion of Related Next Steps
c. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: ODAC Lease
Purpose: Consultation with Legal Counsel/Legal Advice
and Discussion Regarding the Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:41 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on August 20, 2024, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Kenneth L. Bowman Yes
Timothy W. Dudley Yes
Eddie L. Hite, Jr. Yes
William V. (“Vic”) Ingram Yes
Murray W. Whittle Yes
Robert M. Tucker, Jr. Yes
Darrell W. Dalton Yes
ADJOURNMENT
Dalton adjourned the Meeting at 6:42 PM.
____________________________________
Darrell W. Dalton, Chairman
Pittsylvania County Board of Supervisors
____________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors