05-20-2025 Business Meeting Agenda
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, May 20, 2025 - 7:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster)
b. County's April 2025 Bill List Approval (Staff Contact: Kim
VanDerHyde)
c. Request for Public Hearing (Dog Controlled Area); (Bridgewood
Subdivision) (Staff Contact: Kaylyn McCluster)
d. Resolution # 2025-05-02 (Support for VDOT's Repair of 57 East
Bridge) Adoption (Staff Contact: Robert Tucker)
e. Resolution # 2025-05-03 Adoption (Honoring the Life and Legacy of
Lt. Col. Clyde B. East, USAF (Ret.)) (Staff Contact: Robert Tucker)
f. Resolution # 2025-05-04 Adoption (Honoring the Designation of
Gilbert’s Restaurant to the Virginia Landmarks Register) (Staff
Contact: Robert Tucker)
g. Resolution # 2025-05-05 Adoption (Gretna Fire & Rescue Tax Exempt
Financing Utilization Authorization) (Staff Contact: Christopher Key)
h. Resolution # 2025-05-06 Adoption (Hurt Volunteer Fire Department's
Exempt Financing Utilization Authorization) (Staff
Contact: Christopher Key)
i. Resolution # 2025-05-07 Adoption (Appreciation to Mr. Shorter for
his service as Interim County Administrator) (Staff Contact: Robert
Tucker)
j. Resolution # 2025-05-08 Adoption (Honoring and Supporting
Volunteer Fire and Rescue Agencies) (Staff Contact: Robert Tucker)
k. Resolution # 2025-05-09 Adoption (Honoring Campbell's Volunteer
Fire Service) (Staff Contact: Robert Tucker)
l. Resolution #2025-05-11 Adoption (VRA Loan) (Staff Contact: Kim
VanDerHyde)
m. Janitorial Services Contract Award Approval (Library) (Staff
Contact: Connie Gibson)
n. Lawn Care Services Contract Award Approval (Library) (Staff
Contact: Connie Gibson)
o. Contract Award Approval (Renovations to the Old Paths Building)
(Staff Contact: Connie Gibson)
p. Contract Approval (Axon Enterprise; Sheriff's Office) (Staff
Contact: Connie Gibson)
q. VDEM-Enterprise GIS Grant Approval (Staff Contact: Kim
VanDerHyde)
r. DSS Memorandum of Understanding Approval (Staff Contact: Kim
VanDerHyde)
s. Reappointment: DPCS (Callands-Gretna District); (Kim Van Der
Hyde) (Staff Contact: Darrell Dalton)
t. Appointment: DSS (Barry Sides); (Chatham-Blairs District) (Staff
Contact: Kenneth Bowman)
u. FY 2026 Fire and Rescue Service Agreement Approval (Staff
Contact: Christopher Key)
v. SS4A Safety Action Plan Adoption (Staff Contact: Emily Ragsdale)
w. Reappointment: IDA (Banister); (Charles Minter) (Staff
Contact: Robert Tucker)
x. Leesville Lake Association Annual Beautification Day Solid Waste
Tipping Fee Waiver Approval (Staff Contact: Chris Adcock)
y. Community Contribution to Chatham Farmer's Market Approval
(Staff Contact: Dave Arnold)
z. Reappointment: Beautification Committee (Banister); (Evelyn Davis)
(Staff Contact: Robert Tucker)
aa. Reappointment: Beautification Committee (Tunstall); (Carolyn
Herndon) (Staff Contact: William Ingram)
bb. Reappointment: Beautification Committee (Westover); (Katherine
Blair) (Staff Contact: Murray Whittle)
cc. Reappointment: Beautification Committee (Callands-Gretna);
(Sherry Moss) (Staff Contact: Darrell Dalton)
dd. Reappointment: Beautification Committee (Dan River); (Phyllis
Barker) (Staff Contact: Eddie Hite)
ee. Appointment: Beautification Committee (Chatham-Blairs); (Sandra
Arnn) (Staff Contact: Kenneth Bowman)
8. PRESENTATIONS
a. General Presentations (Board of Supervisors); (if any) (Staff
Contact: Board of Supervisors)
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be
a resident or land owner of the County, or the registered agent of such
resident or land owner. Each person shall step up, give his/her name and
district in an audible tone of voice for the record, and unless further time
is granted by the Chairman, shall limit his/her address to three (3) minutes.
No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board
as a body and not to any individual member thereof. Hearing of the
Citizens shall last for a maximum of forty-five (45) minutes. Any individual
that is signed up to speak during said section who does not get the
opportunity to do so because of the aforementioned time limit, shall be
given speaking priority at the next Board meeting. Absent Chairman’s
approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
a. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning
Ordinance, the Board of Supervisors have been empowered to
hear and decide specific zoning issues and zoning map changes in
support of said Ordinance. In accomplishing this important task, the
Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must
ensure that all of its decisions and regulations be directed to these
goals and that each be consistent with the environment, the
comprehensive plan, and in the best interest of Pittsylvania County,
its citizens, and its posterity.
1. Case R-25-010 John Geyer; Requesting to rezone from R-1,
Residential Suburban Subdivision District, and A-1, Agricultural
District, to A-1, Agricultural District. The Planning Commission
recommended by a six (6) to zero (0) vote, with no opposition, that
the petitioner's request be granted. (Chairman Tucker) (Staff
Contact: Emily Ragsdale)
b. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step
up, give his/her name and district, and/or his/her place of
residency for non-County citizens, in an audible tone of voice for
the record, and unless further time is granted by the Chairman, shall
limit his/her address to three (3) minutes; speakers for a group shall
be limited to ten (10) minutes. Speakers shall conclude their remarks
at that time, unless the consent of the Board is affirmatively given to
extend the speakers allotted time. Absent Chairman’s approval, no
person shall be able to speak who has not signed up.
1. Public Hearing: FY 26/27 - 30/31 Secondary Six (6)-Year Plan
(Staff Contact: Kaylyn McCluster)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. FY2026 School Budget Approval (Staff Contact: Kim VanDerHyde)
b. Resolution # 2025-05-10 Adoption (FY2026 County Budget) (Staff
Contact: Kim VanDerHyde)
13. MATTERS FROM WORK SESSION (IF ANY)
14. BOARD MEMBER REPORTS
15. COUNTY ADMINISTRATOR REPORTS
16. ADJOURNMENT