11-19-2024 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, November 19, 2024 - 3:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (3:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the County's Facebook
and the same YouTube location as the Board of Supervisor’s Business
Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It
is not a question and answer session with the audience. Accordingly,
during the Work Session, no questions or comments from the audience
will be entertained. Respectfully, any outbursts or disorderly conduct from
the audience will not be tolerated and may result in the offending
person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s
Bylaws, are permitted to make comments under the Hearing of the
Citizens’ Section of tonight’s Business Meeting.
5. PRESENTATIONS
a. County Broadband Project Update and BEAD Letter of Support
Discussion (15 minutes); (Staff Contact: Scott Budd)
b. IALR Update (15 minutes); (Staff Contact: Telly Tucker (IALR))
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Ringgold Rail Trail Bridge Repair Update/Discussion (15 minutes);
(Staff Contact: Dave Arnold)
b. Proposed FY25/26 County Budget Calendar Discussion/Review (15
minutes); (Staff Contact: Kim VanDerHyde)
c. Reorganizational Meeting Date Discussion (5 minutes); (Staff
Contact: Kaylyn McCluster)
7. BUSINESS MEETING DISCUSSION
8. CLOSED SESSION
a. Closed Session (Legal); (Staff Contact: Vaden Hunt)
b. Closed Session (Potential Acquisition of Real Property for a Public
Purpose); (Staff Contact: Vincent Shorter)
c. Closed Session (Economic Development Update on Unannounced
Industries/Businesses); (Staff Contact: Matthew Rowe)
d. Closed Session (Personnel); (Staff Contact: Board of Supervisors)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Vaden Hunt)
10. ADJOURNMENT
5.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: County Broadband Project Update and BEAD Letter of
Support Discussion (15 minutes);
Staff Contact(s): Scott Budd
Agenda Date: November 19, 2024 Item Number: 5.a.
Attachment(s): None
Reviewed By:
Rob Taylor, RiverStreet Networks, will update the Board on the County’s
Broadband Project. Scott Budd, Information Technology Director, will also
review and lead discussion regarding the Board's potential endorsement of a
BEAD Letter of Support. For the Board’s review, related documentation is
attached and/or will be distributed/presented at the Work Session.
5.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: IALR Update (15 minutes);
Staff Contact(s): Telly Tucker (IALR)
Agenda Date: November 19, 2024 Item Number: 5.b.
Attachment(s): None
Reviewed By:
Telly Tucker, IALR President, will present to the Board an update on IALR
happenings. Related information/documentation will be presented and/or
distributed to the Board at the Work Session.
6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Ringgold Rail Trail Bridge Repair Update/Discussion (15
minutes);
Staff Contact(s): Dave Arnold
Agenda Date: November 19, 2024 Item Number: 6.a.
Attachment(s): None
Reviewed By:
Dave F. Arnold, Assistant County Administrator, will update the Board on the
next steps for the Ringgold Rail Trail Bridge Repair. Related documentation is
attached and/or will be distributed/presented at the Work Session.
6.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Staff Report
Agenda Title: Proposed FY25/26 County Budget Calendar
Discussion/Review (15 minutes);
Staff Contact(s): Kim VanDerHyde
Agenda Date: November 19, 2024 Item Number: 6.b.
Attachment(s): 1. PROPOSED BUDGET CALENDAR-2025-2026
Reviewed By:
Kim Van Der Hyde, Finance Director, will review/discuss with the Board the
attached Proposed FY 25/26 County Budget Calendar.
PROPOSED BUDGET CALENDAR FY 2025-2026
Tuesday, November 19, 2024: •Approval of the 2025-2026 Budget Calendar by
Board of Supervisors
Tuesday, November 26, 2024: •Submission of CIP Update by Department
Tuesday, December 17, 2024: •Review of Capital Improvements Plan Updates
Work Session
Friday, December 27, 2024: •Department Requests deadline
Week of January 13, 2025: •Departmental Budget Reviews
Tuesday, January 21, 2025: •Final Review of Capital Improvements Plan
Finance Committee Meeting Updates before approval by the Board
Tuesday, February 18, 2025: •Review of 2026 Potential Revenues
Finance Committee Meeting •Review Departmental Requests/Budget Challenges
Friday, March 7, 2025: •Submission of County Administrator’s
Recommended Budget
Tuesday, March 11, 2025-5:00 pm: •Administrator’s Budget Presentation
Special Meeting •Budget approved for advertisement by
the Board of Supervisors
Wednesday, March 19, 2025: •Budget Public Hearings will be
and Wednesday, March 26, 2025 advertised
Thursday, April 3, 2025 – 7:00 pm: •Public Hearings on School Budget and full
Special Meeting County Budget (budgets cannot be approved until 7
days after public hearing)
Thursday, April 10, 2025 – 7:00 pm: •Approval of the School Budget, and full
Special Meeting County Budget at the regular of the Board
of Supervisors
6.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reorganizational Meeting Date Discussion (5 minutes);
Staff Contact(s): Kaylyn McCluster
Agenda Date: November 19, 2024 Item Number: 6.c.
Attachment(s): None
Reviewed By:
Kaylyn M. McCluster, Board Clerk, will lead discussion to determine the best
date for the Board's Reorganizational Meeting in January, 2025.
8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Legal);
Staff Contact(s): Vaden Hunt
Agenda Date: November 19, 2024 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by such
counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Active 911
Purpose: Consultation with Legal Counsel/Legal Advice and
Discussion Regarding the Same
8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Potential Acquisition of Real Property for
a Public Purpose);
Staff Contact(s): Vincent Shorter
Agenda Date: November 19, 2024 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where discussion in
an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matters: Potential Real Property Acquisition for Public Purpose
(29 Medical Center; Mt. Cross Properties)
Purposes: Review/Discussion Regarding the Same
8.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Economic Development Update on
Unannounced Industries/Businesses);
Staff Contact(s): Matthew Rowe
Agenda Date: November 19, 2024 Item Number: 8.c.
Attachment(s): None
Reviewed By:
Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made
of the business' or industry's interest in locating or expanding its facilities in the
community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Cambridge and Toy Story
Purpose: Economic Development Projects Update/Discussion on
Unannounced Prospective Businesses/Industries
8.d.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Personnel);
Staff Contact(s): Board of Supervisors
Agenda Date: November 19, 2024 Item Number: 8.d.
Attachment(s): None
Reviewed By:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance, demotion,
salaries, disciplining, or resignation of specific public officers, appointees, or
employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Attorney Next Steps
Purpose: Review/Discussion of Related Next Steps
9.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Vaden Hunt
Agenda Date: November 19, 2024 Item Number: 9.a.
Attachment(s): None
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on November 19, 2024, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge, only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
minutes.
Vote
Kenneth L. Bowman Yes/No
Timothy W. Dudley Yes/No
Eddie L. Hite, Jr. Yes/No
William V. ("Vic") Ingram Yes/No
Murray W. Whittle Yes/No
Robert M. Tucker, Jr. Yes/No
Darrell W. Dalton Yes/No