12-17-2024 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, December 17, 2024 - 3:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (3:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the County's Facebook
and the same YouTube location as the Board of Supervisor’s Business
Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It
is not a question and answer session with the audience. Accordingly,
during the Work Session, no questions or comments from the audience
will be entertained. Respectfully, any outbursts or disorderly conduct from
the audience will not be tolerated and may result in the offending
person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s
Bylaws, are permitted to make comments under the Hearing of the
Citizens’ Section of tonight’s Business Meeting.
5. PRESENTATIONS
a. FY 2024 Comprehensive Annual Financial Report Presentation (15
minutes); (Staff Contact: Kim VanDerHyde)
b. Parks and Recreation Master Plan Study Presentation (15 minutes);
(Staff Contact: Justin Price, James Mickle (BerryDunn))
c. Fire and Rescue Study Presentation (15 minutes); (Staff
Contact: Christopher Key, Chief Dwayne Bonnett (ESCI))
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. County CIP Review/Discussion (15 minutes); (Staff Contact: Kim
VanDerHyde, Garrett Van Allen)
b. Mass County Zoning Ordinance Discussion/Review (1 hour); (Staff
Contact: Emily Ragsdale)
7. BUSINESS MEETING DISCUSSION
8. CLOSED SESSION
a. Closed Session (Personnel) (Staff Contact: Board of Supervisors)
b. Closed Session (Legal); (Staff Contact: Matthew Evans)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn McCluster)
10. ADJOURNMENT
5.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: FY 2024 Comprehensive Annual Financial Report
Presentation (15 minutes);
Staff Contact(s): Kim VanDerHyde
Agenda Date: December 17, 2024 Item Number: 5.a.
Attachment(s): None
Reviewed By:
The County’s Auditor, Scott Wickham, CPA, of Robinson, Farmer, Cox and
Associates, will present to the Board the County’s FY 2024 Annual Financial
Report. Related documentation will be distributed and/or presented at the
Work Session.
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5.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Parks and Recreation Master Plan Study Presentation (15
minutes);
Staff Contact(s): Justin Price, James Mickle (BerryDunn)
Agenda Date: December 17, 2024 Item Number: 5.b.
Attachment(s): 1. Pittsylvania County Parks and Recreation
Master Plan Presentation- Final
Reviewed By:
James Mickle, BerryDunn, will present to the Board the County’s Parks and
Recreation Master Plan. For the Board’s review, related documentation is
attached and/or will be distributed at the Work Session.
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December 2024
Board of Supervisor Work Session-Draft Plan
Pittsylvania County, VA
Parks and Recreation Master Plan
5
2
Agenda
30+1 Engagement Highlights
2 Implementation Plan
3 Current Assets and Future Needs
4
Q & A and Next Steps5
Capital Improvement Recommendations
6
3
Engagement Highlights
7
4
Aligning the Four Key Strategic Areas
Organizational
Efficiencies
•Pursue
organizational
excellence
Program and Service
Delivery
•Enhance recreation
opportunities for
individuals of all
ages and abilities
Facilities, Parks and
Service Delivery
•Commit to providing
equitable access to
recreation and park
facilities
Financial
Accountability
•Ensure financial
stewardship
•Leverage the
potential of
alternative funding
Implementation Plan
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5
Formalize existing joint use agreement with school system, athletic
groups, and non-profit organization
Develop and review departmental standards of procedures annually
Establish a Parks and Recreation Foundation Board
Add three full-time positions:
Maintenance Staff
Program Coordinator
Recreation Manager
Evaluate potential to develop agreements with contracted service
providers
Organizational Efficiencies
Goal: Pursue Organizational Excellence
Recommendations for Department:
9
6
Review recruitment strategy to fill challenging
vacancies
Create a part time position dedicated to active adult
(55+) programs
Expand program offerings to include:
Teen programs and services
Family-oriented/multi-generational programs and services
Active adult programs (55+)
Health and wellness classes
Look for opportunities to increase community and
special events
Program and Service Delivery
Goal: Enhance recreational opportunities for individuals of all ages and abilities
Recommendations for Department:
10
7
Seek grant opportunities for neighborhood park
development:
Southwest region
Northeast region
Complete a feasibility study an outdoor athletic
complex
Create a playground replacement plan to address
infrastructure in the park system
Explore opportunities for water access
Facilities, Parks, and Service Delivery
Goal: Commitment to providing equitable access to recreation and park facilities
Recommendations for Department:
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8
Goal: Enhance financial stewardship and leverage opportunities for alternative funding.
Financial Accountability
Explore additional sponsorship opportunities and
build on existing successful programs
Apply for grant opportunities at the federal, state,
regional, and local level for programs, services, and
facility improvements
Partner with County to develop standards for capital
improvement funding
Increase departmental spending per acre to enhance
park beautification and functionality
Recommendations for Department:
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9
Current Assets - Future Needs
Current
Assets
Need by
2035
Full-Time Staff 4 8
Stake Park 0 1
Rectangular Fields 7 (part-time)8
Diamond Field 8 (part-time)9
Trail Mileage 5.5 miles 15 miles
Disc Golf 0 1
Shelters 3 6
Playgrounds 7 9
Splash Pad 0 1
Outdoor Basketball Courts 2 3
Pickleball Courts 2 3
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10
Capital Improvement Recommendations
Strategic Area 3: Expand Facilities, Parks, and Amenities
2026
Fiscal Year 2026
•Playground Replacement Plan
2027
Fiscal Year 2027
•Neighborhood Park in northeast
region of County
2028
Fiscal Year 2028
•Outdoor Pickleball Courts
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11
Capital Improvement Plan
Strategic Area 3 - continued
2029
Fiscal Year 2029
Neighborhood park in southwest region
of County
2030
Fiscal Year 2030
•Outdoor athletic complex
2031
Fiscal Year 2031
•Outdoor Splash Pad
2034
Fiscal Year 2034
•Land Acquisition for Trail
Expansion
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12
•Next Steps
Final Plan and Adoption
•Q & A
•Thank You
James Mickle
james.mickle@berrydunn.com
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5.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Fire and Rescue Study Presentation (15 minutes);
Staff Contact(s): Christopher Key, Chief Dwayne Bonnett (ESCI)
Agenda Date: December 17, 2024 Item Number: 5.c.
Attachment(s): None
Reviewed By:
Chief Dwayne Bonnett, ESCI, will present to the Board the Fire and Rescue
Study. For the Board’s review, related documentation is attached and/or will
be distributed at the Work Session.
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6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: County CIP Review/Discussion (15 minutes);
Staff Contact(s): Kim VanDerHyde, Garrett Van Allen
Agenda Date: December 17, 2024 Item Number: 6.a.
Attachment(s): None
Reviewed By:
Kim Van Der Hyde, Finance Director, and Garrett Van Allen, Budget and
Financial Analyst, will review with the Board the County's CIP. For the Board’s
review, related documentation is attached and/or will be distributed at the
Work Session.
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6.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Mass County Zoning Ordinance Discussion/Review (1
hour);
Staff Contact(s): Emily Ragsdale
Agenda Date: December 17, 2024 Item Number: 6.b.
Attachment(s): None
Reviewed By:
Emily S. Ragsdale, Community Development Director, will review the Mass
County Zoning Ordinance with the Board. For the Board’s review, related
documentation is attached and/or will be distributed at the Work Session.
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8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Personnel)
Staff Contact(s): Board of Supervisors
Agenda Date: December 17, 2024 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance, demotion,
salaries, disciplining, or resignation of specific public officers, appointees, or
employees of any public body. (Contact: Board of Supervisors)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: Review/Discussion of Related Next Steps
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8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Legal);
Staff Contact(s): Matthew Evans
Agenda Date: December 17, 2024 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by such
counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Balico LLC Rezoning Application
Purpose: Consultation with Legal Counsel/Legal Advice and
Discussion Regarding the Same
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9.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn McCluster
Agenda Date: December 17, 2024 Item Number: 9.a.
Attachment(s): None
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on December 19, 2024, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge, only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
minutes.
Vote
Kenneth L. Bowman Yes/No
Timothy W. Dudley Yes/No
Eddie L. Hite, Jr. Yes/No
William V. ("Vic") Ingram Yes/No
Murray W. Whittle Yes/No
Robert M. Tucker, Jr. Yes/No
Darrell W. Dalton Yes/No
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