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07-15-2025 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, July 15, 2025 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster) b. County's June 2025 Bill List Approval (Staff Contact: Kim VanDerHyde) c. Opioid Litigation Settlement Approval (Staff Contact: Matthew Evans) d. Resolution # 2025-07-01 Adoption (VDOT Rural Rustics Additions) (Staff Contact: Kaylyn McCluster) e. Resolution # 2025-07-02 Approval (Resolution in Support of a Four- Way Stop at the Intersection of Tunstall High Road, Stony Mill Road, and Mt. Cross Road) (Staff Contact: William Ingram, Murray Whittle) f. Reappointment: IDA (Chatham-Blairs); (Steven Merricks) (Staff Contact: Kenneth Bowman) 8. PRESENTATIONS a. General Presentations (Board of Supervisors); (if any) (Staff Contact: Board of Supervisors) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS a. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. 1. Case R-25-012, Victor and Neil Hardy; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Bowman). (Staff Contact: Dave Arnold) 2. Case R-25-013 Harold and Caroline Carver; Rezoning from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District.The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Hite). (Staff Contact: Dave Arnold) 3. Case R-25-014 Kingdom Land, LLC; Rezoning from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Tucker). (Staff Contact: Dave Arnold) 4. Case R-25-015 Rhetson Companies, Inc; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 5-2 vote, with opposition, that the petitioners' request be granted (Supervisor Whittle). (Staff Contact: Dave Arnold) 5. Case R-25-016 Andrew, Jr. and Jacqueline Oakes; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Dudley). (Staff Contact: Dave Arnold) 6. Case R-25-017 Tony and Mary Annette Willis; Rezoning from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Hite). (Staff Contact: Dave Arnold) 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Board Meeting Minutes Approval Staff Contact(s): Kaylyn McCluster Agenda Date: July 15, 2025 Item Number: 7.a. Attachment(s): 1. 05-20-2025 Work Session - DRAFT 2. 05-20-2025 Business Meeting - DRAFT 3. 05-27-2025 Special Meeting - DRAFT 4. 06-12-2025 Special Meeting - DRAFT 5. 06-17-2025 Work Session - DRAFT 6. 06-17-2025 Business Meeting - DRAFT Reviewed By: SUMMARY: For the Board's review and consideration, attached are the following Board Meeting Minutes: (1) 05/20/2025 Work Session; and (2) 05/20/2025 Business Meeting; and (3) 05/27/2025 Special Meeting; and (4) 06/12/2025 Special Meeting; and (5) 06/17/2025 Work Session; and (6) 06/17/2025 Business Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached Board Meeting Minutes. MOTION: "I make a Motion approving the attached Board Meeting Minutes." PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION May 20, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on May 20, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Tucker called the Meeting to Order at 3:00 PM. ROLL CALL The following Board Members were present: Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley – Staunton River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District Robert M. Tucker, Jr. - Banister District, arrived at 3:30 PM. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 6-0 (Approved) MOVER: Bowman SECONDER: Dudley AYES: Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None NOT PRESENT: None PRESENTATIONS a. Safe Streets 4 All (SS4A) Safety Action Plan Update The Danville Metropolitan Planning Organization (MPO), in collaboration with EPR, PC has developed a Safe Streets for All (SS4A) Safety Action Plan to identify and address safety concerns within the MPO area, including the County’s urban areas adjacent to the City of Danville. Joe Bonanno from WPPDC presented the plan to the Board. b. U.S. 58 West Sewer Capacity Analysis Report Leslie Mantiply from Dewberry Engineering discussed the U.S. 58 West Sewer Capacity Analysis Report with the Board. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 3:47 PM. RESULT: 7-0 (Approved) MOVER: Hite SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None NOT PRESENT: None a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: AT&T Tower Lease; VCE Lease at ODAC; Solid Waste Disposal Contract Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Projects Update c. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Review/Discussion of Related Next Steps RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 7:03 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on May 20, 2025, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Kenneth L. Bowman Absent from Vote Darrell W. Dalton Yes Timothy W. Dudley Yes William V. (“Vic”) Ingram Yes Murray W. Whittle Yes Eddie L. Hite, Jr. Yes Robert M. Tucker, Jr. Yes ADJOURNMENT Tucker adjourned the Meeting at 7:03 PM. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING May 20, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on May 20, 2025, in the Chatham High School Auditorium, 100 Chatham Cavalier Circle, Chatham, Virginia 24531. CALL TO ORDER Tucker called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Robert M. Tucker, Jr. - Banister District Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley - Staunton River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District AGENDA ITEMS TO BE ADDED Motion to add approval of the Bays Solid Waste Disposal Agreement to the Consent Agenda as item 7ff. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Hite AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Dalton AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's April 2025 Bill List Approval c. Request for Public Hearing (Dog Controlled Area); (Bridgewood Subdivision) d. Resolution # 2025-05-02 (Support for VDOT's Repair of 57 East Bridge) Adoption e. Resolution # 2025-05-03 Adoption (Honoring the Life and Legacy of Lt. Col. Clyde B. East, USAF (Ret.)) f. Resolution # 2025-05-04 Adoption (Honoring the Designation of Gilbert’s Restaurant to the Virginia Landmarks Register) g. Resolution # 2025-05-05 Adoption (Gretna Fire & Rescue Tax Exempt Financing Utilization Authorization) h. Resolution # 2025-05-06 Adoption (Hurt Volunteer Fire Department's Exempt Financing Utilization Authorization) i. Resolution # 2025-05-07 Adoption (Appreciation to Mr. Shorter for his service as Interim County Administrator) j. Resolution # 2025-05-08 Adoption (Honoring and Supporting Volunteer Fire and Rescue Agencies) k. Resolution # 2025-05-09 Adoption (Honoring Campbell's Volunteer Fire Service) l. Resolution #2025-05-11 Adoption (VRA Loan) m. Janitorial Services Contract Award Approval (Library) n. Lawn Care Services Contract Award Approval (Library) o. Contract Award Approval (Renovations to the Old Paths Building) p. Contract Approval (Axon Enterprise; Sheriff's Office) q. VDEM-Enterprise GIS Grant Approval r. DSS Memorandum of Understanding Approval s. Reappointment: DPCS (Callands-Gretna District); (Kim Van Der Hyde) t. Appointment: DSS (Barry Sides); (Chatham-Blairs District) u. FY 2026 Fire and Rescue Service Agreement Approval v. SS4A Safety Action Plan Adoption w. Reappointment: IDA (Banister); (Charles Minter) x. Leesville Lake Association Annual Beautification Day Solid Waste Tipping Fee Waiver Approval y. Community Contribution to Chatham Farmer's Market Approval z. Reappointment: Beautification Committee (Banister); (Evelyn Davis) aa. Reappointment: Beautification Committee (Tunstall); (Carolyn Herndon) bb. Reappointment: Beautification Committee (Westover); (Katherine Blair) cc. Reappointment: Beautification Committee (Callands-Gretna); (Sherry Moss) dd. Reappointment: Beautification Committee (Dan River); (Phyllis Barker) ee. Appointment: Beautification Committee (Chatham-Blairs); (Sandra Arnn) ff. Approval of Bays Solid Waste Disposal Agreement HEARING OF THE CITIZENS Kathy Ramsey, Banister District, spoke regarding the Robin Court water issue. Jerome Adams, Tunstall District, shared sentiments regarding the Public Safety system. Katie Whitehead, Chatham-Blairs District, urged the Board to avoid delay and adopt the revised Zoning Ordinance the County has been working on for two years. Joseph Hairston, Tunstall District, shared concerns regarding a pit bull in his community. Gage Dillon, Tunstall District, and neighbor of Joseph Hairston, also shared concerns regarding the pit bull in his community. Anna Farrar, Tunstall District, shared concerns of the condition of Whitetail Avenue. Shane Pressley, Business Owner in the County, questioned the County's plan for the Inspection Office. PUBLIC HEARINGS Rezoning Public Hearings 1. Case R-25-010 John Geyer; Requesting to rezone from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District. The Planning Commission recommended by a six (6) to zero (0) vote, with no opposition, that the petitioner's request be granted. (Chairman Tucker) In Case R-25-010, John Geyer (Petitioner) has petitioned to rezone property located on State Road 686/Markham Road in the Banister Election District and shown on the Tax Maps as GPIN #2468- 80-2515. The applicant is requesting to rezone 35.60 acres, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District, to assign one zoning classification to a parcel that currently has two and allow for a conservation easement on the property. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan indicates the area is suitable for Agricultural and Rural Residential uses. Zoning conditions and Ordinance standards shall control the density of allowable development. On April 1, 2025, the Planning Commission recommended by a 6-0 vote, with no opposition, that the petitioner's request be granted. Tucker opened the Public Hearing 8:12 PM. No one signed up to speak and he closed the Public Hearing at 8:13 PM. Motion to approve the rezoning of 35.60 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to assign a single zoning classification to the property. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: FY 26/27 - 30/31 Secondary Six (6)-Year Plan) Annually, the Board and the Virginia Department of Transportation (“VDOT”) are required to hold a Public Hearing to receive citizen input on the proposed Secondary Six (6)-Year Plan. Jay Craddock, VDOT Assistant Resident Engineer, was present to answer any questions from the Board. No one signed up to speak NEW BUSINESS a. FY2026 School Budget Approval The School FY2026 Budget, in the amount of $132,471,056, was presented to the Board on April 15, 2025, as part of the total County budget. A related Public Hearing was conducted on May 13, 2025, after the same was noticed in The Chatham Star Tribune on April 23, 2025 and April 30, 2025. Tonight's approval of the FY26 School Budget in the amount of $132,471,056 meets the 7- day waiting period set forth in Virginia Code §15.2-2503 and the requirement to approve a budget for school purposes set forth in §22.1-93. Motion to approve the FY2026 School Budget in the amount of $132,471,056 as presented. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None b. Resolution # 2025-05-10 Adoption (FY2026 County Budget) The County FY2026 Budget, in the amount of $257,574,766, was presented to the Board on April 15, 2025. A related Public Hearing was conducted on May 13, 2025, after the same was noticed in The Chatham Star Tribune on April, 23, 2025 and April 30, 2025. Tonight's approval of the FY26 County Budget in the amount of $257,574,766 along with Budget Resolution # 2025-05-10 meets the 7-day waiting period set forth in Virginia Code §15.2-2503. Motion to approve the FY2026 County Budget in the amount of $257,574,766, and Resolution #2025-05-10 as presented. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None Motion to add Beautification Committee Appointment as item 12C and Robin Court Drinking Water as item 12D. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Hite AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None c. Beautification Committee Appointment Motion to re-appoint Judy Simpson to the Beautification Committee as the Staunton River District Representative. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None d. Robin Court Drinking Water Motion to supply bottled water for the residents of Robin Court until the water line is finished. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None ADJOURNMENT Tucker adjourned the Meeting at 8:44 PM. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ SPECIAL MEETING May 27, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Special Meeting was held on May 27, 2025, in the County Administration Building, located at 1 Center Street, Chatham, Virginia 24531. CALL TO ORDER (6:00 PM) Tucker called the Meeting to Order at 6:00 PM. ROLL CALL The following Board Members were present: Robert M. Tucker, Jr. - Banister District Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley – Staunton River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District ITEMS TO BE ADDED TO AGENDA Motion to add Robin Court discussion to Agenda as item 6b. RESULT: 7-0 (Approved) MOVER: Tucker SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Dalton SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 6:05 PM. RESULT: 7-0 (Approved) MOVER: Whittle SECONDER: Bowman AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Hiring/Search Purpose: Review/Discussion of Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 7:55 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Special Meeting on May 27, 2025, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Kenneth L. Bowman Yes Darrell W. Dalton Yes Timothy W. Dudley Yes William V. (“Vic”) Ingram Yes Murray W. Whittle Yes Eddie L. Hite, Jr. Yes Robert M. Tucker, Jr. Yes b. Robin Court Discussion Motion that the water service billing for customers of only the houses that are affected in the Robin Court community be waived, starting with the next bi-monthly billing cycle due July 15, 2025, until a new water line is constructed and in service for the Robin Court community. RESULT: 7-0 (Approved) MOVER: Dudley SECONDER: Dalton AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None ADJOURNMENT Tucker adjourned the Meeting at 8:05 PM. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ SPECIAL MEETING June 12, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Special Meeting was held on June 12, 2025, in the County Administration Building, located at 1 Center Street, Chatham, Virginia 24531. CALL TO ORDER (6:00 PM) Tucker called the Meeting to Order at 6:00 PM. ROLL CALL The following Board Members were present: Robert M. Tucker, Jr. - Banister District Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley – Staunton River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District, participated remotely via phone from 106 Deer Horn Drive, Emeral Isle, NC, due to a preplanned vacation. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Dalton SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None NEW BUSINESS a. Selection of County Administrator Motion to appoint Vincent Shorter as Pittsylvania County Administrator under the terms of the contract that has been prepared by County Staff. RESULT: 6-1 (Approved) MOVER: Ingram SECONDER: Hite AYES: Tucker, Hite, Dalton, Dudley, Ingram, Whittle NAYS: Bowman ABSTAIN: None ADJOURNMENT Tucker adjourned the Meeting at 6:11 PM. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION June 17, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on June 17, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Tucker called the Meeting to Order at 3:00 PM. ROLL CALL The following Board Members were present: Robert M. Tucker, Jr. - Banister District Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley – Staunton River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Dalton SECONDER: Whittle AYES: Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None NOT PRESENT: None STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Safe Streets 4 All (SS4A) Grant Opportunity County staff recently met with the West Piedmont Planning District Commission (WPPDC) to discuss the County’s potential application for a Safe Streets for All (SS4A) Implementation Grant. This grant would support the corrective safety measures identified in the County’s SS4A Action Plan, which was formally adopted by the Board of Supervisors last month. The grant application is due by June 26, and it requires a 20% local match, which must be approved by the Board. There was consensus of the Board to add this item to the Business Meeting Agenda for action. b. Board Compensation Supervisor Bowman and County Attorney, Matt Evans, presented a Resolution in support of amending and establishing the following Board of Supervisor salaries for the period beginning January 1, 2026, and ending December 31, 2026, as follows: • Chairman: $1850 per month • Vice Chairman: $1650 per month • Board Member: $1500 per month. This item will be added to the Business Meeting Agenda for action. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 3:45 PM. RESULT: 7-0 (Approved) MOVER: Bowman SECONDER: Dudley AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None NOT PRESENT: None a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Projects Update b. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(29) Subject Matter: Comprehensive Plan Purpose: Comprehensive Plan Update Project - Interviews RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:42 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on June 17, 2025, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Kenneth L. Bowman Yes Darrell W. Dalton Yes Timothy W. Dudley Yes William V. (“Vic”) Ingram Yes Murray W. Whittle Yes Eddie L. Hite, Jr. Yes Robert M. Tucker, Jr. Yes ADJOURNMENT Tucker adjourned the Meeting at 6:45 PM. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING June 17, 2025 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on June 17, 2025, in the Chatham High School Auditorium, 100 Chatham Cavalier Circle, Chatham, Virginia 24531. CALL TO ORDER Tucker called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Robert M. Tucker, Jr. - Banister District Eddie L. Hite, Jr. - Dan River District Kenneth L. Bowman - Chatham-Blairs District Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley - Staunton River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: • Approval of filing of Petition of Writ of Special Election of Treasurer as item 7t; • Remove item 10B(4) Cell Tower Lease Renewal Public Hearing; • Add Resolution # 2025-06-05, Board Member Compensation, as item 13a; and • Add Danville MPO Implementation Grant as item 13b RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Whittle AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Dalton SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None a. County's May 2025 Bill List Approval b. Various FY2025 Budget Amendments-Next Gen 911 Grant Closeout, School Bus Lease, Soil & Water Conservation District, and Tyson Foods COF Grant c. Resolution # 2025-06-01 Adoption (VDOT FY 26/27 - 30/31 Secondary Six (6)-Year Plan) d. Resolution #2025-06-02 to approve the VRA-Tobacco Commission loan extension agreement for RealtyLink USA, LLC and VA Danville CC L6, LLC e. Resolution # 2025-06-03 Resolution to Oppose Modifications to Products Eligible Under the Duty Drawback Program f. Pittsylvania County Parks and Recreation-Pittsylvania County Schools Joint Usage Agreement g. Parks and Recreation Facility Rental and Youth Sports Gate Fees for FY2026 h. Mutual Aid Agreement w/ Henry County for Inspection and Plan Review Services i. VBAF Performance Agreement Approval j. HVAC Preventive Maintenance Contract Award Approval k. Fire and Rescue Property and Accidental/ Sickness Insurance Contract Award Approval l. Service Weapon Purchase Approvals (Owens; Spencer; Walters; Warren) m. Renaming of a Portion of Oak Ridge Farm Road (Harville-Saunders Parkway) n. Re-appointments: Library Board (Chatham-Blairs & Town of Hurt) o. Re-appointment: DPCS (Banister, Willie Fitzgerald) p. Re-appointments: DSS (Banister & Callands-Gretna) q. Appointment: Library Board (Callands-Gretna, Julie Ragsdale) r. Appointment: DSS Board (Tunstall, Darrell Dunford) s. Certificate of Appreciation Approval (Joey Bray, Department of Social Services Board) t. Writ of Special Election HEARING OF THE CITIZENS Chuck Angier, Callands-Gretna District, recommended that an ad-hoc committee of citizens be formed to work directly with County Staff and the contractor for consistent input for the Comprehensive Plan process. Katie Whitehead, Chatham-Blairs District, spoke on behalf of the Coalition for Protection of Pittsylvania County and urged the Board of Supervisors to take seriously a rumor about a possible meeting with tech company xAI, cautioning against secrecy and lack of public input. She referenced past issues with Balico, LLC, and warned that xAI’s recent development in Memphis involved unpermitted gas turbines and environmental violations. Whitehead encouraged the County to be proactive by updating its zoning plans and carefully vetting companies before deals are made. Amy Davis, Banister District, thanked the Board for its "No" vote for the Balico Project and urged the Board to adopt a new Comprehensive Plan that will protect the land in the County. PUBLIC HEARINGS Rezoning Public Hearings 1. Case R-25-011; Victor and Vicky Keatts; Requesting to rezone from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 5-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Ingram) In Case R-25-011, Victor and Vicky Keatts (Petitioners) have petitioned to rezone property located on State Road 954/Plantation Drive in the Tunstall Election District and shown on the Tax Maps as GPIN # 1430-83-3038. The applicant is requesting to rezone 3.48 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow a campground on the property. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan indicates the area is suitable for Agricultural and Rural Residential uses. Zoning conditions and Ordinance standards shall control the density of allowable development. On May 6, 2025, the Planning Commission recommended by a 5-0 vote, with no opposition, that the petitioners' request be granted. Tucker opened the Public Hearing at 7:27 PM. No one signed up to speak, and Tucker closed the Public Hearing at 7:28 PM. Motion to approve the rezoning of 3.48 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for a campground on the property. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Dudley AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: Dog Controlled Area (Bridgewood Subdivision) County Staff received a Petition from Danielle Merricks, resident of Cobblestone Ct. in the County, requesting the Board consider amending Pittsylvania County Code (“PCC”) § 2.2-22; Running At Large Restrictions in Designated Areas, to include the Bridgewood Subdivision in Danville, VA. Ms. Merricks has developed a Petition supporting a dog-controlled area defined as the Bridgewood Subdivision. County Staff has verified that there are seventy-six (26) property owners within this area. Ms. Merrick's Petition has fifty-seven (57) signatures, representing 75% of property owners in the proposed dog-controlled area. At the May 20, 2025, Business Meeting, the Board authorized County Staff to advertise for a Public Hearing for citizen input on amending PCC § 2.2-22 to include the aforementioned subdivision. The Public Hearing was advertised in the Chatham Star Tribune on May 28, 2025, and June 4, 2025. Tucker opened the Public Hearing at 7:29 PM. No one signed up to speak and Tucker closed the Public Hearing at 7:30 PM. Motion to amend Pittsylvania County Code 2.2-22, Dogs Running At Large Restrictions in Designated Areas, to include the Bridgewood Subdivision as presented. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None 2. Public Hearing: Ordinance # 2025-06-01 (DSS One-time Bonus) The Virginia General Assembly approved a one-time bonus of 1.5% of base salary for all full-time employees of local departments of social services, effective July 1, 2025. In accordance with § 15.2- 1508 of the Code of Virginia, localities must adopt an ordinance to authorize the payment of this bonus. This ordinance fulfills the requirement to allow eligible employees of the Pittsylvania County Department of Social Services to receive the bonus, which is fully funded by the Commonwealth of Virginia. There is no local financial impact. The 1.5% bonus is a state-supported expenditure, reimbursed by the Virginia Department of Social Services. The bonus must be paid in Fiscal Year 2026 and submitted through LASER using the appropriate account codes provided in the DSS Finance Guidelines Manual. Tucker opened the Public Hearing at 7:31 PM. No one signed up to speak and Tucker closed the Public Hearing at 7:32 PM. Motion to adopt Ordinance # 2025-06-01 authorizing the payment of a one-time 1.5% bonus to eligible full-time employees of the Pittsylvania County Department of Social Services, in accordance with § 15.2-1508 of the Code of Virginia and the FY2026 State budget allocation. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None 3. Public Hearing: Solar Siting Agreement & Extension Request In 2021, the General Assembly passed legislation giving localities additional measures to further regulate the development of utility-scale solar energy facilities. This legislation requires that any solar project or an energy storage project applicant give the host locality written notice of the applicant’s intent to locate in the locality and request a meeting to discuss a related Siting Agreement. Once a Siting Agreement has been negotiated with the County, a Public Hearing must be held before it can be executed. This Public Hearing has been duly and legally advertised/noticed. For the Board’s review and consideration, attached is a solar Siting Agreement for the Acton Solar, LLC, to be in the Tunstall Election District. Said Siting Agreement has been successfully negotiated with the County. A Special Use Permit was previously approved by the Board of Zoning Appeals for Axton Solar, LLC, Case S-20-019, on December 8, 2020, and an amendment on December 13, 2021, Case S-21-012. Both SUPs included a condition that the project commence construction within three (3) years of the approval of the SUP; however, this was automatically extended to July 1, 2025, by Va Code Section 15.2- 2209. In addition to the proposed siting agreement, the applicant is also requesting a 2-year extension. If approved, this would extend the SUP to July 1, 2027. Tucker opened the Public Hearing at 7:33 PM. Chuck Angier, Callands-Gretna District, shared his concerns and requested the Board set the precedence and reject the extension and the siting agreement. Mike Pyrtle, Tunstall District, shared his support for this extension request and the solar siting agreement. Joe Torkelson, representing the Axton Solar Project, shared why the request was made and stated they need a little more time. Tucker closed the Public Hearing at 7:52 PM. Motion approving the execution of the attached Siting Agreement for the Axton Solar project and Resolution # 2025-06-04, granting an extension of the SUP until July 1, 2027. RESULT: 6-1 (Approve) MOVER: Ingram SECONDER: Whittle AYES: Tucker, Hite, Dalton, Dudley, Ingram, Whittle NAYS: Bowman ABSTAIN: None MATTERS FROM WORK SESSION a. Resolution # 2025-06-05 Board Member Compensation Motion to approve Resolution # 2025-06-05, setting the compensation for the Board of Supervisors, as drafted by Staff. RESULT: 5-2 (Approve) MOVER: Bowman SECONDER: Hite AYES: Tucker, Dalton, Dudley, Ingram, Whittle NAYS: Hite, Bowman ABSTAIN: None b. Safe Streets for All (SS4A) Grant Motion that the Board commit $75,000 from the grant local match/contingency line item for a 20% local match towards the Danville Metropolitan Planning Organization’s implementation grant based on recommendations in the recently adopted Safe Streets 4 All Action Plan, and that staff be authorized to work with the West Piedmont Planning District Commission/Danville Metropolitan Planning Organization and their consultants to identify the appropriate projects to prioritize for this implementation grant application, and that should time and the grant application process allow, that the Board be given a short list of projects to choose from for available funding. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Ingram AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle NAYS: None ABSTAIN: None ADJOURNMENT Tucker adjourned the Meeting at 8:13 PM. ITEMS REMOVED FROM AGENDA a. Public Hearing: Cell Tower Lease Renewal 7.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: County's June 2025 Bill List Approval Staff Contact(s): Kim VanDerHyde Agenda Date: July 15, 2025 Item Number: 7.b. Attachment(s): None Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review and approve payments made by the County as oversight of County Fund expenditures. For the Board's review and consideration, the County's June 2025 Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=532085&dbid=0&repo=Pitt GovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s June 2025 Bill List as presented. MOTION: “I make a Motion approving the County’s June 2025 Bill List as presented.” 7.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Opioid Litigation Settlement Approval Staff Contact(s): Matthew Evans Agenda Date: July 15, 2025 Item Number: 7.c. Attachment(s): 1. 2025-07-03 Resolution Authorizing Participation in the Henry Schein Opioid Settlement Agreement Reviewed By: SUMMARY: Pittsylvania County is a participating plaintiff in the national opioid litigation and is eligible to take part in a proposed $450,000 settlement agreement with Henry Schein, Inc. and its affiliates. This agreement resolves claims related to the defendants’ alleged role in the opioid epidemic. Although Henry Schein is considered a minor actor in Virginia, outside opioid litigation counsel and the County Attorney recommend participation as a strategic and beneficial resolution. To participate, the County must submit a signed Participation and Release Form (Exhibit D) by August 1, 2025, and dismiss any related claims with prejudice. FINANCIAL IMPACT AND FUNDING SOURCE: Pittsylvania County’s estimated share of the settlement is $4,651.41, based on the allocation formula in the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (“Virginia MOU”). Funds received must be used in accordance with the Virginia MOU. No local match or additional funding is required. RECOMMENDATION: Staff recommends that the Board adopt the resolution authorizing participation in the Henry Schein opioid settlement and authorize the County Attorney and/or outside litigation counsel to execute and submit the required forms and take all necessary follow-up actions. MOTION: "I make a Motion to adopt the attached resolution authorizing participation in the Henry Schein opioid settlement agreement and approve submission of the Participation and Release Form by the August 1, 2025 deadline." PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2025-07-03 _____________________________________________________________________________________________ RESOLUTION AUTHORIZING PARTICIPATION IN THE HENRY SCHEIN OPIOID SETTLEMENT AGREEMENT. _____________________________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) July 15, 2025, Business Meeting, the following Resolution was presented and adopted: WHEREAS, Pittsylvania County, Virginia (“County”) has been severely affected by the opioid crisis, which continues to place a significant burden on public health, safety, and governmental resources; and WHEREAS, the County previously authorized litigation against various opioid manufacturers, distributors, and other entities involved in the opioid supply chain, and has entered into multiple opioid-related settlements to date; and WHEREAS, Henry Schein, Inc., General Injectables & Vaccines, Inc., and Insource, Inc. (collectively, the “Henry Schein Defendants”) have agreed to a proposed settlement resolving opioid-related claims brought by Virginia local governments, including the County, in the amount of $450,000; and WHEREAS, Pittsylvania County is listed as a plaintiff in the litigation and entitled to a portion of this settlement as identified in Exhibit C of the Henry Schein Settlement Agreement, with an approximate allocation of $4,651.41, subject to final calculation and disbursement by counsel; and WHEREAS, it has been determined that the Henry Schein Defendants had only minimal involvement with the distribution of opioids in Virginia localities; and WHEREAS, the proposed settlement is conditioned upon each Virginia local government executing and submitting the required Participation and Release Form (Exhibit D) no later than August 1, 2025, unless otherwise extended; and WHEREAS, the County Attorney and outside opioid litigation counsel have reviewed the terms of the proposed settlement and recommend the County’s participation as being in its best interest; and WHEREAS, the County affirms that this settlement is subject to and shall be administered consistent with the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (“Virginia MOU”), as with prior opioid settlements. BE IT FURTHER RESOLVED, that the Pittsylvania County Board of Supervisors hereby approves the County’s participation in the Henry Schein opioid settlement, authorizes the execution of the required Participation and Release Form (Exhibit D), and further authorizes the County Attorney and/or the County’s designated outside counsel to take all necessary steps to effectuate the County’s participation, including dismissal of claims against the Henry Schein Defendants with prejudice, as required by the terms of the Settlement Agreement. Given under my hand this 15th day of July 2025. ___________________________________ Robert M. Tucker, Jr. (Chairman) Pittsylvania County Board of Supervisors ___________________________________ Kaylyn M. McCluster (Clerk) Pittsylvania County Board of Supervisors Approved as to Form: ________________________ Matthew W. Evans, Esq. Pittsylvania County Attorney Vote Robert M. Tucker, Jr. (Chairman) ___ Eddie L. Hite, Jr. (Vice-Chairman) ___ Darrell W. Dalton ___ Kenneth L. Bowman ___ Timothy W. Dudley ___ William V. (“Vic”) Ingram ___ Murray W. Whittle ___ Ayes __ Nays __ Abstentions __ 7.d. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2025-07-01 Adoption (VDOT Rural Rustics Additions) Staff Contact(s): Kaylyn McCluster Agenda Date: July 15, 2025 Item Number: 7.d. Attachment(s): 1. 2025-07-01 VDOT Rural Rustics additions Reviewed By: SUMMARY: Virginia Code § 33.1-70.1 permits the hard surfacing of certain unpaved roads that qualify for designation as a Rural Rustic Road. For the Board’s review and consideration, attached is Resolution # 2025-07-01, declaring Spruce Road, Newby Lane, Brown Road, and Berry Road as Rural Rustic; thereby, enabling them to potentially qualify for future paving/hard surfacing Rural Rustic Road Funds. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2025-07-01 as attached and presented. MOTION: “I make a Motion adopting Resolution # 2025-07-01 as attached and presented.” PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2025-07-01 _____________________________________________________________________________ RURAL RUSTIC ROADS DESIGNATION VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, July 15, 2025, in the Board Meeting Room, the following Resolution was presented and adopted: WHEREAS, §33.2-332, Code of Virginia, 1950, as amended, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board desires to consider whether the following Routes should be designated a Rural Rustic Road: • Route 928 (Spruce Road) from Route 649 to Route 626; • Route 613 (Newby Lane) from Route 703 to the dead end; • Route 850 (Brown Road) from Route 831 to the dead end; and • Route 812 (Berry Road) from Route 807 to Route 657. WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on these roads; and WHEREAS, the Board believes that these roads should be designated due to their qualifying characteristics; and WHEREAS, these roads are on the Board’s Six (6)-Year Plan for improvements to the secondary system of state highways. NOW, THEREFORE, BE IT RESOLVED, the Board requests that these roads be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch-lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the roads in their current state; and BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the Virginia Department of Transportation’s Residency Administrator. Given under my hand this 15th day of July, 2025. Recorded Vote: A Copy Teste: Moved By:__________________ Seconded By: _______________ ______________________________ Yeas: __ Printed Name: Robert M. Tucker, Jr. Nays: __ Title: Chairman, Board of Supervisors 7.e. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2025-07-02 Approval (Resolution in Support of a Four-Way Stop at the Intersection of Tunstall High Road, Stony Mill Road, and Mt. Cross Road) Staff Contact(s): William Ingram, Murray Whittle Agenda Date: July 15, 2025 Item Number: 7.e. Attachment(s): 1. 2025-07-02 Resolution in Support of a Four-Way Stop at the Intersection of Tunstall High Road, Stony Mill Road, and Mt. Cross Road Reviewed By: SUMMARY: During a recent Tunstall District town hall meeting, community members raised significant concerns regarding traffic safety at the intersection of Tunstall High Road, Stony Mill Road, and Mt. Cross Road—an area that experiences high traffic volumes, particularly during school hours. In response to these concerns, Supervisors William "Vic" Ingram and Murray Whittle, along with Virginia Department of Transportation (VDOT) representative Jay Craddock, discussed potential solutions and identified the installation of a four-way stop as a potential safety improvement. VDOT has advised that in order to complete this work prior to the start of the 2025–2026 school year in August, it would be preferred to receive a Resolution of support from the Board of Supervisors at the July meeting. The proposed Resolution expresses the Board’s formal support for the installation of a four-way stop at the intersection to improve traffic flow and enhance safety for students, school staff, and local residents. FINANCIAL IMPACT AND FUNDING SOURCE: There will be no cost to the County, as VDOT will be responsible for all aspects of installation and ongoing maintenance. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2025-07-02 as presented. MOTION: "I make a Motion to adopt Resolution # 2025-07-02 as presented." PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2025-07-02 _____________________________________________________________________________________________ RESOLUTION IN SUPPORT OF A FOUR-WAY STOP AT THE INTERSECTION OF TUNSTALL HIGH ROAD, STONY MILL ROAD, AND MT CROSS ROAD _____________________________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) July 15, 2025, Business Meeting, the following Resolution was presented and adopted: WHEREAS, the intersection of Tunstall High Road (Route 869), Stony Mill Road (Route 869), and Mt Cross Road (Route 844) is a heavily trafficked area, particularly during school hours due to its proximity to Tunstall High School; and WHEREAS, citizens have expressed safety concerns regarding the current traffic flow at this intersection, particularly during peak school arrival and dismissal times; and WHEREAS, at a town hall meeting held in the Tunstall District on July 8, 2025, Supervisor William “Vic” Ingram and Supervisor Murray Whittle, along with Virginia Department of Transportation (VDOT) representative Jay Craddock, acknowledged these concerns and identified the installation of a four-way stop as a potential safety improvement; and WHEREAS, Mr. Craddock advised that in order for this traffic control measure to be implemented before the start of the 2025-2026 academic school year in August, it would be preferred to receive a Resolution of support from the Board of Supervisors at this meeting; NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors hereby supports the installation of a four-way stop at the intersection of Tunstall High Road, Stony Mill Road, and Mt Cross Road as a measure to enhance traffic safety and protect the students, staff, and residents who travel this corridor; and BE IT FURTHER RESOLVED, that the Board formally requests the Virginia Department of Transportation proceed with all necessary steps to install the four-way stop in advance of the 2025-2026 school year opening. Given under my hand this 15th day of July 2025. ___________________________________ Robert M. Tucker, Jr. (Chairman) Pittsylvania County Board of Supervisors ___________________________________ Kaylyn M. McCluster (Clerk) Pittsylvania County Board of Supervisors Approved as to Form: ________________________ Matthew W. Evans, Esq. Pittsylvania County Attorney Vote Robert M. Tucker, Jr. (Chairman) ___ Eddie L. Hite, Jr. (Vice-Chairman) ___ Darrell W. Dalton ___ Kenneth L. Bowman ___ Timothy W. Dudley ___ William V. (“Vic”) Ingram ___ Murray W. Whittle ___ Ayes __ Nays __ Abstentions __ 7.f. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Reappointment: IDA (Chatham-Blairs); (Steven Merricks) Staff Contact(s): Kenneth Bowman Agenda Date: July 15, 2025 Item Number: 7.f. Attachment(s): None Reviewed By: SUMMARY: Steven Merricks (“Merricks”) is currently the Industrial Development Authority's ("IDA") Chatham-Blairs District Representative. His term is set to expire and he desires to be re-appointed for a new four (4)-year term beginning on July 15, 2025, and ending on July 15, 2029. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board re-appoint Merricks as the IDA's Chatham- Blairs District Representative for a new four (4)-year term beginning on July 15, 2025, and ending on July 15, 2029. MOTION: "I make a Motion to re-appoint Merricks as the IDA's Chatham-Blairs District Representative for a new four (4)-year term beginning on July 15, 2025, and ending on July 15, 2029." 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: General Presentations (Board of Supervisors); (if any) Staff Contact(s): Board of Supervisors Agenda Date: July 15, 2025 Item Number: 8.a. Attachment(s): None Reviewed By: The Board will present any Resolutions, Proclamations, or Recognitions approved on the July (or any previous) Consent Agenda. 10.a.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-012, Victor and Neil Hardy; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Bowman). Staff Contact(s): Dave Arnold Agenda Date: July 15, 2025 Item Number: 10.a.1. Attachment(s): 1. R-25-012 Hardy Victor-SS 2. R-25-012 Hardy Victor-APP 3. R-25-012-Hardy Victor-Map Reviewed By: SUMMARY: In Case R-25-012, Victor and Neil Hardy (Petitioners) have petitioned to rezone property located on State Road 746/Golf Club Road in the Chatham-Blairs Election District and shown on the Tax Maps as GPIN # 2400-40-2870. The applicant is requesting to rezone 46.81 acres, from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use as Medium to High Density Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends approval of Case R-25-012 as submitted. The subject property is adjacent to property currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County's Comprehensive Plan. MOTION: "In Case R-25-012, I make a Motion to approve the rezoning of 46.81 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes and the placement of an accessory structure on the property." 10.a.2. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-013 Harold and Caroline Carver; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District.The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Hite). Staff Contact(s): Dave Arnold Agenda Date: July 15, 2025 Item Number: 10.a.2. Attachment(s): 1. R-25-013-Carver Harold-SS 2. R-25-013 Carver Harold-App 3. R-25-013-Carver Harold-Map Reviewed By: SUMMARY: In Case R-25-013, Harold and Caroline Carver (Petitioners) have petitioned to rezone property located on State Road 62/Milton Highway in the Dan River Election District and shown on the Tax Maps as GPIN # 2375-19-0473. The applicant is requesting to rezone 83.49 acres, from R-1, Residential Suburban Subdivision District to A-1, Agricultural District. Once the property is rezoned to A- 1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use as Medium to High Density Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends approval of Case R-25-013 submitted. The subject property is adjacent to property currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County's Comprehensive Plan. MOTION: "In Case R-25-013, I make a Motion to approve the rezoning of 83.49 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes." 10.a.3. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-014 Kingdom Land, LLC; Rezoning from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Tucker). Staff Contact(s): Dave Arnold Agenda Date: July 15, 2025 Item Number: 10.a.3. Attachment(s): 1. R-25-014 Kingdom Land llc-SS 2. R-25-014 Kingdom Land llc-App 3. R-25-014 Kingdom Land llc-Map Reviewed By: SUMMARY: In Case R-25-014, Kingdom Land, LLC (Petitioner) have petitioned to rezone property located on State Road 706/Abbott Place in the Banister Election District and shown on the Tax Maps as GPIN # 2454-38-5530. The applicant is requesting to rezone 19.46 acres, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District, to allow the property to be subdivided. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use Agricultural and Rural Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends approval of Case R-25-014, submitted by Kingdom Land, LLC, requesting to rezone 19.46 acres located on State Road 706/Abbott Place in the Banister Election District and shown on the Tax Maps as GPIN # 2454-38- 5530, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District to assign a single zoning classification to the property, bringing it into compliance. The subject property is adjacent to properties currently zoned A-1, Agricultural District and the rezoning would be consistent with the Comprehensive Plan. MOTION: "In Case R-25-014, I make a Motion to approve the rezoning of 19.46 acres, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A- 1, Agricultural District, to allow the property to be subdivided." 10.a.4. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-015 Rhetson Companies, Inc; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 5-2 vote, with opposition, that the petitioners' request be granted (Supervisor Whittle). Staff Contact(s): Dave Arnold Agenda Date: July 15, 2025 Item Number: 10.a.4. Attachment(s): 1. R-25-015 Rhetson Co Inc.-SS 2. R-25-015 Rethson Co Inc.-App 3. R-25-015-Rhetson Co Inc.-Map Reviewed By: SUMMARY: In Case R-25-015, Rhetson Companies, LLC (Petitioner) have petitioned to rezone property located on State Road 844/Mount Cross Road in the Westover Election District and shown on the Tax Maps as GPIN #s 1480-00-6563 and 1480- 00-8483. The applicant is requesting to rezone 3.90 acres, from RC-1, Residential Combined Subdivision District, to B-2, Business District, General, to allow for a retail establishment to be placed on the property. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-365 are a Permitted Use. The Comprehensive Plan designates the future land use as Commercial and Medium to High Density Residential. On June 3, 2025, the Planning Commission recommended by a 5-2 vote, with opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends approval of Case R-25-015, submitted by Rhetson Companies, Inc., requesting to rezone 3.90 acres located on State Road 844/Mount Cross Road, in the Westover Election District and shown on the Tax Maps as part of GPIN # 1480-00-6563 and 1480-00-8483. The subject property is adjacent to properties currently zoned B-2, Business District, General and the rezoning would be consistent with the Comprehensive Plan. MOTION: "In Case R-25-015, I make a Motion to approve the rezoning of 3.90 acres, from RC-1, Residential Combined Subdivision District, to B-2, Business District, General, to allow for a retail establishment to be placed on the property." 10.a.5. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-016 Andrew, Jr. and Jacqueline Oakes; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Dudley). Staff Contact(s): Dave Arnold Agenda Date: July 15, 2025 Item Number: 10.a.5. Attachment(s): 1. R-25-016 Oakes Andrew-SS 2. R-25-016 Oakes Andrew-App 3. R-25-016 Oakes, Andrew-Map Reviewed By: SUMMARY: In Case R-25-016, Andrew, Jr. and Jacqueline Oakes (Contract Purchasers) have petitioned to rezone property located on State Road 646/Spring Road in the Staunton River Election District and shown on the Tax Maps as GPIN # 2552- 57-1262. The applicant is requesting to rezone 0.2480 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow the property to be consolidated with an adjacent parcel zoned R-1. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-222 are a Permitted Use. The Comprehensive Plan designates the future land use as Agricultural and Rural Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends approval of Case R-25-016, submitted by Andrew and Jacqueline Oakes, requesting to rezone 0.2480 acres located on State Road 646/Spring Road, in the Staunton River Election District and shown on the Tax Maps as part of GPIN # 2552-57-1262. The subject property is adjacent to properties currently zoned R-1, Residential Suburban Subdivision District. MOTION: "In Case R-25-016, I make a Motion to approve the rezoning of 0.2480 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow the property to be consolidated with an adjacent parcel zoned R-1." 10.a.6. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-25-017 Tony and Mary Annette Willis; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted (Supervisor Hite). Staff Contact(s): Dave Arnold Agenda Date: July 15, 2025 Item Number: 10.a.6. Attachment(s): 1. R-25-017 Willis Tony -SS 2. R25-017 Willis, Tony-App 3. R-25-017-Willis, Tony-Map Reviewed By: SUMMARY: In Case R-25-017, Tony and Mary Willis (Petitioners) have petitioned to rezone property located on State Road 1003/Blair Lane in the Dan River Election District and shown on the Tax Maps as GPIN #s 2431-99-5114, 2431-99-5011, 2431-98- 5829, 2431-98-5729, 2431-98-5648, 2431-98-5548, and 2431-98-5444.. The applicant is requesting to rezone seven (7) parcels, totaling 4.27 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1.. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code Section 35-178 are a Permitted Use. The Comprehensive Plan designates the future land use as Agricultural and Rural Residential. On June 3, 2025, the Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Staff recommends approval of Case R-25-017, submitted by Tony and Annette Willis, requesting to rezone seven (7) parcels, totaling 4.27 acres, located on State Road 1003/Blair Lane, in the Dan River Election District and shown on the Tax Maps as GPIN #s 2431-99-5114, 2431-99-5011, 2431-98-5829, 2431-98-5729, 2431-98-5648, 2431-98-5548, and 2431-98-5444. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the Comprehensive Plan. MOTION: "In Case R-25-017, I make a Motion to approve the rezoning of seven (7) parcels, totaling 4.27 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1."