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05-20-2025 Work Session Agenda Packet BOARD OF SUPERVISORS WORK SESSION Tuesday, May 20, 2025 - 3:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (3:00 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA For the citizens’ convenience, all Work Session and Committee Meetings are now being recorded and can be viewed on the County's Facebook and the same YouTube location as the Board of Supervisor’s Business Meetings. Please remember that the Board’s Work Session is designed for internal Board and County Staff communication, discussion, and work. It is not a question and answer session with the audience. Accordingly, during the Work Session, no questions or comments from the audience will be entertained. Respectfully, any outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Work Session. As a reminder, all County citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted to make comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting. 5. PRESENTATIONS a. Safe Streets 4 All (SS4A) Safety Action Plan Update (20 minutes) (Staff Contact: Emily Ragsdale) b. U.S. 58 West Sewer Capacity Analysis Report (30 minutes) (Staff Contact: Chris Adcock) 6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS 7. BUSINESS MEETING DISCUSSION 8. CLOSED SESSION a. Closed Session (Legal) (Staff Contact: Dave Arnold) b. Closed Session (Economic Development Update) (Staff Contact: Matthew Rowe) c. Closed Session (Personnel) (Staff Contact: Board of Supervisors) 9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: Matthew Evans) 10. ADJOURNMENT 5.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Safe Streets 4 All (SS4A) Safety Action Plan Update (20 minutes) Staff Contact(s): Emily Ragsdale Agenda Date: May 20, 2025 Item Number: 5.a. Attachment(s): None Reviewed By: The Danville Metropolitan Planning Organization (MPO), in collaboration with EPR, PC has developed a Safe Streets for All (SS4A) Safety Action Plan to identify and address safety concerns within the MPO area, including the County’s urban areas adjacent to the City of Danville. Joe Bonanno from WPPDC will be present to discuss the plan with the Board. Relevant documentation is attached and/or will also be provided during the Work Session. 5.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: U.S. 58 West Sewer Capacity Analysis Report (30 minutes) Staff Contact(s): Chris Adcock Agenda Date: May 20, 2025 Item Number: 5.b. Attachment(s): None Reviewed By: Chris Adcock, Public Works Director, and Leslie Mantiply from Dewberry Engineering will be present to discuss the U.S. 58 West Sewer Capacity Analysis Report. Relevant documentation is attached and/or will also be distributed during the Work Session. 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session (Legal) Staff Contact(s): Dave Arnold Agenda Date: May 20, 2025 Item Number: 8.a. Attachment(s): None Reviewed By: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: AT&T Tower Lease; VCE Lease at ODAC; Solid Waste Disposal Contract Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same 8.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session (Economic Development Update) Staff Contact(s): Matthew Rowe Agenda Date: May 20, 2025 Item Number: 8.b. Attachment(s): None Reviewed By: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Projects Update 8.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session (Personnel) Staff Contact(s): Board of Supervisors Agenda Date: May 20, 2025 Item Number: 8.c. Attachment(s): None Reviewed By: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Review/Discussion of Related Next Steps BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Closed Session Certification Staff Contact(s): Kaylyn McCluster Agenda Date: May 20, 2025 Item Number: 9.a. Attachment(s): None Reviewed By: MWE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on May 20, 2025, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge, only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's minutes. Vote Kenneth L. Bowman Yes/No Darrell W. Dalton Yes/No Timothy W. Dudley Yes/No William V. ("Vic") Ingram Yes/No Murray W. Whittle Yes/No Eddie L. Hite, Jr. Yes/No Robert M. Tucker, Jr. Yes/No 9.a.