10-15-2024 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, October 15, 2024 - 4:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (4:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the County's Facebook
and the same YouTube location as the Board of Supervisor’s Business
Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It
is not a question and answer session with the audience. Accordingly,
during the Work Session, no questions or comments from the audience
will be entertained. Respectfully, any outbursts or disorderly conduct from
the audience will not be tolerated and may result in the offending
person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s
Bylaws, are permitted to make comments under the Hearing of the
Citizens’ Section of tonight’s Business Meeting.
5. PRESENTATIONS
6.
b.
a.County Broadband Project Update (15 minutes); (Staff
Contact: Rob Taylor)
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a.Solid Waste, Water, and Building and Grounds Updates (15
minutes); (Staff Contact: Chris Adcock)
Potential PCC Revisions Discussion ((1) Standardization of Firing
Range Regulations; (2) Burning of Construction Materials
Regulations)); (15 minutes); (Staff Contact: Emily Ragsdale)
7.
8. CLOSED SESSION
a. Closed Session (Legal) (Staff Contact: Vaden Hunt)
b. Closed Session (Personnel) (Staff Contact: Board of Supervisors)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Vaden Hunt)
10. ADJOURNMENT
c.Tornado Response Debriefing (15 minutes); (StaffContact:
Christopher Key)
d.Ringgold Rail Trail Bridge Repair Discussion (15 minutes);
(Staff Contact: Dave Arnold)
BUSINESS MEETING DISCUSSION
5.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: County Broadband Project Update (15 minutes);
Staff Contact(s): Rob Taylor
Agenda Date: October 15, 2024 Item Number: 5.a.
Attachment(s): None
Reviewed By:
Rob Taylor, RiverStreet Networks, will update the Board on the County’s
Broadband Project. For the Board’s review, related documentation is attached
and/or will be distributed/presented at the Work Session.
6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Solid Waste, Water, and Building and Grounds Updates
(15 minutes)
Staff Contact(s): Chris Adcock
Agenda Date: October 15, 2024 Item Number: 6.a.
Attachment(s): None
Reviewed By:
Christopher D. Adcock, County Public Works Director, will update the Board on
solid waste, water, and buildings and grounds issues/projects. Related
documentation is attached and/or may be distributed/presented at the Work
Session.
6.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Potential PCC Revisions Discussion ((1) Standardization
of Firing Range Regulations; (2) Burning of Construction
Materials Regulations)); (15 minutes)
Staff Contact(s): Emily Ragsdale
Agenda Date: October 15, 2024 Item Number: 6.b.
Attachment(s): None
Reviewed By:
Emily S. Ragsdale, County Community Development Director, will review with
the Board potential revisions to the Pittsylvania County Code regarding the
following: (1) Standardization of Firing Range Regulations; and (2) Burning of
Construction Materials Regulations. Related documentation/information is
attached and/or will be distributed/presented at the Work Session.
6.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Tornado Response Debriefing (15 minutes)
Staff Contact(s): Christopher Key
Agenda Date: October 15, 2024 Item Number: 6.c.
Attachment(s): None
Reviewed By:
Christopher T. Key ("Key"), County Public Safety Director, will present a Tornado
Response Debriefing to the Board. Key will provide an overview of the actions
taken, coordination among agencies, and the overall effectiveness of the
Emergency Response Plan, as well as any areas identified for
improvement. Related documentation is attached and/or will be
distributed/presented at the Work Session.
6.d.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Ringgold Rail Trail Bridge Repair Discussion (15 minutes)
Staff Contact(s): Dave Arnold
Agenda Date: October 15, 2024 Item Number: 6.d.
Attachment(s): None
Reviewed By:
Dave F. Arnold, Assistant County Administrator, will discuss with the Board the
next steps for the Ringgold Rail Trail Bridge Repair. Related documentation is
attached and/or will be distributed/presented at the Work Session.
8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Legal)
Staff Contact(s): Vaden Hunt
Agenda Date: October 15, 2024 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by such
counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Active 911/Code Red
Purpose: Consultation with Legal Counsel/Legal Advice and
Discussion Regarding the Same
8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Personnel)
Staff Contact(s): Board of Supervisors
Agenda Date: October 15, 2024 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance, demotion,
salaries, disciplining, or resignation of specific public officers, appointees, or
employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Attorney Performance
Purpose: Review/Discussion of Same
9.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Vaden Hunt
Agenda Date: October 15, 2024 Item Number: 9.a.
Attachment(s): None
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on October 15, 2024, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge, only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
minutes.
Vote
Kenneth L. Bowman Yes/No
Timothy W. Dudley Yes/No
Eddie L. Hite, Jr. Yes/No
William V. ("Vic") Ingram Yes/No
Murray W. Whittle Yes/No
Robert M. Tucker, Jr. Yes/No
Darrell W. Dalton Yes/No