05-20-2025 Business Meeting Agenda Packet
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, May 20, 2025 - 7:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster)
b. County's April 2025 Bill List Approval (Staff Contact: Kim
VanDerHyde)
c. Request for Public Hearing (Dog Controlled Area); (Bridgewood
Subdivision) (Staff Contact: Kaylyn McCluster)
d. Resolution # 2025-05-02 (Support for VDOT's Repair of 57 East
Bridge) Adoption (Staff Contact: Robert Tucker)
e. Resolution # 2025-05-03 Adoption (Honoring the Life and Legacy of
Lt. Col. Clyde B. East, USAF (Ret.)) (Staff Contact: Robert Tucker)
f. Resolution # 2025-05-04 Adoption (Honoring the Designation of
Gilbert’s Restaurant to the Virginia Landmarks Register) (Staff
Contact: Robert Tucker)
g. Resolution # 2025-05-05 Adoption (Gretna Fire & Rescue Tax Exempt
Financing Utilization Authorization) (Staff Contact: Christopher Key)
h. Resolution # 2025-05-06 Adoption (Hurt Volunteer Fire Department's
Exempt Financing Utilization Authorization) (Staff
Contact: Christopher Key)
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i. Resolution # 2025-05-07 Adoption (Appreciation to Mr. Shorter for
his service as Interim County Administrator) (Staff Contact: Robert
Tucker)
j. Resolution # 2025-05-08 Adoption (Honoring and Supporting
Volunteer Fire and Rescue Agencies) (Staff Contact: Robert Tucker)
k. Resolution # 2025-05-09 Adoption (Honoring Campbell's Volunteer
Fire Service) (Staff Contact: Robert Tucker)
l. Resolution #2025-05-11 Adoption (VRA Loan) (Staff Contact: Kim
VanDerHyde)
m. Janitorial Services Contract Award Approval (Library) (Staff
Contact: Connie Gibson)
n. Lawn Care Services Contract Award Approval (Library) (Staff
Contact: Connie Gibson)
o. Contract Award Approval (Renovations to the Old Paths Building)
(Staff Contact: Connie Gibson)
p. Contract Approval (Axon Enterprise; Sheriff's Office) (Staff
Contact: Connie Gibson)
q. VDEM-Enterprise GIS Grant Approval (Staff Contact: Kim
VanDerHyde)
r. DSS Memorandum of Understanding Approval (Staff Contact: Kim
VanDerHyde)
s. Reappointment: DPCS (Callands-Gretna District); (Kim Van Der
Hyde) (Staff Contact: Darrell Dalton)
t. Appointment: DSS (Barry Sides); (Chatham-Blairs District) (Staff
Contact: Kenneth Bowman)
u. FY 2026 Fire and Rescue Service Agreement Approval (Staff
Contact: Christopher Key)
v. SS4A Safety Action Plan Adoption (Staff Contact: Emily Ragsdale)
w. Reappointment: IDA (Banister); (Charles Minter) (Staff
Contact: Robert Tucker)
x. Leesville Lake Association Annual Beautification Day Solid Waste
Tipping Fee Waiver Approval (Staff Contact: Chris Adcock)
y. Community Contribution to Chatham Farmer's Market Approval
(Staff Contact: Dave Arnold)
z. Reappointment: Beautification Committee (Banister); (Evelyn Davis)
(Staff Contact: Robert Tucker)
aa. Reappointment: Beautification Committee (Tunstall); (Carolyn
Herndon) (Staff Contact: William Ingram)
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bb. Reappointment: Beautification Committee (Westover); (Katherine
Blair) (Staff Contact: Murray Whittle)
cc. Reappointment: Beautification Committee (Callands-Gretna);
(Sherry Moss) (Staff Contact: Darrell Dalton)
dd. Reappointment: Beautification Committee (Dan River); (Phyllis
Barker) (Staff Contact: Eddie Hite)
ee. Appointment: Beautification Committee (Chatham-Blairs); (Sandra
Arnn) (Staff Contact: Kenneth Bowman)
8. PRESENTATIONS
a. General Presentations (Board of Supervisors); (if any) (Staff
Contact: Board of Supervisors)
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be
a resident or land owner of the County, or the registered agent of such
resident or land owner. Each person shall step up, give his/her name and
district in an audible tone of voice for the record, and unless further time
is granted by the Chairman, shall limit his/her address to three (3) minutes.
No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board
as a body and not to any individual member thereof. Hearing of the
Citizens shall last for a maximum of forty-five (45) minutes. Any individual
that is signed up to speak during said section who does not get the
opportunity to do so because of the aforementioned time limit, shall be
given speaking priority at the next Board meeting. Absent Chairman’s
approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
a. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning
Ordinance, the Board of Supervisors have been empowered to
hear and decide specific zoning issues and zoning map changes in
support of said Ordinance. In accomplishing this important task, the
Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must
ensure that all of its decisions and regulations be directed to these
goals and that each be consistent with the environment, the
comprehensive plan, and in the best interest of Pittsylvania County,
its citizens, and its posterity.
1. Case R-25-010 John Geyer; Requesting to rezone from R-1,
Residential Suburban Subdivision District, and A-1, Agricultural
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District, to A-1, Agricultural District. The Planning Commission
recommended by a six (6) to zero (0) vote, with no opposition, that
the petitioner's request be granted. (Chairman Tucker) (Staff
Contact: Emily Ragsdale)
b. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step
up, give his/her name and district, and/or his/her place of
residency for non-County citizens, in an audible tone of voice for
the record, and unless further time is granted by the Chairman, shall
limit his/her address to three (3) minutes; speakers for a group shall
be limited to ten (10) minutes. Speakers shall conclude their remarks
at that time, unless the consent of the Board is affirmatively given to
extend the speakers allotted time. Absent Chairman’s approval, no
person shall be able to speak who has not signed up.
1. Public Hearing: FY 26/27 - 30/31 Secondary Six (6)-Year Plan
(Staff Contact: Kaylyn McCluster)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. FY2026 School Budget Approval (Staff Contact: Kim VanDerHyde)
b. Resolution # 2025-05-10 Adoption (FY2026 County Budget) (Staff
Contact: Kim VanDerHyde)
13. MATTERS FROM WORK SESSION (IF ANY)
14. BOARD MEMBER REPORTS
15. COUNTY ADMINISTRATOR REPORTS
16. ADJOURNMENT
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7.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Board Meeting Minutes Approval
Staff Contact(s): Kaylyn McCluster
Agenda Date: May 20, 2025 Item Number: 7.a.
Attachment(s): 1. 04-15-2025 Finance Committee Meeting -
DRAFT
2. 04-15-2025 Work Session - DRAFT
3. 04-15-2025 Business Meeting - DRAFT
4. 04-24-2025 Special Meeting - DRAFT
5. 05-06-2025 Special Meeting - DRAFT
6. 05-13-2025 Called Meeting - DRAFT
Reviewed By:
SUMMARY:
For the Board's review and consideration, attached are the following Board
Meeting Minutes:
(1) 04/15/2025 Finance Committee; and
(2) 04/15/2025 Work Session; and
(3) 04/15/2025 Business Meeting; and
(4) 04/24/2025 Special Meeting; and
(5) 05/06/2025 Special Meeting; and
(6) 05/13/2025 Called Meeting.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the attached Board Meeting
Minutes.
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MOTION:
"I make a Motion approving the attached Board Meeting Minutes."
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
FINANCE COMMITTEE
April, 15, 2025
VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Finance
Committee Meeting was held on April, 15, 2025, in the Board Meeting Room, 39 Bank Street, SE,
Chatham, Virginia 24531.
CALL TO ORDER (3:30 PM)
Tucker called the Meeting to Order at 3:30 PM.
ROLL CALL
The following Committee Members were present:
Timothy W. Dudley – Staunton River District
Eddie L. Hite, Jr. – Dan River District
Robert M. Tucker, Jr. – Chairman, Banister District
The following Board Members were present:
Darrell W. Dalton – Callands-Gretna District
Murray W. Whittle – Westover District
William V. (“Vic”) Ingram – Tunstall District, arrived at 3:36 PM.
Kenneth L. Bowman – Chatham-Blairs District, arrived at 3:52 PM.
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 3-0 (APPROVE)
MOVER: Dudley
SECONDER: Hite
AYES: Dudley, Hite, Tucker
NAYS: None
ABSTAIN: None
OLD BUSINESS
a. FY26 County Budget Presentation
Vincent E. Shorter, Interim County Administrator, presented the FY 26 County Budget to the
Board. The FY 26 budget of $257.6 million reflects an $18 million increase from FY 25, primarily
due to additional funding for the General Fund, schools, social services, capital projects, and the
1% school tax. The Board prioritized no new tax increases, enhanced support for schools, public
safety, and the Sheriff’s Department, and funding for a comprehensive plan update. Revenue
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projections include a $4.9 million increase in the General Fund, with significant contributions
from taxes and the MVP Pipeline Project. General Fund expenditures total $92.6 million, with
major allocations to public safety (33%), education (28%), and government operations (16%).
School funding rises by 7% to $26.4 million, while the Sheriff’s budget increases by 8% to $17.2
million. Public Safety funding, including E-911, is set at $9.4 million, an 11% increase.
Community Development receives $750,000 to support growth-related projects, and $300,500 is
allocated to update the Comprehensive Plan. Employee benefits include a 3% COLA and health
insurance contributions. Capital commitments total $15.2 million, covering infrastructure
upgrades and public safety equipment. The full presentation can be found on the County's website
at www.pittsylvaniacountyva.gov.
b. FY26 26 County Budget Public Hearing Advertisement Authorization
Recommendation
After the Budget Presentation, the Committee authorized County Staff to advertise the County
Budget and School Budget Public Hearings for May 13, 2025, at 7:00 PM.
Motion to authorize advertisement of the FY 26 County Budget as presented.
RESULT: 4-0 (APPROVE)
MOVER: Bowman
SECONDER: Dudley
AYES: Bowman, Dudley, Hite, Tucker
NAYS: None
ABSTAIN: None
MATTERS FROM COMMITTEE MEMBERS
Members of the Board commended Van Der Hyde and her team for their diligent management of
county funds and adherence to a strict, conservative budgeting approach.
ADJOURNMENT
Tucker adjourned the Meeting at 4:02 PM.
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
WORK SESSION
April 15, 2025
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was
held on April 15, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
CALL TO ORDER (4:00 PM)
Tucker called the Meeting to Order at 4:00 PM.
ROLL CALL
The following Board Members were present:
Robert M. Tucker, Jr. - Banister District
Eddie L. Hite, Jr. - Dan River District
Kenneth L. Bowman - Chatham-Blairs District
Darrell W. Dalton - Callands-Gretna District
Timothy W. Dudley – Staunton River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Dalton
SECONDER: Whittle
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
NOT PRESENT: None
PRESENTATIONS
a. Potential Unpaved Roads to be Added to County’s Secondary 6-Year Plan
Jay Craddock, VDOT's Resident Engineer, presented a proposed list of roads for consideration,
highlighting that $756,000 is allocated for 3.9 miles of unpaved road paving in FY 2031. Proposed
roads include Brown Road, Newby Lane, Berry Road, and Spruce Road. Board members discussed
potential adjustments, with Ingram suggesting the removal of Joe Carter Road due to mixed
resident feedback and consideration of Whitetail Road, which is not state-maintained. Dudley
inquired about telecommunication funds, which are currently used for small safety improvements
rather than large-scale projects. Craddock emphasized that board members can suggest additional
roads before the public hearing next month.
b. Beautification Committee Funding
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The Board discussed a proposal from the Beautification Committee to apply for a grant to purchase
trail cameras aimed at monitoring and reducing illegal dumping on county roads. Sheriff Taylor
and representatives from the Beautification Committee addressed concerns about camera legality,
privacy, and monitoring logistics. The County Attorney indicated no legal issues with the proposed
plan. However, several board members expressed concerns about the effectiveness and feasibility
of using cameras, suggesting that the focus shift to public awareness through billboards and
signage instead. After further discussion, the Board voted to support the Beautification
Committee’s application for a grant to fund signage and billboards to educate the public about
littering fines, postponing the camera proposal for further review.
Motion to allow the Beautification Committee to apply for a grant to fund signage and billboards
to educate the public about littering fines, and to recommend that this item be added to the night's
Business Meeting Agenda for approval.
RESULT: 7-0 (Approved)
MOVER: Dudley
SECONDER: Hite
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
NOT PRESENT: None
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 4:55 PM.
RESULT: 7-0 (Approved)
MOVER: Bowman
SECONDER: Ingram
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
NOT PRESENT: None
a. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects
Update
b. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
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Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: William's Transco Pipeline & Consultation with Legal
Counsel Regarding Potential Litigation
Purpose: Legal Counsel Consultation
c. Discussion of plans to protect public safety as it relates to terrorist activity or specific
cybersecurity threats or vulnerabilities and briefings by staff members, legal counsel, or law-
enforcement or emergency service officials concerning actions taken to respond to such
matters or a related threat to public safety; discussion of information subject to the exclusion
in subdivision 2 or 14 of § 2.2- 3705.2, where discussion in an open meeting would jeopardize
the safety of any person or the security of any facility, building, structure, information
technology system, or software program; or discussion of reports or plans related to the
security of any governmental facility, building or structure, or the safety of persons using such
facility, building or structure.
Legal Authority: Virginia Code § 2.2-3711(A)(19)
Subject Matter: Security
Purpose: Discussion Regarding the Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:20 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on April 15, 2025, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Kenneth L. Bowman Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
William V. (“Vic”) Ingram Yes
Murray W. Whittle Yes
Eddie L. Hite, Jr. Yes
Robert M. Tucker, Jr. Yes
ADJOURNMENT
(1)
(1)
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Tucker adjourned the Meeting at 6:22 PM.
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
BUSINESS MEETING
April 15, 2025
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting
was held on April 15, 2025, in the Chatham High School Auditorium, 100 Chatham Cavalier Circle,
Chatham, Virginia 24531.
CALL TO ORDER
Tucker called the Meeting to Order at 7:00 PM.
ROLL CALL
The following Board Members were present:
Robert M. Tucker, Jr. - Banister District
Eddie L. Hite, Jr. - Dan River District
Kenneth L. Bowman - Chatham-Blairs District
Darrell W. Dalton - Callands-Gretna District
Timothy W. Dudley - Staunton River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
AGENDA ITEMS TO BE ADDED
Motion to add the following items to the Consent Agenda:
• Beautification Committee Grant Application Approval
• Transco Williams Pipeline Construction Agreement.
RESULT: 7-0 (Approve)
MOVER: Ingram
SECONDER: Bowman
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approve)
MOVER: Bowman
SECONDER: Dudley
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
CONSENT AGENDA
Motion to approve Consent Agenda.
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RESULT: 7-0 (Approve)
MOVER: Ingram
SECONDER: Dudley
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
a. Board Meeting Minutes Approval
b. County's March 2025 Bill List Approval
c. Library Contract Approval (Bookmobile)
d. Brosville Fire and Rescue Capital Reserve Request Approval
e. FY2026-FY2030 Capital Improvements Plan Approval
f. Resolution # 2025-04-01 Adoption (Supporting Naming the Route 40 Bridge over George's
Creek in Pittsylvania County, Virginia, Callands-Gretna District, the “Haile Shelton
Memorial Bridge”)
g. Proclamation: National Animal Care and Control Appreciation Week
h. Proclamation: National Public Safety Telecommunicators Week
i. Proclamation: National EMS Week
j. Proclamation: National Police Week
k. Proclamation: 56th Annual Professional Municipal Clerks Week
l. Proclamation: National Teacher Appreciation Week
m. Proclamation: National County Government Month
n. Beautification Committee Grant Application Approval
o. Transco Williams Pipeline Construction Agreement
HEARING OF THE CITIZENS
Sherri Garner, Banister District, expressed strong opposition to the rezoning request for the data
center project. She criticized the incomplete engineering plans and raised concerns about potential
environmental, health, and noise impacts. Garner emphasized that exemptions in federal regulations
could prevent the community from accessing critical data and stated that the proposed rezoning was
merely the first step in a broader, potentially more harmful project.
Robert Carlberg, Staunton River District, argued in favor of the rezoning, stating that the site is
well-suited for a data center. He noted that data centers are typically located in light industrial areas
and asserted that the proposed use would not generate heavy industrial noise or traffic. He
emphasized that the use of natural gas turbines for prime power generation would minimize noise
and eliminate the need for extensive diesel generators, presenting it as a quieter and more efficient
solution.
Willie Fitzgerald, Banister District, questioned why Robin Court has been consistently denied clean
drinking water despite a longstanding water quality issue. He highlighted that other areas in the
county have received permits and funding for water line extensions, yet Robin Court’s requests
have been delayed for several years, with funding reportedly allocated to other projects. Fitzgerald
called on the Board to address these disparities and prioritize the health and safety of residents in
his community.
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Kathryn Carter, Banister District, voiced her opposition to the data center project, citing a Harvard
School of Public Health study that warned of significant health impacts from fine particulate
pollution emitted by gas-powered plants. Carter urged the Board to reject the rezoning request,
emphasizing the long-term health risks to residents and the potential for increased healthcare costs.
Jenny Cole, Banister District, spoke against the rezoning, stating that the project would directly
impact her training facility and home located on Payneton Road. She emphasized that her business,
which provides therapy dog training and volunteer services, would be jeopardized by the noise and
pollution from the proposed data center. Cole urged the Board to consider the economic and
emotional toll on small business owners like herself.
Joann Roberts, Banister District, expressed concerns about the potential impacts on wildlife and
conservation areas near the proposed data center site. She highlighted the presence of protected
species such as bald and golden eagles and emphasized the potential violations of federal wildlife
protection laws if construction disrupts eagle nests or habitats. Roberts urged the Board to consider
the long-term environmental consequences of the project.
Kim Johnson, Staunton River District, expressed frustration over the county’s rejection of the
Balico project, suggesting that some officials acted unethically to block it. She criticized the county
for high taxes despite claiming a tax reduction after a 75% property assessment increase, effectively
raising taxes by 33%. Johnson questioned how the county plans to address its $27.3 million school
bond debt and $182 million in infrastructure projects, urging the Board to choose between raising
taxes, making cuts, or pursuing economic development.
Paul Johnson, Staunton River District, criticized the county’s financial management and argued that
rejecting the data center project would worsen the county’s economic situation. Johnson pointed
out that neighboring counties have lower tax rates and questioned the Board’s plans to address rising
tax burdens without new revenue sources.
Anita Royston, Banister District and representing the Pittsylvania County NAACP, commended the
Board for prioritizing the health and welfare of county residents over revenue generation. She
expressed gratitude for the Board’s apparent consideration of residents’ concerns and urged them
to vote against the rezoning to protect the county’s agricultural and residential character.
Steve Worley, Staunton River District, advocated for the rezoning, emphasizing the potential
economic benefits, including the construction of a water treatment plant, expanded water lines, fire
protection infrastructure, and annual contributions to volunteer fire departments. Worley argued
that the data center would generate significant tax revenue and prevent the alternative development
of a residential subdivision, which he claimed would place a greater burden on county services.
The Board recessed at 7:42 PM.
The Board reconvened at 7:55 PM.
PUBLIC HEARINGS
Rezoning Public Hearings
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1. Case R-25-001 Balico, LLC; Rezoning from R-1, Residential Suburban Subdivision
District, and A-1, Agricultural District, to M-2, Industrial District, Heavy Industry. The
Planning Commission recommended by a 7-0 vote, with opposition, that the petitioner's
request be denied. (Chairman Tucker)
In Case R-25-001, Balico, LLC (Petitioner) has petitioned to rezone property located on or off of
State Road 685/Chalk Level Road, State Road 691/Mill Creek Road, State Road 692/Transco Road,
State Road 1447/Robin Court, and State Road 1439/Jackson Lane in the Banister Election District
and shown on the Tax Maps as GPIN #s 2426-88-4949, 2426-98-9726, 2426-38-9947, 2426-56-
2605, 2426-56-8488, 2426-58-2580, 2426-68-2591, 2427-50-0255, 2436-38-3349, 2436-18-9886,
2436-09-5712, 2436-67-3437, 2426-69-3980, and 2436-75-1295. The applicant is requesting to
rezone fourteen (14) parcels, totaling 763.16 acres, from R-1, Residential Suburban Subdivision
District, and A-1, Agricultural District, to M-2, Industrial District, Heavy Industry, to allow for a
Private Utility (Natural Gas Power Plant) and Data Centers. Once the property is rezoned to M-2,
all uses listed under Pittsylvania County Code Section 35-402 are a Permitted Use. The
Comprehensive Plan indicates the area is suitable for Industrial, Medium to High Density
Residential, and Agricultural and Rural Residential uses. Zoning conditions and Ordinance
standards shall control the density of allowable development. On January 7, 2025, the Planning
Commission recommended by a 7-0 vote, with opposition, that the petitioner's request be denied.
Steven Gould was present to represent the Petition. On behalf of Balico, LLC., he requested that
the Board allow the withdrawal of the application without penalty.
Motion to deny the request for withdrawal of the rezoning application made by Balico, LLC.
RESULT: 5-2 (Deny)
MOVER: Dalton
SECONDER: Ingram
AYES: Tucker, Hite, Bowman, Dalton, Ingram
NAYS: Dudley, Whittle
ABSTAIN: None
Tucker opened the Public Hearing at 8:10 PM.
Amy Davis, Banister District, expressed her disappointment with the Balico rezoning application,
stating that it has pitted neighbors against each other and disrupted the community. She emphasized
the importance of protecting rural farming communities and maintaining the quality of life in the
area, urging the board to vote against the rezoning to prevent negative impacts on air, water, noise,
and overall quality of life.
Ella Robertson, Banister District, highlighted her concerns about the proposed project’s impact on
local residents, including children, cancer patients, and elderly individuals. She recounted the
distress her late grandmother experienced when she was forced to move due to a similar project and
urged the board to allow residents to continue living in peace and quiet without industrial
encroachment.
Vivian Royster, Banister District, spoke passionately about the potential loss of the natural beauty
and peaceful landscape that her family has cherished for generations. She urged the board to reject
Balico's proposal, emphasizing the emotional toll it has taken on residents and the importance of
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preserving the rural character of the community.
Sherry Hammell, Callands-Gretna District, echoed the sentiments of other speakers, urging the
board to vote against the data centers and power plants in rural agricultural neighborhoods.
Robert Kee, a Chatham resident, expressed distrust toward Balico, accusing the company of
misleading the public and providing misinformation. He questioned the need for a traffic study and
other assessments, criticizing Balico's vague and inconsistent statements about the project’s impact,
including its claims regarding air pollution and power plant operations.
Gary Hodnett, Staunton River District, stated that end users are already interested in the data center
project due to natural gas availability. He mentioned being in contact with potential end users and
the Hillwood Group, which he claimed supports the project. Hodnett urged the board to approve
Balico, suggesting the project is inevitable and warning against interfering with developer
agreements.
Louis Sink, Callands-Gretna District, voiced his frustration over the potential negative impact on
long-time residents and newcomers who moved to the area to escape industrial development. He
emphasized that many residents chose to live in the area for its rural character and asked the board
to consider whether they were serving the community or prioritizing financial gains over quality of
life.
Amy Walker, Callands-Gretna District, highlighted the personal stories of local families whose
lives and homes would be directly affected by the proposed data centers and power plant. She
described how longtime residents like Wayne and Libby Brown, Mike Paretti, and Kenneth
Morrison would see their peaceful rural landscapes disrupted and asked the board to consider the
real, personal impact of the project on these individuals.
Jessi Craver, expressed her concerns about the potential health impacts of the Balico project,
emphasizing her children’s asthma and her granddaughter’s fragile health after spending 40 days in
the NICU. She shared that moving to Chatham improved her children’s health due to the clean air,
reducing the need for frequent hospital visits. Craver also highlighted her involvement in the 4-H
program, teaching children about farming and canning, and warned that the project threatens the
rural lifestyle that families like hers moved to the area to enjoy.
Jordan Kee, criticized Balico for making unrealistic promises and providing misinformation. She
urged the board to reject the project, comparing it to building a house on a foundation of sand and
warning that such a venture would not withstand scrutiny or benefit the county in the long term.
Daniel Amos, representing Payneton Community Church, voiced opposition to the Balico rezoning
request, citing concerns over the impact on air quality, water supply, traffic, and the rural character
of communities like Chalk Level and Whittles. He emphasized the congregation’s disapproval of
industrial development near residential areas and urged the Board to prioritize community well-
being over profit, referencing biblical teachings.
Wayne Robertson, Chatham-Blairs District, expressed appreciation for the Board’s work but urged
them to vote against the data center. He criticized the county for excessive taxation and spending,
suggesting budget cuts to provide tax relief. He argued that following other counties' high spending
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is not a justification and emphasized the need for more efficient governance.
Richard Aldridge, Banister District, questioned the credibility of Mr. Ali's financial projections
regarding the data center. He argued that Mr. Ali lacks firsthand knowledge of data center
operations, payroll, and tax contributions since he is not the actual employer. He also raised
concerns about the cost of connecting to the proposed water system, estimating it could cost
homeowners $15,000 to $20,000, plus a monthly bill, which they wouldn't incur if they relied on
existing wells.
Greg Buppert, Southern Environmental Law Center and representing Kathy Stump and other county
residents, urged the board to reject the rezoning proposal for the Balico project. He emphasized the
lack of transparency surrounding the potential impacts on traffic and air quality, noting that the
company downplayed these concerns. Buppert referenced a recent report from the Harvard School
of Public Health, which found that the Balico power plant would emit over 300 tons of PM 2.5
pollution annually, impacting over 17,000 residents and potentially increasing healthcare costs by
$31 million each year in Virginia and North Carolina. He concluded by urging the board to consider
these findings and vote no on the proposal.
Mary Royster, Chatham-Blairs District, spoke against the rezoning request. She likened the current
situation to a lesson in "situation ethics" she once refused to teach, where students were asked to
decide which person on a lifeboat should be sacrificed for the greater good. Royster argued that it
is wrong to force one group to sacrifice for the benefit of others, emphasizing that there are always
other solutions, such as utilizing industrial parks. She urged the board to vote no on the rezoning
and to ensure that rural areas remain protected from industrial encroachment, maintaining the
county’s rural character.
Alice Bond, Staunton River District, expressed her continued support for the data center project,
emphasizing that concerns about environmental disasters are unfounded. She asserted that the
Department of Environmental Quality and the Virginia Department of Health strictly regulate air
quality, water discharge, and noise levels, ensuring compliance. Bond referenced her visit to two
power centers and a data center in Mecklenburg County, noting minimal noise impact. She argued
that the proposed development would bring substantial benefits, including improved water access
for Gretna and Chatham during droughts, additional fire hydrants, and enhanced funding for county
schools. Bond highlighted the potential economic boost from 200 to 500 jobs, increased spending
in local businesses, and new tax revenue, urging the board to support the project as a necessary step
toward progress.
David Miller, a resident and venue owner in Pittsylvania County, shared how he and his wife, Diane,
fell in love with the area in 2016 while planning for retirement. They moved from the mountains of
western Virginia, drawn by the region’s rural, agricultural charm and rich heritage. Miller recounted
how they invested in a property on White Oak Mountain, eventually purchasing and restoring
Motley's Mill due to its historical significance. Their life savings and future are now tied to this
area, which they cherish for its peaceful, natural beauty. Miller expressed concern over the proposed
development, stating that the sight of 187-foot stacks would mar the landscape and disrupt the area's
tranquil setting. He urged the board to vote against the project, emphasizing that it is incompatible
with the character of the community.
Diane Miller, co-owner of a wedding and corporate event venue in Pittsylvania County, expressed
18
strong opposition to the proposed power plant and data center near their property. She emphasized
that their venue attracts clients from across the country due to its natural beauty and tranquil setting,
qualities that have earned them the top venue ranking in the area twice in 2025. Miller warned that
the project would disrupt their business, as the facility's stack would be visible from their property,
and the constant noise would deter guests. She noted that they relocated from Raleigh to escape
industrial pollution and noise, not to encounter it again. While supportive of economic growth, she
urged the board to consider projects more compatible with the area’s character and suggested
industrial sites as more appropriate locations.
Robb Loving, opposed the project, emphasizing that his family moved to the area in 2011 to enjoy
its rural character, which the project would significantly alter. Drawing from his 30-year IT career,
including work in Fortune 50 data centers, he argued that the job and salary estimates provided by
Balico were highly exaggerated. He explained that most data center jobs are remote and entry-level
roles typically pay $20 to $35 per hour, as seen in nearby Microsoft centers. He also noted that
advancements in robotics and AI further reduce the need for local staff in data centers, making the
promised job opportunities uncertain. He urged the board to reject the application.
The Board recessed at 9:06 PM.
The Board reconvened at 9:13 PM.
Lexi Shelhorse, criticized Balico's track record, noting that Irfan Ali has a history of pursuing large
projects that never come to fruition, including the unbuilt Chickahominy power plant. She
emphasized that FOIA documents revealed no completed projects presented to county officials,
raising concerns about Ali’s credibility. Shelhorse also highlighted the environmental and financial
risks, referencing a Harvard study projecting $31 million in annual healthcare costs due to air
pollution from the proposed plant. She argued that Balico's revenue estimates are inconsistent and
exaggerated, and warned that the county could end up sacrificing its rural character and residents'
quality of life for false promises of economic gain. She urged the board to vote no, advocating for
responsible stewardship that prioritizes community well-being over speculative profit.
James Berger, expressed his concerns about the project, questioning the company’s lack of proven
work and tangible references. He stated that as a contractor, he is expected to provide references
and examples of completed work, yet he sees none from Balico. Berger raised concerns about the
potential environmental impact, including air and water quality, and pointed out the already low
water table at Leesville Lake. He argued that the project would be better suited in a commercial
industrial area rather than a residential neighborhood and questioned whether Balico's control over
power sources could lead to higher electricity costs for residents. He urged the Board of Supervisors
to consider the long-term implications and make a responsible decision.
Jeff Love, a small business owner from the Staunton River District, criticized Irfan Ali’s lack of
experience as a developer, highlighting Ali’s failed presentation and lack of successful projects
involving natural gas power plants or data centers. Love claimed that Ali had misled local
businesses to support his cause, including Tim Reynolds, Steven Gould, and Fred Shanks. He
further alleged that Ali and his team showed no concern for water resources, pollution, or noise,
and would exploit millions of gallons of water from the Staunton River even during droughts. Love
questioned Ali’s undisclosed funding sources and expressed doubt about the legitimacy of the
project's financing. He urged the Board to reject Ali’s proposal, stating that Ali had already wasted
19
enough of the community’s time and resources.
Tracy Love, Staunton River District, expressed her fear that the proposed Balico power plant and
data center would destroy the rural character that attracted her family to the area. She recounted her
experiences living near industrial sites like Three Mile Island, where pollution, noise, and visible
smokestacks were part of daily life. Love emphasized that Balico has no proven track record of
successful projects to reference and warned that the county was being treated as an experimental
site. She cautioned that the environmental, health, and community impacts of such an experiment
could be devastating, urging the Board not to take such a risk.
Megan Bryant, Banister District, voiced her concerns about the impact of the proposed Balico
project on her community in the Sheva and Whittles areas. She emphasized her family's deep roots
in the county and their reliance on the land for growing food. Bryant expressed concerns about
potential health risks, water availability, and the overall quality of life should the project proceed.
She urged the Board to consider the long-term effects of the project rather than short-term financial
gains, stressing the importance of protecting the county's rural character for future generations. She
concluded by asking the Board to reject the project to preserve the county’s legacy and the well-
being of its residents.
Kolton Bryant, Banister District, expressed his concerns about the potential impact of the Balico
project on natural resources such as bees, water, and wildlife. He emphasized his family's deep roots
in the area and his desire to one day own a peaceful, rural piece of land. Bryant warned that allowing
projects like Balico could lead to the destruction of the county’s natural beauty and urged the Board
to reject the proposal to protect the land and community for future generations.
Amanda Sink Wydner, Callands-Gretna District and representing concerned citizens of Chalk Level
and the Friends of Whittles, expressed her frustration over the ongoing Balico project, which she
stated has caused significant distress since its introduction in October 2024. Wydner emphasized
that the core of the proposal is a 3,500-megawatt gas-fired power plant with eight 187-foot
smokestacks that would potentially pollute Pittsylvania County and neighboring areas. She
questioned why the county’s economic development team expressed support for the project before
residents were even informed and criticized the lack of transparency and the dismissive attitude
towards community concerns. Wydner highlighted the social division that the project has caused,
including targeted attacks on local women opposing the project, and called out misogyny and
personal attacks she and others have endured. Using the analogy of Dorothy from "The Wizard of
Oz," she urged the Board to show courage, heart, and wisdom in their decision-making, stressing
that they have the power to protect the community and its residents. Wydner concluded by asking
the Board to vote no, emphasizing that “there’s no place like home” and urging the county to
maintain its rural integrity.
Daniel Dalton, expressed his appreciation for the community unity in opposition to the Balico
project, emphasizing that people of all backgrounds have come together to protect their homes and
land. He shared his experience of visiting Northern Virginia to observe data centers firsthand, noting
that residents there were overwhelmed and frustrated by the industrial encroachment. Dalton, who
has extensive experience in industrial sites, questioned the credibility of Balico’s claims regarding
noise and other impacts. He also mentioned the personal attacks he has faced for speaking out
against the project, asserting that no job is worth sacrificing their community and heritage. He
highlighted that while the county once attracted potential manufacturers, since the announcement
20
of the data center project, no new businesses have shown interest in the area. Dalton concluded by
urging the Board to consider the long-term impact on the community and to vote against the project.
Mike Ferrette, expressed his deep concerns about the Balico project. He described how he poured
his life's work into his home, intending it to be a peaceful haven for his family and grandchildren.
Ferrette criticized Balico as deceitful and unqualified, stating that their proposed project would
negatively impact thousands of residents. He recounted his experience with noise and light pollution
from data centers in Northern Virginia, emphasizing that such impacts are real and disruptive. He
expressed fear that the project would significantly devalue his property and force him to stay in a
declining area. Ferrette urged the Board to vote against the project, citing moral and ethical concerns
about causing harm to residents for financial gain.
Anne Hunt, expressed her deep concern over the proposed Balico project, which would be adjacent
to her farm in the Banister District. She recounted a walk with her husband along Barker Creek,
where they observed the natural beauty and wildlife that they cherish. Hunt emphasized that the
project would disrupt the peacefulness of rural life, replacing nature with data centers, concrete
structures, and smokestacks. She argued that Balico's failure to provide a clear, detailed plan has
only heightened community anxiety and distrust. Highlighting findings from the Harvard Public
School Health Studies, Hunt warned that the proposed development would permanently alter the
rural landscape, displacing wildlife and erasing generational farms. She urged the Board to reject
the project, stating that Southern Virginia should not be forced to sacrifice its rural identity for
industrial sprawl.
Lisa Shorter, a lifelong resident of Pittsylvania County, addressed the Board, sharing her concerns
about the proposed Balico project. As a business owner and veterinarian who has served the
community for over 40 years, she expressed the potential impact on her farm and home, which are
located just a mile and a half from the proposed site. Shorter emphasized that while economic
studies have been conducted on the financial benefits of the project, no studies have considered the
losses to the community, including the impact on schools, churches, and the overall quality of life.
She questioned whether families would still send their children to local boarding schools so close
to a major power plant and asserted that those in favor of the project are the only ones who stand to
gain financially, while the community stands to lose everything. Concluding with a poignant
cowboy quote, she urged the Board to "respect the land," emphasizing that the decision should be
based on trust, not control.
Barry Creasy, a resident of the Chatham-Blair's District and a trustee of Mill Creek and Unity
Church, expressed his opposition to the Balico project. He emphasized the impact the project would
have on the church, which he believes would be engulfed by heavy industrial development. Creasy
voiced concerns about the destruction of lifelong friendships that have already been affected by the
project, stressing that the proposed power plant's location is inappropriate for the area. He
highlighted the rural, peaceful character of the community, noting that many residents moved there
to escape urban and industrial settings. Additionally, he raised concerns about inadequate
infrastructure, specifically pointing to the condition of local roads that may not support the
increased industrial traffic. Creasy urged the Board to consider placing such projects in areas
already zoned for industry, away from agricultural, residential, and church properties. He concluded
by referencing unanswered questions he had previously posed regarding the project's impact once
it becomes obsolete.
21
Elizabeth Cabello, Callands-Gretna District, passionately described the deep generational ties her
family has to their farm, which has been in her family for over 95 years. She recounted memories
tied to the land, such as pear trees planted by her great-grandmother in 1937, crepe myrtles given
as a gift by her mother's parents to her father's parents, and a dogwood tree planted by her father
and uncles for her grandmother on Mother's Day. Cabello emphasized that the land is not "just
land," but a place of heritage, memories, and life lessons for her and her children, representing a
legacy she wishes to protect. She urged the Board to consider the impact on families and their
heritage when making their decision and appealed to them to vote "no" on the project.
David Willis Jr. urged the Board to reject the project, emphasizing the value of the county beyond
money and warning against making decisions based on private, potentially misleading
conversations. He stressed the importance of preserving the community’s rural character and asked
the Board to prioritize residents over profit.
Justin McKay, expressed his opposition to the project, stating that his family moved to the area for
its seclusion and that not everyone wants industrial development. He acknowledged the need for
growth and the water plant but criticized Balico for being deceptive and divisive, urging the Board
to explore other options.
Tucker closed the Public Hearing at 10:12 PM.
Motion to deny Balico, LLC’s rezoning application based upon the proposed layout of the project,
the height and profile of the structures of the proposed project, the expected emissions, the limited
benefit of jobs for the County, and the lack of clarity in the proffers and plans presented.
RESULT: 6-1 (Deny)
MOVER: Tucker
SECONDER: Hite
AYES: Tucker, Hite, Bowman, Dalton, Ingram, Whittle
NAYS: Dudley
ABSTAIN: None
BOARD MEMBER REPORTS
• Hite thanked everyone for attending and wished everyone a Happy Easter.
• Bowman sent condolences to Ingram on the loss of his brother.
• Dudley thanked everyone for attending and wished everyone a Happy Easter.
• Ingram invited attendees to return next month, emphasizing the value of community
engagement and referring to the meeting as "government in action." He thanked everyone
for their kind gestures during the loss of his brother and wished everyone a Happy Easter.
• Dalton expressed gratitude to everyone who attended and shared comments, extended
appreciation to the staff for setting up the facility, and wished everyone a safe and Happy
Easter. He also asked for thoughts and prayers for Mr. Ingram, who lost his brother.
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• Whittle thanked everyone for attending, commended everyone for a good meeting, and
expressed appreciation to the staff and the Sheriff's Department for their presence and
support.
• Tucker acknowledged the strained relationships throughout this process, but emphasized
the theme of resurrection associated with Easter, encouraging everyone to view it as a time
for making a positive comeback.
COUNTY ADMINISTRATOR REPORTS
Shorter wished everyone a Happy Easter and thanked the Board for the opportunity to serve.
Evans concluded by expressing appreciation for witnessing the government process in action.
ADJOURNMENT
Tucker adjourned the Meeting at 10:30 PM.
23
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
SPECIAL MEETING
April 24, 2025
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Special Meeting
was held on April 24, 2025, at the Dan River Business Development Center, 300 Ringgold
Industrial Pkwy, Danville, Virginia 24540.
CALL TO ORDER (5:30 PM)
Tucker called the Meeting to Order at 5:30 PM.
ROLL CALL
The following Board Members were present:
Robert M. Tucker, Jr. - Banister District
Eddie L. Hite, Jr. - Dan River District
Kenneth L. Bowman - Chatham-Blairs District
Darrell W. Dalton - Callands-Gretna District
Timothy W. Dudley – Staunton River District
Murray W. Whittle - Westover District
William V. (“Vic”) Ingram - Tunstall District, participated from his residence, 1301 Deercrest Lane,
Danville, Virginia 24541, due to illness.
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Dalton
SECONDER: Dudley
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 5:33 PM.
RESULT: 7-0 (Approved)
MOVER: Bowman
SECONDER: Whittle
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
24
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries,
disciplining, or resignation of specific public officers, appointees, or employees of
any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator Hiring/Search
Purpose: Discussion and interviews of prospective candidates for
employment
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 9:43 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Special Meeting on April 24, 2025, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Kenneth L. Bowman Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
William V. (“Vic”) Ingram Yes
Murray W. Whittle Yes
Eddie L. Hite, Jr. Yes
Robert M. Tucker, Jr. Yes
ADJOURNMENT
Tucker adjourned the Meeting at 9:44 PM.
25
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
SPECIAL MEETING
May 6, 2025
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Special Meeting
was held on May 6, 2025, in the County Administration Conference Room, 1 Center Street,
Chatham, Virginia 24531.
CALL TO ORDER (6:00 PM)
Tucker called the Meeting to Order at 6:00 PM.
ROLL CALL
The following Board Members were present:
Robert M. Tucker, Jr. - Banister District
Eddie L. Hite, Jr. - Dan River District
Kenneth L. Bowman - Chatham-Blairs District
Darrell W. Dalton - Callands-Gretna District
Timothy W. Dudley – Staunton River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Dudley
SECONDER: Bowman
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 6:03 PM.
RESULT: 7-0 (Approved)
MOVER: Dudley
SECONDER: Whittle
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries,
26
disciplining, or resignation of specific public officers, appointees, or employees of
any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator Hiring/Search
Purpose: Discussion and interviews of prospective candidates for
employment
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 7:06 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Special Meeting on May 6, 2025, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Kenneth L. Bowman Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
William V. (“Vic”) Ingram Yes
Murray W. Whittle Yes
Eddie L. Hite, Jr. Yes
Robert M. Tucker, Jr. Yes
ITEMS FROM CLOSED SESSION
Motion to designate David Arnold to have the authority to perform any required duties of the
County Administrator, until such time as a County Administrator is appointed, and that Mr. Arnold
be compensated for performing said duties.
ADJOURNMENT
Tucker adjourned the Meeting at 7:09 PM.
27
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CALLED MEETING
May 13, 2025
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Called Meeting was
held on May 13, 2025, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
CALL TO ORDER (7:00 PM)
Tucker called the Meeting to Order at 7:00 PM.
ROLL CALL
The following Board Members were present:
Robert M. Tucker, Jr. - Banister District
Eddie L. Hite, Jr. - Dan River District
Kenneth L. Bowman - Chatham-Blairs District
Darrell W. Dalton - Callands-Gretna District
Timothy W. Dudley – Staunton River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Dalton
SECONDER: Hite
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
PUBLIC HEARINGS
a. Public Hearing: Literary Loan Borrowing and Resolution # 2025-05-01 Approval
(Authorizing the Filing of Applications with the Literary Fund of Virginia)
Van Der Hyde stated that this Public Hearing is being held at the Board's Called Meeting to
hear citizen input concerning the undertaking by the County School Board to obtain loans from
the Literary Loan Fund of the Commonwealth of Virginia in an aggregate principal amount not
to exceed $24,482,838. The proceeds of such loans will be used to fund various capital
improvements benefiting the County's Public School System as outlined in Exhibit "A" of
Resolution # 2025- 05-01.
Tucker opened the Public Hearing at 7:03 PM.
Thomas Coleman spoke in support of the schools and thanked the Board for their work.
Tucker closed the Public Hearing at 7:04 PM.
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Motion to approve Resolution # 2025-05-01 authorizing County Schools to file one (1) or more
applications to the Literary Loan Fund of the Commonwealth of Virginia in an aggregate principal
amount not to exceed $24,482,838.
RESULT: 7-0 (Approved)
MOVER: Dudley
SECONDER: Ingram
AYES: Tucker, Hite, Bowman, Dalton, Dudley, Ingram, Whittle
NAYS: None
ABSTAIN: None
b. Public Hearing: FY 2026 School Budget
Van Der Hyde stated that the Board is holding a Public Hearing tonight to hear citizen input on
the proposed Fiscal Year 2026 ("FY 26") School Budget. Per Virginia law, said Budget will not
be considered for adoption until seven (7) days after tonight’s Public Hearing.
Tucker opened the Public Hearing at 7:10 PM. No one signed up to speak and Tucker closed the
Public Hearing at 7:10 PM.
c. Public Hearing: FY 2026 County Budget
Van Der Hyde stated that the Board is holding a Public Hearing tonight to hear citizen input on
the proposed Fiscal Year 2026 ("FY 26") County Budget. Per Virginia law, the Budget will not be
considered for adoption until seven (7) days after tonight’s Public Hearing.
Tucker opened the Public Hearing at 7:14 PM. No one signed up to speak and Tucker closed the
Public Hearing at 7:14 PM.
ADJOURNMENT
Tucker adjourned the Meeting at 7:16 PM.
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7.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: County's April 2025 Bill List Approval
Staff Contact(s): Kim VanDerHyde
Agenda Date: May 20, 2025 Item Number: 7.b.
Attachment(s): None
Reviewed By:
SUMMARY:
At each Board Business Meeting, the County’s Auditors recommend the Board
review and approve payments made by the County as oversight of County
Fund expenditures. For the Board's review and consideration, the County's April
2025 Bill List is found at the below link:
https://weblink.pittgov.net/WebLink/Browse.aspx?id=527898&dbid=0&repo=Pitt
GovDocs
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the County’s April 2025 Bill List as
presented.
MOTION:
“I make a Motion approving the County’s April 2025 Bill List as presented.”
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7.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Request for Public Hearing (Dog Controlled Area);
(Bridgewood Subdivision)
Staff Contact(s): Kaylyn McCluster
Agenda Date: May 20, 2025 Item Number: 7.c.
Attachment(s): 1. 2-22 Running at Large Restrictions in
Designated Areas
2. Bridgewood Court Parcel Ownerships - for
packet
3. 12-16-2024 Bridgewood Court Petition
Reviewed By:
SUMMARY:
County Staff received a Petition from by Danielle Merricks, resident of
Cobblestone Ct. in the County, requesting the Board consider amending
Pittsylvania County Code (“PCC”) § 2.2-22; Running At Large Restrictions in
Designated Areas, to include the Bridgewood Subdivision in Danville, VA. Ms.
Merricks has developed a Petition supporting a dog-controlled area defined as
the Bridgewood Subdivision. County Staff has verified there are seventy-six (26)
property owners within this area. Ms. Merrick's Petition has fifty-seven (57)
signatures, representing 75% of property owners in the proposed dog-controlled
area, requesting a Public Hearing for citizen input on amending PCC § 2.2-22 to
include the Bridgewood Subdivision in Danville, VA.
FINANCIAL IMPACT AND FUNDING SOURCE:
Per PCC § 2.2-22, the Petitioner is required to fully pay for any and all advertising
costs associated with the Public Hearing. If the Board approves the petition, the
Petitioner shall pay the County for all costs associated with producing and
installing the “no dogs running at large” signs.
RECOMMENDATION:
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County Staff recommends setting a Public Hearing for citizen’s input to be held
at the Board’s Business Meeting on Tuesday, June 17, 2025.
MOTION:
“I make a Motion to authorize County Staff to advertise a Public Hearing for a
proposed amendment to Pittsylvania County Code § 2.2-22 to include the
Bridgewood Subdivision in Danville, VA.”
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SEC. 2-21. SEVERABILITY CLAUSE.
It is hereby declared to be the intention of the Board of Supervisors that the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance are severable, and if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional or invalid by
the valid judgment or decree of a Court of competent jurisdiction, such unconstitutionality or
invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and
sections of this Ordinance. (Code 1975, Sec.1-3)
SEC. 2-22. RUNNING AT LARGE RESTRICTIONS IN DESIGNATED AREAS.
(a) Notwithstanding the provisions of Section 2-13, it shall be unlawful for any dogs, licensed or
unlicensed to run at large within certain designated subdivisions, towns, villages, or other defined
areas. (B.S.M. 4/19/05)
(b) At least seventy-five percent (75%) of the property owners in any R-1 zoned subdivision,
town, village, or other defined area within Pittsylvania County may petition the Board of
Supervisors to be included among those areas within which it is unlawful for dogs to run at large.
Only one (1) owner per property shall be counted towards the above-required percentage. The
Petitioner shall be required to fully pay for any and all advertising costs associated with the
Public Hearing on their petition. Upon receipt of such petition, the Board shall consider (1)
whether the petition is signed by at least seventy-five (75%) percent of the property owners
within the area, and (2) whether the area is well enough defined to permit adequate enforcement
by the Animal Control Officer. Thereafter, the Board shall vote upon the petition. If a majority of
the members of the Board vote in favor of the petition, the area designated therein shall be added
to those on file in the County Administrator’s Office. If the Board approves the petition, the
Petitioner shall pay the County for all costs associated with producing and installing the “no dogs
running at large” signs. (B.S.M. 9/17/19)
(c) The following areas shall be designated areas restricting dogs running at large.
(1) Quailwood Subdivision, off Orphanage Road in the Mt. Hermon area as recorded in Map
Book 43, Page 67 H, Section 2, Lots 1-26, 28 and 29.
(2) Fairfield Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps
recorded in Map Book 14, Pg. 84, Sec. A, B, C, D; Pg. 31, Map Book 20, Pg. 65; Map Book 31,
Pg. 98.
(3) Ridgecrest Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps
recorded in Map Book 15, Pg. 51, Sec. A, B, C, D, E; Map Book 22, Pg. 17, Sec. A, B, C; Map
Book 33, Page 41, Sec. B, F; Map Book 33, Pg. 42, Sec. G.
(4) Olde Hunting Hills Subdivision, off Mt. Cross Road, Secondary Highway 750 as shown
on maps recorded in Map Book 23, Pg. 93, Sec. K., Sec. L-Lt. 7A, Sec. B-Lt. 18A; Map Book 13;
Pg. 94 Sec's A-1A-3A, B-1-6, C-1-3; Map Book 16, Pg. 8, Sec's A-4, 5, B-18-24, L-1-7; Map
Book 26, Pg. 25, Sec's A, L, M; Map Book 37, Pg. 49, Sec's L, M, N; Map Book 39, Pg. 12, Sec's
A, M, N, P; Map Book 40, Pg. 188, Sec's A, P; Map Book 14, Pg. 65, Sec's D, E.
33
(5) Laurel Woods Subdivision, off Golf Club Road in the Mt. Hermon area as recorded in
Map Book 21, Page 7, Sections A, B; Map Book 40, Page 17. (B.S.M. 7/19/05 effective 9/1/05)
(6) Mountain View Place Subdivision, off R & L Smith Drive, State Route 863, as recorded in
Deed Book 848, Page 748, Sections A & B, Plat Book 43, Page 148-L, Tax I.D. #125-A-47,
Zoning R-1. (B.S.M. 9/20/05 effective 10/21/05).
(7) Stoneridge Subdivision, off Pinecroft Road, State Road 747, as recorded in Deed Book
1176, Page 102; DB 1309, Pg 651; DB 1324, Pg 662; DB 1330, Pg 490; DB 1332, Pg 729; DB
1352, Pg 090; DB 1353, Pg 124; DB 1354, Pg 457; DB 1402, Pg 140; DB 1403, Pg 858; DB
1431, Pg 623; DB 1443, Pg 406; DB 1452, Pg 400; DB 1455, Pg 622; DB 1461, Pg 219; DB
1475, Pg 009; DB 1478, Pg 617; DB 1499, Pg 646; DB 1511, Pg 605; DB 1513, Pg 488; DB
1522, Pg 850. (B.S.M. 7/18/06)
(8) A portion of Stony Mill Road, beginning at the intersection of SR 869 & SR 844 and
ending at the Stony Mill Bridge at Sandy River. A map is available for viewing in the office of
the County Administrator, 21 North Main Street, Chatham, Virginia.
(9) Mt. Hermon Place Subdivision, from Samuel Road to the end of Pepper Lane, and the cul-
de-sacs’ of Samuel Road, Samuel Ct., Samuel Bend, and Franklin Place as recorded in MB 39,
Peg 199; DB 840, Pg 323; MB 40, Pg 84; MB 43, Pg 139B; MB 43, Pg 26J; MB 39, Pg 55; MB
40, Pg 13; MB 42, Pg 193; MB 43, Pg 21C; MB 43, Pg 30G; MB 43, Pg 170B; MB 42, Pg 142. A
map is available for viewing in the office of the County Administrator, 21 North Main Street,
Chatham, Virginia. (B.S.M. 10/21/08 effective 11/3/08)
(10) Huckleberry Hills Subdivision, from Blue Ridge Drive/SR 634 to end of Banley
Street/SR 980, as recorded in DB 1191, Pg 581; DB 1191, Pg 578; DB 606, Pg 164; DB 587, Pg
113; DB 1268, Pg 052; DB 1463, Pg 643; DB 1202, Pg 782; DB 586, Pg 46; DB 998, Pg 609; DB
533, Pg 583; DB 557, Pg 487; DB 1025, Pg 004; DB 894, Pg 124; DB 551, Pg 547; WF 09, Pg
00134; including 250 feet around 125 Banleys Street #2532-73-2915 in the Staunton River
District, A map is available for viewing in the office of the County Administrator, 21 North Main
Street, Chatham, Virginia. (B.S.M. 5/19/09)
(11) Dogwood Estates Subdivision including the entire subdivision from Ridgecrest Drive
(SR 744), along Dogwood Lane (SR 1540), along all of Maple Drive (SR 1541), along all of John
Drive (SR 1558) and to the end of Allen Place (SR 1559) as recorded in MB 43, Pg 63C; MB 29,
Pg 53 MB 43, Pg 156K; MB 43, Pg 156J; Plat Cabinet 2, Pg 232C. A map is available for
viewing in the office of the County Administrator, 21 North Main Street, Chatham, Virginia.
(B.S.M. 4/17/12)
(12) Wayside Acres Subdivision, from Hillside Road (Route 1115), to Hogan Street, to
Ridgeview Road (Route 1114) MB 2, Pg 100, including Ollie S. Short Subdivision, DB 415, Pg
344 and Pg 345. A Map is available for viewing in the Office of the County Administrator,
located at 1 Center Street, Chatham, Virginia. (B.S.M. 11/5/12)
(13) Sunset Bay Subdivision, from Rose Street (SR 758) to the Sandy Court cul-de-sac, along
Sunset Bay Road to the Crestview Lane cul-de-sac as recorded in MB 43, Pg. 287E; MB 43, Pg.
34
251G and MB 43, Pg. 251H. A Map is available for viewing in the Office of the County
Administrator, located at 1 Center Street, Chatham, Virginia. (B.S.M. 2/19/13)
(14) Lakeside Drive the entire length Lakeside Drive coming off U.S. 29N thru its entire
length of 2051.18 feet upon reaching the deadend, in the Banister Electoral District. A Map is
available for viewing in the Office of the County Administrator, located at 1 Center Street,
Chatham, Virginia. (B.S.M. 1/21/14)
(15) Restriction in Designated Areas, to include Jasper Woods Road in Hurt, Virginia, with a
controlled area defined as from Highway View Road/SR 988 to Jasper Wood Road/ SR 753, and
ending at Shula Drive/SR 642. (B.S.M. 12/15/15)
(16) Restriction to include the entirety of Green Farm Road/SR 719 in the Banister and Dan
River Election Districts. (B.S.M. 12/9/17)
SEC. 2-23. FEMALES IN SEASON RUNNING AT LARGE.
It shall be unlawful for the owner of any female dog to permit such dog to stray from his premises,
while such dog is known to such owner to be in season. During the entire time such dog is in season
she shall be confined, restricted or penned up in a building or a secure enclosure adequate to prevent
the animal from running at large. Tethering of a female dog in season not under the direct supervision
and control of the owner or custodian shall not be considered adequate confinement. For authority of
this section, refer to Section 3.2-6538, Code of Virginia, 1950, as amended. (B.S.M. 3/7/05)
SEC. 2-24. IMPOUNDMENT WHERE RUNNING AT LARGE.
(a) It shall be the duty of the Animal Control Officer or other officer to cause any dog found running
at large in violation of any provisions of this Chapter to be caught and confined in the County animal
shelter. Every effort shall be made on the part of such officer to determine ownership of the confined
dog and to notify the owner of its whereabouts. If the owner is known by the virtue of a nametag,
license or other identification on the dog, such owner shall be notified forthwith by the person taking
the dog into custody.
(b) A dog confined, pursuant to this Chapter may be claimed by the rightful owner, after displaying
proof of ownership, a current dog tag and current rabies inoculation proof. No dog shall be released
to any person claiming ownership, unless such tag and proof are displayed. Any owner claiming a
dog impounded under this Chapter shall pay to the person in charge of the animal shelter a fee in an
amount equal to the actual expenses incurred in keeping the dog impounded. Such fee shall be in
addition to any penalty imposed for the violation of this article and shall be paid prior to release of
the dog from the shelter. The County Animal Shelter collecting such fee shall furnish the owner of
the dog with a printed receipt, in a form and manner approved by the County Administrator and shall
keep an electronic copy of all such receipts. These funds shall be tracked and turned over to the
County Treasurer with normal deposits. Records of these charges collected shall be subject to audit
by representatives of the Board of Supervisors whenever requested.
35
PARCEL ID PROPERTY DESCRIPTION ACCOUNT_NAME1 ACCOUNT_NAME2 PROPERTY ADDRESS
2410-09-4010 BRIDGE-WOOD SUBD LOT 3 SEC D .75 AC ALABANZA, THOMAS M ALABANZA, CECILIA E 420 KNOTTINGHAM WAY DANVILLE, VA 245402400-88-3581 BRIDGEWOOD SUBD LOT 1 SEC F ARNONE, JOHN P JR ARNONE, JENNIFER B 5017 COBBLESTONE DR DANVILLE, VA 245402400-97-8926 BRIDGE-WOOD SUBD LOT 4 SEC A 1.00 AC ATKINSON PROPERTY TRUST DTD 1/4/2023 ATKISON, JACKIE RAY R SR TRUSTEE 4004 BRIDGEWOOD DR DANVILLE, VA 24540
2400-98-2192 BRIDGE-WOOD SUBD LOT 16 SEC C .67 AC BARKER, RICHARD A J 5002 COBBLESTONE DR DANVILLE, VA 24540
2400-89-1207 BRIDGEWOOD SUBD LOT 6 SEC F BELL, ARCHELLUS II ADAMS-BELL, REVA 5027 COBBLESTONE DR DANVILLE, VA 24540
2400-98-7128 BRIDGE-WOOD SUBD LOT 1 SEC C BOOTH, GARY JOHN BOOTH, PAMELA ADKERSON 145 KNOTTINGHAM WAY DANVILLE, VA 24540
2410-08-7569 BRIDGE-WOOD SUBD LOT 14A SEC A BRIDGEN, WILLIAM B BRIDGEN, BEVERLY A 340 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-89-3287 BRIDGEWOOD SUBD LOT 9 SEC F BROOKS, KYLE A
2410-08-3040 BRIDGE-WOOD SUBD LOT 9 SEC A CANAVAN, MICHAEL T 220 KNOTTINGHAM WAY DANVILLE, VA 245402400-88-8884 BRIDGEWOOD SUBD LOT 21 SEC F CASSADA, JON P CASSADA, BRITTANY 6004 COBBLESTONE CT DANVILLE, VA 245402400-88-7546 BRIDGE-WOOD SUBD LOT 21 SEC C CHOUDHERY, MUBASHAR NAEEM 5012 COBBLESTONE DR DANVILLE, VA 24540
2400-98-5562 BRIDGE-WOOD SUBD LOT 3 SEC C COBBS, ROLAND COBBS, IDA L 4010 BRIDGEWOOD DR DANVILLE, VA 24540
2400-98-9997 BRIDGE-WOOD SUBD LOT 8 SEC D .84 AC COSTAGLIOLA, PASQUALE COSTAGLIOLA, ELIZABETH 469 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-98-0372 BRIDGE-WOOD SUBD LOT 18 SEC C .79 AC COUZO, JOHN A COUZO, BRIDGETTE F 5006 COBBLESTONE DR DANVILLE, VA 24540
2400-97-0887 BRIDGE-WOOD SUBD LOT 8 SEC B 1.52 AC DALTON, JONATHAN D DALTON, JENNIFER A 5005 COBBLESTONE DR DANVILLE, VA 24540
2400-98-6335 BRIDGE-WOOD SUBD LOT 2 SEC C DALTON, MARC 4008 BRIDGEWOOD DR DANVILLE, VA 24540
2400-99-8246 BRIDGE-WOOD SUBD LOT 6 SEC D DANIEL, STEPHEN WILLARD DANIEL, LAURA WYATT 500 KNOTTINGHAM WAY DANVILLE, VA 245402400-88-0766 BRIDGEWOOD SUBD LOT 3 SEC F DAVIS, MARY ELLEN 5021 COBBLESTONE DR DANVILLE, VA 245402400-88-2633 BRIDGEWOOD SUBD LOT 2 SEC F DAVIS, MARY ELLEN
2400-89-8145 BRIDGEWOOD SUBD LOT 19 SEC F DEBOE, JOEL R DEBOE, VIRGINIA G
2400-89-9323 BRIDGEWOOD SUBD LOT 18 SEC F DEBOE, JOEL R DEBOE, VIRGINIA G 6010 COBBLESTONE CT DANVILLE, VA 24540
2400-97-5905 BRIDGE-WOOD SUBD LOT 6 SEC B 1.10 AC DOSS, CHERYL WILSON 5001 COBBLESTONE DR DANVILLE, VA 24540
2400-99-5179 BRIDGE-WOOD SUBD LOT 7-B SEC C 2.80 AC EADES, HERBERT H III EADES, KAREN S 4028 BRIDGEWOOD DR DANVILLE, VA 24540
2400-98-5617 BRIDGE-WOOD SUBD LOT 4 SEC C .98 AC EAST, RYLAND H EAST, LYNNE O 4012 BRIDGEWOOD DR DANVILLE, VA 24540
2410-08-2297 BRIDGE-WOOD SUBD LOT 1 SEC E EDWARDS, JAMES ALTON EDWARDS, KEYONA S 239 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-98-5801 BRIDGE-WOOD SUBD LOT 5 SEC C .93 AC FOSTER, MARK W FOSTER, MELANIE C 4014 BRIDGEWOOD DR DANVILLE, VA 245402400-88-9073 BRIDGE-WOOD SUBD LOT 9 SEC B .79 AC FOYE, SHERRIE 5007 COBBLESTONE DR DANVILLE, VA 245402400-97-8576 BRIDGE-WOOD SUBD LOT 2 SEC A 1.12 AC FRANCIS, DAVID M FRANCIS, BRITTANY B 4000 BRIDGEWOOD DR DANVILLE, VA 24540
2400-88-7243 BRIDGE-WOOD SUBD LOT 11 SEC B .69 AC FRANCISCO, ZACHARY EVANS REESE, MARY KATHERINE 5011 COBBLESTONE DR DANVILLE, VA 24540
2400-99-7098 BRIDGE-WOOD SUBD LOT 7 SEC D 1.10 AC GAMMON, TYLER BRENT GAMMON, TRICIA WEATHERFORD 505 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-89-5037 BRIDGEWOOD SUBD LOT 15 SEC F GRAY, MATTHEW W CANDLER, ELIZABETH W 6007 COBBLESTONE CT DANVILLE, VA 24540
2400-89-6338 BRIDGEWOOD SUBD LOT 17 SEC F GRUBB, JERRY M GRUBB, MIRIAM J 6011 COBBLESTONE CT DANVILLE, VA 24540
2410-08-8212 BRIDGE-WOOD SUBD LOT 12 SEC A GUNN, EDWARD WAYNE GUNN, NETER HARSHAW 300 KNOTTINGHAM WAY
2410-08-4254 BRIDGE-WOOD SUBD LOT 2 SEC E HALL, JASON E HALL, KATI H 249 KNOTTINGHAM WAY DANVILLE, VA 245402400-98-1272 BRIDGE-WOOD SUBD LOT 17 SEC C .72 AC HARAWAY, LEONARD M HARAWAY, TERI B 5004 COBBLESTONE DR DANVILLE, VA 245402400-79-9530 BRIDGEWOOD SUBD LOT 7A SEC F HARRIS, PAULA CHARLENE 5029 COBBLESTONE DR DANVILLE, VA 24540
2410-09-0282 BRIDGE-WOOD SUBD LOT 5-A SEC D HEDRICK RALPH EDWIN LIV TRST AGRMT DTD 9/18/23 ET HEDRICK, RALPH EDWIN TRUSTEE 480 KNOTTINGHAM WAY DANVILLE, VA 24540
2410-08-5796 BRIDGE-WOOD SUBD LOT 1A SEC D HEDRICK, RALPH C HEDRICK, GLORIA W 360 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-89-3481 BRIDGEWOOD SUBD LOT 8 SEC F HESS, MACKLIN LAMAR HESS, JODY DALE 5026 COBBLESTONE DR DANVILLE, VA 24540
2410-07-0993 BRIDGE-WOOD SUBD LOT 5A SEC A 1.86 AC HUTCHENS, JESSE DILLARD HUTCHENS, DRUSCILLA 160 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-97-8890 BRIDGE-WOOD SUBD LOT 3 SEC A HYDE, PRESTON J HYDE, JORDAN T 4002 BRIDGEWOOD DR DANVILLE, VA 24540
2410-08-6066 BRIDGE-WOOD SUBD LOT 11 SEC A JACKSON, EUGENE FRANCIS JR 280 KNOTTINGHAM WAY DANVILLE, VA 245402400-98-2513 BRIDGE-WOOD SUBD LOT 13 SEC C 1.08 AC JAMISON, DOUGLAS M JAMISON, DEIDRA S 4011 BRIDGEWOOD DR DANVILLE, VA 245402400-78-9993 BRIDGEWOOD SUBD LOT 4 SEC F KEEL, STANLEY H KEEL, JANICE H 5023 COBBLESTONE DR DANVILLE, VA 24540
2410-09-2185 BRIDGE-WOOD SUBD LOT 4-A SEC D KHAN, ABDUL W KHAN, FOZIA R 440 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-89-5263 BRIDGEWOOD SUBD LOT 16 SEC F KISER, VANCE T KISER, MARGARET W 6009 COBBLESTONE CT DANVILLE, VA 24540
2410-08-3665 BRIDGE-WOOD SUBD LOT 5 SEC E LEWIS, DAVID S DECLARATION OF TRUST DTD 3/25/2020 LEWIS, DAVID S TRUSTEE 381 KNOTTINGHAM WAY DANVILLE, VA 24540
2410-07-5928 BRIDGE-WOOD SUBD LOT 10 SEC A MARTIN, DAVID SCOTT MARTIN, MARY ANN 240 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-89-0152 BRIDGEWOOD SUBD LOT 5 SEC F MCGEE, JAMES E II MCGEE, RACHEL A 5025 COBBLESTONE DR DANVILLE, VA 24540
2400-98-8825 BRIDGE-WOOD SUBD LOT 9-A SEC D 1.38 AC MCGREGOR, TAYLOR E JR MCGREGOR, ELLEN A 160 CORNWALLIS DR DANVILLE, VA 24540
2400-98-5924 BRIDGE-WOOD SUBD LOT 6 SEC C 1.07 AC MILLER, PAUL W MILLER, SHANNON N 4016 BRIDGEWOOD DR DANVILLE, VA 245402400-88-2965 BRIDGEWOOD SUBD LOT 11 SEC F MILLS, DENNIS LANE JR MILLS, TAMMY R 5018 COBBLESTONE DR DANVILLE, VA 245402400-98-3307 BRIDGE-WOOD SUBD LOT 14 SEC C .93 AC MOSCHLER, CLARENCE RAY MOSCHLER, SUSAN G 4009 BRIDGEWOOD DR DANVILLE, VA 24540
2410-08-5369 BRIDGE-WOOD SUBD LOT 3 SEC E OAKLEY, PERCY WILSON JR OAKLEY, JUNE H W 301 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-97-2871 BRIDGE-WOOD SUBD LOT 7 SEC B PAYNE, CHRISTOPHER A PAYNE, HAN D 5003 COBBLESTONE DR DANVILLE, VA 24540
2410-08-0259 BRIDGE-WOOD SUBD LOT 12 SEC D .99 AC PAYNE, MICHAEL A PAYNE, KATHERINE F 161 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-98-8498 BRIDGE-WOOD SUBD LOT 11 SEC D PAYNE, MICHAEL A PAYNE, KATHERINE F
2410-08-8481 BRIDGE-WOOD SUBD LOT 13A SEC A PHILLIPS FAMILY REV LIVING TRST DTD 10-17-08 PHILLIPS, PASCHAL W TRUSTEE 320 KNOTTINGHAM WAY DANVILLE, VA 24540
2410-07-3786 BRIDGE-WOOD SUBD LOT 8 SEC A PRUITT, JUSTIN A PRUITT, CARLA-MARIE A 150 CORNWALLIS PLACE DANVILLE, VA 245402400-88-5889 BRIDGEWOOD SUBD LOT 14 SEC F PUGLIESE, AGOSTINO PUGLIESE, BRANDI K 6003 COBBLESTONE CT DANVILLE, VA 245402400-88-5411 BRIDGE-WOOD SUBD LOT 13 SEC B .69 AC REYNOLDS, GEORGE RODNEY
2400-88-6332 BRIDGE-WOOD SUBD LOT 12 SEC B .69 AC REYNOLDS, GEORGE RODNEY 5013 COBBLESTONE DR DANVILLE, VA 24540
2410-08-2451 BRIDGE-WOOD SUBD LOT 10 SEC E SAUNDERS, JACQUELINE STEPHENS 241 CORNWALLIS DR DANVILLE, VA 24540
2400-97-5765 BRIDGE-WOOD SUBD LOT 5 SEC B 1.59 AC SCHLEDORN BETTY B IRREVOCABLE TRUST DTD 09/10/14 SCHLEDORN, BETTY B TRUSTEE 4003 BRIDGEWOOD DR DANVILLE, VA 24540
2400-98-8626 BRIDGE-WOOD SUBD LOT 10-A SEC D SHAH, MINESH RAMESHCHANDRA SHAH, RAJU N 200 CORNWALLIS DR DANVILLE, VA 24540
2410-08-4552 BRIDGE-WOOD SUBD LOT 4 SEC E SHELTON, BEVERLY NORMAN SHELTON, SHELBY H 349 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-89-3122 BRIDGEWOOD SUBD LOT 10 SEC F SINGH, KIRPAL SINGH, JAGJIT 5022 COBBLESTONE DR DANVILLE, VA 245402410-08-1720 BRIDGE-WOOD SUBD LOT 8 SEC E .67 AC SMITH, LEWIS CONRAD III SMITH, KIMBERLY S 203 CORNWALLIS DR DANVILLE, VA 245402400-98-4220 BRIDGE-WOOD SUBD LOT 15 SEC C .75 AC SWANSON, WM CLARENCE JR 4007 BRIDGEWOOD DR DANVILLE, VA 24540
2400-88-9471 BRIDGE-WOOD SUBD LOT 19 SEC C .86 AC TAKATA BRENNA YONEKO HAGIWARA LIV TRST DTD11-19-10 TAKATA CALVIN T LIVING TRST DTD 11-19-2010 5008 COBBLESTONE DR DANVILLE, VA 24540
2400-99-1136 BRIDGE-WOOD SUBD LOT 9A SEC C 1.46 AC THOMPSON, RONALD J THOMPSON, JUDY D
2400-98-1957 BRIDGE-WOOD SUBD LOT 10-A SEC C 2.17 AC THOMPSON, RONALD J THOMPSON, JUDY D 4017 BRIDGEWOOD DR DANVILLE, VA 24540
2400-88-8469 BRIDGE-WOOD SUBD LOT 20 SEC C .83 AC VEST, GREGORY M VEST, TERRI W 5010 COBBLESTONE DR DANVILLE, VA 24540
2410-08-1889 BRIDGE-WOOD SUBD LOT 7 SEC E WALSTON, JUNE HUNDLEY
2400-88-3874 BRIDGEWOOD SUBD LOT 12 SEC F WATKINS, WAVERLY E JR WATKINS, KIMBERLY C 5016 COBBLESTONE DR DANVILLE, VA 24540
2400-88-8164 BRIDGE-WOOD SUBD LOT 10 SEC B .70 AC WELLS, RONNIE LYNN WELLS, ROBYN H 5009 COBBLESTONE DR DANVILLE, VA 245402400-88-8780 BRIDGEWOOD SUBD LOT 22 SEC F WHITE, BOBBY L WHITE, BRANDON R 6002 COBBLESTONE CT DANVILLE, VA 245402410-08-5807 BRIDGE-WOOD SUBD LOT 2 SEC D WRIGHT, KIRBY WRIGHT, THELMA G 400 KNOTTINGHAM WAY DANVILLE, VA 24540
2400-98-1843 BRIDGE-WOOD SUBD LOT 11 SEC C 1.12 AC YEATTS, RAMSEY W YEATTS, BECKY C 4015 BRIDGEWOOD DR DANVILLE, VA 24540
2400-88-5731 BRIDGEWOOD SUBD LOT 13 SEC F YEATTS, ROBERT A ET ALS YEATTS, JANET O ET ALS 5014 COBBLESTONE DR DANVILLE, VA 24540
2400-98-1658 BRIDGE-WOOD SUBD LOT 12 SEC C ZAHER, SAMIR ZAHER, MAJIDA 4013 BRIDGEWOOD DR DANVILLE, VA 24540
36
37
r
PETITION FOR CONTROLLED AREA
We the undersigned residents of dy&um,'Suk d i);f i#8!1 in Pittsylvania
County,Virginia hereby petition the Pittvania County Board of Supervisors for a
controlled area from to
in accordance with Chapter 2, Section 2-22 of the Pittsylvania County Code.
Petitioner
n / ,
Witness,
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Petitioner Witness
40
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41
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Petitioner Witness
42
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11 93 3
Petitioner Witness
43
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Petitioner Witness
44
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38. 38. OCUliel(f All W/C4
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40(1 - /11) O-01 7 O
Petitioner Witness
45
40.40.
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43. ir` drat aôe3' 43.LOH OV
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44.
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5 0 o 2 Co b e) -.6-5."1c,-“.; D 0..N,\./ 4,
Petitioner Witness
46
45. 4e0 g' 4.,/ hY ail.t--- ail.e ' l err,C is
print Nam`
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34)sv ab '
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48. 'Bram„Oa- 0 kr fit. 48. t (/f e i/ii) ir
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49. ah f2Zbela C t ACA 49. (1 I e 4 e 1c/c
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Petitioner Witness
47
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51. ti 51. ii i' / k 14 -
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52. 1'\. PA ^PsTil`S 52. tt e;ke . /[ tj .)( kr
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53. n 53.lL t
t Name A, n Print Na ieO(1_ / ,( /eFt? _
Sign Name Sign Name it `- c 6 ii f'7'd y-
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54. i\1'L Q ,rc r,t c a'j54. o G(U? J l I
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cygq) 12-4- 4461 (
Petitioner Witness
48
55. cot' 1sQ-14/1 JJ1kovi
Print Name N.
C3Vi t i aw- r_c s
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i I (tame
Name
vVOc1111 &-c4-41.4.-e..,A Uotetiv.6to rair.Lie-cteelfrico,eex.roOct- Dr. rc' invi , VA
Address&Tele he e Number Address
L 3:_11 3344 - 8 ->1
56. 1 3 5011 6e41/1 10V1tNameam
y M
Sign Name lrrign Name
3 D o jeAettti\rtitN,,,,o,okLi i . &Oro Wad ljV.
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Address&T ephone Number A.dress
57. Li rn n.e Ecc+57./1 I601 Oaifrlvn
Print Name
i ii
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L1Q tZ brill ewoodr DI--- tW4I\{ , VA5
Their.‘ltc, vA 619040 • 1 1 r6 PahOU
Address&Telephone Number 434-7 0-S96 v ,•v.dress
58. Py iM (9,AP . 58. f\e/41 e tri\i r Ic
Print e r Name,..,,,,..:Le? Ale_ k k,_,
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b i D - )./A `CI— Oa ; o •ler
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Address&Telephone Number Lf,3t.i,-- .•- Address
59. --- U.h S 59. CC/l 'le_ ditcI. `/Print Name Prin me Z
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Name S' ame
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Address&Telephone Number Address
ci* till /6)-c37c/
r-
Petitioner Witness
49
61CL_>`aAt dire_ ivN
p ' n
714/417)//Prin me nitute%
Sign Name Sin ame
yD/ 4441, bal.2 cjb6/ sw 6z,
40 ifesea 64-/,) /6/ Oie, 4ef 6-Ye;
Address&Te14 hone Numb Address v 3L'— m -
61. 61.
Print Name Print Name
Sign Name Sign Name
Address&Telephone Number Address
62. 62.
Print Name Print Name
Sign Name Sign Name
Address&Telephone Number Address
63. 63.
Print Name Print Name
Sign Name Sign Name
Address&Telephone Number Address
64. 64.
Print Name Print Name
Sign Name Sign Name
Address&Telephone Number Address
Petitioner Witness
50
7.d.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Resolution
Agenda Title: Resolution # 2025-05-02 (Support for VDOT's Repair of 57
East Bridge) Adoption
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.d.
Attachment(s): 1. 2025-05-02 Route 57 East Bridge
Reviewed By:
SUMMARY:
Supervisor Tucker requests that the Virginia Department of Transportation
(“VDOT”) reexamine the current impractical and unsustainable situation
involving the 57 East Bridge, and take all necessary steps to either repair or
replace the bridge in an expedited and efficient manner. For the Board's
review and consideration, attached is Resolution # 2025-05-02 evincing the
same.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution # 2025-05-02 as
attached and presented.
MOTION:
"I make a Motion adopting Resolution # 2025-05-02 as attached and
presented."
51
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-02
__________________________________________________________________
SUPPORT FOR VDOT’S REPAIR/REPLACEMENT OF 57 EAST BRIDGE
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business
Meeting on Tuesday, May 20, 2025, the following Resolution was presented and adopted:
WHEREAS, due to safety and weight concerns, the aging 57 East Bridge (“bridge”) in
Pittsylvania County, Virginia (“County”), is currently restricted to one (1) passable lane; and
WHEREAS, this lane closure is potentially dangerous and inconvenient to County citizens
and businesses; and
WHEREAS, heavy commercial trucks now must reroute, causing wasted time, energy,
and money.
NOW, THEREFORE, BE IT RESOLVED, the Board requests that the Virginia
Department of Transportation (“VDOT”) reexamine the current impractical and unsustainable
situation involving the bridge and take all necessary steps to either repair or replace the bridge in
an expedited and efficient manner; and
BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to
VDOT.
Given under my hand this 20th day of May, 2025.
___________________________________
Robert M. Tucker, Jr. (Chairman)
Pittsylvania County Board of Supervisors
___________________________________
Kaylyn M. McCluster (Clerk)
Pittsylvania County Board of Supervisors
52
7.e.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Resolution
Agenda Title: Resolution # 2025-05-03 Adoption (Honoring the Life and
Legacy of Lt. Col. Clyde B. East, USAF (Ret.))
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.e.
Attachment(s): 1. 2025-05-03 Honoring the Life and Legacy of Lt.
Col. Clyde B. East
Reviewed By:
SUMMARY:
Lt. Col. Clyde B. East, USAF (Ret.), a native of Pittsylvania County, served his
country with extraordinary distinction across three major conflicts—World War II,
the Korean War, and the Cuban Missile Crisis—ultimately becoming the
County’s most highly decorated veteran. His unparalleled dedication, valor,
and patriotism brought great honor to both his community and nation. For the
Board’s review and consideration, Resolution #2025-05-03, posthumously
honoring Lt. Col. East is attached for potential adoption.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution #2025-05-03 as attached
and presented.
MOTION:
"I make a Motion adopting Resolution #2025-05-03 as attached and presented."
53
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-03
_____________________________________________________________________________________________________ HONORING THE LIFE AND LEGACY OF LT. COL. CLYDE B. EAST, USAF (RET.)
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) May 20, 2025, Business Meeting, the
following Resolution was presented and adopted:
WHEREAS, Lt. Col. Clyde B. East, USAF (Ret.), a native of Sheva in Pittsylvania County, Virginia, was born and
raised on “Coles Hill” farm and exemplified true patriotism, valor, and sacrifice through his military service spanning over two
decades; and
WHEREAS, despite not having the education to initially enter the U.S. Air Corps, Lt. Col. East’s determination led
him to join the Canadian Air Force in 1939 and fly Spitfires in the defense of freedom during the early days of World War II;
and
WHEREAS, Lt. Col. East joined the U.S. Air Corps in 1942 and became a decorated reconnaissance pilot, flying P-51
Mustangs and participating in over 200 combat missions, accumulating more than 350 hours of combat flight during WWII
alone; and
WHEREAS, he notably contributed to the Allied effort by shooting down enemy planes, including the first German
aircraft on D-Day, and later became Pittsylvania County’s most highly decorated veteran; and
WHEREAS, over his esteemed career, Lt. Col. East earned numerous awards, including the Silver Star, the
Distinguished Flying Cross (with multiple clusters), and the Air Medal with an incredible 36 Oak Leaf Clusters—earning
recognition in the Guinness Book of World Records from 1955–1956 for the highest number of repeat combat medals at that
time; and
WHEREAS, following World War II, Lt. Col. East continued his service, playing a pivotal role in the Korean War with
over 130 additional combat missions and further commendations; and
WHEREAS, his service extended into the Cold War, including critical missions during the Cuban Missile Crisis under
the direction of President John F. Kennedy, reflecting his unwavering commitment to our nation’s security and freedom; and
WHEREAS, Lt. Col. Clyde B. East retired in 1965 after a distinguished military career and continued to serve his
community, including volunteering at the Ronald Reagan Museum, where his medals are displayed as a testament to his heroism;
and
WHEREAS, his legacy brings immense pride to Pittsylvania County, and it is fitting that we recognize his contributions
with a permanent and public expression of gratitude;
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors, on behalf of the
citizens of Pittsylvania County, hereby posthumously honors Lt. Col. Clyde B. East, USAF (Ret.), for his extraordinary bravery,
service, and patriotism, and formally acknowledges his lifelong contributions to our community, the Commonwealth of Virginia,
and the United States of America;
BE IT FURTHER RESOLVED, that a copy of this resolution be presented to the family of Lt. Col. Clyde B. East.
Given under my hand this 20th day of May, 2025. ______________________________________
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
_______________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors54
7.f.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Resolution
Agenda Title: Resolution # 2025-05-04 Adoption (Honoring the
Designation of Gilbert’s Restaurant to the Virginia
Landmarks Register)
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.f.
Attachment(s): 1. 2025-05-04 Honoring the Designation of
Gilbert’s Restaurant to the Virginia Landmarks
Register
Reviewed By:
SUMMARY:
Gilbert’s Restaurant, located in Chatham, Virginia, has been officially named to
the Virginia Landmarks Register by the Virginia Department of Historic
Resources. Originally constructed circa 1945 by the Reverend Robert Gregory
Gilbert, the site served as a gas station, store, tourist home, and café for Black
residents during the Jim Crow era. Over the decades, it became a haven for
civil rights activism, entrepreneurship, and community support. For the Board’s
review and consideration, Resolution #2025-05-04, honoring this historic
recognition and the legacy of the Gilbert family, is attached for potential
adoption.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution #2025-05-04 as attached
and presented.
MOTION:
"I make a Motion adopting Resolution #2025-05-04 as attached and presented."
55
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-04
_________________________________________________________________________________________________ HONORING THE DESIGNATION OF GILBERT’S RESTAURANT TO THE VIRGINIA LANDMARKS REGISTER
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) May 20, 2025, Business Meeting, the
following Resolution was presented and adopted:
WHEREAS, the Virginia Department of Historic Resources has officially named Gilbert’s Restaurant, located at
the corner of North Main and Lynn Streets in Chatham, Virginia, to the Virginia Landmarks Register on March 20, 2025;
and
WHEREAS, Gilbert’s Restaurant, originally constructed circa 1945 by the Reverend Robert Gregory Gilbert,
served as a vital community hub for Black residents during the Jim Crow era, offering a safe and welcoming space as a
gas station, store, tourist home, and café; and
WHEREAS, Rev. Gilbert, a beloved pastor and community leader, established the space as a “harbor for those
fighting injustice,” and it remained a beacon of resilience, entrepreneurship, and civil rights advocacy in the face of
segregation and systemic inequality; and
WHEREAS, in 1971, the restaurant was passed on to Rev. Gilbert’s son, Bob, and daughter-in-law, Sandra, who
continued operating it as a restaurant until 1999, offering not only beloved Southern cuisine but also an enduring sense of
hospitality and cultural pride; and
WHEREAS, throughout its years of operation, Gilbert’s Restaurant played host to Black teachers, entertainers,
civil rights groups, and NAACP lawyers, serving as a haven of support, empowerment, and social progress during a critical
time in American history; and
WHEREAS, this landmark holds deep historical, architectural, cultural, and social significance, symbolizing the
legacy of Black entrepreneurship, women’s economic independence, and the relentless pursuit of justice and equality in
Pittsylvania County; and
WHEREAS, the inclusion of Gilbert’s Restaurant on the Virginia Landmarks Register not only preserves the
building’s physical structure but also ensures the enduring remembrance of the lives, struggles, and triumphs it represents;
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors hereby recognizes
and honors the designation of Gilbert’s Restaurant as a Virginia Landmark and commends the legacy of Rev. Robert G.
Gilbert, Bob and Sandra Gilbert, and all who found solace, sustenance, and strength within its walls.
Given under my hand this 20th day of May, 2025.
______________________________________
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
_______________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors
56
7.g.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Resolution # 2025-05-05 Adoption (Gretna Fire & Rescue
Tax Exempt Financing Utilization Authorization)
Staff Contact(s): Christopher Key
Agenda Date: May 20, 2025 Item Number: 7.g.
Attachment(s): 1. GFR Tax Exempt Request Letter
2. GFR Tax Exempt Bonds Items
3. 2025-05-05 Gretna Fire & Rescue Tax Exempt
Utilization
Reviewed By:
SUMMARY:
Gretna Fire & Rescue ("Gretna") recently requested to use the County's Tax
Exempt ten million-dollar ($10,000,000.00) allocation allowed under the United
States Internal Revenue Service ("IRS") Code § 265B3. Gretna held a public
hearing on April 7, 2025, on the potential tax-exempt financing of a 2025 Pierce
Enforcer Rescue Engine for public purpose and use for an amount not to
exceed $990,000 as per the IRS Code. After said Public Hearing, Gretna Fire
and Rescue passed the attached Resolution to officially request to use a portion
of the County's tax-exempt allocation for the above-referenced purpose. The
Board is now required to pass attached Resolution # 2025-05-05 supporting
Gretna's utilization of this tax-exempt financing.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt attached Resolution # 2025-05-05
to support Gretna's utilization of a portion of the County's tax-exempt allocation
in an amount not to exceed $990,000, for the purpose of financing the
purchase of a 2025 Pierce Enforcer Rescue Engine.
57
MOTION:
"I make a Motion adopting Resolution # 2025-05-05 as attached and
presented."
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63
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-05
RESOLUTION SUPPORTING GRETNA FIRE AND RESCUE’S
UTILIZATION OF TAX-EXEMPT FINANCING
VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on
Tuesday, May 20, 2025, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531,
the following Resolution was presented and adopted:
WHEREAS, the Board, under the United States Internal Revenue (“IRS”) Code, receives
a ten (10) million-dollar allocation for tax exempt bonds each year beginning January 1; and
WHEREAS, said tax-exempt bonds cover boards, agencies, and commissions serving
under or at the Board’s authorization; and
WHEREAS, Gretna Fire and Rescue (“Gretna”) is an authorized Volunteer Fire
Department identified in Pittsylvania County Code §§ 31-2.1 and 31.2a; thereby, authorizing it to
participate in tax-exempt financing for equipment utilized by it for a public use; and
WHEREAS, Gretna desires to utilize tax-exempt bonds in an amount not to exceed
$990,000.00, for public purpose and use, the purchase of one (1) 2025 Pierce Enforcer Rescue
Engine; and
WHEREAS, Gretna held a public hearing on April 7, 2025, on the potential utilization of
said tax-exempt financing, after legally publishing the notice as required by IRS Code.
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board hereby approves
Gretna’s utilization of tax-exempt bonds for financing in an amount not to exceed $990,000.00 to
finance, for public purpose and use, the purchase of one (1) 2025 Pierce Enforcer Rescue Engine;
and
BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to Gretna
to supplement its financing requirements.
Given under my hand this 20th day of May, 2025.
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors
64
7.h.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Resolution # 2025-05-06 Adoption (Hurt Volunteer Fire
Department's Exempt Financing Utilization Authorization)
Staff Contact(s): Christopher Key
Agenda Date: May 20, 2025 Item Number: 7.h.
Attachment(s): 1. HVFD Newspaper publishing documents
2. Hurt VFD Public Hearing Minutes
3. Hurt VFD Resolution
4. 2025-05-06 Hurt Volunteer Fire Department -
Tax Exempt Utilization
Reviewed By:
SUMMARY:
Hurt Volunteer Fire Department ("Hurt") recently requested to use the County's
Tax Exempt ten million-dollar ($10,000,000.00) allocation allowed under the
United States Internal Revenue Service ("IRS") Code § 265B3. Hurt held a public
hearing on February 28, 2025, on the potential tax-exempt financing of a 2024
Pierce Fire Apparatus for public purpose and use for an amount not to exceed
$835,376 as per the IRS Code. After said Public Hearing, Hurt passed the
attached Resolution to officially request to use a portion of the County's tax-
exempt allocation for the above-referenced purpose. The Board is now
required to pass attached Resolution # 2025-05-06 supporting Hurt's utilization of
this tax-exempt financing.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt attached Resolution # 2025-05-06
to support Hurt's utilization of a portion of the County's tax-exempt allocation in
65
an amount not to exceed $835,376, for the purpose of financing the purchase
of a 2024 Pierce Fire Apparatus.
MOTION:
"I make a Motion adopting Resolution # 2025-05-06 as attached and
presented."
66
WOMACK PUBLISHING
PO BOX 530
CHATHAM VA 24531
(434)432-1654ext
ORDER CONFIRMATION
Salesperson: LISA WINFIELD Printed at 01/23/25 12:38 by lwinf-wp
-----------------------------------------------------------------------------
Acct #: 23048 Ad #: 71336 Status: New
HURT VOLUNTEER FIRE DEPARTMENT Start: 01/29/2025 Stop: 02/19/2025
PO BOX 727 Times Ord: 4 Times Run: ***
HURT VA 24563 STD 3.00 X 2.15 Words: 99
Total STD 6.45
Class: 380 Public Notice
Rate: CD First Date: 111.04
Contact: BRYAN M. DANIEL - CHIEF Ad Descrpt: PUBLIC LAW NO. 100-647S10
Phone: (434)324-4141 Given by: *
Fax#: P.O. #:
Email: st31@pittgov.org Created: lwinf 01/21/25 16:59
Agency: Last Changed: lwinf 01/23/25 12:38
-----------------------------------------------------------------------------
COMMENTS:
PUBLIC HEARING - PUBLIC LAW NO. 100-647S1013
-----------------------------------------------------------------------------
PUB ZONE EDT TP RUN DATES
AJ A 99 S 01/29 02/05,12,19
-----------------------------------------------------------------------------
AUTHORIZATION
Under this agreement rates are subject to change with 30 days notice. In the
event of a cancellation before schedule completion, I understand that the
rate charged will be based upon the rate for the number of insertions used.
_____________________________________ _____________________________________
Name (print or type) Name (signature)
.
67
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-06
RESOLUTION SUPPORTING HURT VOLUNTEER FIRE
DEPARTMENT’S UTILIZATION OF TAX-EXEMPT FINANCING
VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on
Tuesday, May 20, 2025, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531,
the following Resolution was presented and adopted:
WHEREAS, the Board, under the United States Internal Revenue (“IRS”) Code, receives
a ten (10) million-dollar allocation for tax exempt bonds each year beginning January 1; and
WHEREAS, said tax-exempt bonds cover boards, agencies, and commissions serving
under or at the Board’s authorization; and
WHEREAS, Hurt Volunteer Fire Department (“Hurt”) is an authorized Volunteer Fire
Department identified in Pittsylvania County Code §§ 31-2.1 and 31.2a; thereby, authorizing it to
participate in tax-exempt financing for equipment utilized by it for a public use; and
WHEREAS, Hurt desires to utilize tax-exempt bonds in an amount not to exceed
$835,376.00, for public purpose and use, the purchase of one (1) 2024 Pierce Fire Apparatus; and
WHEREAS, Hurt held a public hearing on February 28, 2025, on the potential utilization
of said tax-exempt financing, after legally publishing the notice as required by IRS Code.
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board hereby approves
Hurt’s utilization of tax-exempt bonds for financing in an amount not to exceed $835,376.00 to
finance, for public purpose and use, the purchase of one (1) 2024 Pierce Fire Apparatus; and
BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to Hurt to
supplement its financing requirements.
Given under my hand this 20th day of May, 2025.
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors
70
7.i.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Resolution
Agenda Title: Resolution # 2025-05-07 Adoption (Appreciation to Mr.
Shorter for his service as Interim County Administrator)
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.i.
Attachment(s): 1. 2025-05-07 Resolution of Appreciation and
Recognition - Vincent E. Shorter
Reviewed By:
SUMMARY:
Attached is a Resolution of appreciation and recognition to Mr. Vincent E.
Shorter for his exemplary service as Interim County Administrator. This Resolution
acknowledges Mr. Shorter’s invaluable contributions, his steadfast dedication to
public service, and his positive impact on the County’s operations during his
tenure. It also conveys the Board’s gratitude for his service and extends best
wishes for his future endeavors.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve Resolution # 2025-05-07 as
attached and presented.
MOTION:
"I make a Motion approving Resolution # 2025-05-07 as attached and
presented."
71
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-07
RESOLUTION OF APPRECIATION AND RECOGNITION FOR EXEMPLARY
SERVICE BY MR. VINCENT E. SHORTER AS INTERIM COUNTY
ADMINISTRATOR
VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on Tuesday,
May 20, 2025, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, the following
Resolution was presented and adopted:
WHEREAS, Mr. Vincent E. Shorter, MGT (“Shorter”), has served Pittsylvania County with
unwavering dedication and distinction as Interim County Administrator, stepping into the role during a
critical period and providing steadfast leadership to the County; and
WHEREAS, throughout his tenure, Shorter demonstrated exceptional professionalism, integrity, and
a genuine commitment to the citizens and staff of Pittsylvania County, fostering a culture of transparency,
accountability, and collaboration; and
WHEREAS, Shorter’s diligent oversight and effective management ensured the seamless
continuation of County operations, navigating challenges with skill and maintaining the County’s
commitment to excellence in public service; and
WHEREAS, his ability to lead with both compassion and decisiveness created a positive and stabilizing
influence on County departments, promoting efficient operations and encouraging a spirit of teamwork and
cooperation among County staff; and
WHEREAS, the Board of Supervisors acknowledges and appreciates Mr. Shorter’s selfless
dedication, tireless work ethic, and exemplary service, which have left a lasting impact on Pittsylvania
County; and
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors
hereby expresses its sincere and heartfelt appreciation to Mr. Shorter for his outstanding contributions as
Interim County Administrator, extending its best wishes for continued success in all future endeavors and
endeavors to maintain the values of excellence, integrity, and service that he exemplified; and
BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Shorter as a token
of the County’s gratitude and a permanent record of his dedicated service.
Given under my hand this 20th day of May, 2025.
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors
72
7.j.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Resolution
Agenda Title: Resolution # 2025-05-08 Adoption (Honoring and
Supporting Volunteer Fire and Rescue Agencies)
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.j.
Attachment(s): 1. 2025-05-08 Honoring and Supporting
Volunteer Fire and Rescue Agencies
Reviewed By:
SUMMARY:
Attached is a Resolution honoring and supporting Volunteer Fire and Rescue
Agencies. It recognizes their vital role in safeguarding the lives and property of
County residents, and expresses the Board’s appreciation for the invaluable
contributions of these volunteer agencies and acknowledges the critical need
to strengthen and support their operations.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve Resolution # 2025-05-08 as
attached and presented.
MOTION:
"I make a Motion approving Resolution # 2025-05-08 as attached and
presented."
73
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-08
_________________________________________________________________________________________________
RESOLUTION HONORING AND SUPPORTING VOLUNTEER FIRE AND RESCUE AGENGIES
_________________________________________________________________________________________________
VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on Tuesday, May 20,
2025, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, the following Resolution was
presented and adopted:
WHEREAS, the Volunteer Fire and Rescue Agencies of Pittsylvania County selflessly dedicate their
time, skills, and resources to protect the lives and property of the citizens of this County, often placing themselves
in harm’s way to provide critical emergency services; and
WHEREAS, these agencies, comprised of highly trained and committed volunteers, respond swiftly and
effectively to fires, medical emergencies, natural disasters, and other critical incidents, serving as the frontline
defense in safeguarding the health and safety of our communities; and
WHEREAS, the unwavering dedication and exemplary service of these volunteers embody the spirit of
community service, demonstrating extraordinary courage, compassion, and commitment in times of crisis; and
WHEREAS, the Pittsylvania County Board of Supervisors acknowledges the invaluable contributions of
these volunteer fire and rescue agencies, recognizing that their continued strength and sustainability are vital to the
well-being and security of all County residents; and
WHEREAS, the Board of Supervisors is committed to exploring opportunities and initiatives to further
support, strengthen, and enhance the resources, training, and operational capabilities of these volunteer agencies to
ensure their continued ability to effectively respond to emergencies; and
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors hereby
expresses its deepest appreciation and profound respect to all Volunteer Fire and Rescue Agencies in Pittsylvania
County for their exceptional service and unwavering dedication to the safety and well-being of our citizens; and
BE IT FURTHER RESOLVED that the Board of Supervisors affirms its commitment to working
collaboratively with these agencies to identify areas of support, development, and resources to further strengthen
and sustain the vital services they provide; and
BE IT FINALLY RESOLVED that a copy of this resolution be presented to each Volunteer Fire and
Rescue Agency within Pittsylvania County as a lasting testament to the Board’s recognition and enduring gratitude
for their exemplary service.
Given under my hand this 20th day of May, 2025.
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors
74
7.k.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Resolution
Agenda Title: Resolution # 2025-05-09 Adoption (Honoring Campbell's
Volunteer Fire Service)
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.k.
Attachment(s): 1. 2025-05-09 Honoring Bobby Campbell -
Volunteer Fire Service
Reviewed By:
SUMMARY:
Bobby Campbell ("Campbell") has devoted a lifetime of exceptional service to
the Chatham Volunteer Fire Department. The Board expresses its sincere
appreciation to Campbell for his noble dedication of his time and efforts
towards the development and advancement of the County and Fire and
Rescue System and the lasting impact he has made on many individuals. For
the Board's review and consideration, Resolution # 2025-05-09, evincing the
same, is attached for potential adoption.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution # 2025-05-09 as
attached and presented.
MOTION:
"I make a Motion adopting Resolution # 2025-05-09 as attached and
presented."
75
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-09
______________________________________________________________________________________
HONORING BOBBY CAMPBELL’S VOLUNTEER FIRE SERVICE
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on
Tuesday, May 20, 2025, in the Board Meeting Room, the following Resolution was presented and adopted:
WHEREAS, Bobby Campbell (“Campbell”) has devoted a lifetime of exceptional service to the
Chatham Volunteer Fire Department, beginning his journey in firefighting when he first answered the call
for assistance while working at the old Peoples Service Station on Main Street, an experience that ignited a
passion for serving his community; and
WHEREAS, Campbell has dedicated fifty-nine (59) years of service to fire suppression, rescue
operations, leadership, training, and community outreach, serving as a mentor and role model for generations
of first responders; and
WHEREAS, in addition to his fire service, Campbell devoted twenty-five (25) years to the Chatham
Rescue Squad, further demonstrating his deep commitment to public safety and community service; and
WHEREAS, his extraordinary dedication, leadership, and selflessness have earned the respect and
admiration of colleagues, community members, and officials alike, contributing significantly to the strength
and legacy of the fire service in Pittsylvania County; and
WHEREAS, his commitment over more than five (5) decades exemplifies the best of public service,
showcasing a profound sense of duty, courage, and compassion that has made a lasting impact on the lives
of countless individuals in the County and his community; and
NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors
hereby honors and commends Mr. Campbell for his decades of exemplary service, recognizing his
unwavering dedication to the Chatham Volunteer Fire Department, the Chatham Rescue Squad, and the entire
Pittsylvania County community; and
BE IT FURTHER RESOLVED, that the Board expresses its sincere appreciation to Mr. Campbell
for his noble dedication of his time and efforts towards the development and advancement of the County and
Fire and Rescue System.
Given under my hand this 20th day of May, 2025.
_________________________________________
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
_________________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors
76
7.l.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Resolution #2025-05-11 Adoption (VRA Loan)
Staff Contact(s): Kim VanDerHyde
Agenda Date: May 20, 2025 Item Number: 7.l.
Attachment(s): 1. Pittsylvania - 2025 VRA Lease - County
Authorizing Resolution - 350952450-v5-c
2. Pittsylvania County 2025B - Financing
Lease(205084971.2)-c
3. Pittsylvania County 2025B - Prime
Lease(205086277.2)-c
Reviewed By:
SUMMARY:
The County is planning major capital expenditures for County facilities as well as
equipment upgrades. These capital projects include window replacement and
HVAC improvements at the Moses Building, the acquisition and renovation of
the former Path's Building to be used as office space for the Commonwealth's
Attorney/Victim Witness departments, radio equipment upgrades, and HVAC
improvements and renovations at the Courthouse. The Board has applied with
the Virginia Resources Authority (VRA) to secure funding not to exceed
$7,500,000 to cover the aforementioned projects.
FINANCIAL IMPACT AND FUNDING SOURCE:
Funding for the debt service has already been included in the debt service
budget for the upcoming budget year.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve resolution #2025-05-11
authorizing and providing for the issuance, sale, and award of Series 2025B
Lease Revenue Bonds to fund the projects presented above.
77
MOTION:
"I make a Motion to approve Resolution #2025-05-11 as presented."
78
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2025-05-11
RESOLUTION AUTHORIZING PITTSYLVANIA COUNTY,
VIRGINIA, TO ENTER INTO A LEASE FINANCING WITH
THE VIRGINIA RESOURCES AUTHORITY TO PROVIDE
FOR THE FINANCING OF VARIOUS CAPITAL
IMPROVEMENT PROJECTS, AND APPROVING THE
FORMS OF CERTAIN DOCUMENTS PREPARED IN
CONNECTION THEREWITH
WHEREAS, the County Board of Supervisors (the “County Board”) of Pittsylvania
County, Virginia (the “County”), desires to finance the design, acquisition, construction and
equipping of various capital improvement projects, including (without limitation), (a) window
replacement and HVAC improvements at the Moses Building, (b) the purchase and renovation of
the former Path’s Building, (c) E911 equipment upgrades, (d) renovations and HVAC
improvements at the Courthouse (collectively, the “Project”);
WHEREAS, the County desires to secure such financing by using the following County
properties as collateral: (a) the County’s administrative offices located in the Moses Building,
located at 21 N. Main Street, Chatham, Virginia (GPIN #2426-01-0724), (b) the County’s
Community Center for Parks and Recreation, located at 115 S. Main Street, Chatham, Virginia
(GPIN #2426-00-1888, #2426-01-2040, and #2426-00-2960), and (c) Gretna Public Library
located at 207 Coffey Street, Gretna, Virginia (GPIN #2520-85-5164) (all such properties, together
with any existing improvements thereon and any improvements to be constructed thereon, the
“Property”);
WHEREAS, the County desires to enter into a lease financing arrangement with the
Virginia Resources Authority (“VRA”), under which (a) the County will lease the Property to
VRA pursuant to the terms of a Prime Lease (the “Prime Lease”) and (b) VRA will lease the
Property back to the County pursuant to the terms of a Local Lease Acquisition Agreement and
Financing Lease (the “Financing Lease” and, together with the Prime Lease, the “2025 Leases”),
the forms of which have been made available to the County Board at this meeting;
WHEREAS, the County has applied to VRA to finance the Project, and, subject to final
credit approval, VRA has indicated its willingness to undertake the same using the proceeds of
one or more series of its Infrastructure and State Moral Obligation Revenue Bonds (Virginia
Pooled Financing Program) (collectively, the “VRA Bonds”);
WHEREAS, the County is requesting from VRA proceeds for the Project (including
related local costs of issuance) pursuant to the Financing Lease in an amount equal to $7,007,431
or such other amount as requested by the County in writing and approved by VRA prior to the
pricing of the VRA Bonds (such aggregate amount herein referred to as the “Proceeds Requested”);
WHEREAS, VRA has advised the County that VRA’s objective is to pay the County a
purchase price for the Financing Lease that in VRA’s judgment reflects its market value (the
“Purchase Price Objective”), taking into consideration the Proceeds Requested and such factors as
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the purchase price received by VRA for the VRA Bonds, the underwriters’ discount and other
issuance costs of the VRA Bonds, and other market conditions relating to the sale of the VRA
Bonds; and
WHEREAS, VRA has acknowledged that the aggregate total of principal components of
rental payments to become due under the Financing Lease (the “Rental Payments”), the “true”
interest cost of the interest components of such Rental Payments, the purchase price of the
Financing Lease and the expiration dates of the 2025 Leases cannot exceed the respective pricing
terms specified in this Resolution;
RESOLVED, By the Pittsylvania County Board of Supervisors this 20th day of May,
2025, That
1. Authorization of 2025 Leases. The forms of the 2025 Leases made available at
this meeting are hereby approved. The Chairman and Vice Chairman of the County Board and the
County Administrator (which term for all purposes of this Resolution shall include any interim or
acting County Administrator), any of whom may act, are authorized to execute the 2025 Leases in
substantially such forms, with such completions, omissions, insertions and changes not
inconsistent with this Resolution as may be approved by the officer executing such instruments,
whose approval shall be evidenced conclusively by the execution and delivery thereof. All
capitalized terms used but not defined herein shall have the same meanings as set forth in the
Financing Lease.
2. Terms of Financing Lease. The following lease financing plan is approved. The
County will use a portion of the proceeds of the VRA Bonds to finance the Project. The expiration
date contained in the Prime Lease shall not extend beyond November 1, 2040. The expiration date
contained in the Financing Lease shall not extend beyond November 1, 2035. The final pricing
terms contained in the Financing Lease shall be determined by VRA subject to VRA’s Purchase
Price Objective and market conditions described in the Recitals hereof; provided, however, that
(a) the aggregate total of principal components of the Rental Payments shall not exceed
$7,500,000, (b) the interest components of the Rental Payments shall have a “true” interest cost
not to exceed 5.50% (exclusive of “supplemental interest” as provided in the Financing Lease), (c)
the obligation under the Financing Lease attributable to the principal components of the Rental
Payments shall be acquired by VRA at a price not less than 98% of the aggregate principal amount
thereof and (d) the principal components of the Rental Payments shall be subject to prepayment
upon the terms set forth in the Financing Lease. Subject to the preceding terms, the County Board
further authorizes the County Administrator to accept the final terms presented by VRA and
accordingly to determine the aggregate total of principal and interest components of the Rental
Payments, including the dates and amounts, and the optional and extraordinary prepayment
provisions, if any, of the Rental Payments, all in accordance with the provisions hereof. No further
action is required of the County Board in connection with approving the final terms of the 2025
Leases.
As set forth in the Financing Lease, the County agrees to pay such “supplemental interest”
and other charges as provided therein, including such amounts as may be necessary to maintain or
replenish the VRA Reserve.
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3. Payment and Prepayment Provisions. The Rental Payments due under the
Financing Lease shall be payable in lawful money of the United States of America and otherwise
comply with the terms set forth in the Financing Lease. The County may, at its option, prepay the
principal components of the Rental Payments upon the terms set forth in the Financing Lease.
4. Subject to Appropriation. The undertaking by the County under the Financing
Lease to make the Rental Payments shall be a special obligation of the County, payable solely
from funds to be appropriated by the County Board from time to time for such purpose and shall
not constitute a debt of the County within the meaning of any constitutional or statutory limitation
or a pledge of the faith and credit of the County beyond any fiscal year for which the County Board
has lawfully appropriated sufficient funds for such purpose from time to time. Nothing in this
Resolution or in the Financing Lease shall be deemed to constitute a debt of the County within the
meaning of any constitutional or statutory limitation or a pledge of the faith and credit or taxing
power of the County.
5. Annual Budget. The County Board believes that funds sufficient to pay all
amounts due from the County under the Financing Lease can be obtained. While recognizing that
it is not empowered to make any binding commitment to make such payments beyond the current
fiscal year, the County Board hereby states its intent to make annual appropriations for future fiscal
years in amounts sufficient to make all such payments and hereby recommends that future Boards
do likewise through the expiration date of the Financing Lease. The County Board directs the
County’s Director of Finance, or such other officer who may be charged with the responsibility
for preparing the County’s annual budget, to include in the budget request for each fiscal year
through the expiration date of the Financing Lease an amount sufficient to pay all amounts coming
due under such Financing Lease during such fiscal year. If at any time until the expiration date of
the Financing Lease, the amount appropriated in the County’s annual budget for the respective
fiscal year is insufficient to pay when due the amounts payable under the Financing Lease, the
County Board directs the County’s Director of Finance, or such other officer who may be charged
with the responsibility for preparing the County’s annual budget, to submit to the County Board at
the next scheduled meeting, or as promptly as practicable but in any event within 45 days, a request
for a supplemental appropriation sufficient to cover the deficiency.
6. Arbitrage Covenants. The County covenants that it shall not take or omit to take
any action the taking or omission of which will cause the VRA Bonds to be “arbitrage bonds,”
within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, including
regulations applicable to the VRA Bonds (the “Code”), or otherwise cause interest on the VRA
Bonds to be includable in the gross income for federal income tax purposes of the registered
owners thereof under existing law. Without limiting the generality of the foregoing, the County
shall comply with the provisions of any nonarbitrage certificate and tax compliance agreement that
may require the County at any time to rebate to the United States any part of the earnings derived
from the investment of the gross proceeds of the Financing Lease, unless the County and VRA
receive an opinion of nationally recognized bond counsel (in form and substance reasonably
satisfactory to VRA) that such compliance is not required to prevent interest on the VRA Bonds
from being included in the gross income for federal income tax purposes of the registered owners
thereof under existing law. The County shall pay any such required rebate from legally available
funds.
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7. Tax Compliance Agreement. Such officers of the County as may be requested by
VRA are authorized and directed to execute and deliver a nonarbitrage certificate and tax
compliance agreement (the “Tax Compliance Agreement”) in a form not inconsistent with this
Resolution as may be approved by the officers of the County executing such document, whose
approval shall be evidenced conclusively by the execution and delivery thereof.
8. Private Activity Covenants. The County covenants that it shall not permit the
proceeds derived from the Financing Lease or the facilities financed therewith to be used in any
manner that would result in (a) 5% or more of such proceeds or facilities being used in a trade or
business carried on by any person other than a governmental unit, as provided in Section 141(b)
of the Code, (b) 5% or more of such proceeds or facilities being used with respect to any output
facility (other than a facility for the furnishing of water), within the meaning of Section 141(b)(4)
of the Code, or (c) 5% or more of such proceeds being used directly or indirectly to make or finance
loans to any persons other than a governmental unit, as provided in Section 141(c) of the Code;
provided, however, that if the County and VRA receive an opinion of nationally recognized bond
counsel (in form and substance reasonably satisfactory to VRA) that any such covenants need not
be complied with to prevent the interest on the VRA Bonds from being included in gross income
for federal income tax purposes or from becoming a specific item of tax preference for purposes
of the federal alternative minimum tax, the County need not comply with such covenants to the
extent provided in such opinion.
9. Official Statement. The County Board authorizes and consents to the inclusion of
information with respect to the County contained in VRA’s Preliminary Official Statement and
VRA’s Official Statement in final form, both prepared in connection with the sale of the VRA
Bonds.
10. SNAP Investment Authorization. The County has heretofore received the
Information Statement describing the State Non-Arbitrage Program of the Commonwealth of
Virginia (“SNAP”) and the Contract Creating the State Non-Arbitrage Program Pool I (the
“Contract”), and the County Board has determined to authorize the County Treasurer, if and as
necessary, to use SNAP in connection with the investment of any proceeds of the Financing Lease.
The County Board acknowledges the Treasury Board of the Commonwealth of Virginia is not, and
shall not be, in any way liable to the County in connection with SNAP, except as otherwise
provided in the Contract.
11. Other Actions. All other actions of officers of the County in conformity with the
purposes and intent of this Resolution and in furtherance of the financing of the Project are ratified,
approved and confirmed. The officers of the County are authorized and directed to execute and
deliver all certificates and other instruments and to take all actions considered necessary or
desirable in connection with the execution and delivery of the 2025 Leases and the financing of
the Project. Any authorization herein to execute a document shall include authorization to deliver
it to the other parties thereto and to record such document where appropriate.
12. Effective Date. This Resolution shall become effective immediately.
*******************************
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The undersigned Clerk of the Board of Supervisors of the County of Pittsylvania, Virginia,
certifies that the foregoing constitutes a true and correct extract from the minutes of a regular
meeting of the County Board held on the ___ day of May, 2025, and of the whole thereof so far as
applicable to the matters referred to in such extract.
WITNESS my signature and the seal of the County of Pittsylvania, Virginia, this _____
day of May, 2025.
_______________________________________
Clerk of the Board of Supervisors of the
County of Pittsylvania, Virginia
(SEAL)
036841.0000018 DMS 350952450v5 83
Prepared by:
T.W. Bruno
McGuireWoods LLP
Gateway Plaza
800 East Canal Street
Richmond, Virginia 23219
Tax Parcel Nos: #2426-01-0724, #2426-00-1888, #2426-01-2040, #2426-00-2960, and #2520-85-5164
205084971_2.docx
LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASE
between
VIRGINIA RESOURCES AUTHORITY
as Lessor
and
COUNTY OF PITTSYLVANIA, VIRGINIA
as Lessee
Dated as of June 13, 2025
Virginia Resources Authority Infrastructure and State Moral Obligation Revenue Bonds
(Virginia Pooled Financing Program)
Series 2025B
THIS AGREEMENT IS EXEMPT FROM RECORDING TAXES UNDER SECTIONS
58.1-811(A)(3) AND 17.1-266 OF THE CODE OF VIRGINIA OF 1950, AS AMENDED.
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TABLE OF CONTENTS
Page
ARTICLE I
DEFINITIONS
Section 1.1 Definitions ........................................................................................................1
Section 1.2 Rules of Construction.......................................................................................5
ARTICLE II
REPRESENTATIONS
Section 2.1 Representations by VRA ..................................................................................5
Section 2.2 Representations by Local Government.............................................................6
ARTICLE III
ACQUISITION AND LEASE OF LEASED PROPERTY
Section 3.1 Determination and Effect of Transfer of Local Proceeds Amounts.................8
Section 3.2 Issuance Expenses ............................................................................................8
Section 3.3 Schedule 1.1......................................................................................................9
Section 3.4 Conditions Precedent........................................................................................9
Section 3.5 Lease to Local Government and Title to Real Estate.....................................10
Section 3.6 Lease Term .....................................................................................................11
Section 3.7 Disclaimer of Warranty ..................................................................................12
Section 3.8 Intentionally Omitted......................................................................................12
Section 3.9 Net Lease........................................................................................................12
Section 3.10 Transfer Upon Termination............................................................................12
Section 3.11 Quiet Enjoyment.............................................................................................12
ARTICLE IV
USE OF LEASE PROCEEDS AMOUNT
Section 4.1 Deposit of Lease Proceeds Amount; Investment of Amounts in Local
Account...........................................................................................................12
Section 4.2 Agreement to Accomplish Project..................................................................12
Section 4.3 Disbursement of Lease Proceeds and Earnings..............................................13
Section 4.4 No Sufficiency Warranty by VRA; Local Government Required to
Complete Project ............................................................................................14
Section 4.5 Construction Contractors................................................................................14
ARTICLE V
PAYMENT AND REDEMPTION
Section 5.1 Payment of Rental Payments and Related Amounts ......................................15
Section 5.2 Redemption, Prepayment, and Refunding......................................................16
Section 5.3 Payments and Rights Assigned.......................................................................17
Section 5.4 Obligations Absolute and Unconditional........................................................17
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ARTICLE VI
APPROPRIATION AND NON-APPROPRIATION
Section 6.1 Appropriation of Rental Payments by Local Government.............................18
Section 6.2 Non-Appropriation; Option to Terminate Agreement....................................18
Section 6.3 Remedies of VRA...........................................................................................18
Section 6.4 Reinstatement .................................................................................................18
ARTICLE VII
OPERATION AND USE OF THE LEASED PROPERTY AND THE RELATED
FINANCED PROPERTY
Section 7.1 Maintenance....................................................................................................19
Section 7.2 Additions and Modifications ..........................................................................19
Section 7.3 Permits............................................................................................................19
Section 7.4 Use..................................................................................................................19
Section 7.5 Inspection and Local Government's Books and Records ...............................19
Section 7.6 Ownership.......................................................................................................20
Section 7.7 Sale or Encumbrance......................................................................................20
Section 7.8 Lawful Charges...............................................................................................20
Section 7.9 Environmental Responsibilities......................................................................21
ARTICLE VIII
INSURANCE, DAMAGE AND DESTRUCTION
Section 8.1 Insurance.........................................................................................................21
Section 8.2 Requirements of Policies................................................................................22
Section 8.3 Notice of Damage, Destruction or Condemnation .........................................23
Section 8.4 Damage and Destruction.................................................................................23
Section 8.5 Condemnation and Loss of Title.....................................................................23
ARTICLE IX
SPECIAL COVENANTS
Section 9.1 Tax Covenants................................................................................................24
Section 9.2 Maintenance of Existence...............................................................................24
Section 9.3 Financial Records and Statements..................................................................24
Section 9.4 Certification as to No Default and Tax Compliance ......................................24
Section 9.5 Further Assurances .........................................................................................24
Section 9.6 No Assignment by Local Government...........................................................25
Section 9.7 Continuing Disclosure....................................................................................25
Section 9.8 Indebtedness ...................................................................................................28
Section 9.9 Liability...........................................................................................................28
Section 9.10 Litigation; Material Change............................................................................28
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ARTICLE X
DEFAULTS AND REMEDIES
Section 10.1 Events of Default............................................................................................29
Section 10.2 Remedies.........................................................................................................30
Section 10.3 Other Remedies ..............................................................................................30
Section 10.4 Delay and Waiver...........................................................................................30
Section 10.5 Non-Substitution.............................................................................................31
ARTICLE XI
MISCELLANEOUS
Section 11.1 State Aid Intercept..........................................................................................31
Section 11.2 Successors and Assigns ..................................................................................31
Section 11.3 Amendments...................................................................................................31
Section 11.4 Limitation of Local Government's Liability...................................................31
Section 11.5 Applicable Law...............................................................................................31
Section 11.6 Severability.....................................................................................................31
Section 11.7 Notices............................................................................................................32
Section 11.8 Right to Cure Default......................................................................................32
Section 11.9 Headings.........................................................................................................32
Section 11.10 Assurance Regarding Tax Status....................................................................32
Section 11.11 Counterparts....................................................................................................32
Exhibit A Description of the Real Estate
Exhibit B Description of the Project
Exhibit C Pending or Threatened Actions, Suits, Proceedings, or Investigations
Exhibit D Form of Requisition
Exhibit E Operating Data
Exhibit F Form of Opinion of Counsel to the Local Government
Exhibit G Form of Certification as to No Default and Tax Compliance
Exhibit H Description of Special Use Arrangements
Schedule 1.1 Final Terms
87
LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASE
This LOCAL LEASE ACQUISITION AGREEMENT AND FINANCING LEASE is
a deed of lease made as of June 13, 2025, between the VIRGINIA RESOURCES AUTHORITY,
a public body corporate and a political subdivision of the Commonwealth of Virginia ("VRA"), as
Lessor, and the COUNTY OF PITTSYLVANIA, VIRGINIA, a political subdivision of the
Commonwealth of Virginia (the "Local Government"), as Lessee.
A.VRA intends to issue its 2025B VRA Bonds, as hereinafter defined, and to use a
portion of the proceeds thereof to assist the Local Government in financing the Project, as
hereinafter defined.
B.VRA and the Local Government wish to set forth herein certain terms, conditions
and provisions related the application of the proceeds to be received pursuant to this Agreement,
the payment of the sums owed under this Agreement, the use and maintenance of the Related
Financed Property, as hereinafter defined, and the lease of the Leased Property, as hereinafter
defined, by VRA to the Local Government.
NOW, THEREFORE, VRA and the Local Government agree as follows:
ARTICLE I
DEFINITIONS
Section 1.1 Definitions. Each capitalized term contained in this Agreement has the
meaning set forth below unless the context requires otherwise:
"2025B Acquisition Fund" has the meaning set forth in the Related Supplemental Series
Indenture.
"2025B VRA Bonds" means the Virginia Resources Authority Infrastructure and State
Moral Obligation Revenue Bonds (Virginia Pooled Financing Program), Series 2025B, in the
original aggregate principal amount set forth in Schedule 1.1, and, unless the Local Government
receives notice to the contrary from VRA, any bonds issued by VRA to refund the 2025B VRA
Bonds in whole or in part.
"Act" means the Virginia Resources Authority Act, Chapter 21, Title 62.1 of the Code of
Virginia of 1950, as amended.
"Agreement" means this Local Lease Acquisition Agreement and Financing Lease dated
as of the date first written above, between VRA and the Local Government, as modified, altered,
amended or supplemented in accordance with the terms hereof.
"Business Day" means any day on which commercial banking institutions are generally
open for business in New York, New York and Richmond, Virginia.
"Closing Date" means August 5, 2025, or such other date as may be determined by VRA
and set forth in Schedule 1.1.
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"Commonwealth" means the Commonwealth of Virginia.
"Consulting Engineer" means the Local Engineer or the Outside Engineer.
"Deed of Trust" means the Leasehold Deed of Trust, Assignment of Leases and Rents,
Security Agreement and Fixture Filing by VRA in favor of the Trustee and the deed of trust trustees
named therein dated as of June 13, 2025, as modified, altered, amended or supplemented from
time to time.
"Effective Date" means June 13, 2025, which is the deadline for the Local Government
to provide an executed copy of this Agreement to VRA.
"Event of Default" has the meaning set forth in Section 10.1.
"Event of Non-Appropriation" has the meaning set forth in Section 6.1.
"Financing Parameters" means the parameters established by the governing body of the
Local Government regarding the terms and conditions of this Agreement, which may include a
maximum principal amount of Rental Payments, maximum "true" interest cost or targeted savings.
"Fiscal Year" means the twelve-month period beginning July 1 of one year and ending on
June 30 of the following year, or if the Local Government has established another twelve-month
period as its annual accounting period such other twelve-month period.
"Government Obligations" means direct obligations of, or obligations the payment of
the principal of and interest on which is unconditionally guaranteed by, the United States of
America.
"Improvements" means the structures and improvements (including Personalty) now or
hereafter located or situated on the Real Estate, whether or not pursuant to the undertaking of the
Project.
"Insurance Consultant" means an independent insurance consultant experienced and of
recognized standing in the field of municipal insurance.
"Lease Proceeds Amount" has the meaning set forth in Schedule 1.1 and represents the
amount received by the Local Government pursuant to this Agreement with VRA. The Lease
Proceeds Amount will be determined by adding to or subtracting from the portion of the par
amount of the Related 2025B VRA Bonds the Local Government's share of the net original issue
premium or discount on the 2025B VRA Bonds and by subtracting from the par amount of the
Related 2025B VRA Bonds the Local Government's share of VRA's expenses as set forth in
Section 3.2 and the Local Government's share of the deposit on the Closing Date to Capital Reserve
Fund (which is a VRA Reserve).
"Leased Property" means all or any portion of the Real Estate or the Improvements or
both, as context may require.
"Leases" means, collectively, this Agreement and the Prime Lease.
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"Lease Term" shall have the meaning set forth in Section 3.6.
"Local Account" means the local account established for this Agreement within the
2025B Acquisition Fund.
"Local Authorization" means the resolution adopted on __________, 2025, by a majority
of the members of the governing body of the Local Government approving the transactions
contemplated by and authorizing the execution and delivery of this Agreement and the other Local
Lease Documents subject to the Financing Parameters.
"Local Engineer" means an officer or employee of the Local Government so designated
in writing by a Local Representative, which officer or employee (i) is licensed as a professional
engineer in Virginia, (ii) has recognized standing and experience in the design and construction of
facilities similar to the Project and (iii) is subject to VRA's reasonable approval.
"Local Lease Documents" means the Leases and the Local Tax Document.
"Local Representative" means (i) the chair or vice chair of the governing body of the
Local Government, (ii) the chief executive officer of the Local Government and (iii) any other
official or employee of the Local Government authorized by resolution of the governing body of
the Local Government to perform the act or sign the document in question.
"Local Tax Document" means the Nonarbitrage Certificate and Tax Compliance
Agreement dated the Closing Date, between the Local Government and VRA, as modified, altered,
amended and supplemented in accordance with its terms.
"Master Indenture" means the Master Indenture of Trust dated as of December 1, 2003,
between VRA and the Trustee, as modified, altered, amended and supplemented in accordance
with its terms.
"Outside Engineer" means a firm of independent consulting engineers with recognized
standing in the field of structural engineering and licensed as professional engineers in Virginia
that the Local Government designates in writing, subject to VRA's reasonable approval.
"Personalty" means, collectively: (a) all tangible personal property of every kind and
description, whether stored on the Real Estate or elsewhere, including without limitation, all goods,
materials, supplies, tools, books, records, chattels, furniture, fixtures, equipment, machinery, and
which in all cases is either (i) acquired or brought onto the Real Estate under or pursuant to any of
the Contracts (as hereinafter defined) or (ii) affixed or installed, or to be affixed or installed, in any
manner on the Real Estate or the structural Improvements, regardless of whether such property,
when installed, would be deemed fixtures or severable improvements; (b) all architectural and
engineering contracts (collectively, the "Contracts"), plans, specifications and drawings (including
as-built drawings) which arise from or relate to the Project; and (c) all substitutions, replacements,
additions, accessions and proceeds for or to any of the foregoing, and all books, records and files
relating to any of the foregoing, regardless of whether kept or stored in tangible or electronic
media.
"Pricing Objective" has the meaning set forth in Section 3.1(b).
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"Prime Lease" means the Prime Lease dated as of June 13, 2025, between the Local
Government and VRA, as modified, altered, amended and supplemented in accordance with its
terms and the terms of this Agreement.
"Proceeds Requested" means up to $80,000,000.00 and an amount sufficient for local
costs of issuance or such other amount requested in writing by the Local Government and approved
by VRA prior to the Sale Date.
"Project" means the project described in Exhibit B.
"Project Budget" means the budget for the Project set forth in Schedule 1.1.
"Project Costs" means the costs of the Project to the extent such costs are included in the
definition of "cost" set forth in Section 62.1-199 of the Act, and includes the refunding of
obligations of VRA or the Local Government issued to finance or refinance "costs" set forth in
Section 62.1-199 of the Act.
"Qualified Self-Insurance Plan" means any plan or program of self-insurance regarding
which the Local Government has received an opinion of an Insurance Consultant that the Local
Government has established an adequate, actuarially sound program for the funding of reserves
for such self-insurance or an insurance pool established in accordance with the Virginia Code.
"Real Estate" means the real estate described in Exhibit A.
"Related Financed Property" means the land, building, equipment and other property,
the acquisition, construction, renovation, or equipping of which is being financed by this
Agreement as part of the Project, and all of which constitutes a portion of the Leased Property.
"Related Supplemental Series Indenture" means the Sixty-First Supplemental Series
Indenture of Trust dated as of August 1, 2025, between VRA and the Trustee, as modified, altered,
amended and supplemented in accordance with its terms and those of the Master Indenture.
"Related 2025B VRA Bonds" means the portion of the 2025B VRA Bonds allocable to
this Agreement (as determined by VRA).
"Rental Payments" means the principal and interest components of the rental payments
due to VRA from the Local Government pursuant to Section 5.1, including, but not limited to,
Supplemental Interest.
"Sale Date" means July 22, 2025, or such other date specified in Schedule 1.1.
"Supplemental Interest" has the meaning set forth in Section 5.1.
"Trustee" means U.S. Bank Trust Company, National Association, Richmond, Virginia,
as trustee under the Master Indenture and the Related Supplemental Series Indenture, or its
successors serving in such capacity.
"Virginia Code" means the Code of Virginia of 1950, as amended.
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"Virginia SNAP" means the Commonwealth State Non-Arbitrage Program.
"VRA" means the Virginia Resources Authority, a public body corporate and a political
subdivision of the Commonwealth.
"VRA Bonds" means the 2025B VRA Bonds and any additional bonds issued under the
Master Indenture.
"VRA Reserve" means any one or more of the Capital Reserve Fund, the Infrastructure
Debt Service Reserve Fund, the Operating Reserve Fund, a CRF Credit Facility or an Infrastructure
Revenue DSRF Facility, each as defined in the Master Indenture.
Section 1.2 Rules of Construction. The following rules apply to the construction of
this Agreement unless the context requires otherwise:
(a) Singular words connote the plural number as well as the singular and vice
versa.
(b) Words importing the redemption or calling for redemption of the Local
Government's obligations under this Agreement do not refer to or connote the payment of such
obligations as and when they are due.
(c) All references in this Agreement to particular Articles, Sections or Exhibits
are references to Articles, Sections or Exhibits of this Agreement unless otherwise indicated.
(d) The headings and table of contents as used in this Agreement are solely for
convenience of reference and do not constitute a part of this Agreement and do not affect its
meaning, construction or effect.
ARTICLE II
REPRESENTATIONS
Section 2.1 Representations by VRA. VRA represents to the Local Government as
follows:
(a) VRA is a duly created and validly existing public body corporate and
political subdivision of the Commonwealth vested with the rights and powers conferred upon it
under the Act.
(b) VRA has full right, power and authority to (i) issue, sell and deliver the
2025B VRA Bonds, (ii) enter into this Agreement as contemplated under the Related Supplemental
Series Indenture, (iii) execute and deliver this Agreement and the Related Supplemental Series
Indenture, and (iv) carry out and consummate all other transactions contemplated by this
Agreement and the Related Supplemental Series Indenture.
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(c) When executed and delivered by VRA, this Agreement will have been duly
authorized, executed and delivered by VRA and constitute a legal, valid and binding obligation of
VRA enforceable against VRA in accordance with its terms.
Section 2.2 Representations by Local Government. The Local Government
represents to VRA as follows:
(a) The Local Government is a duly created and validly existing Virginia "local
government" (as defined in Section 62.1-199 of the Act) and is vested with the rights and powers
conferred upon it by Virginia law.
(b) The Local Government has full right, power and authority to (i) adopt the
Local Authorization and execute and deliver the Local Lease Documents and all related
documents, (ii) execute and deliver this Agreement to VRA, (iii) own and operate the Leased
Property and the Related Financed Property, (iv) undertake the Project and (v) carry out and
consummate all of the transactions contemplated by the Local Authorization and the Local Lease
Documents (including leasing the Leased Property to VRA pursuant to the Prime Lease and leasing
the Leased Property from VRA pursuant to this Agreement).
(c) The Local Authorization authorized the execution and delivery of this
Agreement, and this Agreement is in substantially the same form as presented to the Local
Government's governing body at its meeting at which the Local Authorization was adopted.
(d) The Local Government has obtained all governmental permits, licenses,
registrations, certificates, authorizations and approvals required to have been obtained as of the
Effective Date for the Local Government's (i) adoption of the Local Authorization, (ii) execution
and delivery of the Local Lease Documents, (iii) performance of its obligations under the Local
Lease Documents, (iv) the undertaking of the Project and (v) the operation and use of the Leased
Property and the Related Financed Property. The Local Government knows of no reason why any
such required governmental permits, licenses, registrations, certificates, authorizations or
approvals required to be obtained after the Effective Date cannot be obtained as required.
(e) The Agreement has been executed and delivered by duly authorized
officials of the Local Government and constitutes a legal, valid and binding obligation of the Local
Government enforceable against the Local Government in accordance with its terms.
(f) The Local Government has complied with such procurement and public
bidding requirements as may be applicable to the acquisition and installation by Local Government
of the Improvements.
(g) During the Lease Term, the Leased Property will be used by the Local
Government only for the purpose of performing essential governmental or proprietary functions
of the Local Government consistent with the permissible scope of the Local Government's
authority. The Local Government does not intend to sell or otherwise dispose of the Real Estate
or the Improvements or any interest therein prior to the last Rental Payment scheduled to be paid
hereunder.
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(h) The Local Government has an immediate need for the Leased Property and
has been making use or expects to make immediate use of the Leased Property. The Local
Government's need for the Leased Property is not temporary and the Local Government does not
expect the need for any of the Leased Property to diminish during the Lease Term.
(i) No lease, rental agreement, lease-purchase agreement, payment agreement
or contract for purchase to which the Local Government has been a party at any time has been
terminated by the Local Government as a result of insufficient funds being appropriated in any
Fiscal Year.
(j) The Local Government is not in default in the payment of the principal of
or interest on any of its indebtedness for borrowed money and is not in default under any
instrument under and subject to which any indebtedness for borrowed money has been incurred.
No event or condition has happened or existed, or is happening or existing, under the provisions
of any such instrument, including but not limited to this Agreement, which constitutes, or which,
with notice or lapse of time, or both, would constitute an event of default thereunder.
(k) The Local Government (i), to the best of the Local Government's
knowledge, is not in violation of any existing law, rule or regulation applicable to it in any way
that would have a material adverse effect on its financial condition or its ability to perform its
obligations under the Local Lease Documents and (ii) is not in default under any indenture,
mortgage, deed of trust, lien, lease, contract, note, order, judgment, decree or other agreement,
instrument or restriction of any kind to which the Local Government is a party or by which it is
bound or to which any of its assets is subject that would have a material adverse effect on its
financial condition or its ability to perform its obligations under the Local Lease Documents. The
Local Government's execution and delivery of the Local Lease Documents and its compliance with
the terms and conditions thereof will not conflict with or result in a breach of or constitute a default
under any of the foregoing.
(l) The Local Government reasonably expects that, unless otherwise permitted
by the terms of the Local Lease Documents or approved by VRA, the Local Government will own,
operate and control the Leased Property and the Related Financed Property at all times during the
term of the Local Lease Documents.
(m) Except as set forth in Exhibit C, there are not pending nor, to the best of the
Local Government's knowledge, threatened against the Local Government, any actions, suits,
proceedings or investigations of a legal, equitable, regulatory, administrative or legislative nature,
(i) affecting the creation, organization or existence of the Local Government or the title of its
officers to their respective offices, (ii) seeking to prohibit, restrain or enjoin the approval,
execution, delivery or performance of the Local Authorization or the Local Lease Documents,
(iii) in any way contesting or affecting the validity or enforceability of the Local Authorization,
the Local Lease Documents or any agreement or instrument relating to any of the foregoing, (iv) in
which a judgment, order or resolution may have a material adverse effect on the Leased Property,
the Local Government or its business, assets, condition (financial or otherwise), operations or
prospects or on its ability to perform its obligations under the Local Authorization or the Local
Lease Documents or (v) affecting the Project.
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(n) The financial statements, applications and other information that the Local
Government furnished to VRA in connection with this Agreement fairly and accurately portray
the Local Government's financial condition, as of their dates, and there has been no material
adverse change in the financial condition of the Local Government since the date of the financial
statements provided to VRA in connection with this Agreement.
(o) Nothing that would constitute an Event of Default hereunder has occurred
and is continuing, and no event or condition exists that with the passage of time or the giving of
notice, or both, would constitute an Event of Default hereunder.
ARTICLE III
ACQUISITION AND LEASE OF LEASED PROPERTY
Section 3.1 Determination and Effect of Transfer of Local Proceeds Amounts. (a)
Subject to the terms and conditions and in reliance upon the representations, warranties and
agreements set forth or incorporated herein including satisfaction of the conditions precedent set
forth in Section 3.4, VRA shall deposit the Lease Proceeds Amount into the Local Account for the
use of the Local Government pursuant to this Agreement, and the Local Government agrees that
its obligation to make Rental Payments under this Agreement shall be effective in return.
(b) The Local Government acknowledges that VRA has advised the Local
Government that its objective is to pay the Local Government a Lease Proceeds Amount for this
Agreement that in VRA's judgment reflects the market value of this Agreement ("Pricing
Objective"), taking into consideration the Financing Parameters, the purchase price received by
VRA for the 2025B VRA Bonds, the underwriters' discount and other issuance costs of the 2025B
VRA Bonds and other market conditions relating to the sale of the 2025B VRA Bonds. The Local
Government further acknowledges that VRA has advised it that such factors may result in principal
components of the Rental Payments to be made under this Agreement having a value other than
par and that in order to receive the Lease Proceeds Amounts in an amount that is substantially
equal to the Proceeds Requested, the Local Government may need to deliver this Agreement an
aggregate of the principal components amount that is greater or less than the Proceeds Requested.
This Agreement shall not become effective if any of the terms hereof violate any Financing
Parameter. Subject to the preceding sentence, the Local Government agrees to lease the Leased
Property for an aggregate amount of the principal component of Rental Payments that provides to
the fullest extent practicable, given VRA's Pricing Objective, a Lease Proceeds Amount at least
equal to the Proceeds Requested, all in accordance with the Local Authorization. The Local
Government acknowledges that the Lease Proceeds Amount will be less than the Proceeds
Requested if any Financing Parameter prevents VRA from generating a Lease Proceeds Amount
substantially equal to the Proceeds Requested, based upon VRA's Pricing Objective.
Section 3.2 Issuance Expenses. VRA shall pay, or cause to be paid, from the proceeds
of the 2025B VRA Bonds all expenses incident to the performance of VRA's obligations under
and the fulfillment of the conditions imposed by this Agreement in connection with the issuance,
sale and delivery of the 2025B VRA Bonds and the entry into this Agreement on the Closing Date,
including, but not limited to: (i) the cost, if any, of preparing and delivering the 2025B VRA
Bonds; (ii) the cost of preparing, printing and delivering the Preliminary Official Statement and
the Official Statement for the 2025B VRA Bonds and any amendment or supplement thereto;
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(iii) the fees and expenses of the financial advisor(s) and bond counsel to VRA; and (iv) all other
costs and expenses incurred by VRA. The Local Government shall pay all expenses of the Local
Government incident to the preparation and delivery of this Agreement, including, but not limited
to, the fees and disbursements of the financial advisor, counsel and bond counsel to the Local
Government, from the Lease Proceeds Amount or other legally available funds of the Local
Government.
Section 3.3 Schedule 1.1. On or after the Sale Date, VRA shall complete Schedule 1.1,
which shall set forth, among other things, the Rental Payment schedule, including the principal
and interest components thereof, the Lease Proceeds Amount, the Closing Date, the Project Budget
and the principal amount of the 2025B VRA Bonds. VRA shall deliver the completed Schedule
1.1 to the Local Government and shall attach Schedule 1.1 to this Agreement. Upon delivery to
the Local Government, the completed Schedule 1.1 shall become a part of this Agreement the same
as if it were a part hereof on the Effective Date.
Section 3.4 Conditions Precedent. VRA shall not be required to cause the Trustee to
deposit the Lease Proceeds Amount into the Local Account pursuant to Section 4.1 unless:
(a) VRA has received the following, all in form and substance satisfactory to
VRA:
(1) Certified copies of the Local Authorization and all other ordinances
and resolutions of the Local Government relating to the Local Lease Documents, if any.
(2) A certificate of the appropriate officials of the Local Government
dated the Closing Date as to the matters set forth in Section 2.2, including appropriate
certifications regarding the Local Lease Documents, and such other matters as VRA may
reasonably require.
(3) Evidence that the Local Government has performed and satisfied all
of the terms and conditions contained in this Agreement to be performed and satisfied by
it as of such date.
(4) An opinion of counsel to the Local Government in substantially the
form attached as Exhibit F.
(5) An opinion of bond counsel to the Local Government in form and
substance satisfactory to VRA.
(6) Evidence that the Local Government is in compliance with the
insurance provisions set forth in Section 8.1 and Section 8.2.
(7) Original executed counterparts of the Prime Lease and the Local Tax
Document.
(8) A Phase I environmental report on the Real Estate or an
environmental questionnaire, in form and substance reasonably satisfactory to VRA, as
applicable.
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(9) A certificate of the Consulting Engineer giving the Consulting
Engineer's estimate of the construction portion of the total Project Costs to be financed
with the proceeds of this Agreement, which estimate must be in an amount and otherwise
compatible with the financing plan described in the Project Budget.
(10) A certificate of a Consulting Engineer (i) to the effect that the Lease
Proceeds Amount and funds available from the other sources specified in the Project
Budget will be sufficient to pay the construction portion of the estimated Project Costs and
(ii) specifying the date the Local Government is expected to complete the Project.
(11) A certificate of the Consulting Engineer (i) stating that all
governmental permits, licenses, registrations, certificates, authorizations and approvals for
the undertaking of the Project required to have been obtained as of the Closing Date have
been obtained and (ii) stating that the Consulting Engineer knows of no reason why any
governmental permits, licenses, registrations, certificates, authorizations and approvals
required to be obtained after the Closing Date for the undertaking of the Project cannot be
obtained as required.
(12) Evidence that the Local Government is in compliance with the
construction contract provisions set forth in Section 4.5 with respect to any existing
contracts as of the Closing Date, including evidence or copy of the performance and
payment bond for the County showing VRA and the Trustee as beneficiaries.
(13) Such other documentation, certificates and opinions as VRA may
reasonably require as set forth in Schedule 1.1.
(b) The initial purchasers of the 2025B VRA Bonds have paid in full and VRA
has accepted the purchase price for the 2025B VRA Bonds on the Closing Date. It is
acknowledged that the sole source of funds for the Lease Proceeds Amount is the proceeds of the
2025B VRA Bonds.
Section 3.5 Lease to Local Government and Title to Real Estate. (a) In order to
effectuate the purposes of this Agreement, the Local Government shall make, execute,
acknowledge and deliver, or cause to be made, executed, acknowledged and delivered, all
contracts, deeds and other agreements in the name of the Local Government and, in general, to do
or cause to be done all such other things as may be requisite or proper for the undertaking and
completion of the Project, the lease of the Leased Property to VRA pursuant to the Prime Lease
and the fulfillment of the obligations of the Local Government under this Agreement.
(b) As of and on the Closing Date, VRA shall lease to the Local Government
and the Local Government shall rent from VRA, the Leased Property for the Lease Term and the
Local Government agrees to pay the Rental Payments set forth in Section 5.1, all on the terms and
conditions set forth in this Agreement. Throughout the Lease Term, the Local Government shall
be entitled to possession of the Leased Property, and the Local Government shall retain possession
of the Leased Property as long as there shall not have occurred an Event of Default or an Event of
Non-Appropriation.
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(c) During the Lease Term, title to the Leased Property shall be deemed to be
in the Local Government, subject to the rights of VRA under this Agreement upon the occurrence
of an Event of Default or an Event of Non-Appropriation. To secure all obligations of the Local
Government hereunder, the Local Government hereby grants to VRA a security interest in and to
all of the Local Government's right, title and interest in and to the Personalty and all the proceeds
from any sales thereof (cash and otherwise), including the proceeds of insurance. The Local
Government agrees that with respect to such property VRA shall have all the rights and remedies
of a secured party under the Virginia Uniform Commercial Code.
(d) This Agreement is intended as security for VRA and the Trustee. For
purposes of laws governing taxation, title to the Leased Property will be deemed to be in the Local
Government at all times, subject to VRA's right to possession upon the occurrence of an Event of
Default or an Event of Non-Appropriation. The Local Government acknowledges that on the
Closing Date VRA will execute and deliver to the Trustee the Deed of Trust, pursuant to which
VRA will (i) convey to the Trustee, in trust to secure VRA's obligations under the Obligations (as
defined in the Deed of Trust), VRA's leasehold interest in the Leased Property under the Prime
Lease, and (ii) collaterally assign to the Trustee VRA's interest as lessor hereunder.
Section 3.6 Lease Term. The term of this Lease (the "Lease Term") shall commence
on the Closing Date and, unless terminated under the provisions of Article VI and Article X, shall
continue until the earlier of (i) November 1, 2035 (provided that all of the Rental Payments
specified in Schedule 1.1 and all other amounts payable hereunder have been paid in full) or (ii)
the date on which defeasance, redemption, prepayment or refunding of all of the Local
Government's obligations hereunder is effected pursuant to Section 5.2.
Section 3.7 Disclaimer of Warranty. The Project is being undertaken at the Local
Government's request and by the Local Government. VRA MAKES NO REPRESENTATION
OR WARRANTY, EXPRESS OR IMPLIED, WITH RESPECT TO THE
MERCHANTABILITY, CONDITION OR FITNESS OF THE PROJECT OR OF THE
RELATED FINANCED PROPERTY FOR THE LOCAL GOVERNMENT'S PURPOSES.
Section 3.8 Intentionally Omitted.
Section 3.9 Net Lease. This Agreement is intended to be a net lease to VRA. The
Local Government shall comply with and pay or cause to be paid the cost of all repairs,
replacements and renewals, the cost of insurance, all utility and other charges and all taxes (local,
state and federal) which may now or hereafter be imposed upon the ownership, leasing, rental,
sale, purchase, possession or use of the Leased Property. If the Local Government fails to pay or
cause to be paid such costs, charges or taxes when due, VRA, after giving the Local Government
notice and a reasonable opportunity to cure, shall have the right, but shall not be obligated, to pay
the same. If VRA pays any such costs, charges or taxes for which the Local Government is
responsible or liable under this Agreement, VRA shall be entitled to be reimbursed promptly
therefor by the Local Government in accordance with the provisions of Section 11.8 hereof.
Section 3.10 Transfer Upon Termination. After all payments have been made pursuant
to Section 5.1 or prepayment has been made pursuant to Section 5.2, the Local Government shall
be deemed to have acquired all of VRA's right, title and interest in the Leased Property and the
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Prime Lease. In such event, and upon request, VRA will execute and deliver to the Local
Government an appropriate instrument assigning, transferring and conveying to the Local
Government all of VRA's right, title and interest in the Prime Lease and the Leased Property free
from any lien, encumbrance or security interest except such as may be created or permitted by the
Local Government, but without other warranties, and shall enter into an appropriate instrument
terminating this Agreement.
Section 3.11 Quiet Enjoyment. So long as no Event of Non-Appropriation or Event of
Default exists hereunder, neither VRA nor any entity claiming by, through or under VRA, shall
interfere with the Local Government's quiet use and enjoyment of the Leased Property during the
Lease.
ARTICLE IV
USE OF LEASE PROCEEDS AMOUNT
Section 4.1 Deposit of Lease Proceeds Amount; Investment of Amounts in Local
Account. (a) On the Closing Date, VRA shall cause the Trustee to deposit the Lease Proceeds
Amount into the Local Account and to apply the Lease Proceeds Amount and the earnings thereon
as set forth in the Related Supplemental Series Indenture, this Agreement and the Local Tax
Document.
(b) The Local Government acknowledges and consents to the investment of the
Lease Proceeds Amount and the earnings thereon in Virginia SNAP.
Section 4.2 Agreement to Accomplish Project. (a) The Local Government shall
cause the Project to be acquired, constructed, expanded, renovated, equipped or financed as
described in Exhibit B and in accordance with the Project Budget, this Agreement, the Local Tax
Document and the plans, specifications and designs prepared by the Consulting Engineer and
approved by the Local Government. The Local Government shall use its best efforts to complete,
or cause to be completed, the Project by the date set forth in the certificate delivered under Section
3.4(a)(10). The Local Government shall obtain the approval of all applicable regulatory agencies
to all plans, specifications and designs for the Project. The Local Government shall maintain
complete and accurate books and records of the Project Costs and permit VRA or the Trustee
through their representatives to inspect such books and records at any reasonable time.
(b) At VRA's request, upon completion of the Project, the Local Government
shall promptly deliver to VRA and the Trustee a certificate signed by a Local Representative
stating (i) that the Project has been completed substantially in accordance with this Article and in
substantial compliance with all material applicable laws, ordinances, rules and regulations, (ii) the
date of such completion and (iii) that all certificates of occupancy or other material permits then
necessary for the use, occupancy and operation of the Related Financed Property have been issued
or obtained. Such certificate shall be accompanied by a copy of the final requisition submitted to
the Trustee pursuant to Section 4.3, including Schedule 1 thereto.
(c) If upon completion of the Project and payment of all related costs of
issuance, there is a balance remaining in the Local Account, the Trustee shall apply any remaining
balance at the direction of the Local Government (i) to pay the interest component of the Rental
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Payments or (ii) in such other manner that is permitted under the Act; provided that VRA shall be
reasonably assured that such application will not have an adverse effect on the tax status of the
2025B VRA Bonds.
Section 4.3 Disbursement of Lease Proceeds and Earnings. Except as provided in
Section 4.2(c), the Local Government shall apply the amounts in the Local Account solely and
exclusively to the payment or reimbursement of the Local Government for the Project Costs. Not
more frequently than once per calendar month, the Trustee shall disburse amounts from the Local
Account to the Local Government or as directed by the Local Government upon the Trustee's
receipt of the following:
(a) A requisition (upon which the Trustee and VRA shall be entitled to rely)
signed by a Local Representative and containing all information called for by, and otherwise being
in the form of, Exhibit D (including the Schedules thereto).
(b) Receipts, vouchers, statements, bills of sale or other evidence of payment
of the related Project Costs.
(c) If any requisition includes an item for payment for labor or to contractors,
builders or materialmen:
(1) a certificate, signed by a Consulting Engineer, stating that such work
was actually performed or such materials, supplies or equipment were actually furnished
or installed in or about the construction of the Project; and
(2) a certificate, signed by a Local Representative (that may rely on
representations of counsel or a title insurance agency reasonably acceptable to VRA),
stating that no notice of any lien, right to lien or attachment upon, or claim affecting the
right to receive payment of, any of the money payable under the requisition to any of the
persons, firms or corporations named in it has been received, or if any notice of any such
lien, attachment or claim has been received, such lien, attachment or claim has been
released or discharged or will be released or discharged upon payment of the requisition.
(d) If any requisition includes an item for payment of the cost of acquisition of
any lands or easements, or any rights or interests in or relating to lands, there shall also be attached
to such requisition:
(1) a certificate, signed by a Consulting Engineer, stating that such
lands, easements, rights or interests are being acquired and are necessary or convenient for
the construction of the Project; and
(2) a certificate, signed by a Consulting Engineer (that may rely on
representations of counsel or a title insurance agency reasonably acceptable to VRA),
stating that upon payment therefor the Local Government will have title in fee simple to,
or easements, rights or interests sufficient for the purposes of, the Project over and through
the subject lands.
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Following VRA's approval of each such requisition and accompanying invoice(s) and
certificate(s), which approval will not unreasonably be withheld, the Trustee shall pay the
requisition from the Local Account in accordance with the instructions in such requisition.
The Local Government agrees that any amounts disbursed to it or for its account
from the Local Account will be (i) immediately applied to reimburse the Local Government
for Project Costs it has already paid or (ii) actually spent to pay Project Costs not later than
five banking days after receipt.
Section 4.4 No Sufficiency Warranty by VRA; Local Government Required to
Complete Project. VRA makes no warranty, either express or implied, that the Lease Proceeds
Amount will be sufficient to pay all or any particular portion of the Project Costs. If the Lease
Proceeds Amount is not sufficient to pay in full the cost of the Project, the Local Government shall
complete the Project at its own expense, subject to appropriation, and shall not be entitled to any
reimbursement therefor from VRA or any abatement, diminution or postponement of its payments
under this Agreement.
Section 4.5 Construction Contractors. The Local Government shall cause each
general construction contractor employed in the accomplishment of the Project to furnish a
performance bond and a payment bond each in an amount equal to 100% of the particular contract
price. Such bonds must list the Local Government, VRA and the Trustee as beneficiaries. Neither
VRA nor the Trustee shall make any claims or exercise any rights under such bonds unless and
until an Event of Non-Appropriation or Event of Default occurs. The Local Government shall
cause each contractor to maintain during the construction period covered by the particular
construction contract builder's risk insurance, workmen's compensation insurance, public liability
insurance, property damage insurance and vehicle liability insurance in amounts and on terms
satisfactory to the Consulting Engineer.
ARTICLE V
PAYMENT AND REDEMPTION
Section 5.1 Payment of Rental Payments and Related Amounts. (a) Until all
amounts payable under this Agreement have been paid in full, the Local Government shall pay,
subject to Section 6.1, to the Trustee or VRA, as applicable, the following amounts as provided
below:
(1) to the Trustee, Rental Payments (including the principal and interest
components thereof) specified in Schedule 1.1 on such dates as provided in Schedule 1.1;
provided that the interest components shall be increased to include Supplemental Interest,
when and if payable;
(2) to VRA, on VRA's demand, any amounts payable under the Local
Tax Document, including without limitation the costs of any rebate calculation agent;
(3) to VRA, on its demand, a late payment penalty in an amount equal
to 5.0% of any Rental Payment, or portion thereof, not paid within 5 days after its due date;
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(4) to the Trustee, the Local Government's share (as determined by
VRA) of the annual fees and expenses of the Trustee, less the Local Government's share
of the net earnings on the Revenue Fund, Infrastructure Revenue Debt Service Fund and
Moral Obligation Debt Service Fund established under the Master Indenture (as determined
by VRA), and the Local Government shall pay such amounts no later than 15 days after
VRA or the Trustee sends to the Local Government a written bill for them; and
(5) to VRA, the reasonable costs and expenses, including reasonable
attorneys' fees, if any, incurred by VRA in connection with (i) an Event of Default, Event
of Non-Appropriation or default by the Local Government under this Agreement, (ii) any
amendment to or discretionary action that VRA undertakes at the request of the Local
Government under this Agreement or any other document related to the 2025B VRA Bonds
or this Agreement or (iii) any claim, lawsuit or other challenge to this Agreement or the
VRA Bonds that arises, at least in part, out of the Local Government's authorization of the
transaction contemplated by this Agreement, and the Local Government shall pay such
amounts no later than 15 days after VRA or the Trustee sends to the Local Government a
written bill for them.
(b) If any failure of the Local Government to pay all or any portion of any
Rental Payment results in a withdrawal from or a drawing on any VRA Reserve, the interest rates
applicable to the Rental Payments shall be increased to interest rates sufficient to reimburse the
VRA Reserve for any foregone investment earnings on the funds withdrawn therefrom and pay
any interest, fees or penalties assessed as a result of the withdrawal from or drawing on the VRA
Reserve. The increment of interest payable pursuant to the increase in rates shall be referred to as
"Supplemental Interest." The Local Government's obligation to pay Supplemental Interest shall
commence on the date of the withdrawal or drawing of funds from the VRA Reserve occasioned
by the Local Government's failure to pay a required payment or portion thereof as described above
(the "Supplemental Interest Commencement Date"). The Local Government's obligation to pay
Supplemental Interest shall terminate on the date on which the Local Government makes all
payments required but outstanding since the date of the initial failure to pay (the "Supplemental
Interest Termination Date"). From the Supplemental Interest Commencement Date to the
Supplemental Interest Termination Date, Supplemental Interest shall be due and payable on the
regularly scheduled Rental Payment due dates provided for in Schedule 1.1. As soon as reasonably
possible after the Supplemental Interest Commencement Date and before the next regularly
scheduled Rental Payment due date provided for in Schedule 1.1, VRA shall deliver to the Local
Government a certificate as to the increase in interest rates and the amount of Supplemental
Interest. The certificate shall set forth in reasonable detail the basis for the increase in interest
rates and the manner of calculation of the increase and the amount of Supplemental Interest. Such
certificate shall be conclusive (absent manifest error) as to the interest rate increase and amount of
Supplemental Interest set forth therein. In determining the interest rate increase and the amount
of Supplemental Interest, VRA may use any reasonable averaging and attribution methods.
(c) The Local Government's obligations to pay the amounts described above
and to make Rental Payments, subject to Section 6.1, shall not be discharged in whole or in part
by any amount withdrawn from or drawn on a VRA Reserve pursuant to the Master Indenture.
The Local Government will remain obligated, subject to Section 6.1, to make its Rental Payments.
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Section 5.2 Redemption, Prepayment, and Refunding. (a) Other than as set forth in
subsections (b) and (c) below, the Local Government may not defease, redeem, prepay or refund
the Local Government's obligation under this Agreement without the written consent of VRA.
Any defeasance, redemption, prepayment or refunding of the Local Government's obligations
under this Agreement that is approved by VRA shall occur in such manner and in such amount,
and shall be subject to such conditions as VRA shall determine.
(b) VRA will deem this Agreement to be fully paid and discharged upon
satisfaction of the following conditions:
(1) The Local Government will provide not less than 60 days' prior
written notice of the deposit of the funds described in (2), (3) and (4) below.
(2) The Local Government shall deposit with the Trustee an amount
sufficient for VRA to establish an escrow of cash and non-callable, non-prepayable
Government Obligations the principal of and interest on which will be sufficient (without
reinvestment) to cause the defeasance under Article XII of the Master Indenture of the
portion of the Related 2025B VRA Bonds corresponding to the portion of the Local Bond
to be defeased or prepaid (the "Allocated Portion"). The defeasance of the Allocated
Portion may be either to maturity or an earlier redemption date as determined by the Local
Government. The arbitrage yield restrictions, if any, applicable to the proceeds of the
2025B VRA Bonds shall also apply to any Government Obligations purchased in
connection with a defeasance under this subsection.
(3) The Local Government shall deposit with VRA cash in an amount
sufficient, as determined by VRA, to provide for the payment of the cost of the verification
report required for the defeasance of the Allocated Portion under Article XII of the Master
Indenture, any costs incurred by VRA in connection with the redemption, refunding and
defeasance of the Related 2025B VRA Bonds and all amounts overdue or then due on this
Agreement (including, without limitation, any Supplemental Interest) and amounts
overdue, due or to become due under Section 5.1(a)(2)-(5) of this Agreement.
(4) The Local Government shall deposit with VRA cash in an amount
equal to the present value of interest as described in Schedule 1.1 that would be paid under
this Agreement at a rate equal to 0.125%, payable semiannually, to the end of the scheduled
Lease Term or, if earlier, the redemption date of the Allocated Portion. Present value shall
be determined by using a discount rate equal to the true interest cost of the Related 2025B
VRA Bonds.
(c) VRA will determine which Related 2025B VRA Bonds will be designated
as the Allocated Portion and the amounts to be deposited under subsection (b)(2), (3) and (4) above
using such reasonable allocation and estimation methods as may be selected by VRA, and VRA's
determinations shall be conclusive (absent manifest error).
(d) The Local Government acknowledges that no funds in any VRA Reserve
will be available to the Local Government for the prepayment, defeasance or redemption of this
Agreement.
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Section 5.3 Payments and Rights Assigned. The Local Government hereby consents
to VRA's assignment to the Trustee of VRA's rights under this Agreement. The Local Government
also hereby acknowledges and consents to the reservation by VRA of the right and license to enjoy
and enforce VRA's rights under this Agreement so long as no Event of Default (as defined in the
Master Indenture) with respect to the 2025B VRA Bonds has occurred and is continuing. Even
though VRA will be the lessor under this Agreement, the Local Government shall pay directly to
the Trustee all amounts payable by the Local Government under this Agreement (except for those
amounts specifically indicated as payable to VRA under Section 5.1 or Section 11.8, which the
Local Government shall pay directly to VRA).
Section 5.4 Obligations Absolute and Unconditional. Except as otherwise provided
in this Agreement, including without limitation Section 6.1, the Local Government's obligation to
make all payments pursuant to this Agreement and to observe and perform all other covenants,
conditions and agreements under the Local Lease Documents is absolute and unconditional,
irrespective of any rights of setoff, recoupment or counterclaim the Local Government otherwise
might have against VRA, and the Local Government shall not suspend or discontinue any such
payments or fail to observe and perform any of its other covenants, conditions and agreements
under the Leases.
ARTICLE VI
APPROPRIATION AND NON-APPROPRIATION
Section 6.1 Appropriation of Rental Payments by Local Government. The Local
Government reasonably believes that sufficient funds can be obtained to make all payments
required under the term of this Agreement. While recognizing that it is not empowered to make
any binding commitment beyond the current Fiscal Year, the Local Government hereby states that
it is its current intention to make sufficient annual appropriations during the Lease Term to make
such payments. Notwithstanding anything in this Agreement to the contrary, the Local
Government's obligations to pay the cost of performing its obligations under this Agreement,
including, without limitation, its obligations to make Rental Payments and all other payments
required under this Agreement, shall be subject to and dependent upon annual appropriations being
made from time to time by the governing body of the Local Government for such purpose. The
Local Government hereby directs the Local Representative and the officer charged with the
responsibility for preparing the Local Government's budget to include in the budget for each Fiscal
Year during which this Agreement is in effect a request that the Local Government appropriate in
the Fiscal Year the amount of the Rental Payments and all amounts required to be paid under this
Agreement during such Fiscal Year.
Section 6.2 Non-Appropriation; Option to Terminate Agreement. If, as a result of
the failure of the Local Government to appropriate moneys for such purposes (an "Event of Non-
Appropriation"), the Local Government is unable to pay when due the Rental Payments and other
payments to be paid under this Agreement, VRA shall have the right to terminate this Agreement
upon 30 days' written notice of the exercise of its rights pursuant to this Section, which notice shall
specify the effective date for such termination; provided that such termination shall be effective
not later than the date through which rent has been paid in accordance with the terms hereof.
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Section 6.3 Remedies of VRA. If, as a result of an Event of Non-Appropriation, the
Local Government is unable to pay when due the Rental Payments and other payments to be paid
under this Agreement, VRA, with or without terminating this Agreement, may exclude the Local
Government from possession of any of the Leased Property and may sell its interest in, or lease or
sublease any of the Leased Property in the manner provided for by Section 10.2(b) hereof or take
any and all actions available to it under Section 62.1-216.1 of the Act; provided, however, that in
connection with any such sale of its interest in any of the Leased Property, or lease or sublease of
any of the Leased Property, VRA shall require that such sale agreement, lease or sublease contain
a provision providing that such purchaser, lessee or sublessee shall indemnify VRA and the Local
Government for any liabilities arising during such party's use of such portion of the Leased
Property. The Local Government agrees to assist VRA in every reasonable way in reletting or
selling VRA's leasehold interest in the Leased Property pursuant to this Article VI.
Section 6.4 Reinstatement. Notwithstanding any termination of this Agreement in
accordance with the provisions of this Article, unless (i) VRA shall have sold its interest in all or
a portion of the Leased Property, or (ii) VRA shall have entered into a firm bilateral agreement
providing for the reletting of the Leased Property for a period of at least one year, if all overdue
Rental Payments and all other sums payable under this Agreement and the other Leases shall have
been paid, this Agreement shall be fully reinstated, and the Local Government shall be restored to
the use, occupancy and possession of the Leased Property.
ARTICLE VII
OPERATION AND USE OF THE LEASED PROPERTY AND THE RELATED
FINANCED PROPERTY
Section 7.1 Maintenance. At its own cost and expense the Local Government shall
operate or cause to be operated the Leased Property and the Related Financed Property in a proper,
sound and economical manner in material compliance with all legal requirements and shall
maintain or cause to be maintained the Leased Property and the Related Financed Property in good
repair and operating condition and from time to time shall make or cause to be made all repairs,
renewals and replacements to the Leased Property necessary to maintain such property in such
condition.
Section 7.2 Additions and Modifications. At its own expense the Local Government
from time to time may make or permit to be made any renewals, replacements, additions,
modifications or improvements to the Leased Property or the Related Financed Property, or both,
that the Local Government deems desirable, provided that any such renewal, replacement,
addition, modification or improvement does not (i) materially reduce the value of the Leased
Property or the Related Financed Property, or both or (ii) negatively affect the structural or
operational integrity of any part of the Leased Property or the Related Financed Property, or both.
The Local Government shall ensure that all such renewals, replacements, additions, modifications
or improvements comply with all applicable federal, state and local laws, rules, regulations, orders,
permits, authorizations and requirements. All such renewals, replacements, additions,
modifications or improvements shall become part of the Real Estate and/or Improvements.
Section 7.3 Permits. The Local Government shall, at its sole cost and expense, obtain
all permits, consents and approvals required by local, state or federal laws, ordinances, rules,
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regulations or requirements in connection with the acquisition, construction, equipping,
occupation, operation or use of the Leased Property and the Related Financed Property. The Local
Government shall, upon request, promptly furnish to VRA and the Trustee copies of all such
permits, consents and approvals.
Section 7.4 Use. The Local Government shall comply or cause to be complied with all
lawful requirements of any governmental authority regarding the Leased Property and the Related
Financed Property, whether now existing or subsequently enacted, whether foreseen or unforeseen
or whether involving any change in governmental policy or requiring structural, operational or
other changes to the Leased Property or the Related Financed Property, or both, irrespective of the
cost of making the same.
Section 7.5 Inspection and Local Government's Books and Records. The Local
Government shall permit VRA, the Trustee and their duly authorized representatives and agents
such reasonable rights of access to the Leased Property and the Related Financed Property as may
be necessary to determine whether the Local Government is in compliance with the requirements
of this Agreement, and the Local Government shall permit such parties, at all reasonable times and
upon reasonable prior notice to the Local Government, to examine and copy the Local
Government's books and records that relate to the Leased Property and the Related Financed
Property.
Section 7.6 Ownership. The Local Government shall not construct, reconstruct or
install any part of the Related Financed Property on (i) lands other than those which the Local
Government owns or can acquire title to or a perpetual easement over, or (ii) lands in which the
Local Government has acquired a right or interest less than a fee simple or perpetual easement,
unless (1) such part of the Related Financed Property is lawfully located in a public street or
highway or (2) the Local Government provides a written report of a Consulting Engineer or Local
Representative, in a form reasonably acceptable to VRA, which indicates that the Local
Government's right or interest in the lands is sufficient for purposes of operating the Related
Financial Property throughout the Lease Term.
Section 7.7 Sale or Encumbrance. No part of the Leased Property and no part of
Related Financed Property shall be sold, exchanged, leased, mortgaged, encumbered or otherwise
disposed of except (i) with the written consent of VRA or (ii) as provided in any one of the
following subsections:
(a) The Local Government may grant easements, licenses or permits across,
over or under parts of the Leased Property or the Related Financed Property, or both, for streets,
roads and utilities as will not adversely affect the use of the Leased Property or the Related
Financed Property, or both.
(b) The Local Government may sell or otherwise dispose of property
constituting part of the Leased Property or the Related Financed Property, or both, if it uses the
proceeds of such disposition and any other necessary funds to replace such property with property
serving the same or a similar function.
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(c) The Local Government may sell or otherwise dispose of property
constituting part of the Leased Property or the Related Financed Property, or both, with a "book
value" (as determined in accordance with generally accepted accounting principles) that, when
combined with the aggregate "book value" of all of the other such property sold or otherwise
disposed of under this subsection during the Fiscal Year in question, will not cause the aggregate
"book value" of all of such property sold or otherwise disposed of under this subsection in such
Fiscal Year to exceed $125,000. The proceeds to be received from any such sale or disposition
shall be applied first to cure any default that may exist in the payment of the principal of or interest
on this Agreement.
Section 7.8 Lawful Charges. The Local Government shall pay when due all taxes,
fees, assessments, levies and other governmental charges of any kind whatsoever (collectively, the
"Governmental Charges") which are (i) assessed, levied or imposed against the Leased Property
or the Related Financed Property, or both, or the Local Government's interest in it, or (ii) incurred
in the operation, maintenance, use and occupancy of the Leased Property or the Related Financed
Property, or both. The Local Government shall pay or cause to be discharged, or shall make
adequate provision to pay or discharge, all lawful claims and demands for labor, materials, supplies
or other objects which, if unpaid, might by law become a lien upon all or any part of the Leased
Property or the Related Financed Property, or both (collectively, the "Mechanics' Charges"). The
Local Government, however, after giving VRA 10 days' notice of its intention to do so, at its own
expense and in its own name, may contest in good faith any Governmental Charges or Mechanics'
Charges. If such a contest occurs, the Local Government may permit the same to remain unpaid
during the period of the contest and any subsequent appeal unless, in VRA's reasonable opinion,
such action may impair the lien on the Leased Property or the Related Financed Property, or both,
granted by this Agreement, in which event, such Governmental Charges or Mechanics' Charges
promptly shall be satisfied or secured by posting with the Trustee or an appropriate court a bond
in form and amount satisfactory to VRA. Upon request, the Local Government shall furnish to
VRA proof of payment of all Governmental Charges and Mechanics' Charges the Local
Government is required to pay under this Agreement.
Section 7.9 Environmental Responsibilities. (a) As used in this Agreement,
"Environmental Condition" means any adverse condition relating to surface water, ground water,
drinking water supply, land, surface and subsurface strata or the ambient air, and includes, without
limitation, air, land and water pollutants, noise, vibration, light, and odors, which would be likely
to result in a successful claim of liability under the Comprehensive Environmental Response,
Compensation and Liability Act, as amended ("CERCLA"), or the Resource Conservation and
Recovery Act ("RCRA"), or any claim of violation of the Clean Air Act, the Clean Water Act, the
Toxic Substance Control Act ("TSCA"), or any claim of liability or of violation under any federal
statute hereafter enacted dealing with the protection of the environment or with the health and
safety of employees or members of the general public (including without limitation any statute
amending CERCLA, RCRA or TSCA, or under any rule, regulation, permit or plan under any of
the foregoing, or under any law, rule or regulation now or hereafter promulgated by the
Commonwealth, or any political subdivision thereof, relating to such matters (collectively,
"Environmental Laws")).
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(b) VRA shall, at all times during the term of this Agreement, materially
comply with all Environmental Laws applicable to the Leased Property and shall not cause any
Environmental Condition on or about the Leased Property.
(c) The Local Government shall, at all times during the term of this Agreement,
materially comply with all Environmental Laws applicable to the Leased Property and shall not,
in the use and occupancy of the Improvements, cause any Environmental Condition on or about
the Leased Property.
ARTICLE VIII
INSURANCE, DAMAGE AND DESTRUCTION
Section 8.1 Insurance. The Local Government shall maintain or cause to be
maintained insurance against the insurable portions of the Leased Property of the type customarily
insured against by public bodies operating municipal facilities, including, without limitation:
(a) Insurance in the amount of the full replacement cost of the municipal
facilities' insurable portions against loss or damage by fire and lightning, with broad form extended
coverage endorsements covering damage by windstorm, explosion, aircraft, smoke, sprinkler
leakage, vandalism, malicious mischief and such other risks as are normally covered by such
endorsements (limited only as may be provided in the standard form of such endorsements at the
time in use in Virginia). The determination of replacement cost shall be made, in conjunction with
representatives of the Local Government, by a recognized appraiser or insurer selected by the
Local Government and reasonably acceptable to VRA.
(b) Comprehensive general liability insurance with a combined single limit of
$1,000,000 per year against liability for bodily injury, including death resulting therefrom, and for
damage to property, including loss of its use, arising out of the ownership, maintenance, operation
or use of municipal facilities.
(c) Unless the Local Government qualifies as a self-insurer under Virginia law,
worker's compensation insurance.
Neither VRA nor the Trustee shall have any responsibility or obligation with respect to (i)
the procurement or maintenance of insurance or the amounts or the provisions with respect to
policies of insurance or (ii) the application of the proceeds of insurance.
The Local Government shall provide annually to VRA a certificate or certificates of the
respective insurers evidencing the fact that the insurance required by this Section is in force and
effect.
Section 8.2 Requirements of Policies. (a) The Local Government shall maintain all
insurance required by Section 8.1 with generally recognized responsible insurance companies
selected by the Local Government and reasonably acceptable to VRA. Such insurance may be
written with deductible amounts comparable to those on similar policies carried by other localities
of like size and character to the Local Government. If the Local Government does not maintain
such insurance with an insurer licensed to do business in Virginia or placed under the requirements
of the Virginia Surplus Lines Insurance Law, Chapter 48, Title 38.2, Code of Virginia of 1950, as
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amended, or any successor statute, the Local Government shall provide evidence reasonably
satisfactory to VRA that such insurance is enforceable under Virginia law.
(b) In lieu of obtaining any of the policies of insurance required by Section 8.1,
the Local Government may adopt alternative risk management programs which it determines to be
reasonable, including, without limitation, to self-insure in whole or in part, individually or in
connection with other units of local government or other institutions, to participate in programs of
captive insurance companies, to participate with other units of local government or other
institutions in mutual or other cooperative insurance or other risk management programs, to
participate in state or federal insurance programs, to take advantage of state or federal laws now
or hereafter in existence limiting liability, or to establish or participate in other alternative risk
management programs, all as may be reasonable and appropriate risk management by the Local
Government and that provide comparable coverages required by such sections. In addition, any
insurance coverage pursuant to this Article may be pursuant to a program whereby the Local
Government self-insures against certain losses up to a stated loss amount, and retains excess
coverage from an insurer meeting the requirements of this Article.
(c) The Local Government shall not participate in any self-insurance plan or
alternative risk management program with respect to the Improvements unless such self-insurance
plan or alternative risk management program is a Qualified Self-Insurance Plan.
(d) In the event the Local Government is insured through a self-insurance
program other than a pool, the Local Government agrees to (i) comply with such program unless
a change therein is recommended by the Insurance Consultant, (ii) cause the Insurance Consultant
to review any Qualified Self-Insurance Plan at least annually and to make written
recommendations as to what funding levels are adequate to protect against the risks covered by
the plan and (iii) follow the recommendations of such Insurance Consultant.
Section 8.3 Notice of Damage, Destruction or Condemnation. In case of (i) any
damage to or destruction of any material part of the Leased Property, (ii) a taking of all or any part
of the Leased Property or any right in it under the exercise of the power of eminent domain,
(iii) any loss of the Leased Property because of failure of title or (iv) the commencement of any
proceedings or negotiations which might result in such a taking or loss, the Local Government
shall notify VRA in writing within ten Business Days of the occurrence describing generally the
nature and extent of such damage, destruction, taking, loss, proceedings or negotiations.
Section 8.4 Damage and Destruction. If all or any part of the Leased Property is
destroyed or damaged by fire or other casualty, and the Local Government shall not have exercised
its option, if such option is available, to defease and/or redeem the outstanding obligations under
this Agreement pursuant to Section 5.2, the Local Government shall restore promptly the property
damaged or destroyed to substantially the same condition as before such damage or destruction,
with such alterations and additions as the Local Government may determine and which will not
impair the capacity or character of the Leased Property for the purposes for which it then is being
used or is intended to be used. The Local Government may apply so much as may be necessary
of the net proceeds of insurance received on account of any such damage or destruction to payment
of the cost of such restoration, either on completion or as the work progresses. If such net proceeds
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are not sufficient to pay in full the cost of such restoration, the Local Government shall pay so
much of the cost as may be in excess of such net proceeds.
Section 8.5 Condemnation and Loss of Title. If title to or the temporary use of all or
any part of the Leased Property shall be taken under the exercise of the power of eminent domain
or lost because of failure of title, and the Local Government shall not have exercised its option, if
such option is available, to defease and/or redeem its obligations under this Agreement pursuant
to Section 5.2, the Local Government shall cause the net proceeds from any such condemnation
award or from title insurance to be applied to the restoration of the Leased Property to substantially
its condition before the exercise of such power of eminent domain or failure of title. If such net
proceeds are not sufficient to pay in full the cost of such restoration, the Local Government shall
pay so much of the cost as may be in excess of such net proceeds.
ARTICLE IX
SPECIAL COVENANTS
Section 9.1 Tax Covenants. The Local Government shall not directly or indirectly use
or permit the use of any of the proceeds of this Agreement or any other of its funds, in such manner
as would, or enter into, or allow any other person or entity to enter into, any arrangement, formal
or informal, that would, or take or omit to take any other action that would, cause interest on any
of the 2025B VRA Bonds to be includable in gross income for federal income tax purposes or to
become a specific item of tax preference for purposes of the federal alternative minimum tax
imposed on individuals. Insofar as the Local Tax Document imposes duties and responsibilities
on the Local Government, including the payment of any arbitrage rebate in respect of the 2025B
VRA Bonds, as of the Closing Date they are specifically incorporated by reference into this
Agreement. The Local Government also consents to the calculation of any "rebate amount" to be
paid with respect to the Related 2025B VRA Bonds by a rebate calculation service selected by
VRA.
Section 9.2 Maintenance of Existence. The Local Government shall maintain its
existence as a political subdivision of the Commonwealth under Virginia law, and shall not
dissolve or otherwise dispose of all or substantially all of its assets or consolidate or merge with
or into another entity without VRA's prior written consent, which consent will not be unreasonably
withheld.
Section 9.3 Financial Records and Statements. The Local Government shall maintain
proper books of record and account in which proper entries shall be made in accordance with
generally accepted government accounting standards, consistently applied, of all its business and
affairs. The Local Government shall have an annual audit of the financial condition of the Local
Government made by an independent certified public accountant, within 180 days after the end of
each Fiscal Year. The Local Government shall furnish to VRA, in an electronic format, a copy of
such report immediately after it is accepted by the Local Government. Such report shall include
statements in reasonable detail, certified by such accountant, reflecting the Local Government's
financial position as of the end of such Fiscal Year and the results of the Local Government's
operations and changes in the financial position thereof for the Fiscal Year.
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Section 9.4 Certification as to No Default and Tax Compliance. The Local
Government shall deliver to VRA, within 180 days after the close of each Fiscal Year, a
certification in substantially the form attached as Exhibit G and signed by a Local Representative.
Section 9.5 Further Assurances. The Local Government shall, to the fullest extent
permitted by law, pass, make, do, execute, acknowledge and deliver such further resolutions, acts,
deeds, conveyances, assignments, transfers and assurances as may be necessary or desirable for
the better assuring, conveying, granting, assigning and confirming the rights and collateral, if any,
assigned or pledged by this Agreement, or as may be required to carry out the purposes of this
Agreement. The Local Government shall at all times, to the fullest extent permitted by law, defend,
preserve and protect the pledges made under this Agreement and all rights of VRA under this
Agreement against all claims and demands of all persons, including without limitation the payment
of certain costs of VRA as described in Section 5.1(a)(5).
Section 9.6 No Assignment by Local Government. The Local Government shall not
assign or sublet its rights and obligations under this Agreement, or both, without the prior written
consent of VRA.
Section 9.7 Continuing Disclosure. (a) For purposes of this Section 9.7, the following
terms and phrases have the following meanings:
"Annual Financial Information" with respect to any Fiscal Year for the Local
Government means the following:
(i) the financial statements (consisting of at least a balance sheet
and a statement of revenues and expenses) of which financial statements must be
(A) prepared annually in accordance with generally accepted accounting principles
in effect from time to time consistently applied (provided that nothing in this clause
(A) will prohibit the Local Government after the date of this Agreement from
changing such other principles so as to comply with generally accepted accounting
principles as then in effect or to comply with a change in applicable law) and (B)
audited by an independent certified public accountant or firm of such accountants
in accordance with generally accepted auditing standards as in effect from time to
time (provided that if audited financial statements are not available for filing when
required by this Section or the Rule (as defined herein), unaudited financial
statements will be filed and audited financial statements will be filed as soon as
possible thereafter); and
(ii) operating data of the type set forth in Exhibit E.
"Dissemination Agent" means any person, reasonably acceptable to VRA, whom the
Local Government contracts in writing to perform its obligations as provided in subsection (i) of
this Section.
"Financial Obligation" means a (i) debt obligation; (ii) derivative instrument entered into
in connection with, or pledged as security or a source of a payment for, an existing or planned debt
obligation; or (iii) a guarantee of (i) or (ii). The term Financial Obligation does not include
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municipal securities as to which a final official statement has been otherwise provided to the
MSRB under the Rule.
"Make Public" or "Made Public" has the meaning set forth in subsection (c) of this
Section.
"Material Local Government" means the Local Government if the aggregate outstanding
principal amount of this Agreement and any other of the Local Government's financing leases
purchased with proceeds of the VRA Bonds represent 15% or more of the outstanding aggregate
principal amount of the local obligations purchased with proceeds of the VRA Bonds.
"Rule" means Rule 15c2-12, as it may be amended from time to time, under the Securities
Exchange Act of 1934 and any similar rules of the SEC relating to disclosure requirements in the
offering and sale of municipal securities, all as in effect from time to time.
"SEC" means the U.S. Securities and Exchange Commission.
(b) The Local Government shall Make Public or cause to be Made Public:
(1) Within seven months after the end of the Local Government's Fiscal
Year (commencing with the Fiscal Year in which the Closing Date occurs), Annual
Financial Information for such Fiscal Year as of the end of which the Local Government
constitutes a Material Local Government. Annual Financial Information may be set forth
in the documents Made Public or may be included in a document Made Public by specific
reference to any document available to the public on the internet website of the Municipal
Securities Rulemaking Board ("MSRB") or filed with the SEC. If the document referred
to is a final official statement, then it must be available from the MSRB.
(2) In a timely manner, notice of any failure by the Local Government
to Make Public or cause to be Made Public Annual Financial Information pursuant to the
terms of part (1) of this subsection.
(c) For purposes of this Section, information and notices shall be deemed to
have been "Made Public" if transmitted to VRA, to the Trustee and to the MSRB in an electronic
format as prescribed by the MSRB.
(d) The Local Government shall also notify VRA of the occurrence of any of
the following events that may from time to time occur with respect to this Agreement, such notice
to be given in a timely manner not in excess of five Business Days after the occurrence of the
event:
(1) principal and interest payment delinquencies;
(2) non-payment related defaults;
(3) unscheduled draws on debt service reserves reflecting financial
difficulties;
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(4) unscheduled draws on any credit enhancement maintained with
respect to this Agreement reflecting financial difficulties;
(5) substitution of credit or liquidity providers, or their failure to
perform;
(6) adverse tax opinions, the issuance by the Internal Revenue Service
of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form
5701 – TEB) or other notices or determinations with respect to this Agreement that could
affect the tax status of the 2025B VRA Bonds, or other events with respect to this
Agreement that could affect the tax status of the 2025B VRA Bonds;
(7) modifications to rights of holders;
(8) bond calls and tender offers;
(9) defeasances;
(10) release, substitution, or sale of property securing repayment of this
Agreement;
(11) rating changes;
(12) bankruptcy, insolvency, receivership or similar event of the Local
Government;
(13) the consummation of a merger, consolidation, or acquisition
involving the Local Government or the sale of all or substantially all of the assets of the
Local Government, other than in the ordinary course of business, the entry into a definitive
agreement to undertake such an action or the termination of a definitive agreement relating
to any such action, other than pursuant to its terms;
(14) appointment of a successor or additional trustee for this Agreement,
if any, or the change of name of a trustee;
(15) the failure of the Local Government on or before the date required
by this Agreement to provide Annual Financial Information to the persons and in the
manner required by this Agreement;
(16) incurrence of a financial obligation of the Local Government, if
material, or agreement to covenants, events of default, remedies, priority rights, or other
similar terms of a financial obligation of the Local Government, any of which affect
security holders, if material; and
(17) default, event of acceleration, termination event, modification of
terms, or other similar events under the terms of a financial obligation of the Local
Government, any of which reflect financial difficulties.
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(e) Additionally, upon request of VRA, the Local Government shall certify in
writing that it has made all filings and disclosures required under this Section or any similar
undertaking pursuant to the Rule.
(f) Notwithstanding anything in this Agreement to the contrary, the Local
Government need not comply with the provisions of subsections (a) through (c) or provide the
notice described in subsection (d)(16) above during any Fiscal Year unless and until VRA has
notified the Local Government that it satisfied the objective criteria for a Material Local
Government as of the end of VRA's immediately preceding fiscal year. As of the Closing Date
the Local Government's Fiscal Year and VRA's fiscal year are the same.
(g) (1) If the Local Government fails to comply with any covenant or
obligation set forth in this Section, any holder (within the meaning of the Rule) of VRA Bonds
then Outstanding may, by notice to the Local Government, proceed to protect and enforce its rights
and the rights of the other holders by an action for specific performance of the Local Government's
covenants or obligations set forth in this Section.
(2) Notwithstanding anything herein to the contrary, any failure of the
Local Government to comply with any disclosure obligation specified in this Agreement
(i) shall not be deemed to constitute an Event of Default under this Agreement and (ii) shall
not give rise to any right or remedy other than that described in part (1) of this subsection.
(h) The Local Government may from time to time disclose certain information
and data in addition to that required under this Section. Notwithstanding anything in this
Agreement to the contrary, the Local Government shall not incur any obligation to continue to
provide, or to update, such additional information or data.
(i) The Local Government may, from time to time, appoint or engage a
Dissemination Agent to assist it in carrying out its obligation to cause to be Made Public the
information described in this Section, and may discharge any such Dissemination Agent, with or
without appointing a successor Dissemination Agent. It is not necessary for purposes of this
Section that the Dissemination Agent have any agency relationship with the Local Government
for purposes of state law.
(j) All documents Made Public under this Section shall be accompanied by
identifying information as prescribed by the MSRB.
Section 9.8 Indebtedness. The Local Government shall pay when due all amounts
required by any indebtedness of the Local Government and perform all of its obligations in
connection with all indebtedness of the Local Government.
Section 9.9 Liability. (a) Subject to subsection (b) below, VRA shall not be liable for
any loss, damage, death or injury of any kind or character to persons or property, arising from any
use of the Leased Property, or any part thereof, or caused by any defect in any building, structure
or other improvement thereon or in any other facility thereof, or caused by or arising from any act
or omission of the Local Government, or any of its agents, employees, sublessees, licensees or
invitees, or by or from any accident on the Real Estate or any fire or other casualty thereon.
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(b) Notwithstanding anything herein to the contrary, VRA shall be liable for its
own gross negligence or willful misconduct or for any breach of any covenant, representation or
warranty of VRA herein or in any other document or instrument executed and delivered in
connection with this Agreement.
Section 9.10 Litigation; Material Change. The Local Government shall promptly
notify VRA of (i) the existence and status of any litigation that the County Attorney of the Local
Government determines is not reasonably certain to have a favorable outcome and which
individually or in the aggregate could have a material adverse effect on the financial condition or
operations of the Local Government or its ability to perform its payment and other obligations
under this Agreement or (ii) any change in any material fact or circumstance represented or
warranted in this Agreement.
ARTICLE X
DEFAULTS AND REMEDIES
Section 10.1 Events of Default. Each of the following events is an "Event of Default":
(a) The failure to pay any principal component of a Rental Payment in full when
due (whether at maturity, redemption date, acceleration or otherwise).
(b) The failure to pay any interest component of a Rental Payment (including
Supplemental Interest) when due.
(c) The failure to make any payment or deposit required by this Agreement
(other than a Rental Payment) within 15 days after its due date.
(d) The Local Government's failure to perform or observe any of the other
covenants, agreements or conditions of this Agreement and the continuation of such failure for a
period of 60 days after written notice specifying such failure and requesting that it be cured is
given to the Local Government by VRA, or, in the case of any such failure which cannot with
diligence be cured within such 60-day period, the Local Government's failure to proceed promptly
to commence to cure the failure and thereafter to prosecute the curing of the failure with diligence.
(e) Any warranty, representation or other statement by or on behalf of the Local
Government contained in this Agreement or in any instrument furnished in compliance with or in
reference to this Agreement or in connection with the issuance and sale of this Agreement is false
or misleading in any material respect.
(f) Any bankruptcy, insolvency or other similar proceeding shall be instituted
by or against the Local Government under any federal or state bankruptcy or insolvency law now
or hereinafter in effect and, if instituted against the Local Government, is not dismissed within 60
days after filing.
(g) An order or decree shall be entered, with the Local Government's consent
or acquiescence, appointing a receiver or receivers of the Leased Property or any part of it, or if
such order or decree, having been entered without the Local Government's consent or
acquiescence, shall not be vacated or discharged or stayed on appeal within 60 days after its entry.
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Notwithstanding anything to the contrary contained herein, the Local Government's failure
to make any payment hereunder due to non-appropriation is not an Event of Default, but is an
Event of Non-Appropriation governed by Article VI.
Section 10.2 Remedies. Upon the occurrence and continuation of an Event of Default,
VRA may exercise one or more of the following remedies:
(a) By notice in writing delivered to the Local Government declare all unpaid
Rental Payments due and payable. Upon any such declaration, the Local Government shall
immediately pay to VRA all unpaid Rental Payments. VRA may in its discretion waive an Event
of Default and its consequences and rescind any acceleration of payments hereunder; or
(b) Reenter and take possession of the Real Estate, including the Improvements,
with or without terminating this Agreement, exclude the Local Government from possession and
sell its leasehold interest in the Leased Property, or lease or sublease the Leased Property for the
account of the Local Government, holding the Local Government liable for all Rental Payments
and all other payments due up to the effective date of such selling, leasing or subleasing and for
the difference between (i) the purchase price, rent or other amounts paid by the purchaser, lessee
or sublessee pursuant to such sale, lease or sublease and (ii) the Rental Payments and other amounts
payable by the Local Government hereunder; or
(c) Take whatever action at law or in equity may appear necessary or desirable
to collect the Rental Payments then due and thereafter to become due or to enforce performance
and observance of any obligation, agreement or covenant of the Local Government under this
Agreement.
Section 10.3 Other Remedies. Upon the occurrence and continuation of an Event of
Default, VRA may proceed to protect and enforce its rights by mandamus or other action, suit or
proceeding at law or in equity for specific performance of any agreement contained in this
Agreement. No remedy conferred by this Agreement is intended to be exclusive of any other
remedy, but each such remedy shall be cumulative and shall be in addition to any other remedy
given to VRA under this Agreement or now or hereafter existing at law or in equity or by statute.
Section 10.4 Delay and Waiver. No delay or omission to exercise any right or power
accruing upon any default or Event of Default shall impair any such right or power or shall be
construed to be a waiver of any such default or Event of Default or acquiescence in it, and every
such right and power may be exercised from time to time and as often as may be deemed expedient.
No waiver of any default or Event of Default under this Agreement shall extend to or shall affect
any subsequent default or Event of Default or shall impair any rights or remedies consequent to it.
Failure to insist on performance of any of the terms of the provisions of this Agreement or any of
the other Local Lease Documents will not operate as a waiver of any subsequent default.
Section 10.5 Non-Substitution. The Local Government acknowledges and agrees that
the non-appropriation provisions of Article VI hereof are not intended (i) to be used for
convenience termination or (ii) for the purpose of replacing any portion of the Leased Property
with other substantially identical property. The Local Government, to the extent permitted by
applicable law, agrees not to utilize such provisions for such purposes.
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ARTICLE XI
MISCELLANEOUS
Section 11.1 State Aid Intercept. The Local Government acknowledges that VRA is
treating this Agreement as a "local obligation" within the meaning of Section 62.1-199 of the Act,
including amendments thereto taking effect as of July 1, 2011, which in the event of a nonpayment
thereunder during the Lease Term authorizes VRA or the Trustee to file an affidavit with the
Governor that such nonpayment has occurred pursuant to Section 62.1-216.1 of the Act. In
entering into this Agreement, VRA is further relying on Section 62.1-216.1 of the Act, providing
that if the Governor is satisfied that such nonpayment has occurred, the Governor will immediately
make an order directing the Comptroller to withhold all further payment to the Local Government
of all funds, or of any part of them, appropriated and payable by the Commonwealth to the Local
Government for any and all purposes, and the Governor will, while the nonpayment continues,
direct in writing the payment of all sums withheld by the Comptroller, or as much of them as is
necessary, to VRA, so as to cure, or cure insofar as possible, such nonpayment.
Section 11.2 Successors and Assigns. This Agreement shall be binding upon, inure to
the benefit of and be enforceable by the parties and their respective permitted successors and
assigns.
Section 11.3 Amendments. VRA and the Local Government shall have the right to
amend from time to time any of this Agreement's terms and conditions, provided that all
amendments shall be in writing and shall be signed by or on behalf of VRA and the Local
Government.
Section 11.4 Limitation of Local Government's Liability. In the absence of fraud or
intentional misconduct, no present or future director, official, officer, employee or agent of the
Local Government shall be liable personally to VRA in respect of this Agreement or for any other
action taken by such individual pursuant to or in connection with the financing provided for in this
Agreement.
Section 11.5 Applicable Law. This Agreement shall be governed by Virginia law.
Section 11.6 Severability. If any clause, provision or section of this Agreement shall be
held illegal or invalid by any court, the illegality or invalidity of such clause, provision or section
shall not affect the remainder of this Agreement which shall be construed and enforced as if such
illegal or invalid clause, provision or section had not been contained in this Agreement. If any
agreement or obligation contained in this Agreement is held to be in violation of law, then such
agreement or obligation shall be deemed to be the agreement or obligation of VRA and the Local
Government, as the case may be, only to the extent permitted by law.
Section 11.7 Notices. Unless otherwise provided for herein, all demands, notices,
approvals, consents, requests, opinions and other communications under this Agreement shall be
in writing and shall be deemed to have been given when delivered in person or mailed by first
class registered or certified mail, postage prepaid, addressed (a) if to the Local Government, at the
address specified for notices on the signature page; (b) if to VRA, at 1111 East Main Street, Suite
1920, Richmond, Virginia 23219, Attention: Executive Director; or (c) if to the Trustee, at Three
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James Center, 1051 East Cary Street, Suite 600, Richmond, Virginia 23219, Attention: Corporate
Trust Department. A duplicate copy of each demand, notice, approval, consent, request, opinion
or other communication given by any party named in this Section shall also be given to each of
the other parties named. VRA, the Local Government and the Trustee may designate, by notice
given hereunder, any further or different addresses to which subsequent demands, notices,
approvals, consents, requests, opinions or other communications shall be sent or persons to whose
attention the same shall be directed.
Section 11.8 Right to Cure Default. If the Local Government fails to make any payment
or to perform any act required by it under this Agreement, VRA or the Trustee, without prior notice
to or demand upon the Local Government and without waiving or releasing any obligation or
default, may (but shall be under no obligation to) make such payment or perform such act. All
amounts so paid by VRA or the Trustee and all costs, fees and expenses so incurred shall be
payable by the Local Government as an additional obligation under this Agreement, together with
interest thereon at the rate of 15% per year until paid. The Local Government's obligation under
this Section shall survive the payment of this Agreement.
Section 11.9 Headings. The headings of the several articles and sections of this
Agreement are inserted for convenience only and do not comprise a part of this Agreement.
Section 11.10 Assurance Regarding Tax Status. The Local Government agrees that
VRA's process of determining its "reasonable assurance" that a particular action may have no
adverse effect on the tax status of the 2025B VRA Bonds may include obtaining an approving
opinion of nationally-recognized bond counsel.
Section 11.11 Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be an original and all of which together shall constitute but one
and the same instrument.
[Signature Pages Follow]
118
[Signature Page of Local Lease Acquisition Agreement and Financing Lease for County of Pittsylvania - VRA]
IN WITNESS WHEREOF, the Local Government and VRA are signing this Agreement
as of the day and year first above written.
[SEAL]VIRGINIA RESOURCES AUTHORITY
By:_______________________________________
Shawn B. Crumlish, Executive Director
COMMONWEALTH OF VIRGINIA )
)
CITY OF RICHMOND ) to-wit:
The foregoing instrument was acknowledged before me this __________, 2025 by Shawn
B. Crumlish, as Executive Director of Virginia Resources Authority, on behalf thereof.
My commission expires: January 31, 2026
Registration No.: 7792895.
[SEAL] ___________________________________
Notary Public
119
[Signature Page of Local Lease Acquisition Agreement and Financing Lease for County of Pittsylvania - County]
Address for Notices:
__________
__________
__________
[SEAL]COUNTY OF PITTSYLVANIA, VIRGINIA
By:
Chairman, Board of Supervisors
COMMONWEALTH OF VIRGINIA )
)
CITY/COUNTY OF _____________ ) to-wit:
The foregoing instrument was acknowledged before me in the jurisdiction aforesaid, this
__________, 2025, by __________, as the Chairman of the Board of Supervisors of the County
of Pittsylvania, Virginia, on behalf thereof.
My commission expires:
[SEAL]
Notary Public
Registration No.
120
[Signature Page of Local Lease Acquisition Agreement and Financing Lease for County of Pittsylvania – Trustee]
The Trustee, by the execution hereof, accepts the duties imposed on it by this Agreement.
U.S. BANK TRUST COMPANY, NATIONAL
ASSOCIATION, as Trustee
By:___________________________________
Monique L. Green, Vice President
COMMONWEALTH OF VIRGINIA )
)
CITY OF RICHMOND ) to-wit:
The foregoing instrument was acknowledged before me this __________, 2025 by
Monique L. Green, as Vice President of U.S. Bank Trust Company, National Association, on
behalf thereof.
My commission expires: ___________________.
Registration No.: _________________________.
[SEAL] ___________________________________
Notary Public
121
A-1
EXHIBIT A
DESCRIPTION OF THE REAL ESTATE
County’s administrative offices located in the Moses Building, located at 21 N. Main Street,
Chatham, Virginia (GPIN #2426-01-0724)
[legal description to be provided]
the County’s Community Center for Parks and Recreation, located at 115 S. Main Street, Chatham,
Virginia (GPIN #2426-00-1888, #2426-01-2040, and #2426-00-2960)
[legal description to be provided]
Gretna Public Library located at 207 Coffey Street, Gretna, Virginia (GPIN #2520-85-5164)
[legal description to be provided]
122
B-1
EXHIBIT B
DESCRIPTION OF THE PROJECT
The Project consists of the design, acquisition, construction and equipping of various
capital improvement projects, including (without limitation), (a) window replacement and HVAC
improvements at the Moses Building, (b) the purchase and renovation of the former Path’s
Building, (c) E911 equipment upgrades, (d) renovations and HVAC improvements at the
Courthouse.
123
C-1
EXHIBIT C
PENDING OR THREATENED ACTIONS, SUITS, PROCEEDINGS, OR
INVESTIGATIONS
None.
124
D-1
EXHIBIT D
FORM OF REQUISITION
Requisition No.
Date:
U.S. Bank Trust Company, National Association, as Trustee
Three James Center,
1051 East Cary Street, Suite 600
Richmond, Virginia 23219
Attention: Corporate Trust Department
Virginia Resources Authority
1111 East Main Street
Suite 1920
Richmond, Virginia 23219
Attention: Executive Director
This Requisition, including Schedule 1 and Schedule 2 hereto, is submitted in connection
with the Local Lease Acquisition Agreement and Financing Lease dated as of June 13, 2025 (the
"Financing Lease") between the Virginia Resources Authority and the County of Pittsylvania,
Virginia (the "Local Government"). Unless otherwise defined in this Requisition, each capitalized
term used herein has the meaning given it under Article I of the Financing Lease. The undersigned
Local Representative hereby requests payment of the following amounts from the Local Account
established for the Local Government in the 2025B Acquisition Fund established under the Related
Supplemental Series Indenture.
Payee (including electronic payment instructions if requesting electronic payment):
Address:
Amount to be Paid:
Purpose (in reasonable detail) for which obligations(s) to be paid were incurred:
125
D-2
Attached on Schedule 2 are the wire instructions for this requisition, and also attached
hereto is an invoice (or invoices) relating to the items for which payment is requested.
The undersigned certifies that (i) the amounts requested by this Requisition will be applied
in accordance with the Local Tax Document and solely and exclusively to the payment, or the
reimbursement of the Local Government for its payment, of Project Costs, (ii) no notice of any
lien, right to lien or attachment upon, or claim affecting the right to receive payment of, any of the
money payable under the Requisition to any of the persons, firms or corporations named in it has
been received, or if any notice of any such lien, attachment or claim has been received, such lien,
attachment or claim has been released or discharged or will be released or discharged upon
payment of the Requisition, and (iii) this Requisition contains no items representing payment on
account of any retained percentage entitled to be retained at this date.
If this Requisition includes payments for labor or to contractors, builders or materialmen,
the attached Certificate of Consulting Engineer (Payments for Labor/Contractors) must be
completed. If this Requisition includes payments for any lands or easements, rights or interest in
or relating to lands, the attached Certificate of the Consulting Engineer (Land Interests) must be
completed.
The Local Government has agreed in the Financing Lease that any amounts it
receives pursuant to this Requisition will be (i) immediately applied to reimburse the Local
Government for Project Costs it has already paid or (ii) actually spent to pay Project Costs
not later than five banking days after receipt.
__________________________________________
Local Representative
126
D-3
SCHEDULE 1
Form to Accompany Requisition
Requisition # _________________________
Recipient: County of Pittsylvania, Virginia – VRA 2025B
Local Representative: _________________________
Title: _________________________
Date: _________________________
Cost
Category
Total
Project Cost
Previous
Disbursements
Disbursement
This Period
Disbursements
to Date
Remaining
Balance
$$ $$$
TOTALS
$$$$$
127
D-4
SCHEDULE 2
Wire Instructions for Requisition
[To be provided by the Local Government]
128
D-5
CERTIFICATE OF CONSULTING ENGINEER (PAYMENTS FOR
LABOR/CONTRACTORS)
The undersigned Consulting Engineer for the Local Government hereby certifies that
insofar as the amounts covered by this Requisition include payments for labor or to contractors,
builders or materialmen, such work was actually performed or such materials, supplies or
equipment were actually furnished or installed in or about the Project.
Date: _________, 20__
________________________________________
Consulting Engineer
129
D-6
CERTIFICATE OF CONSULTING ENGINEER (LAND INTERESTS)
The undersigned Consulting Engineer for the Local Government hereby certifies that
insofar as the amounts covered by the Requisition include payments for land or easements, rights
or interests in or relating to lands, (i) such lands, easements, rights or interests are being acquired
and are necessary or convenient for the construction of the Project, and (ii) upon payment therefor
the Local Government will have title in fee simple to, or easements, rights or interests sufficient
for the purposes of, the Project over and through the subject lands.
Date: _________, 20__
________________________________________
Consulting Engineer
130
E-1
EXHIBIT E
OPERATING DATA
Description of Local Government. A description of the Local Government including a
summary of its form of government and budgetary processes.
Debt. A description of the terms of the Local Government's outstanding tax-supported and
revenue debt including a historical summary of such outstanding debt; a summary of authorized
but unissued debt; a summary of legal debt margin (if any); a summary of overlapping debt; and a
summary of annual debt service on outstanding debt as of the end of the preceding fiscal year. The
annual disclosure should also include (to the extent not shown in the latest audited financial
statements) a description of contingent obligations as well as pension plans administered by the
Local Government and any unfunded pension liabilities.
Financial Information and Operating Data. Financial information and operating data
respecting the Local Government including a description of revenues and expenditures for its
major funds and a summary of its tax policy, structure and collections as of the end of the preceding
fiscal year.
131
F-1
EXHIBIT F
FORM OF OPINION OF COUNSEL TO THE LOCAL GOVERNMENT
[Print on the Letterhead of Counsel for the Local Government]
August 5, 2025
Board of Supervisors
County of Pittsylvania, Virginia
Virginia Resources Authority
Richmond, Virginia
Local Lease Acquisition Agreement and Financing Lease
dated as of June 13, 2025
Ladies and Gentlemen:
I have acted as counsel to the County of Pittsylvania, Virginia (the "Local Government"),
in connection with the execution and delivery of a Local Lease Acquisition Agreement and
Financing Lease (the "Financing Lease") dated as of June 13, 2025, by and between the Local
Government and the Virginia Resources Authority ("VRA"), the net proceeds of which are
expected to be applied to finance the Project (as defined in the Financing Lease) and in such
capacity, I have examined, among other things, the following documents:
(a) a certified copy of the Local Authorization (as defined in the Financing Lease),
authorizing the execution and delivery of the Financing Lease to finance the
Project;
(b) a copy of the Financing Lease;
(c) a copy of the Prime Lease (as defined in the Financing Lease); and
(d) a copy of the Local Tax Document (as defined in the Financing Lease).
The documents referred to in clauses (b) through (d) above are referred to collectively as
the "Local Lease Documents."
I have also examined such other records and proceedings of the Local Government and
conducted such investigations as I deemed appropriate and necessary for purposes of this opinion.
Unless otherwise defined, each capitalized term used in this opinion has the same meaning given
to such term in the Financing Lease.
132
F-2
As to questions of fact material to the opinions and statements set forth herein, I have relied
upon representations of the Local Government set forth in the Local Lease Documents and other
certificates and representations by persons including representatives of the Local Government.
Whenever an opinion or statement set forth herein with respect to the existence or absence of facts
is qualified by the phrase "to the best of my knowledge" or a phrase of similar import, it is intended
to indicate that during the course of my representation of the Local Government in connection with
the Local Lease Documents no information has come to my attention that should give me current
actual knowledge of the existence or absence of such facts. Except to the extent expressly set forth
herein, I have not undertaken any independent investigation of the existence or absence of such
facts, and no inference as to my knowledge or the existence or absence of such facts should be
drawn from the fact of my representation or any other matter.
Based upon such examination and assuming the authorization, execution, delivery and
enforceability of all documents by parties other than the Local Government, I am of the opinion
that:
1. The Local Government is a duly created and validly existing political subdivision
of the Commonwealth of Virginia and is vested with the rights and powers conferred upon it by
Virginia law.
2. The Local Government has full right, power and authority to (i) adopt the Local
Authorization and execute and deliver the Local Lease Documents and all related documents,
(ii) undertake the Project, and (iii) carry out and consummate all of the transactions contemplated
by the Local Authorization and the Local Lease Documents.
3. The Local Lease Documents were duly authorized by the Local Authorization, and
the Financing Lease is in substantially the same form as presented to the Governing Body at its
meeting at which the Local Authorization was adopted.
4. All governmental permits, licenses, registrations, certificates, authorizations and
approvals required to have been obtained as of the date hereof have been obtained for (i) the Local
Government's adoption of the Local Authorization, (ii) the execution and delivery of the Local
Lease Documents, (iii) the Local Government's performance of its obligations under the Local
Lease Documents, and (iv) to the best of my knowledge, the operation and use of the Related
Financed Property. I know of no reason why any such required governmental permits, licenses,
registrations, certificates, authorizations or approvals cannot be obtained as required in the future.
5. The Local Lease Documents have been executed and delivered by duly authorized
officials of the Local Government and constitute legal, valid and binding obligations of the Local
Government enforceable against the Local Government in accordance with their respective terms,
subject to appropriation by the Local Government. The obligations of the Local Government under
the Local Lease Documents, and the enforceability of such obligations, may be limited or
otherwise affected by (a) bankruptcy, insolvency, reorganization, moratorium and other laws
affecting the rights of creditors generally, (b) principles of equity, whether considered at law or in
equity, (c) the exercise of sovereign police powers of the Commonwealth of Virginia, and (d) rules
133
F-3
of law which may limit the enforceability on public policy grounds of any obligations of
indemnification undertaken by the Local Government.
6. The execution and delivery of the Local Lease Documents and the performance by
the Local Government of its obligations thereunder are within the powers of the Local Government
and will not conflict with, or constitute a breach or result in a violation of, (i) any federal or Virginia
constitutional or statutory provision, (ii) to the best of my knowledge, any agreement or other
instrument to which the Local Government is a party or by which it is bound or (iii) any order,
rule, regulation, decree or ordinance of any court, government or governmental authority having
jurisdiction over the Local Government or its property.
7. The Local Government, to the best of my knowledge, is not in default in the
payment of the principal of or interest on any of its indebtedness for borrowed money and is not
in default under any instrument under and subject to which any indebtedness for borrowed money
has been incurred. To the best of my knowledge, no event or condition has happened or existed,
or is happening or existing, under the provisions of any such instrument, including but not limited
to the Financing Lease, which constitutes, or which, with notice or lapse of time, or both, would
constitute, an event of default thereunder.
8. The Local Government (i) to the best of my knowledge, is not in violation of any
existing law, rule or regulation applicable to it in any way which would have a material adverse
effect on its financial condition or its ability to perform its obligations under the Local Lease
Documents and (ii) is not in default under any indenture, mortgage, deed of trust, lien, lease,
contract, note, order, judgment, decree or other agreement, instrument or restriction of any kind to
which the Local Government is a party or by which it is bound or to which any of its assets is
subject, which would have a material adverse effect on its financial condition or its ability to
perform its obligations under the Local Lease Documents. The execution and delivery by the
Local Government of the Local Lease Documents and the compliance with the terms and
conditions thereof will not conflict with, result in a breach of or constitute a default under any of
the foregoing.
9. Except as set forth in the Financing Lease, there are neither pending nor, to the best
of my knowledge, threatened against the Local Government any actions, suits, proceedings or
investigations of a legal, equitable, regulatory, administrative or legislative nature (i) affecting the
creation, organization or existence of the Local Government or the title of its officers to their
respective offices, (ii) seeking to prohibit, restrain or enjoin the approval, execution, delivery or
performance of the Local Authorization or the Local Lease Documents, (iii) in any way contesting
or affecting the validity or enforceability of the Local Authorization, the Local Lease Documents
or any agreement or instrument relating to any of the foregoing, (iv) in which a judgment, order or
resolution may have a material adverse effect on the Local Government or its business, assets,
condition (financial or otherwise), operations or prospects or on its ability to perform its
obligations under the Local Authorization or the Local Lease Documents, or (v) affecting the
undertaking of the Project.
Very truly yours,
134
G-1
EXHIBIT G
FORM OF CERTIFICATION AS TO NO DEFAULT AND TAX COMPLIANCE
[DATE]
[Insert Name]
Compliance & Financial Analyst
Virginia Resources Authority
1111 East Main Street, Suite 1920
Richmond, VA 23219
Dear [Mr./Ms.] ______:
In accordance with Section 9.4 of the Local Lease Acquisition Agreement and Financing
Lease dated as of June 13, 2025 (the "Financing Lease") between Virginia Resources Authority
and the County of Pittsylvania, Virginia (the "Local Government"), I hereby certify that, during
the fiscal year that ended June 30, ______, and through the date of this letter:
1. [No event or condition has happened or existed, or is happening or existing, which
constitutes, or which, with notice or lapse of time, or both, would constitute, an Event of
Default as defined in Section 10.1 of the Financing Lease.] [If an Event of Default has
occurred, please specify the nature and period of such Event of Default and what action the
Local Government has taken, is taking or proposes to take to rectify it].
2. [The ownership and status of the Related Financed Property has not changed in whole or
in part since the Closing Date.] [If untrue, please describe.]
3. [Neither the Related Financed Property nor any portion thereof is being used by a
Nongovernmental Person pursuant to a lease, an incentive payment contract or a take-or-
pay or other output-type contract.] [If untrue, please describe.]
4. [Neither the Related Financed Property nor any portion or function thereof is being used
pursuant to or is otherwise subject to a Service Contract that does not satisfy the
requirements of Revenue Procedure 2017-13.] [If untrue, please describe.]
5. [Other than as may be described in paragraphs 2, 3 and 4 above, neither the Related
Financed Property nor any portion or function thereof nor any portion of the Proceeds is
being used for a Private Business Use.] [If untrue, please describe.]
135
G-2
6. [The Local Government has not used or permitted the use of any Proceeds of the Financing
Lease directly or indirectly to make a loan to an ultimate borrower other than itself within
the meaning of Section 4.3 of the Local Tax Document.] [If untrue, please describe.]
7. [Other than any amounts described in the Local Tax Document (as defined in the Financing
Lease), between VRA and the Local Government and amounts that may constitute or be
on deposit in a Bona Fide Debt Service Fund, there neither have been nor are now any
moneys, securities, obligations, annuity contracts, residential rental property, AMT Bonds,
investment-type property, Sinking Funds, Pledged Funds, or other Replacement Proceeds
accumulated or held or pledged as security by the Local Government or any other
Substantial Beneficiary of the Financing Lease as security for or the direct or indirect
source of the payment of the principal of or interest on the Financing Lease.] [If untrue,
please describe.]
8. [The Local Government is in compliance with the recordkeeping requirements of Section
4.8 of the Local Tax Document.] [If untrue, please describe.]
9. [Other than as may be described above, the Local Government is not in default of any of
its obligations under the Local Tax Document.] [If untrue, please describe.]
10. Unless otherwise defined herein, each capitalized term used herein has the meaning set
forth in the Financing Lease or the Local Tax Document.
Sincerely,
[Insert Name]
Local Representative
136
H-1
EXHIBIT H
DESCRIPTION OF SPECIAL USE ARRANGEMENTS
None.
137
1.1-1
SCHEDULE 1.1
FINAL TERMS
138
1.1-2
ADDITIONAL CONDITIONS PRECEDENT TO ACQUISITION OF FINANCING
LEASE:
ADDITIONAL CONDITIONS PRECEDENT TO FIRST REQUISITION OF THE
LEASE PROCEEDS AMOUNT:
139
1.1-3
PROJECT BUDGET
140
RENTAL PAYMENT SCHEDULE
The Rental Payments referenced in Section 5.1(a)(1) are due semi-annually on each of the dates set forth in
the column "Period Ending" in the corresponding amount set forth in the column "Total Debt Service."
1.1-4 141
Prepared by:
T.W. Bruno
McGuireWoods LLP
Gateway Plaza
800 East Canal Street
Richmond, Virginia 23219
Tax Parcel Nos: #2426-01-0724, #2426-00-1888, #2426-01-2040, #2426-00-2960, and #2520-85-5164
205086277_2.doc
PRIME LEASE
THIS PRIME LEASE IS EXEMPT FROM RECORDING TAXES UNDER
SECTIONS 58.1-811(A)(3) AND 17.1-266 OF THE CODE OF VIRGINIA OF 1950,
AS AMENDED
This PRIME LEASE (as amended, modified, extended, restated or supplemented from
time to time, this "Prime Lease") is dated as of June 13, 2025 (the "Effective Date"), and is a
deed of lease made between the COUNTY OF PITTSYLVANIA, VIRGINIA, a political
subdivision of the Commonwealth of Virginia (the "Local Government"), as lessor, and the
VIRGINIA RESOURCES AUTHORITY, a public body corporate and a political subdivision of
the Commonwealth of Virginia ("VRA"), as lessee.
RECITALS
A.VRA desires to acquire, and the Local Government desires to convey to VRA, a
leasehold interest in certain real estate described in Exhibit A (the "Real Estate") and the
Improvements (as defined in the hereinafter defined Financing Lease) in order to assist the Local
Government with financing the Project (as defined in the Financing Lease).
B.The Local Government is authorized pursuant to Section 15.2-1800 of the Code
of Virginia of 1950, as amended (the "Code"), to lease the Real Estate and the Improvements
(collectively, as more particularly described in the Financing Lease, the "Leased Property") to
VRA.
C.VRA will lease the Leased Property back to the Local Government pursuant to a
Local Lease Acquisition Agreement and Financing Lease dated as of June 13, 2025 (as amended,
modified, extended, restated or supplemented from time to time, the "Financing Lease"),
between the Local Government and VRA.
NOW THEREFORE, parties agree as follows:
1. Lease of Leased Property. The Local Government hereby demises and leases to
VRA, and VRA hereby leases from the Local Government, the Leased Property, upon the terms
and conditions hereinafter set forth.
2. Definitions. Each capitalized term used and not otherwise defined herein has the
same meaning given to it in the Financing Lease, unless the context requires otherwise.
3. Term. The term of this Prime Lease commences on the Effective Date and ends
on November 1, 2040, unless such term is sooner terminated or relinquished as hereinafter
provided.
142
-2-
4. Rental. VRA shall pay to the Local Government rent hereunder in the amount of
$5.00. The Local Government hereby acknowledges receipt and sufficiency of the rental
payment.
5. VRA's Use of the Leased Property. VRA shall use the Leased Property solely for
the purpose of assisting the Local Government with the financing of the Project as well as for
such purposes as may be incidental and necessary thereto, as provided in and subject to the terms
of the Financing Lease.
6. Owner of Leased Property. The Local Government hereby represents and
warrants that it is the owner of a fee simple interest in and to the Leased Property.
7. Assignment and Sublease; Encumbrances.
(a) VRA shall not sell, mortgage, pledge, assign or encumber its rights under
this Prime Lease or sublet the Leased Property except in accordance with the terms of the
Financing Lease.
(b) The Local Government agrees that, as long as any of the Rental Payments
under the Financing Lease remain unpaid, except as specifically provided for herein or in the
Financing Lease, the union of the interests of the Local Government and VRA shall not result in
a merger of this Prime Lease and the fee interest in the Leased Property.
8. Termination. Upon the Local Government's satisfaction of all of the Rental
Payments under the Financing Lease, this Prime Lease shall automatically be assigned to the
Local Government and shall be terminated through merger of VRA's leasehold interest with the
Local Government's leasehold interest. VRA shall, upon the earlier of such assignment and
termination or the expiration of the term hereunder surrender the Leased Property to the Local
Government. Any Improvements existing upon the Real Estate at the time of termination of this
Prime Lease shall remain thereon, and VRA shall have no interest therein, and such
Improvements shall be free of any encumbrance imposed by VRA pursuant to or in connection
with this Prime Lease or the Financing Lease at the time of such termination. Upon request by
the Local Government, VRA shall execute and deliver to the Local Government an appropriate
instrument assigning, transferring and conveying to the Local Government all of VRA's right,
title and interest in this Prime Lease and the Leased Property free from any lien or security
interest that was granted by VRA, but without other warranties, and shall enter into an
appropriate instrument terminating this Prime Lease.
9. Default. The Local Government acknowledges that, upon an Event of Default or
Event of Non-Appropriation, VRA and the Trustee are each entitled to exercise any and all
remedies available under the Financing Lease and the Indenture, including possession of any or
all of the Leased Property for the remainder of the term of this Prime Lease, subleasing any or all
of the Leased Property or selling VRA's interest in any or all of the Leased Property.
Notwithstanding the foregoing, if VRA or its assigns or sublessees shall receive a payment for
the sale of its interest or total rental payments from the sublease that are, after payment of related
expenses, in excess of all amounts due under the Financing Lease applicable at the time of the
occurrence of an Event of Default or Event of Non-Appropriation, such excess shall be paid to
the Local Government by VRA or its assigns or its sublessee.
143
-3-
The Local Government shall not exclude VRA or the Trustee, or both, from the Leased
Property, take possession of the Leased Property (other than pursuant to the Financing Lease) or
terminate this Prime Lease prior to the expiration of its term for any reason.
10. Quiet Enjoyment. Subject to Section 12 hereof, VRA shall have, hold and enjoy
peaceably and quietly all of the Leased Property.
11. Further Assurances. The Local Government shall, to the fullest extent permitted
by law, pass, make, do, execute, acknowledge and deliver such further resolutions, acts, deeds,
conveyances, assignments, transfers and assurances as may be necessary or desirable for the
better assuring, conveying, granting, assigning and confirming the rights of VRA under this
Prime Lease, or as may be required to carry out the purposes of this Prime Lease. The Local
Government shall, to the fullest extent permitted by law, defend, preserve and protect all rights
of VRA under this Prime Lease against all claims and demands of all persons.
12. Leaseback to Local Government. Contemporaneously with the execution of this
Prime Lease, VRA and the Local Government shall execute, and the Local Government shall
deliver to VRA, the executed Financing Lease whereby VRA will lease back to the Local
Government, and the Local Government will lease back from VRA, the Leased Property, in
accordance with the terms thereof. Title to the Leased Property shall be deemed to remain in the
Local Government at all times, subject to the leasehold interest of VRA.
13. Severability. If any clause, provision or section of this Prime Lease is held illegal
or invalid by any court, the illegality or invalidity of such clause, provision or section shall not
affect the remaining clauses, provisions and sections, and this Prime Lease shall be construed
and enforced as if such illegal or invalid clause, provision or section had not been contained
herein. If any agreement or obligation contained in this Prime Lease is held to be in violation of
law, then such agreement or obligation shall be deemed to be the agreement or obligation of the
Local Government or VRA, as the case may be, only to the extent permitted by law.
14. Notices. All notices or other communications given under this Prime Lease shall
be delivered in accordance with the Financing Lease.
15. Counterparts. This Prime Lease may be executed in any number of counterparts,
each of which shall be deemed to be an original, and all of which together shall constitute but
one and the same instrument.
16. Successors. This Prime Lease shall be binding upon, inure to the benefit of and
be enforceable by the parties and their respective successors and assigns.
17. Applicable Law. This Prime Lease shall be governed by the applicable laws of
the Commonwealth of Virginia.
18. Headings. The headings of the several sections of this Prime Lease are inserted
for convenience only and do not comprise a part of this Prime Lease.
19. No Partnership. Nothing in this Prime Lease shall be construed as making any
party a partner or joint venturer with any other party.
144
-4-
20. Amendments. This Prime Lease may not be amended except by written
instrument signed by the parties hereto.
[Signature Pages Follow]
145
[Signature Page of Prime Lease for County of Pittsylvania – County]
IN WITNESS WHEREOF, the Local Government and VRA are signing this Prime Lease
as of the day and year first above written.
[SEAL]COUNTY OF PITTSYLVANIA, VIRGINIA
By:
Chairman, Board of Supervisors
COMMONWEALTH OF VIRGINIA )
)
CITY/COUNTY OF _____________ ) to-wit:
The foregoing instrument was acknowledged before me in the jurisdiction aforesaid, this
__________, 2025, by __________, as the Chairman of the Board of Supervisors of the County
of Pittsylvania, Virginia, on behalf thereof.
My commission expires:
[SEAL]
Notary Public
Registration No.
146
[Signature Page of Prime Lease for County of Pittsylvania – VRA]
[SEAL]VIRGINIA RESOURCES AUTHORITY
By:_______________________________________
Shawn B. Crumlish, Executive Director
COMMONWEALTH OF VIRGINIA )
)
CITY OF RICHMOND ) to-wit:
The foregoing instrument was acknowledged before me this __________, 2025 by Shawn
B. Crumlish, as Executive Director of Virginia Resources Authority, on behalf thereof.
My commission expires: January 31, 2026
Registration No.: 7792895.
[SEAL] ___________________________________
Notary Public
147
A-1
EXHIBIT A
DESCRIPTION OF REAL ESTATE
County’s administrative offices located in the Moses Building, located at 21 N. Main Street,
Chatham, Virginia (GPIN #2426-01-0724)
[legal description to be provided]
the County’s Community Center for Parks and Recreation, located at 115 S. Main Street,
Chatham, Virginia (GPIN #2426-00-1888, #2426-01-2040, and #2426-00-2960)
[legal description to be provided]
Gretna Public Library located at 207 Coffey Street, Gretna, Virginia (GPIN #2520-85-5164)
[legal description to be provided]
148
7.m.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Janitorial Services Contract Award Approval (Library)
Staff Contact(s): Connie Gibson
Agenda Date: May 20, 2025 Item Number: 7.m.
Attachment(s): 1. Tabulation Sheet
2. Contract
3. RFP 20250310 Janitorial Services Library
Reviewed By:
SUMMARY:
The County recently issued a Request for Proposal (RFP) for Janitorial Services for
its libraries. Two (2) proposals were received and evaluated based on the
criteria outlined in the RFP. Derrick's Cleaning Services, Inc. ranked as the top
vendor, offering an annual cost of $21,000 for routine janitorial services and
$3,410 for an annual deep cleaning, totaling $24,410. For the Board’s review
and consideration, a proposed contract for award and related documentation
are attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
Funding will come from the Library Budget.
RECOMMENDATION:
County Staff recommends the Board award the attached Janitorial Services
contract to Derrick's Cleaning, Inc.
MOTION:
"I make a Motion awarding the Janitorial Services contract to Derrick's Cleaning,
Inc."
149
Janitorial Serives
Qualifications and Experience of
Offeror in Providing Similar Services.
35 pts
35
Approach for Providing Services to
Meet the Statement of Needs. 30 pts 30
Project approach, work plan, timeline,
deliverables and project management.
(30 points)
25
Oral Presentation Interviews 10
Evaluator 1 Evaluator 2 Evaluator 3
Vendors R. griffin C Montgomery B. Marsh
Derrick's Cleaning 90 90 90
Evolution DISQUALIFIED-no site visit
150
County of Pittsylvania, VA
Contract Number: 7012025
This contract entered into this 1st day of July, 2025, by Derricks Cleaning, Inc, hereinafter called the
“Contractor” and County of Pittsylvania called the “Purchasing Agency.”
WITNESSETH that the Contractor and the Purchasing Agency, in consideration of the mutual covenants,
promises and agreements herein contained, agree as follows:
SCOPE OF SERVICES: The Contractor shall provide the services to the County of Pittsylvania as set forth
in the RFP 20250310, Janitorial Services for Pittsylvania County Libraries and proposal received. Cost: $24,441
annually
PERIOD OF PERFORMANCE: PERIOD OF PERFORMANCE: From: 7/1/2025 through 6/30/2026 with four-
(1) one- year optional renewals.
The contract documents shall consist of and be incorporated herein:
A. This signed form:
B. The following portions of the Request for Proposals:
(1) Scope of services, RFP 20250310
(2) Pittsylvania County General Terms and Conditions
(3) Pittsylvania County Special Terms and Condition
C. The Provider’s Proposal dated 04/14/2025 and;
IN WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound
thereby.
CONTRACTOR: PURCHASING AGENCY:
By: _________________________________________ By: _______________________________
Title: _________________________________________ Title: _______________________________
DATE: _______________________________________ Date: ______________________________
Note: This public body does not discriminate against faith-based organizations in accordance with the Code
of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to discrimination in employment.
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REQUEST FOR PROPOSAL
RFP- 20250310
JANITORIAL SERVICES FOR PITTSYLVANIA COUNTY
PUBLIC LIBRARY BUILDINGS
CHATHAM PUBLIC LIBRARY
GRETNA PUBLIC LIBRARY
BROSVILLE PUBLIC LIBRARY
MT. HERMAN PUBLIC LIBRARY
HISTORY CENTER
March 10, 2025
All inquiries for proposal information should be directed to: Connie Gibson, Procurement Manager, telephone
number: (434) 432-7744, Fax: (434) 432-7746, or connie.gibson@pittgov.org.
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Page | 2
GENERAL INSTRUCTIONS TO OFFERORS
DUE DATE: Sealed Proposals shall be received by April 15, 2025, no later than 2:00PM. Failure to submit
proposals to the correct location by the designated date and hour will result in disqualification.
ADDRESS: One original, three (3) copies, and one electronic copy (USB) of the proposals should be mailed or
hand delivered to:
Pittsylvania County Purchasing Department
Attn: Connie Gibson
1 Center Street
Chatham, VA 24531.
All Proposals must be in a sealed envelope or box and clearly marked in the lower left corner: "Sealed Proposal -
RFP #20250310, Public Libraries Janitorial Services. Proposals not so marked or sealed shall be returned to
the offeror and will not be considered.
Proposal Submission Requirements:
Proposals must be received by April 15, 2025, no later than 2:00 p.m. Pittsylvania County offers the option to submit bids
or proposals electronically through the Commonwealth of Virginia’s eVA procurement marketplace (not mandatory). You
must be registered in eVA to submit electronic bids and proposals. There is no cost to register.
eVA Registration: https://eva.virginia.gov/register-now.html
Pittsylvania County will still accept paper responses, as well as requiring a paper response for the electronic
bids/proposals for review purposes.
ADDENDUMS: If an addendum has been issued, the vendor needs to ensure that they have responded to the latest
version of the IFB/RFP by going to our website and checking to see if any addendums have been issued.
www.pittsylvaniacountyva.gov .
Copies of the Proposal Documents may be obtained at the Purchasing Department located in County Administration
Building 1 Center Street, Virginia, at no charge. You may also download this bid at www.pittsylvaniacountyva.gov website.
PRE-PROPOSAL CONFERENCE: There will not be a pre-proposal meeting. Each prospective proposer
is required to visit and inspect each work location before submitting their proposal. Proposals will
only be accepted from proposers who have visited the work location and conferred
with the branch manager at each library. Call each library for an appointment.
Phone#s on page 4.
All inquiries for proposal information or questions should be directed to: Connie Gibson, Procurement Manager,
telephone number: (434) 432-7744, Fax: (434) 432-7746, or connie.gibson@pittgov.org.
Note: The County of Pittsylvania, Virginia does not discriminate against faith-based organizations in accordance with the
Code of Virginia, §§ 2.2-4343.1, 1950 as amended or against a bidder or offeror because of race, religion, color, sex,
national origin, age, disability, or any other basis prohibited by Federal, State, and County law relating to discrimination
in employment or contracting.
This procurement shall be conducted in accordance with the competitive negotiation procedures of the Virginia Public
Procurement Act – Section 2.2- 4302.2
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Page | 3
In Compliance with this Request for Proposal the named party hereby submits a proposal in response to
Pittsylvania County to furnish services described in this RFP. The entire proposal, including Technical
proposal, Proposal Cover Sheet, and any supplemental materials required to be provided by the offeror pursuant
to the terms and conditions of the RFP, constitute the entire proposal.
The party hereby certifies that such is genuine and not collusive or sham; that said offeror has not colluded,
conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain
from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference, with any person to fix the bid price or affiant or any bidder, or to fix any
overhead, profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage
against Pittsylvania County or any person interested in the proposed contract.
The party submitting the forgoing Proposal acknowledges the provisions, terms and conditions of this RFP,
including all attachments and addenda, and agrees to be bound by those provisions, terms and conditions.
Further, the party certifies that all information submitted in response to this RFP is correct and true. The person
signing this form shall be an authorized signatory officer of the corporation or an individual authorized by the
By-Laws of the Corporation that has been given authoritative responsibility to bind the firm in a contract.
Name and Address of Firm:
Date: ___
By: ___
Signature
___
Print Name
___
Title
Phone: State Incopration:_______________________
e-mail: __________________ SCC Certification #: _____________________
Receipt of the following Addenda are acknowledged: *Attach a copy of your company’s SCC Certificate
Addendum No. ____________, dated____________
Addendum No. ____________, dated
REFERENCES: Provide at least three (3) references that you currently provide janitorial services for. Please
include the company name, a contact person’s name and a phone number.
1.
2.
3.
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Page | 4
PURPOSE:
The intent of this request for proposal is to establish a contract with a qualified firm to provide janitorial
services for the Pittsylvania County Public Library system. Contract to begin July 1, 2025.
1. SCOPE OF WORK:
The contractor shall furnish all labor and supervision to clean the following listed buildings:
A. Chatham Public Library- 24 Military Drive in Chatham, VA.: 434-432-3271
B. Gretna Public Library and Learning Center/The Riddle Center, - 207 Coffey Street, Gretna, VA:
434-656-2579
C. Brosville Public Library- 11948 Martinsville Hwy. Danville, VA 24541 : 434-685-1285
D. Mount Herman Public Library- 4058 Franklin Turnpike, Danville, VA: 434-835-0326
E. Pittsylvania County History Research Center and Library. The building is located at 340 Whitehead
Street, Chatham, VA.: 434-432-8931
*Tentative Schedule- all cleaning shall take place in the morning before 9:00 or after 7:00pm*
Chatham - Tues / Thurs evening
Open: Mon - Thurs 9:00 - 8:00
Fri - 9:00 - 5:00
Sat - 10:00 - 2:00
Gretna - Tues / Thurs evening
Open: Mon, Tue, Thurs - 10:00 - 8:00
Wed & Fri - 10:00 - 6:00
Sat - 10:00 - 12:00
Mt Hermon - Mon / Thurs evening
Open: Mon - Thurs - 10:00 - 8:00
Fri - 10:00 - 6:00
Sat - 10:00 - 2:00
Brosville - Wed evening
Open: Mon - Thurs 9:00 - 8:00
Fri - 9:00 - 5:00
Sat - 10:00 - 2:00
History Center - Saturday afternoon
Open: Tues - Sat - 10:00 - 2:00
2. CONTRACTOR’S PERSONNEL:
1. Supervisor: The Contractor shall assign not less than one qualified supervisor to physically supervise
the Contractor’s employees in each building and to ensure adherence to the cleaning schedule. The
supervisor shall be responsible for all keys/lock codes assigned to unlock spaces and for the security
of the building. The supervisor also shall be responsible for the conduct and performance of the
Contractor’s employees, and compliance with the following rules:
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Page | 5
a. Contractor’s employees appearing to be under the influence of alcohol or drugs shall not be
permitted in the building.
b. Contractor’s employees shall adhere to the library’s non-smoking environment.
Smoking/vaping will not be permitted inside any building at any time.
c. No loud or boisterous conduct will be permitted.
d. Contractor’s employees will not open desk drawers or cabinets at any time.
e. Contractor’s employees are not to use or tamper with computers, office machines,
equipment, or employees’ personal property at any time, whether it is inside a desk or cabinet
or not.
f. Contractor’s employees may not use the library telephones at any time.
g. Contractor’s employees shall be made aware of and follow safety procedures of the
contractor and the library.
h. No one shall be in the building during cleaning except for the Contractor’s employees and/or
the library employees.
i. The work shall be under the supervision of, and inspected by, the branch managers.
3. SPECIFICATIONS FOR THE WORK
The following specifications are intended to serve as a guideline and apply to all bid items. The successful
bidder shall perform all work to the complete satisfaction of the library. The successful bidder may deviate
from the established standards if the library’s administrator or her representative approves the deviation, and
if such deviation will improve the quality of service received by the library, provided the deviation does not
affect a price increase in the cost of the contract.
1. Level of Service: The Contractor shall provide a level of cleaning equal to standards defined by the
Building Service Contractor Association for adequate cleaning. Adequate shall be defined as a cleaning
standard that will provide no serious criticism.
2. Cleaning times: The Contractor shall perform the tasks of each area or item in the frequencies specified:
Each building shall be cleaned twice a week, per the branch manager’s discretion as to which days.
There shall also be an annual cleaning at each building during the Memorial Day weekend in May;
specific tasks to be performed annually appear in section five (Page 7).
3. Cleaning Supplies and Equipment: The Contractor shall furnish all equipment [such as buffing machine,
vacuum cleaner, mops]; cleaning supplies [must be non-toxic products]; trash bags and wastebasket
liners. The library will furnish toilet paper, paper towels, and soap for the dispensers. The contractor
shall not use any products, supplies, or equipment that are injurious or damaging to the surface to which
they are applied or exposed. The Contractor shall be responsible for restoring/replacing any
equipment/facilities, furniture, floor coverings, etc., so damaged.
A. Dusting and Cleaning: The contractor shall dust and clean all horizontal surfaces weekly.
Horizontal surfaces include desks, counter tops, chairs, tables, file cabinets, wall-mounted fixtures,
picture frames, open space furniture, computer work- stations and empty shelves and portions of
shelves.
B. Door moldings, baseboards, books (tops and spines) should also be dusted. Books do not need to be
taken from shelves. All window sills and ledges should be dusted weekly. Surfaces shall be free
from dust after dusting is completed.
C. Trash Removal: All trash shall be removed from public areas, staff office areas and bathrooms.
New liners shall be provided weekly or as needed. Spills shall be wiped from trash receptacles
weekly. Waste containers and trash receptacles shall be kept clean inside and out. All trash shall be
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Page | 6
bagged prior to removal from each building. All outside ashtrays shall be emptied every week and
absorbent material replaced monthly or as needed.
D. Door and Window Care: Glass in all exterior entrance doors, interior vestibule doors, and vision
panels in doors shall be cleaned of spots and smudges at each cleaning. Door push-pulls and kick
plates shall be cleaned or polished as required to remain free of fingerprints, smudges, and kick
marks
E. Carpet and Mat Care:
1. All floors shall be spot-cleaned twice a week. Additional floor care shall be performed as
outlined below. When dry dust mopping is required, mops must be treated to minimize or
eliminate airborne dust.
2. All carpeted floors shall be vacuumed at each cleaning. Additional work shall be performed
as outlined below. All loose paper, trash, and debris under furniture shall be removed.
Carpet shall be thoroughly vacuumed weekly, moving furniture as necessary. Carpet shall be
spot cleaned as necessary to remove spills and/or stains.
3. Entry mats shall be vacuumed and shaken-out at every cleaning. Mats shall be spot-cleaned
as necessary to remove spills and stains.
F. Tile, brick, and concrete floor care:
1. All brick entryway areas shall be cleaned at every cleaning. During inclement weather,
these floors should be given special attention.
2. The vinyl tile flooring in office and work areas should be swept clean at each cleaning.
They should be damp mopped weekly.
3. Restroom floors shall be damp mopped twice a week at all libraries with a germicidal
cleaner. Restroom floors and baseboards, including grout joints, shall be brush scrubbed
monthly.
4. The outside front entrance walkway, and the employee entryway should be swept at each
cleaning.
F. Ceiling care:
1. Dust and cobwebs shall be removed when clearly noticeable. Grills and diffusers shall be
dusted semi-annually.
G. Wall care:
1. All walls, doors, door jambs, window frames and light switches shall be spot-cleaned weekly
to remove spills, soil marks, and graffiti.
H. Restroom facilities:
1. Restroom stalls and walls shall be spot-cleaned twice a week with a germicidal cleaner.
2. All commodes, seats, lavatories, and urinals shall be cleaned at each cleaning using a
germicidal cleaner with brush or swab as required, inside and out including the flushing rim.
The exterior of all fixtures shall be wiped dry including piping. All fixtures shall be left free
from stains, streaks, and any marks or deposits.
3. All mirrors shall be cleaned at every cleaning.
4. Wipe clean all soap, towel, and toilet tissue dispensers. Soap, toilet tissue, and paper towels
shall be replenished at each cleaning.
5. All sanitary napkin receptacles shall be emptied and cleaned using a germicidal cleaner at
every cleaning.
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I. Computer tables: All spots and soil marks shall be removed from computer tables at each cleaning.
Tables and chairs shall be dusted with treated dust cloths to eliminate airborne dust weekly.
J. Drinking Fountains shall be wiped clean with a sanitizing solution and polished at each cleaning.
K. Miscellaneous: All lights in the library except for the safety lights shall be extinguished when
cleaning has been completed. All graffiti and gum shall be removed as it appears.
5. ANNUAL CLEANING: An annual cleaning shall be performed during the
Memorial Day weekend in May.
a. All carpeting shall be vacuumed and shampooed.
b. All vinyl floors shall be stripped, sealed, and re-waxed.
c. All upholstered and fabric-covered furniture shall be cleaned as needed.
d. Complete shelf dusting shall be performed.
e. Windows shall be cleaned
f. Clean all furniture surfaces
g. Glass display cases shall be cleaned
h. Glass on inside and outside front doors shall be cleaned.
6. PLAN OF OPERATION: Within thirty days after the award of the contract, the Contractor shall submit
to the library director a complete plan of operation to include the following:
1. Number of employees assigned to each area.
2. Name, address, and telephone number of each assigned manager and the assigned supervisory
functions.
Keys/codes and security procedures:
1. Keys will be distributed by the branch manager at each library. The Contractor will sign for the
keys/codes at each building.
2. Unsecured areas: Areas shall only be unlocked at the time the cleaning begins. Keys shall not be
used to unlock several cleaning areas simultaneously.
3. Keys may not be duplicated for any reason.
Removal from Duty: The library may require the removal of any Contractor’s employee from the
worksite who is deemed to be untrained, careless, and insubordinate, under the influence of drugs or
alcohol, or incompatible with the library environment.
7. INSTRUCTIONS TO OFFERORS
a) The Offeror shall submit a proposal that demonstrates and provides evidence that the
Offeror is able to provide suitable goods and/or services and has the capabilities,
professional expertise, and experience to provide janitorial services.
b) The proposal shall provide information necessary for Pittsylvania County to evaluate
the qualifications, experience, and expertise of the proposing firm to perform janitorial
services for five public libraries. The proposal shall also demonstrate the experience and
capabilities of the Offeror in providing the goods and services to local and/or state
governments.
c)The proposal shall contain a CONCISE summary of the subject items described in the
proposal evaluation criteria contained in this RFP, Section 9.
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Page | 8
d) The proposal shall clearly indicate primary contact and assigned personnel. Offeror
shall provide the name of the Offeror and firm, if any, the address and telephone number,
and the name and title of the primary and secondary individuals who would be responsible
for providing these goods and/or services to the County.
e) The proposal shall demonstrate Offerors experience in providing Scope of Services.
f) Offeror shall provide a minimum of three references of other similar size organizations
utilizing janitorial services that they have provided. The references shall include names,
phone numbers and email addresses of key contact personnel. See page 3.
g) Offerors shall indicate any exceptions taken to any part of this Request for Proposals.
Offerors shall fill out and clearly identify any proprietary information and return with
proposal response. Identify the specificity of the data or other materials for which
protection is sought, indicate the section and page number where it can be found in the
Offerors RFP response and state the reasons why protection is necessary in accordance
with the Code of Virginia, Chapter 43, § 2.2-4342.
h) Offerors shall provide a table of contents and number all pages of their proposal
response and shall fill out and return the cover page of this RFP signed by a person with
corporate authority to enter into any contract which may result from the RFP.
i) Offerors shall provide their current workload with particular reference to personnel and
other resources being proposed.
j) Offerors shall provide information on the corporate structure of their firm as well as any
proposed subcontractors required to perform the required work.
k). Offerors shall provide cost for services stated in the proposal. The cost shall be per
monthly, per library.
l). Offeror shall include a copy of their State Corporation Commission Certificate of Good
Standing.
9. PROPOSAL EVALUATION CRITERIA
Selection of the successful Offeror(s) will be based upon submission of proposals meeting the selection criteria.
The Selection Committee (SSC) will use the following criteria in its review and evaluation of the Proposals:
EVALUATION CRITERIA WEIGHT
1. Qualifications and Experience of Offeror in Providing Similar Services. 35 pts
2. Approach for Providing Services to Meet the Statement of Needs. 30 pts
3. Proposed price based on monthly charges. 25pts
4. Oral Presentation Interviews. (will only be conducted if deemed necessary by
the County). 10 pts.
If an interview is not needed, proposals will be scored on a maximum of 90 points only.
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ATTACHMENTS THAT SHOULD BE RETURNED WITH BID:
1. Official Vendor Information, page 3
2. Statement of Disclaimer, page 17
3. Contractor Eligibility, page 17
4. Attachment A- Price sheet, page 11
5. Copy of Insurance Certificate
JANITORIAL SERVICES – All Branches of the County Library
The cost below meets or exceeds all the specifications for the janitorial services requested in this request for
proposal.
LOCATION MONTHLY COST ANNUAL CLEANING
COST IN MAY
CHATHAM LIBRARY $_______________ $________________
GRETNA LIBRARY $________________ $________________
BROSVILLE LIBRARY $________________ $________________
MT. HERMAN LIBRARY $_________________ $________________
HISTORY AND RESEARCH $_________________ $_________________
GRAND TOTAL: $________________________$__________________
LIST ANY EXCEPTIONS OR OTHER CHARGES THAT MAY OCCUR:
**Return this form **
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10. SPECIAL TERMS AND CONDITIONS
A. REMOVAL FROM DUTY: The library may require the removal of any Contractor’s employee from
the worksite who is deemed to be untrained, careless, and insubordinate, under the influence of drugs or
alcohol, or incompatible with the library environment.
B. PRE-PROPOSAL CONFERENCE: There will be no pre-proposal conference, but each prospective
bidder is required to visit and inspect each work location before submitting a proposal. Proposals
will only be accepted from visitors who have visited the work location and conferred with the
branch manager. Call for an appointment.
C. AWARD: The Selection Committee will evaluate the most responsive proposals as deemed by staff and
may also ask questions of a clarifying nature from Offerors as required. A composite rating will be
developed which indicates the group’s collective ranking of the written proposals in a descending order. If
deemed necessary by the selection committee, the County may engage in individual discussions with two
or more Offerors deemed the most fully qualified, responsible and suitable on the basis of the Selection
Committee's evaluations.
At the conclusion of any discussion, on the basis of evaluation factors as set at the time of issuance of
this proposal and all information developed in the selection process to this point, the County shall select
in the order of preference one or more Offerors whose qualifications and proposed services are deemed
most meritorious. Negotiations shall then be conducted; beginning with the Offeror ranked first. Should
the County determine in writing and in its sole discretion that only one Offeror is fully qualified or that
one Offeror is clearly more highly qualified and suitable than the others under consideration, a contract
may be negotiated and awarded to that Offeror. Pittsylvania County reserves the right to award a contract
to more than one Offeror, if it is in the Owner’s best interest.
The County reserves the right to accept or reject any or all proposals received as a result of the request,
to negotiate with any qualified firm or to modify or cancel in part or in its entirety the Request for Proposal
if it is in the best interest of Pittsylvania County.
D. RENEWAL OF CONTRACT: This contract may be renewed by the County for four (4) successive
one- year periods under the terms and conditions of the original contract except as stated below. Price
increases may be negotiated only at the time of renewal. Written notice of the County’s intention to renew
shall be given approximately 30 days prior to the expiration date of each contract period.
E. NON-APPROPRIATION BY PUBLIC BODY: Bidder acknowledges that Pittsylvania County is a
governmental entity, and that contract validity is based upon the availability of public funding under the
authority of the Board of Supervisors. In the event that public funds are unavailable and/or not
appropriated for the performance of the County’s obligations under any contract, then the contract shall
automatically expire without penalty to the County upon receipt of written 30-day notice by the County to
the Contractor of the unavailability and/or non-appropriation of public funds.
ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award, as a result of
this solicitation, the County will publicly post such notice on the Pittsylvania County website,
www.pittsylvaniacountyva.gov and at the County Administration Building public board, located at 1 Center
Street, Chatham, VA, 24531.
WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces resulting
from the performance of this contract shall be repaired to the County’s satisfaction at the contractor’s
expense.
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PITTSYLVANIA COUNTY
GENERAL TERMS AND CONDITIONS
(not all will be applicable)
Any Special terms and conditions will supersede the below terms and conditions
A. VENDORS MANUAL 1
B. APPLICABLE LAWS AND COURTS 1
C. ANTI-DISCRIMINATION 1
D. ETHICS IN PUBLIC CONTRACTING 2
E. IMMIGRATION REFORM AND CONTROL ACT OF 1986 2
F. DEBARMENT STATUS 2
G. ANTITRUST 3
H. CLARIFICATION OF TERMS 3
I. PAYMENT 3
J. PRECEDENCE OF TERMS 4
K. QUALIFICATIONS OF BIDDERS OR OFFERORS 4
L. TESTING AND INSPECTION 4
M. ASSIGNMENT OF CONTRACT 4
N. CHANGES TO THE CONTRACT 4
O. DEFAULT 4
P. TAXES 5
Q. USE OF BRAND NAMES 5
R. TRANSPORTATION AND PACKAGING 5
S. INSURANCE 5
T. ANNOUNCEMENT OF AWARD 6
U DRUG-FREE WORKPLACE 6
V. NONDISCRIMINATION OF CONTRACTORS 7
W. AVAILABILITY OF FUNDS 7
X. SMALL, WOMEN-, MINIORTY AND SERVICE DISABLED VETERAN-OWNED .
A. VENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors Manual
and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety.
B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the
laws of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto
shall be brought in the circuit court of Pittsylvania County. The county and the contractor are encouraged to resolve any issues
in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR)
procedures (Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor
shall comply with all applicable federal, state and local laws, rules and regulations.
C. ANTI-DISCRIMINATION: By submitting their (bids/proposals), (bidders/offerors) certify to the County that they will
conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment
Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities
Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the
organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on
the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color,
gender sexual orientation, gender identity, or national origin and shall be subject to the same rules as other organizations that
contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates
public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the
public body. (Code of Virginia, § 2.2-4343.1E).
In every contract over $10,000 the provisions in 1. and 2. below apply:
1. During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race, religion,
color, sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law
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relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably
necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state
that such contractor is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed
sufficient for the purpose of meeting the requirements of this section.
d. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor violates one of
these provisions, the Commonwealth may terminate the affected part of this contract for breach, or at its option, the
whole contract. Violation of one of these provisions may also result in debarment from State contracting regardless of
whether the specific contract is terminated.
e. In accordance with Executive Order 61 (2017), a prohibition on discrimination by the contractor, in its employment
practices, subcontracting practices, and delivery of goods or services, on the basis of race, sex, color, national origin,
religion, sexual orientation, gender identity, age, political affiliation, disability, or veteran status, is hereby
incorporated in this contract.
2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the
provisions will be binding upon each subcontractor or vendor.
D. ETHICS IN PUBLIC CONTRACTING: By submitting their (bids/proposals), (bidders/offerors) certify that their
(bids/proposals) are made without collusion or fraud and that they have not offered or received any kickbacks or inducements
from any other (bidder/offeror), supplier, manufacturer or subcontractor in connection with their (bid/proposal), and that they
have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan,
subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless
consideration of substantially equal or greater value was exchanged.
E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: Applicable for all contracts over $10,000:
By entering into a written contract with the Commonwealth of Virginia, the Contractor certifies that the Contractor does not, and
shall not during the performance of the contract for goods and services in Pittsylvania County , knowingly employ an
unauthorized alien as defined in the federal Immigration Reform and Control Act of 1986.
F. DEBARMENT STATUS: By participating in this procurement, the vendor certifies that they are not currently debarred by the
Commonwealth of Virginia from submitting a response for the type of goods and/or services covered by this solicitation. Vendor
further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any
person or entity that is currently debarred by the Commonwealth of Virginia.
If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-debarred
vendor will be debarred for the same time period as the debarred vendor.
G. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to Pittsylvania County all rights,
title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States
and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by Pittsylvania County
under said contract.
H. CLARIFICATION OF TERMS: If any prospective (bidder/offeror) has questions about the specifications or other solicitation
documents, the prospective (bidder/offeror) should contact the buyer whose name appears on the face of the solicitation no later
than five working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the
buyer.
I. PAYMENT:
1. To Prime Contractor:
a. Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the
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payment address shown on the purchase order/contract. All invoices shall show the contract number and/or purchase
order number; social security number (for individual contractors) or the federal employer identification number (for
proprietorships, partnerships, and corporations).
b. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after
invoice or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days,
however.
c. All goods or services provided under this contract or purchase order, that are to be paid for with public funds, shall be
billed by the contractor at the contract price, regardless of which public agency is being billed.
d. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by
mail, or when offset proceedings have been instituted as authorized under the Virginia Debt Collection Act.
e. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job
costs cannot be accurately determined at the time orders are placed. In such cases, contractors should be put on notice
that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges.
Charges which appear to be unreasonable will be resolved in accordance with Code of Virginia, § 2.2-4363 and -4364.
Upon determining that invoiced charges are not reasonable, the County shall notify the contractor of defects or
improprieties in invoices within fifteen (15) days as required in Code of Virginia, § 2.2-4351.,. The provisions of this
section do not relieve an agency of its prompt payment obligations with respect to those charges which are not in
dispute (Code of Virginia, § 2.2-4363).
2. To Subcontractors:
a. Within seven (7) days of the contractor’s receipt of payment from the County, a contractor awarded a contract under
this solicitation is hereby obligated:
(1) To pay the subcontractor(s) for the proportionate share of the payment received for work performed by the
subcontractor(s) under the contract; or
(2) To notify the county and the subcontractor(s), in writing, of the contractor’s intention to withhold payment and
the reason.
b. The contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise
provided under the terms of the contract) on all amounts owed by the contractor that remain unpaid seven (7) days
following receipt of payment from the County except for amounts withheld as stated in (2) above. The date of mailing
of any payment by U. S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier
contractor performing under the primary contract. A contractor’s obligation to pay an interest charge to a
subcontractor may not be construed to be an obligation of the County.
3. The Pittsylvania County encourages contractors and subcontractors to accept credit card payments.
J. PRECEDENCE OF TERMS: The following General Terms and Conditions VENDORS MANUAL, APPLICABLE LAWS
AND COURTS, ANTI-DISCRIMINATION, ETHICS IN PUBLIC CONTRACTING, IMMIGRATION REFORM AND
CONTROL ACT OF 1986, DEBARMENT STATUS, ANTITRUST, MANDATORY USE OF STATE FORM AND TERMS
AND CONDITIONS, CLARIFICATION OF TERMS, PAYMENT shall apply in all instances. In the event there is a conflict
between any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special
Terms and Conditions shall apply.
K. QUALIFICATIONS OF (BIDDERS/OFFERORS): Pittsylvania County may make such reasonable investigations as deemed
proper and necessary to determine the ability of the (bidder/offeror) to perform the services/furnish the goods and the
(bidder/offeror) shall furnish to the County all such information and data for this purpose as may be requested. The County
reserves the right to inspect (bidder’s/offeror’s) physical facilities prior to award to satisfy questions regarding the
(bidder’s/offeror’s) capabilities. The County further reserves the right to reject any (bid/proposal) if the evidence submitted by,
or investigations of, such (bidder/offeror) fails to satisfy the County that such (bidder/offeror) is properly qualified to carry out
the obligations of the contract and to provide the services and/or furnish the goods contemplated therein.
L. TESTING AND INSPECTION: Pittsylvania County reserves the right to conduct any test/inspection it may deem advisable to
assure goods and services conform to the specifications.
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M. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part without the written
consent of Pittsylvania County.
N. CHANGES TO THE CONTRACT: Changes can be made to the contract in any of the following ways:
1. The parties may agree in writing to modify the terms, conditions, or scope of the contract. Any additional goods or services
to be provided shall be of a sort that is ancillary to the contract goods or services, or within the same broad product or
service categories as were included in the contract award. Any increase or decrease in the price of the contract resulting
from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the
contract.
2. The Purchasing Department may order changes within the general scope of the contract at any time by written notice to the
contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed,
the method of packing or shipment, and the place of delivery or installation. The contractor shall comply with the notice
upon receipt, unless the contractor intends to claim an adjustment to compensation, schedule, or other contractual impact
that would be caused by complying with such notice, in which case the contractor shall, in writing, promptly notify the
Purchasing Department of the adjustment to be sought, and before proceeding to comply with the notice, shall await the
Purchasing Manager’s written decision affirming, modifying, or revoking the prior written notice. If the Purchasing
Department decides to issue a notice that requires an adjustment to compensation, the contractor shall be compensated for
any additional costs incurred as the result of such order and shall give the Purchasing Department a credit for any savings.
Said compensation shall be determined by one of the following methods:
Any additions or changes to the contact shall be mutually agreed upon between the parties in writing and
approved by the Purchasing Manger before the changes take affect.
O. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the County,
after due oral or written notice, may terminate this contract and procure all goods and/or services contracted for, from other
sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be
in addition to any other remedies which the County may have.
P. TAXES: Sales to Pittsylvania County are normally exempt from State sales tax. State sales and use tax certificates of
exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal excise and
transportation taxes. The County’s excise tax exemption registration number is 54-6001508.
If sales or deliveries against the contract are not exempt, the contractor shall be responsible for the payment of such taxes unless
the tax law specifically imposes the tax upon the buying entity and prohibits the contractor from offering a tax-included price.
Q. USE OF BRAND NAMES: Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer
does not restrict (bidders/offerors) to the specific brand, make or manufacturer named, but conveys the general style, type,
character, and quality of the article desired. Any article which the public body, in its sole discretion, determines to be the
equivalent of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended,
shall be accepted. The (bidder/offeror) is responsible to clearly and specifically identify the product being offered and to provide
sufficient descriptive literature, catalog cuts and technical detail to enable the Commonwealth to determine if the product offered
meets the requirements of the solicitation. This is required even if offering the exact brand, make or manufacturer specified.
Normally in competitive sealed bidding only the information furnished with the bid will be considered in the evaluation. Failure
to furnish adequate data for evaluation purposes may result in declaring a bid nonresponsive. Unless the (bidder/offeror) clearly
indicates in its (bid/proposal) that the product offered is an equivalent product, such (bid/proposal) will be considered to offer the
brand name product referenced in the solicitation.
R. TRANSPORTATION AND PACKAGING: By submitting their (bids/proposals), all (bidders/offerors) certify and warrant that
the price offered for FOB destination includes only the actual freight rate costs at the lowest and best rate and is based upon the
actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial packaging, packing and
shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with purchase order
number, commodity description, and quantity.
S. INSURANCE: By signing and submitting a bid or proposal under this solicitation, the bidder or offeror certifies that if awarded
the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any
subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance with §§ 2.2-4332 and
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65.2-800 et seq. of the Code of Virginia. The bidder or offeror further certifies that the contractor and any subcontractors will
maintain these insurance coverages during the entire term of the contract and that all coverage will be provided by companies
authorized to sell insurance in Virginia by the Virginia State Corporation Commission.
MINIMUM INSURANCE COVERAGES AND LIMITS:
1. Workers’ Compensation - Statutory requirements and benefits. Coverage is compulsory for employers of three or more
employees, to include the employer. Contractors who fail to notify the Commonwealth of increases in the number of
employees that change their workers’ compensation requirements under the Code of Virginia during the course of the
contract shall be in noncompliance with the contract.
2. Employer’s Liability - $100,000.
3. Commercial General Liability - $1,000,000 per occurrence and $2,000,000 in the aggregate. Commercial General Liability
is to include bodily injury and property damage, personal injury and advertising injury, products and completed operations
coverage. The Commonwealth of Virginia shall be added as an additional insured to the policy by an endorsement.
4. Automobile Liability - $1,000,000 combined single limit. (Required only if a motor vehicle not owned by the
Commonwealth is to be used in the contract. Contractor must assure that the required coverage is maintained by the
Contractor (or third party owner of such motor vehicle.)
Profession/Service Limits
Accounting $1,000,000 per occurrence, $3,000,000 aggregate
Architecture $2,000,000 per occurrence, $6,000,000 aggregate
Asbestos Design, Inspection or Abatement Contractors $1,000,000 per occurrence, $3,000,000 aggregate
Health Care Practitioner (to include Dentists, Licensed Dental
Hygienists, Optometrists, Registered or Licensed
Practical Nurses, Pharmacists, Physicians, Podiatrists,
Chiropractors, Physical Therapists, Physical
Therapist Assistants, Clinical Psychologists,
Clinical Social Workers, Professional Counselors,
Hospitals, or Health Maintenance
Organizations.) Code of Virginia § 8.01-581.15
https://law.lis.virginia.gov/vacode/title8.01/chapter21.1/section8.01-581.15/
Insurance/Risk Management $1,000,000 per occurrence, $3,000,000 aggregate
Landscape/Architecture $1,000,000 per occurrence, $1,000,000 aggregate
Legal $1,000,000 per occurrence, $5,000,000 aggregate
Professional Engineer $2,000,000 per occurrence, $6,000,000 aggregate
Surveying $1,000,000 per occurrence, $1,000,000 aggregate
T. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this
solicitation, the purchasing agency will publicly post such notice on the County’s website (www.pittsylvaniacountyva.gov) for a
minimum of 10 days.
U. DRUG-FREE WORKPLACE: Applicable for all contracts over $10,000:
During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's
employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying
employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or
marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for
violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the
contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every
subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a
specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture,
sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the
contract.
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V. NONDISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated against in the
solicitation or award of this contract because of race, religion, color, sex, sexual orientation, gender identity, national origin, age,
disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in employment or
because the bidder or offeror employs ex-offenders unless the state agency, department or institution has made a written
determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made
to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant
to this contract objects to the religious character of the faith-based organization from which the individual receives or would
receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after
the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.
W. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the agency shall be bound hereunder
only to the extent that the Board of Supervisors has appropriated funds that are legally available or may hereafter become legally
available for the purpose of this agreement.
X. Small, Women-, Minority and Service Disabled Veteran-Owned Business Participation.
The Purchasing Department will try to facilitate the participation of small, women-, minority-, and service disabled
veteran-owned businesses in the procurement transactions of the County. The County grants no preferences or set-
asides to such businesses. The Purchasing Department shall assist any such business in understanding bids or
proposals.
A. Discrimination Prohibited.
In the solicitation of awarding of contracts, The County shall not discriminate against any bidder or offeror because of
race, religion, color, sex, national origin, age, disability, status as a service disabled veteran, or other basis
prohibited by state or federal law relating to discrimination in employment.
Pittsylvania County shall not discriminate against any faith-based organizations.
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STATEMENT OF DISCLAIMER
RE: 2020-03-10
This is to certify that no employee, official, or elected officer of the County of Pittsylvania has a
proprietary interest in the company, corporation, partnership, or other organization, furnishing the goods and/or
services, or stands to benefit personally from the furnishing of such goods or services as referenced above.
FIRM: _________________________
BY: _________________________
TITLE: ________________________
CONTRACTOR ELIGIBILITY CERTIFICATION
This is to certify that this person/firm/corporation has not been barred from
bidding on contracts any agency of the Commonwealth of Virginia, nor is this
person/firm/corporation a part of any firm/corporation that has been barred from bidding
on contracts by any agency of the Commonwealth of Virginia.
______________________________
Name of Official
______________________________
Title
______________________________
Firm or Corporation
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7.n.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Lawn Care Services Contract Award Approval (Library)
Staff Contact(s): Connie Gibson
Agenda Date: May 20, 2025 Item Number: 7.n.
Attachment(s): 1. Contract Lawn Care
2. Tabulation Sheet
3. RFP 20250311 Lawn Care Libraries FINAL
Reviewed By:
SUMMARY:
The County recently issued a Request for Proposal (RFP) for Lawn Care Services
at the County libraries. Five (5) proposals were received and evaluated based
on the criteria outlined in the RFP. Derrick’s Cleaning Services, Inc. was ranked
as the top vendor and was selected for the award. The annual cost of the
services will be $16,575.
FINANCIAL IMPACT AND FUNDING SOURCE:
Funding will come from the Library Budget.
RECOMMENDATION:
County Staff recommends the Board award the attached Lawn Care Services
contract to Derrick's Cleaning, Inc.
MOTION:
"I make a Motion awarding the Lawn Care Services contract to Derrick's
Cleaning, Inc."
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County of Pittsylvania, VA
Contract Number: 07022025
This contract entered into this 1st day of July,2025, by Derricks Cleaning, Inc, hereinafter called the
“Contractor” and County of Pittsylvania called the “Purchasing Agency.”
WITNESSETH that the Contractor and the Purchasing Agency, in consideration of the mutual covenants,
promises and agreements herein contained, agree as follows:
SCOPE OF SERVICES: The Contractor shall provide the services to the County of Pittsylvania as set forth
in the RFP 20250311, Lawn Care for Pittsylvania County Libraries and proposal received, $16,575.00 annually.
PERIOD OF PERFORMANCE: PERIOD OF PERFORMANCE: From: 7/1/2025 through 6/30/2026 with four-
(1) one- year optional renewals.
The contract documents shall consist of and be incorporated herein:
A. This signed form:
B. The following portions of the Request for Proposals:
(1) Scope of services, RFP 20250311
(2) Pittsylvania County General Terms and Conditions
(3) Pittsylvania County Special Terms and Condition
C. The Provider’s Proposal dated 4/9/25 and;
D. The negotiated prices, see attached price list
IN WITNESS WHEREOF, the parties have caused this Contract to be duly executed intending to be bound
thereby.
CONTRACTOR: PURCHASING AGENCY:
By: _________________________________________ By: _______________________________
Title: _________________________________________ Title: _______________________________
Date:_________________________________________ Date:_______________________________
Note: This public body does not discriminate against faith-based organizations in accordance with the Code
of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age,
disability, or any other basis prohibited by state law relating to discrimination in employment.
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Lawn Care
Qualifications and Experience of
Offeror in Providing Similar Services.
35 pts
35
Project approach, work plan, timeline,
deliverables and project management.30
Proposed price 25
Oral Presentation Interviews 10
Evaluator 1 Evaluator 2 Evaluator 3 Evaluator 4
Vendors R. Griffin C Montgomery B. Marsh A. Badgett
Derrick's Cleaning 78 90 70 81 319
Justin's Lawn Care 53 65 50 72 240
Crider Contracting 60 78 67 78 283
Yeatts Landscaping 20 60 45 40 165
Hammocks Land & Lawn 28 30 30 30 118
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REQUEST FOR PROPOSALS
RFP – 20250311
LAWN AND MAINTENANCE CARE FOR
PITTSYLVANIA COUNTY PUBLIC LIBRARIES
CHATHAM PUBLIC LIBRARY
GRETNA PUBLIC LIBRARY
BROSVILLE PUBLIC LIBRARY
MT. HERMAN PUBLIC LIBRARY
HISTORY CENTER
March 11, 2025
All inquiries for proposal information should be directed to: Connie Gibson, Procurement Manager, telephone number: (434)
432-7744, Fax: (434) 432-7746, or connie.gibson@pittgov.org.
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GENERAL INSTRUCTIONS TO OFFERORS
DUE DATE: Sealed Proposals shall be received by April 10, 2025, no later than 2:00PM. Failure to submit
proposals to the correct location by the designated date and hour will result in disqualification.
ADDRESS: One original, three (3) copies, and one electronic copy (USB) of the proposals should be mailed or
hand delivered to:
Pittsylvania County Purchasing Department
Att: Connie Gibson
1 Center Street
Chatham, VA 24531.
All Proposals must be in a sealed envelope or box and clearly marked in the lower left corner: "Sealed Proposal -
RFP #20250311, Lawn and Maintenance Care for Pittsylvania County Public Libraries. Proposals not so
marked or sealed shall be returned to the offeror and will not be considered.
Proposal Submission Requirements:
Proposals must be received by April 8, 2025, no later than 2:00 p.m. Pittsylvania County offers the option to submit bids
or proposals electronically through the Commonwealth of Virginia’s eVA procurement marketplace (not mandatory). You
must be registered in eVA to submit electronic bids and proposals. There is no cost to register.
eVA Registration: https://eva.virginia.gov/register-now.html
Pittsylvania County will still accept paper responses, as well as requiring a paper response for the electronic
bids/proposals for review purposes.
ADDENDUMS: If an addendum has been issued, the vendor needs to ensure that they have responded to the latest
version of the IFB/RFP by going to our website and checking to see if any addendums have been issued.
www.pittsylvaniacountyva.gov .
Copies of the Proposal Documents may be obtained at the Purchasing Department located in County Administration
Building 1 Center Street, Virginia, at no charge. You may also download this bid at www.pittsylvaniacountyva.gov website.
PRE-PROPOSAL CONFERENCE: There will be no pre-proposal conference. Each prospective proposer
is required to visit and inspect each work location before submitting their proposal. Proposals will only
be accepted from proposers who have visited the work location and conferred with
the branch manager at each library. Call each library for an appointment. Phone#s
on page 4.
All expenses for making proposals to Pittsylvania County shall be borne by the offeror.
This procurement shall be conducted in accordance with the competitive negotiation procedures of the Virginia Public
Procurement Act – Section 2.2- 4302.2
Note: The County of Pittsylvania, Virginia does not discriminate against faith-based organizations in accordance with the
Code of Virginia, §§ 2.2-4343.1, 1950 as amended or against a bidder or offeror because of race, religion, color, sex,
national origin, age, disability, or any other basis prohibited by Federal, State, and County law relating to discrimination in
employment or contracting.
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3
In Compliance with this Request for Proposal the named party hereby submits a proposal in response to
Pittsylvania County to furnish services described in this RFP. The entire proposal, including technical proposal,
Proposal Cover Sheet, and any supplemental materials required to be provided by the offeror pursuant to the terms
and conditions of the RFP, constitute the entire proposal.
The party hereby certifies that such is genuine and not collusive or sham; that said offeror has not colluded,
conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain
from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion or
communication or conference, with any person to fix the bid price or affiant or any bidder, or to fix any overhead,
profit or cost element of said bid price, or of that of any other bidder, or to secure any advantage against
Pittsylvania County or any person interested in the proposed contract.
The party submitting the forgoing Proposal acknowledges the provisions, terms and conditions of this RFP,
including all attachments and addenda, and agrees to be bound by those provisions, terms and conditions. Further,
the party certifies that all information submitted in response to this RFP is correct and true. The person signing
this form shall be an authorized signatory officer of the corporation or an individual authorized by the By-Laws
of the Corporation that has been given authoritative responsibility to bind the firm in a contract.
Name and Address of Firm:
Date: _________________________________________
By: _________________________________________
Signature
_________________________________________
Print Name
_________________________________________
Title
Phone: __________________________________ State Incorporation: _____________________________
e-mail: __________________________________ SCC Certification #: _____________________________
Receipts of the following Addenda are acknowledged:
Addendum No. _____________, dated ____________ *Attach a copy of your company’s SCC Certificate
Addendum No. _____________, dated ____________
REFERENCES: Provide at least three (3) references that you currently provide janitorial services for. Please
include the company name, the contact person’s name and phone number.
1.
2.
3.
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4
LAWN CARE FOR PUBLIC LIBRARIES
The purpose of this RFP is to establish a term contract with a qualified contractor to provide Lawn and
Maintenance Care for the Pittsylvania County Public Libraries. The County’s intent is to award a one (1)-
year contract with an additional four (4) one-year renewals, subject to mutually agreed upon pricing and
terms and conditions.
QUALIFICATIONS: The successful contractor shall have been in the lawn care and maintenance
business for a minimum of four (4) years. The Contractor shall have a person available during normal
business working hours to work and /or to address any problems or complaints.
SCOPE OF SERVICE:
1. Chatham Public Library- 24 Military Drive in Chatham, VA.: 434-432-3271
2. Gretna Public Library and Learning Center/The Riddle Center, - 207 Coffey Street, Gretna, VA: 434-
656-2579
3. Brosville Public Library- 11948 Martinsville Hwy. Danville, VA 24541 :
434-685-1285
4. Mount Herman Public Library- 4058 Franklin Turnpike, Danville, VA: 434-835-0326
5. Pittsylvania County History Research Center and Library. 340 Whitehead Street, Chatham, VA. 434-
432-8931
The chosen firm shall provide the management, supervision, and manpower necessary to provide the lawn
care and maintenance services as detailed below. All work shall be performed in a professional and
workmanlike manner. The locations shall be serviced according to the weekly schedule. All bids shall
include labor and materials. Any work not included in the RFP shall be quoted and approved before work
is completed.
A. Weekly, from March 15th through September 15th each year.
1. Trash and litter pick-up and removal from parking lots, sidewalks, shrubbery and grass areas prior
to mowing. Trash and litter should not be blown into the grass but rather removed from the area.
2. Grassed areas mowed with a blade no less than 2 ½” high.
3. Grass trimmed and edged; borders and edges weed-eated
4. Concrete areas and parking lots are to be blown or swept to remove grass trimmings after mowing
and trimming is complete.
5. Weeding shrubbery beds.
6. Water plants as needed
7. Prune as needed
* Gretna and Chatham Libraries have outdoor areas that will need maintenance.
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5
B. Bi-weekly from September 16 through November 15th
1. Trash and litter pick-up and removal from the parking lots, sidewalks, shrubbery and grassed areas
prior to mowing.
2. Grassed areas mowed with a blade no less than 2 ½” high.
3. Grass trimmed and edged; borders and edges weed-eated.
4. Concrete areas and parking lots are to be blown or swept to remove grass trimmings after mowing
and trimming is complete.
C. Between September 1st through November 15th
1. Apply slow release 25-3-13 fertilizer and lime to all grass areas. One-third amount should be
applied in September, one-third in October and one-third in November.
2. Re-seed where needed, using a fine blade fescue.
D. December 1st through February 28th
1. Trim and prune trees, shrubbery and brushes: remove leaves around the building, in the shrubbery
and on the lawns as necessary to maintain a neat, uniform appearance. Remove trimmings from
the property.
E. February 15th through April 1st
1. Mulch areas around buildings, trees, and shrubs to a depth of 2 ½ inches using heavy double-
ground bark mulch.
F. March 1st and March 31st
1. Apply pre-emergent fertilizer to all grass areas at recommended rate/amount.
7. PROPOSAL REQUIREMENTS
A. The proposal shall provide information necessary for Pittsylvania County to evaluate the qualifications,
experience, and expertise of the firm proposing to perform lawn care services for five public libraries. The
proposal should also demonstrate the experience and capabilities of the Offeror in providing the goods and
services to local and/or state governments.
B. The proposal shall contain a CONCISE summary of the subject items described in the proposal evaluation
criteria contained in this RFP, Section 9.
C. The proposal shall clearly indicate primary contact and assigned personnel. Offeror shall provide the name of
the Offeror and firm, if any, the address and telephone number, and the name and title of the primary and
secondary individuals who would be responsible for providing these goods and/or services to the County.
D. The proposal shall demonstrate Offerors experience in providing Scope of Services.
E. Offeror should provide a minimum of three references of other similar size organizations utilizing lawn care
services that they have provided. The references shall include names, phone numbers and email addresses of
key contact personnel.
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F. Offerors shall indicate any exceptions taken to any part of this Request for Proposals. Offerors shall fill out
and clearly identify any proprietary information and return with proposal response. Identify the specificity of
the data or other materials for which protection is sought, indicate the section and page number where it can be
found in the Offerors RFP response and state the reasons why protection is necessary in accordance with the
Code of Virginia, Chapter 43, § 2.2-4342.
G. Offerors shall provide a table of contents and number all pages of their proposal response and shall fill out and
return the cover page of this RFP signed by a person with corporate authority to enter into any contract which
may result from the RFP.
H. Offerors shall provide their current workload with a particular reference to personnel and other resources being
proposed.
I. Offerors shall provide information on the corporate structure of their firm as well as any proposed
subcontractors required to perform the required work.
J. Offerors shall provide cost for services stated in the proposal. The cost shall be per month, per library.
K. Offeror shall include a copy of their State Corporation Commission Certificate of Good Standing.
9. PROPOSAL EVALUATION CRITERIA
A. Selection of the successful Offeror(s) will be based upon submission of proposals meeting the selection criteria.
The Selection Committee (SSC) will use the following criteria in its review and evaluation of the Proposals:
EVALUATION CRITERIA WEIGHT
1. Qualifications and Experience of Offeror in Providing Similar Services. 35 pts
2. Approach for Providing Services to Meet the Statement of Needs. 30 pts
3. Proposed price based on monthly charges. 25pts
4. Oral Presentation Interviews. (will only be conducted if deemed necessary by
the County). 10 pts.
If an interview is not needed, proposals will be scored on a maximum of 90 points only.
10. SPECIAL TERMS AND CONDITIONS
A. REMOVAL FROM DUTY: The library may require the removal of any Contractor’s employee from the
worksite who is deemed to be untrained, careless, and insubordinate, under the influence of drugs or alcohol,
or incompatible with the library environment.
B. PRE-PROPOSAL CONFERENCE: There will be no pre-proposal conference, but each prospective
bidder is required to visit and inspect each work location before submitting a proposal. Proposals will only
be accepted from visitors who have visited the work location and conferred with the branch managers.
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C. AWARD: Selection shall be made of two or more offerors deemed to be fully qualified and best suited
among those submitting proposals on the basis of the evaluation factors included in the Request for
Proposals, including price, if so stated in the Request for Proposals. Negotiations shall be conducted with
the offerors so selected. The offeror shall state any exception to any contractual terms or conditions,
including any liability provisions contained in the Request for Proposal in writing at the time of responding
to such Request for Proposal if so requested by Pittsylvania County. Such exceptions shall be considered
during negotiation but shall not be used as a basis for scoring or evaluating which offerors are selected for
negotiations. Price shall be considered, but need not be the sole determining factor. After negotiations
have been conducted with each offeror so selected, the agency shall select the offeror which, in its opinion,
has made the best proposal, and shall award the contract to that offeror. The Commonwealth may cancel
this Request for Proposals or reject proposals at any time prior to an award and is not required to furnish a
statement of the reasons why a particular proposal was not deemed to be the most advantageous (Code of
Virginia, § 2.2-4359D). Should the Commonwealth determine in writing and in its sole discretion that only
one offeror is fully qualified, or that one offeror is clearly more highly qualified than the others under
consideration, a contract may be negotiated and awarded to that offeror. The award document will be a
contract incorporating by reference all the requirements, terms and conditions of the solicitation and the
contractor’s proposal as negotiated.
The County reserves the right to accept or reject any or all proposals received as a result of the request, to
negotiate with any qualified firm or to modify or cancel in part or in its entirety the Request for Proposal if
it is in the best interest of Pittsylvania County.
D. RENEWAL OF CONTRACT: This contract may be renewed by the County for four (4) successive one-
year periods under the terms and conditions of the original contract except as stated below. Price increases
may be negotiated only at the time of renewal. Written notice of the County’s intention to renew shall be
given approximately 30 days prior to the expiration date of each contract period.
E. NON-APPROPRIATION BY PUBLIC BODY: Bidder acknowledges that Pittsylvania County is a
governmental entity, and that contract validity is based upon the availability of public funding under the
authority of the Board of Supervisors. In the event that public funds are unavailable and/or not appropriated
for the performance of the County’s obligations under any contract, then the contract shall automatically
expire without penalty to the County upon receipt of written 30-day notice by the County to the Contractor
of the unavailability and/or non-appropriation of public funds.
F. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award, as a
result of this solicitation, the County will publicly post such notice on the Pittsylvania County website,
www.pittsylvaniacountyva.gov and at the County Administration Building public board, located at 1 Center
Street, Chatham, VA, 24531.
G. WORK SITE DAMAGES: Any damage to existing utilities, equipment or finished surfaces
resulting from the performance of this contract shall be repaired to the County’s satisfaction at the
contractor’s expense.
ATTACHMENTS THAT SHOULD BE RETURNED WITH BID:
1. Official Proposal Form, page 3
2. Statement of Disclaimer, page 16
3. Contractor Eligibility, page 16
4. Attachment A- Price Sheet- page 17-19
5. Copy of Insurance Certificate
6. Any certifications you may have.
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PITTSYLVANIA COUNTY
GENERAL TERMS AND CONDITIONS
(not all will be applicable)
Any Special terms and conditions will supersede the below terms and conditions
A. VENDORS MANUAL 1
B. APPLICABLE LAWS AND COURTS 1
C. ANTI-DISCRIMINATION 1
D. ETHICS IN PUBLIC CONTRACTING 2
E. IMMIGRATION REFORM AND CONTROL ACT OF 1986 2
F. DEBARMENT STATUS 2
G. ANTITRUST 3
H. CLARIFICATION OF TERMS 3
I. PAYMENT 3
J. PRECEDENCE OF TERMS 4
K. QUALIFICATIONS OF BIDDERS OR OFFERORS 4
L. TESTING AND INSPECTION 4
M. ASSIGNMENT OF CONTRACT 4
N. CHANGES TO THE CONTRACT 4
O. DEFAULT 4
P. TAXES 5
Q. USE OF BRAND NAMES 5
R. TRANSPORTATION AND PACKAGING 5
S. INSURANCE 5
T. ANNOUNCEMENT OF AWARD 6
U DRUG-FREE WORKPLACE 6
V. NONDISCRIMINATION OF CONTRACTORS 7
W. AVAILABILITY OF FUNDS 7
X. SMALL, WOMEN-, MINIORTY AND SERVICE-DISABLED VETERAN-OWNED
A. VENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors Manual and any
changes or revisions thereto, which are hereby incorporated into this contract in their entirety.
B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws
of the Commonwealth of Virginia, without regard to its choice of law provisions, and any litigation with respect thereto shall be
brought in the circuit court of Pittsylvania County. The county and the contractor are encouraged to resolve any issues in
controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR)
procedures (Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor
shall comply with all applicable federal, state and local laws, rules and regulations.
C. ANTI-DISCRIMINATION: By submitting their (bids/proposals), (bidders/offerors) certify to the County that they will conform
to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act
of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311
of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not
discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's
religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender sexual orientation,
gender identity, or national origin and shall be subject to the same rules as other organizations that contract with public bodies to
account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts,
only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-
4343.1E).
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In every contract over $10,000 the provisions in 1. and 2. below apply:
1. During the performance of this contract, the contractor agrees as follows:
a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color,
sex, sexual orientation, gender identity, national origin, age, disability, or any other basis prohibited by state law relating
to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to
the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state
that such contractor is an equal opportunity employer.
c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed
sufficient for the purpose of meeting the requirements of this section.
d. The requirements of these provisions 1. and 2. are a material part of the contract. If the Contractor violates one of these
provisions, the Commonwealth may terminate the affected part of this contract for breach, or at its option, the whole
contract. Violation of one of these provisions may also result in debarment from State contracting regardless of whether
the specific contract is terminated.
e. In accordance with Executive Order 61 (2017), a prohibition on discrimination by the contractor, in its employment
practices, subcontracting practices, and delivery of goods or services, on the basis of race, sex, color, national origin,
religion, sexual orientation, gender identity, age, political affiliation, disability, or veteran status, is hereby incorporated
in this contract.
2. The contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the
provisions will be binding upon each subcontractor or vendor.
D. ETHICS IN PUBLIC CONTRACTING: By submitting their (bids/proposals), (bidders/offerors) certify that their
(bids/proposals) are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from
any other (bidder/offeror), supplier, manufacturer or subcontractor in connection with their (bid/proposal), and that they have not
conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription,
advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of
substantially equal or greater value was exchanged.
E. IMMIGRATION REFORM AND CONTROL ACT OF 1986: Applicable for all contracts over $10,000:
By entering into a written contract with the Commonwealth of Virginia, the Contractor certifies that the Contractor does not, and
shall not during the performance of the contract for goods and services in Pittsylvania County , knowingly employ an unauthorized
alien as defined in the federal Immigration Reform and Control Act of 1986.
F. DEBARMENT STATUS: By participating in this procurement, the vendor certifies that they are not currently debarred by the
Commonwealth of Virginia from submitting a response for the type of goods and/or services covered by this solicitation. Vendor
further certifies that they are not debarred from filling any order or accepting any resulting order, or that they are an agent of any
person or entity that is currently debarred by the Commonwealth of Virginia.
If a vendor is created or used for the purpose of circumventing a debarment decision against another vendor, the non-debarred vendor
will be debarred for the same time period as the debarred vendor.
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G. ANTITRUST: By entering into a contract, the contractor conveys, sells, assigns, and transfers to Pittsylvania County all rights,
title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States
and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by Pittsylvania County under
said contract.
H. CLARIFICATION OF TERMS: If any prospective (bidder/offeror) has questions about the specifications or other solicitation
documents, the prospective (bidder/offeror) should contact the buyer whose name appears on the face of the solicitation no later
than five working days before the due date. Any revisions to the solicitation will be made only by addendum issued by the buyer.
I. PAYMENT:
1. To Prime Contractor:
a. Invoices for items ordered, delivered and accepted shall be submitted by the contractor directly to the
payment address shown on the purchase order/contract. All invoices shall show the contract number and/or purchase order
number; social security number (for individual contractors) or the federal employer identification number (for
proprietorships, partnerships, and corporations).
b. Any payment terms requiring payment in less than 30 days will be regarded as requiring payment 30 days after invoice
or delivery, whichever occurs last. This shall not affect offers of discounts for payment in less than 30 days, however.
c. All goods or services provided under this contract or purchase order, that are to be paid for with public funds, shall be
billed by the contractor at the contract price, regardless of which public agency is being billed.
d. The following shall be deemed to be the date of payment: the date of postmark in all cases where payment is made by
mail, or when offset proceedings have been instituted as authorized under the Virginia Debt Collection Act.
e. Unreasonable Charges. Under certain emergency procurements and for most time and material purchases, final job
costs cannot be accurately determined at the time orders are placed. In such cases, contractors should be put on notice
that final payment in full is contingent on a determination of reasonableness with respect to all invoiced charges.
Charges which appear to be unreasonable will be resolved in accordance with Code of Virginia, § 2.2-4363 and -4364.
Upon determining that invoiced charges are not reasonable, the County shall notify the contractor of defects or
improprieties in invoices within fifteen (15) days as required in Code of Virginia, § 2.2-4351.,. The provisions of this
section do not relieve an agency of its prompt payment obligations with respect to those charges which are not in dispute
(Code of Virginia, § 2.2-4363).
2. To Subcontractors:
a. Within seven (7) days of the contractor’s receipt of payment from the County, a contractor awarded a contract under
this solicitation is hereby obligated:
(1) To pay the subcontractor(s) for the proportionate share of the payment received for work performed by the
subcontractor(s) under the contract; or
(2) To notify the county and the subcontractor(s), in writing, of the contractor’s intention to withhold payment and the
reason.
b. The contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise
provided under the terms of the contract) on all amounts owed by the contractor that remain unpaid seven (7) days
following receipt of payment from the County except for amounts withheld as stated in (2) above. The date of mailing
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of any payment by U. S. Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier
contractor performing under the primary contract. A contractor’s obligation to pay an interest charge to a subcontractor
may not be construed to be an obligation of the County.
3. The Pittsylvania County encourages contractors and subcontractors to accept credit card payments.
J. PRECEDENCE OF TERMS: The following General Terms and Conditions VENDORS MANUAL, APPLICABLE LAWS AND
COURTS, ANTI-DISCRIMINATION, ETHICS IN PUBLIC CONTRACTING, IMMIGRATION REFORM AND CONTROL
ACT OF 1986, DEBARMENT STATUS, ANTITRUST, MANDATORY USE OF STATE FORM AND TERMS AND
CONDITIONS, CLARIFICATION OF TERMS, PAYMENT shall apply in all instances. In the event there is a conflict between
any of the other General Terms and Conditions and any Special Terms and Conditions in this solicitation, the Special Terms and
Conditions shall apply.
K. QUALIFICATIONS OF (BIDDERS/OFFERORS): Pittsylvania County may make such reasonable investigations as deemed
proper and necessary to determine the ability of the (bidder/offeror) to perform the services/furnish the goods and the
(bidder/offeror) shall furnish to the County all such information and data for this purpose as may be requested. The County reserves
the right to inspect (bidder’s/offeror’s) physical facilities prior to award to satisfy questions regarding the (bidder’s/offeror’s)
capabilities. The County further reserves the right to reject any (bid/proposal) if the evidence submitted by, or investigations of,
such (bidder/offeror) fails to satisfy the County that such (bidder/offeror) is properly qualified to carry out the obligations of the
contract and to provide the services and/or furnish the goods contemplated therein.
L. TESTING AND INSPECTION: Pittsylvania County reserves the right to conduct any test/inspection it may deem advisable to
assure goods and services conform to the specifications.
M. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the contractor in whole or in part without the written
consent of Pittsylvania County.
N. CHANGES TO THE CONTRACT: Changes can be made to the contract in any of the following ways:
1. The parties may agree in writing to modify the terms, conditions, or scope of the contract. Any additional goods or services
to be provided shall be of a sort that is ancillary to the contract goods or services, or within the same broad product or service
categories as were included in the contract award. Any increase or decrease in the price of the contract resulting from such
modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.
2. The Purchasing Department may order changes within the general scope of the contract at any time by written notice to the
contractor. Changes within the scope of the contract include, but are not limited to, things such as services to be performed,
the method of packing or shipment, and the place of delivery or installation. The contractor shall comply with the notice
upon receipt, unless the contractor intends to claim an adjustment to compensation, schedule, or other contractual impact that
would be caused by complying with such notice, in which case the contractor shall, in writing, promptly notify the Purchasing
Department of the adjustment to be sought, and before proceeding to comply with the notice, shall await the Purchasing
Manager’s written decision affirming, modifying, or revoking the prior written notice. If the Purchasing Department decides
to issue a notice that requires an adjustment to compensation, the contractor shall be compensated for any additional costs
incurred as the result of such order and shall give the Purchasing Department a credit for any savings. Said compensation
shall be determined by one of the following methods:
Any additions or changes to the contact shall be mutually agreed upon between the parties in writing and
approved by the Purchasing Manger before the changes take affect.
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O. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the County, after
due oral or written notice, may terminate this contract and procure all goods and/or services contracted for, from other sources and
hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to
any other remedies which the County may have.
P. TAXES: Sales to Pittsylvania County are normally exempt from State sales tax. State sales and use tax certificates of exemption,
Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal excise and transportation
taxes. The County’s excise tax exemption registration number is 54-6001508.
If sales or deliveries against the contract are not exempt, the contractor shall be responsible for the payment of such taxes unless the tax
law specifically imposes the tax upon the buying entity and prohibits the contractor from offering a tax-included price.
Q. USE OF BRAND NAMES: Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer
does not restrict (bidders/offerors) to the specific brand, make or manufacturer named, but conveys the general style, type,
character, and quality of the article desired. Any article which the public body, in its sole discretion, determines to be the equivalent
of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be
accepted. The (bidder/offeror) is responsible to clearly and specifically identify the product being offered and to provide sufficient
descriptive literature, catalog cuts and technical detail to enable the Commonwealth to determine if the product offered meets the
requirements of the solicitation. This is required even if offering the exact brand, make or manufacturer specified. Normally in
competitive sealed bidding only the information furnished with the bid will be considered in the evaluation. Failure to furnish
adequate data for evaluation purposes may result in declaring a bid nonresponsive. Unless the (bidder/offeror) clearly indicates in
its (bid/proposal) that the product offered is an equivalent product, such (bid/proposal) will be considered to offer the brand name
product referenced in the solicitation.
R. TRANSPORTATION AND PACKAGING: By submitting their (bids/proposals), all (bidders/offerors) certify and warrant that
the price offered for FOB destination includes only the actual freight rate costs at the lowest and best rate and is based upon the
actual weight of the goods to be shipped. Except as otherwise specified herein, standard commercial packaging, packing and
shipping containers shall be used. All shipping containers shall be legibly marked or labeled on the outside with purchase order
number, commodity description, and quantity.
S. INSURANCE: By signing and submitting a bid or proposal under this solicitation, the bidder or offeror certifies that if awarded
the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any
subcontractors are involved, the subcontractor will have workers’ compensation insurance in accordance with §§ 2.2-4332 and
65.2-800 et seq. of the Code of Virginia. The bidder or offeror further certifies that the contractor and any subcontractors will
maintain these insurance coverages during the entire term of the contract and that all coverage will be provided by companies
authorized to sell insurance in Virginia by the Virginia State Corporation Commission.
MINIMUM INSURANCE COVERAGES AND LIMITS:
1. Workers’ Compensation - Statutory requirements and benefits. Coverage is compulsory for employers of three or more
employees, to include the employer. Contractors who fail to notify the Commonwealth of increases in the number of
employees that change their workers’ compensation requirements under the Code of Virginia during the course of the contract
shall be in noncompliance with the contract.
2. Employer’s Liability - $100,000.
3. Commercial General Liability - $1,000,000 per occurrence and $2,000,000 in the aggregate. Commercial General Liability is
to include bodily injury and property damage, personal injury and advertising injury, products and completed operations
coverage. The Commonwealth of Virginia shall be added as an additional insured to the policy by an endorsement.
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4. Automobile Liability - $1,000,000 combined single limit. (Required only if a motor vehicle not owned by the Commonwealth
is to be used in the contract. Contractor must assure that the required coverage is maintained by the Contractor (or third party
owner of such motor vehicle.)
Profession/Service Limits
Accounting $1,000,000 per occurrence, $3,000,000 aggregate
Architecture $2,000,000 per occurrence, $6,000,000 aggregate
Asbestos Design, Inspection or Abatement Contractors $1,000,000 per occurrence, $3,000,000 aggregate
Health Care Practitioner (to include Dentists, Licensed Dental
Hygienists, Optometrists, Registered or Licensed
Practical Nurses, Pharmacists, Physicians, Podiatrists,
Chiropractors, Physical Therapists, Physical
Therapist Assistants, Clinical Psychologists,
Clinical Social Workers, Professional Counselors,
Hospitals, or Health Maintenance
Organizations.) Code of Virginia
§ 8.01-581.15
https://law.lis.virginia.gov/vacode/title8.01/chapter21.1/section8.01-581.15/
Insurance/Risk Management $1,000,000 per occurrence, $3,000,000 aggregate
Landscape/Architecture $1,000,000 per occurrence, $1,000,000 aggregate
Legal $1,000,000 per occurrence, $5,000,000 aggregate
Professional Engineer $2,000,000 per occurrence, $6,000,000 aggregate
Surveying $1,000,000 per occurrence, $1,000,000 aggregate
T. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this
solicitation, the purchasing agency will publicly post such notice on the County’s website (www.pittsylvaniacountyva.gov) for a
minimum of 10 days.
U. DRUG-FREE WORKPLACE: Applicable for all contracts over $10,000:
During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees;
(ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the
unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in
the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii)
state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a
drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over
$10,000, so that the provisions will be binding upon each subcontractor or vendor.
For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific
contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale,
distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract.
V. NONDISCRIMINATION OF CONTRACTORS: A bidder, offeror, or contractor shall not be discriminated against in the
solicitation or award of this contract because of race, religion, color, sex, sexual orientation, gender identity, national origin, age,
disability, faith-based organizational status, any other basis prohibited by state law relating to discrimination in employment or
because the bidder or offeror employs ex-offenders unless the state agency, department or institution has made a written
determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made
to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to
this contract objects to the religious character of the faith-based organization from which the individual receives or would receive
the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date
of his objection, access to equivalent goods, services, or disbursements from an alternative provider.
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W. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the agency shall be bound hereunder
only to the extent that the Board of Supervisors has appropriated funds that are legally available or may hereafter become legally
available for the purpose of this agreement.
X. Small, Women-, Minority and Service Disabled Veteran-Owned Business Participation.
The Purchasing Department will try to facilitate the participation of small, women-, minority-, and service disabled
veteran-owned businesses in the procurement transactions of the County. The County grants no preferences or set-
asides to such businesses. The Purchasing Department shall assist any such business in understanding bids or proposals.
A. Discrimination Prohibited.
In the solicitation of awarding of contracts, The County shall not discriminate against any bidder or offeror because of
race, religion, color, sex, national origin, age, disability, status as a service disabled veteran, or other basis prohibited
by state or federal law relating to discrimination in employment.
Pittsylvania County shall not discriminate against any faith-based organizations.
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STATEMENT OF DISCLAIMER
RFP #2025-03-10
This is to certify that no employee, official, or elected officer of the County of Pittsylvania has a
proprietary interest in the company, corporation, partnership, or other organization, furnishing the goods and/or
services, or stands to benefit personally from the furnishing of such goods or services as referenced above.
FIRM: _________________________
BY: _________________________
TITLE: ________________________
CONTRACTOR ELIGIBILITY CERTIFICATION
This is to certify that this person/firm/corporation has not been barred from
bidding on contracts by any agency of the Commonwealth of Virginia, nor is this
person/firm/corporation a part of any firm/corporation that has been barred from bidding
on contracts by any agency of the Commonwealth of Virginia.
______________________________
Name of Official
______________________________
Title
______________________________
Firm or Corporation
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ATTACHMENT A
Description of Scope of Service A, B, C, D. E,
and F ( see page 2 and 3)
Chatham
Location Estimated Amount TOTAL
A- 3/15- 9/15 - price per week $ price per week x 28 weeks = $
B- Bi- weekly 9/16- thru 11/15- price per
bi weekly $ price biweekly x 5 weeks = $
C- 9/1 thru 11/15 price per event $ per event X 3 = $
D- 12/1 thru 2/28 - price per event $ per event X 3 = $
E- 2/15 thru 4/1 - price per event $ per event X 2= $
F- March 1 and 31- price per event $ per event $
TOTAL $
GRETNA
LOCATION
A- 3/15- 9/15 - price per week $ price per week x 28 weeks = $
B- Bi- weekly 9/16- thru 11/15- price per
bi weekly $ price biweekly x 5 weeks = $
C- 9/1 thru 11/15 price per event $ per event X 3 = $
D- 12/1 thru 2/28 - price per event $ per event X 3 = $
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17
E- 2/15 thru 4/1 - price per event $ per event X 2= $
F- March 1 and 31- price per event $ per event $
TOTAL $
Brosville
Location
A- 3/15- 9/15 - price per week $ price per week x 28 weeks = $
B- Bi- weekly 9/16- thru 11/15- price per
bi weekly $ price biweekly x 5 weeks = $
C- 9/1 thru 11/15 price per event $ per event X 3 = $
D- 12/1 thru 2/28 - price per event $ per event X 3 = $
E- 2/15 thru 4/1 - price per event $ per event X 2= $
F- March 1 and 31- price per event $ per event $
TOTAL $
Mt. Herman
location
A- 3/15- 9/15 - price per week $ price per week x 28 weeks =
B- Bi- weekly 9/16- thru 11/15- price per
bi weekly $ price biweekly x 5 weeks =
188
18
C- 9/1 thru 11/15 price per event $ per event X 3 =
D- 12/1 thru 2/28 - price per event $ per event X 3 =
E- 2/15 thru 4/1 - price per event $ per event X 2=
F- March 1 and 31- price per event $ per event
TOTAL
History Center
A- 3/15- 9/15 - price per week $ price per week x 28 weeks =
B- Bi- weekly 9/16- thru 11/15- price per
bi weekly $ price biweekly x 5 weeks =
C- 9/1 thru 11/15 price per event $ per event X 3 =
D- 12/1 thru 2/28 - price per event $ per event X 3 =
E- 2/15 thru 4/1 - price per event $ per event X 2=
F- March 1 and 31- price per event $ per event
TOTAL
Total for all libraries Annually $
189
7.o.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Contract Award Approval (Renovations to the Old Paths
Building)
Staff Contact(s): Connie Gibson
Agenda Date: May 20, 2025 Item Number: 7.o.
Attachment(s): 1. 2025.04.22 - S. Main Street - Bid Tabulation
2. Quality Construction
Reviewed By:
SUMMARY:
The County recently issued an IFB for renovations to the Old Path's Building,
located at 4 Main Street, Chatham, VA 24531, for the Commonwealth
Attorney's Office. Four (4) proposals were received, as detailed in the attached
bid results. The lowest bid of $246,000 was submitted by Quality Construction.
Documentation is attached for the Board’s review and consideration.
FINANCIAL IMPACT AND FUNDING SOURCE:
Funds have been allocated for this project.
RECOMMENDATION:
County Staff recommends the Board award the attached contract to Quality
Construction.
MOTION:
"I make a Motion awarding the contract to Quality Construction."
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7.p.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Staff Report
Agenda Title: Contract Approval (Axon Enterprise; Sheriff's Office)
Staff Contact(s): Connie Gibson
Agenda Date: May 20, 2025 Item Number: 7.p.
Attachment(s): 1. Axon Enterprise quote
2. Axon Purchasing agreement
3. Axon Sole Source Letter
Reviewed By:
SUMMARY:
The County will be purchasing thirty-five (35) tasers for the Sheriff's Office. This is
a sole-source purchase from Axon Enterprise, and the contract will be for five (5)
years at an annual cost of $47,518.20, totaling $237,591.00.
FINANCIAL IMPACT AND FUNDING SOURCE:
FY25 Carry over funds will be used from the Sheriff's Budget for the first year.
RECOMMENDATION:
County Staff recommends the Board approve and award the contract to Axon
Enterprise as attached.
MOTION:
"I make a Motion to approve and award the contract to Axon Enterprise as
attached."
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7.q.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: VDEM-Enterprise GIS Grant Approval
Staff Contact(s): Kim VanDerHyde
Agenda Date: May 20, 2025 Item Number: 7.q.
Attachment(s): 1. FY25-EGS-024_Pittsylvania-176271-33200
2. Pittsylvania-County-EGS-Application-176272-
59504
Reviewed By:
SUMMARY:
The County recently received a grant award notification from the Virginia
Department of Emergency Management. This grant totaling $3,000 is to be used
toward the cost of FY2025 of maintenance of the County's Enterprise GIS
Software.
FINANCIAL IMPACT AND FUNDING SOURCE:
This grant does not require a local match.
RECOMMENDATION:
Staff recommends the Board approve and appropriate a total of $3,000 to the
Grants Funds for software maintenance expenses incurred for the Enterprise GIS
software.
MOTION:
"I make a Motion to approve and appropriate a total of $3,000 to the Grants
Fund as presented."
233
Shawn Talmadge
Chairman
VDEM
Virginia 9-1-1 Services Board
Dorothy Spears-Dean, Ph.D.
Deputy State Coordinator
VDEM
(804) 840-7260
Mary Binford
PSC Coordinator
VDEM
(804) 536-8177
May 16, 2024
Dear Pittsylvania PSAP:
I am pleased to advise you that the Virginia 9-1-1 Services Board has
approved your FY25 Enterprise GIS Software grant request on 5/9/2024.
You have been awarded the following grant:
Grant ID: FY25-EGS-024
Award Amount: $3,000.00
Award Period Start: 7/1/2024
Award Period End: 6/30/2025
Payment will be made on a reimbursement basis only for allowable costs.
All funding requests must be submitted on the PSAP Grant Funding
Reimbursement Form and submitted to psapgrants@vdem.virginia.gov.
All supporting documentation required by the grant guidelines should be
attached to the form when it is submitted.
If you need to review the grant guidelines or need copies of grant
reimbursement forms, you can visit the Public Safety Communications
Division website which is located at https://psc.vdem.virginia.gov/.
All documentation for reimbursement must not be dated later than
6/30/2025, and reimbursement requests must be submitted by 7/31/2025.
If you have any questions, please do not hesitate to contact me or your
NGS Outreach Manager. Questions can also be directed to the PSAP
Grants mailbox: psapgrants@vdem.virginia.gov.
Congratulations on your grant award!
Sincerely,
Marcus Grant
911 Program Grant Specialist
Saving lives through effective emergency management and homeland security.
“A Ready Virginia is a Resilient Virginia.” 234
Page | 1
APPENDIX B: FY25 PSAP GRANT APPLICATION FOR THE
ENTERPRISE GIS SOFTWARE & DATA MAINTENANCE AND DATA
TRANSFER FUNDING PROGRAMS
Send the completed grant application to the PSAPGrants@vdem.virginia.gov
electronic mailbox. An email receipt notification will be sent to the email
address listed on the application. After the close of the application cycle, a
Grant ID will be assigned and sent to the email address listed on the
application received. Incomplete applications will not be accepted for
consideration.
Application
PSAP/HOST PSAP NAME: Pittsylvania County Public Safety
CONTACT TITLE: Director
CONTACT FIRST NAME: Christopher
CONTACT LAST NAME: Key
ADDRESS 1: 110 Old Chatham Elementary Lane
ADDRESS 2: PO Box 426
CITY: Chatham
ZIP CODE: 24531
CONTACT EMAIL: Christopher.key@pittgov.org
CONTACT PHONE NUMBER: 434-432-7939
Select the program you are applying for:
Enterprise GIS Software
Name of organization using GIS software: Pittsylvania
County
Data Maintenance and Data Transfer
Name of GIS Service Provider: Click here to enter text
By checking this box, I acknowledge that I have read and understand the
program requirements and that I understand the program metrics and
requirements for reimbursement.
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7.r.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: DSS Memorandum of Understanding Approval
Staff Contact(s): Kim VanDerHyde
Agenda Date: May 20, 2025 Item Number: 7.r.
Attachment(s): 1. DSS Revised Lease-4-01-25
Reviewed By:
SUMMARY:
The County currently has a Memorandum of Understanding "MOU" with the
Pittsylvania County Department of Social Services "PCDSS" for the purpose of
allocation and payment of occupancy costs of space occupied at the Human
Services Building located at 220 H.G. McGhee Drive. This agreement has not
been updated since 11-07-16. During a routine review of this agreement by the
Virginia Department of Social Services "VDSS", they recommended the County
and PCDSS review the current MOU to ensure that the proper rental fee has
been set for DSS to occupy the Human Services Building. This rent must be set
based on the building depreciation costs allocated to DSS based on occupied
square footage. Corrections have been made in the updated document to
properly show the exact amount of depreciation to be charged to PCDSS that
matches the County's fixed asset schedule as well as the Cost Allocation Plan.
FINANCIAL IMPACT AND FUNDING SOURCE:
The change in rent will generate $17,548 annually in additional rent revenue
from PCDSS. In addition to this amount, PCDSS is able to go back 18 months and
recoup the amount that should have been charged. We should receive a total
of $26,321.94 in back rent.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the attached MOU with
PCDSS as presented.
MOTION:
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"I make a Motion to approve the attached MOU with PCDSS as presented."
237
1
MEMORANDUM OF UNDERSTANDING
DEPRECIATION ALLOCATION & PAYMENT OF OCCUPANCY COSTS
This Memorandum of Understanding (“MOU”) between the County of Pittsylvania, Virginia
(the “County”), and the Pittsylvania County Department of Social Services (“PCDSS”) is entered
into for the purpose of allocation and payment of occupancy costs of space occupied by PCDSS. For
and in consideration of the terms and agreements herein made, the County provides office space to
PCDSS at 220 H.G. McGhee Drive, Chatham, Virginia 24531 (the “Premises”), together with full
rights of ingress and egress to the County to the building thereon. The Premises are more
particularly described as:
Pittsylvania County Department of Social Services, containing 17,521 square feet,
located at 220 H.G. McGhee Dr. Chatham Virginia 24531.
(Fully meets ADA requirements).
1. INITIAL TERM; RENEWAL TERM(S).
The initial term of this MOU is (2) years, commencing on April 1, 2025, and terminating on
April 1, 2027. All subsequent renewal term(s) are governed by Paragraph 7 herein.
2. COST ALLOCATION METHOD & TERMS.
PCDSS shall pay the County the fixed rent sum of $4,400.00 monthly (or $52,800.00
annually) as Building Depreciation and Operating Costs at the beginning of each month, and each
month thereafter for the initial term of this MOU. The terms of this contract have been changed from
the original contract dated November 7, 2016 to accurately reflect the square footage occupied by
PCDSS as well as to show the corrected depreciation figures used to calculate the aforementioned
rent.
Allocation of costs to PCDSS shall include maintenance, operating, and depreciation
expenses, and shall be allocated based upon a total of 17,521 occupied square feet. These expenses
are outlined in Attachment “A” (Depreciation Expenses), attached hereto, and based upon a forty
(40) year depreciation expense schedule of the Premises, which was built of brick and mortar at an
original cost including building additions totaling $2,047,181.45. Also included on Attachment “A”
(Depreciation Expenses) are additional property improvements totaling $32,419.97 and depreciated
upon a (20) year depreciation expense schedule. Attachment “B” (Calculation of County Operating
Expense of the Premises), attached hereto, and allocated to PCDSS at an annual percentage rate of
61%, based upon percentage of the PCDSS’ building occupancy. Allocated expenses may be
adjusted annually based on the County’s budgeted expenses, with written notice to PCDSS.
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Last Updated: 11-07-16
3. MAINTENANCE.
A. The County shall cause to be made, and pay for, such repairs as are necessary to
maintain the PCDSS space in an adequate state of repair to ensure its use by the PCDSS for its
intended purpose. The County shall maintain the roof, HVAC system, and the structural components
of the building on the Premises. The PCDSS shall keep the premises free from refuse and other
debris during the term hereof. The PCDSS will also be responsible for, and completely pay for,
janitorial services for the premises; said janitorial services are not included in the rental costs.
Utility costs are billed and based on actual cost and paid at the 61% pro rata share of the space
occupied by the PCDSS.
B. The County covenants to keep and maintain the Premises and the building thereon of
friable asbestos and any other reasonable adverse environmental condition deemed hazardous to the
health or safety of persons entering the building.
4. UTILITIES; VARIABLE COSTS.
The County shall provide all heating and air conditioning, as conditions require, electricity,
water, sewage, and trash disposal, snow and ice removal from the parking lot, access road, and walk
ways, and janitorial supplies, as provided in Paragraph 2. PCDSS, in addition to the fixed monthly
rent detailed in Paragraph 2, hereby agrees to pay all variable costs as detailed on Attachment “C,” to
and for the Premises during any term of the MOU. In the event that any one (1) or more such
utilities are not provided, or are inadequately provided, then PCDSS shall be entitled to take such
steps as are necessary to provide for such services, and the cost thereof shall be borne by the County.
5. PCDSS ALTERATIONS.
PCDSS may make such alterations, modifications, additions, and/or improvements to the
Premises, and may install or remove such fixtures and partitions as PCDSS may deem proper at the
PCDSS’ expense, provided, however, that any structural alterations of the roof, foundation, or
exterior walls shall require the County’s prior written consent. All materials used in such alterations,
modifications, additions, or improvements, and all fixtures and partitions made and/or installed by
PCDSS shall remain the property of the County upon termination of this MOU, with the exception
of modular furniture units, which shall remain the property of PCDSS, if purchased by PCDSS, and
which PCDSS may remove from premises upon termination of this MOU.
6. DAMAGE OR DESTRUCTION OF PREMISES.
If the County fails to make, or fails to complete, repair, and restore the Premises within
ninety (90) days after PCDSS provides notices pursuant to Paragraphs 9 (A) and (B), the PCDSS, at
its option, may either: (a) immediately terminate this MOU and all obligations hereunder; or, (b)
proceed to make, or cause to be made, such repair and restoration, at the County’s expense, in which
event, the PCDSS may deduct the cost of same from future occupancy cost installment payments as
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Last Updated: 11-07-16
they become due and/or may collect such cost from the County in any manner provided by Virginia
law.
7. MOU RENEWAL.
Unless otherwise terminated as herein provided, this MOU shall automatically renew and
continue in full force and effect from year-to-year at the same rental, adjusted pro rata on an annual
basis (based on County’s allocated actual costs), and due and payable in the same periodic
installments as provided in Paragraph 2, and subject to all terms, conditions, covenants, promises,
and agreements herein contained. Such year-to-year renewal term shall continue to renew
automatically, unless terminated by either party in such manner and at such time as hereinafter
provided for.
8. TERMINATION.
A. This MOU may be terminated by either party only upon written notice to the other
party by certified or registered mail, return receipt requested, at least three (3) months prior to the
expiration of the initial term, or any renewal term(s); otherwise, this MOU shall renew and continue
as provided in Paragraph 7.
B. Notwithstanding any provision in this MOU to the contrary, if, by operation of law,
the County shall cease to exist, or its powers and authority are limited so as not to permit the
continued use of the Premises for the purpose and use for which same is utilized, then this MOU and
all PCDSS’ obligations hereunder shall terminate.
9. NOTICE.
A. Any and all notices affecting this MOU may be served by the parties hereto, or by
their duly authorized agents, as effectively as if same were served by any officer authorized by law
to serve such notices. The return of such party, or its duly authorized agent, showing the time, place
and manner of service of such notice shall have the same force and effect in any legal proceedings
based thereon as a return of service by any officer authorized by law to serve such notice.
B. All notices required by law to be served upon all notices permitted by this MOU to be
mailed to a party to this MOU shall be served upon or mailed to, as the case may be, the following
agents for each party who are hereby appointed and designated as such for the purpose of receiving
all such notices:
(1) The County’s agent shall be the Pittsylvania County Administrator, whose
address 1 Center St. Chatham, Virginia 24531.
(2) The PCDSS agent shall be the Pittsylvania County Department of Social Services
Director, whose address is 220 HG McGhee Dr. Chatham, Virginia.
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Last Updated: 11-07-16
Each party shall immediately notify the other party, in writing, of any change of agents, and
no change of agents shall be effective until such notice is given. Where under the terms of this
MOU a notice is required or permitted to be mailed by certified or registered mail, return receipt
requested, and such notice is not mailed in such manner, the notice shall be effective if actually
received by the party, or its appointed agent, to whom the notice is directed.
THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK
241
Last Updated: 11-07-16
IN WITNESS WHEREOF, the parties have affixed their signatures and seals.
COUNTY OF PITTSYLVANIA, VIRGINIA
_____________________________________________
(Type or print name)
By:___________________________________________
(Signature)
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF __________________________, to-wit:
The foregoing Memorandum of Understanding was acknowledged before me by
______________________________, on the _________ day of _______________, 2025, in the
jurisdiction aforesaid.
My Commission expires __________________________.
_______________________________________________
Notary Public
PITTSYLVANIA COUNTY DEPARTMENT OF SOCIAL SERVICES
_____________________________________________
(Type or print name)
By:___________________________________________
(Signature)
COMMONWEALTH OF VIRGINIA
CITY/COUNTY OF __________________________, to-wit:
The foregoing Memorandum of Understanding was acknowledged before me by
______________________________, on the _________ day of _______________, 2025, in the
jurisdiction aforesaid.
My Commission expires __________________________.
_______________________________________________
Notary Public
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Last Updated: 11-07-16
ATTACHMENT A
COST ALLOCATION WORKSHEET OF DEPRECIATION EXPENSE
FOR PREMISES OCCUPIED BY:
Pittsylvania County Department of Social Services (Chatham, Virginia)
Original Building Cost plus additions ($3,353,352.49 x .610488) $2,047,181.45
See Depreciation Chart for more details
Year Built: Main Building – 2000
Annex – 2007
Solarium - 2009
Building Type: Brick and Mortar
Years to Depreciate: 40 years
Total Building Square Footage: 28,700 sq. ft.
PDSS Square Footage: 17,521 sq. ft.61.0488% of Building
Shared / Common Space: 1,101 sq. ft.
__________________________________________________________________________________________________________
*The basis for establishing the rate and the amount of depreciation is to be governed by the type of construction and the cost of the
structure, and reasonable life expectancy of a building. The estimated useful life of a newly constructed building will generally be
determined by the following elements:
Masonry, Solid: Buildings of slow burning or fire-proof construction – such as masonry, brick, concrete, or cinder blocks, tile, brick
and steel, steel frame, steel and stucco, etc. –
45 years – Depreciation Rate, 2.22%.
Masonry, Frame: Buildings of the same exteriors as above, but with wooden frame interiors –
33.5 years – Depreciation Rate, 3%.
Frame: Buildings of wooden frame or similar construction –
25 years – Depreciation Rate, 4%.
Cost of Property Improvements: ($53,105.00 x .610488) $32,419.97
Years of Improvement: See Depreciation Chart
Years to Depreciate 20 Years
Depreciation Schedule from the County’s Fixed Asset System
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Last Updated: 11-07-16
Amounts below are based on a non-leap year calculation
Asset #Fund Function Department Class Source Location (mm/dd/yy)Cost (Years)Description Depreciation
72 100 500 5310 8 1 Us Hwy 29 11/15/01 2,545,843.57 40 Social Services 63,646.09
216 100 500 5310 8 1 Human Services Building 05/01/07 67,293.00 40 Addition to Social Services Bldg 1,682.33
217 100 500 5310 8 1 Human Services Building 05/01/07 635,426.15 40 Addition to Social Services Bldg 15,885.65
263 100 500 5310 8 1 Human Services Building 12/19/08 73,367.22 40 Solarium Addition 1,834.18
284 100 500 5310 8 1 Human Services Building 02/09/09 31,422.55 40 Solarium Addition 785.56
364 100 500 5310 8 1 Human Services Building 06/29/15 31,955.00 20 Office Space Renovations 1,597.75
410 100 500 5310 8 1 Human Services Building 12/12/16 9,950.00 20 2 Rooms Renovated 497.50
416 100 500 5310 8 1 Human Services Building 06/01/17 11,200.00 20 Wallpaper & Paint Removal 560.00
86,489.06
ATTACHMENT B
COST ALLOCATION WORKSHEET OF MAINTENANCE, ADMINISTRATION, &
OPERATING EXPENSES FOR PREMISES OCCUPIED BY:
Pittsylvania County Department of Social Services (Chatham, Virginia)
DSS Rent Calc. Annual Cost % of the Bldg. Used Useful Life
Depreciation Amount 52,800.00 ($86,489.06 x .610488) 61.0488% See Depreciation Schedule
Annual Rent Amount 52,800.00
Monthly Rent Amount 4,400.00
ATTACHMENT C
In addition to the monthly fixed rent, PCDSS agrees to pay the following variable
costs associated with this MOU:
Variable Costs
Gas (billed monthly)
Electric (billed monthly)
Water and Sewer (billed monthly)
Pest Control (billed monthly)
Interest (billed monthly)
Maintenance outside that which is deemed Building Maintenance
Snow and Ice Removal
Lawn Maintenance
Garbage Removal
Generators Maintenance
244
7.s.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reappointment: DPCS (Callands-Gretna District); (Kim
Van Der Hyde)
Staff Contact(s): Darrell Dalton
Agenda Date: May 20, 2025 Item Number: 7.s.
Attachment(s): 1. Ltr to County re Van Der Hyde appointment
Reviewed By:
SUMMARY:
Kim Van Der Hyde ("Van Der Hyde") is the current Callands-Gretna District
representative on the Danville-Pittsylvania County Community Services Board
(“DPCS”), and her term expires June 30, 2025. Mr. Bebeau, DPCS Executive
Director, has requested that Ms. Van Der Hyde remain an appointee on the
DPCS Board for one year, as an ex-officio member. Supervisor Dalton desires to
fulfill this request and appoint Van Der Hyde to the DPCS Board as an ex-officio
member, for a one (1)-year term beginning on July 1, 2025, and ending on June
30, 2026.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Supervisor Dalton's
recommendation and appoint Van Der Hyde to the DPCS Board as an ex-
officio member, for a one (1)-year term beginning on July 1, 2025, and ending
on June 30, 2026.
MOTION:
"I make a Motion appointing Van Der Hyde as the Callands-Gretna District
representative on the DPCS Board as an ex-officio member, for a one (1)-year
term beginning on July 1, 2025, and ending on June 30, 2026."
245
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7.t.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Appointment: DSS (Barry Sides); (Chatham-Blairs District)
Staff Contact(s): Kenneth Bowman
Agenda Date: May 20, 2025 Item Number: 7.t.
Attachment(s): 1. 05-14-2025 Barry Sides - DSS Board
Reviewed By:
SUMMARY:
Joey Bray is the current Chatham-Blairs District Representative on the
Department of Social Services ("DSS") Board and his term is set to expire on June
30, 2025. He is fulfilling his second term and is not eligible for
reappointment. Supervisor Bowman desires to appoint Barry Sides ("Sides") to
the DSS Board as the Chatham-Blairs District Representative for a four (4) year
term, beginning July 1, 2025, and ending June 30, 2029.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Bowman's request and appoint
Barry Sides ("Sides") to the DSS Board as the Chatham-Blairs District
Representative for a four (4) year term, beginning July 1, 2025, and ending June
30, 2029.
MOTION:
"I make a Motion appointing Barry Sides ("Sides") to the DSS Board as the
Chatham-Blairs District Representative for a four (4) year term, beginning July 1,
2025, and ending June 30, 2029."
248
Full Name
Barry Wayne Sides
Full Address
100 Northridge Dr
Danville, Virginia 24540
Election District
Chatham-Blairs
Phone
(434) 799-7816
Email
fjsides@comcast.net
Board, Committee, or Commission of Interest
Social Services Board
Education Background
Graduated George Washington High School, A.A. Danville Community College, B.S. Business Management
Averett University
Occupation
Retired USPS Postmaster
Why do you want to serve on this Board?
I am interested in giving back to my community.
What special skills/interests/qualifications would benefit you in this appointment?
I have served on several Boards of Directors that benefits various individuals such as Jaycees, Ruritans,
Danville Speech and Hearing Center and The Arc of Southside.
Read-Only Content
Agree to complete all required filings and to adhere to the Code of Ethics/Model of Excellence
Yes
If appointed to serve on any Committee, Board, or Commission, I agree to the following: -Complete the
required Conflict of Interest Act (COIA) Annual Filings and adhere to the Code of Ethics/Model of Excellence
as included in the Pittsylvania County Board of Supervisors Bylaws -Using a County-issued email for
communications should one be provided to me -Complete all training as required by the County/State
Agree to all the requirements above:
Yes
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7.u.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: FY 2026 Fire and Rescue Service Agreement Approval
Staff Contact(s): Christopher Key
Agenda Date: May 20, 2025 Item Number: 7.u.
Attachment(s): 1. FY26 Fire and Rescue Service agreement_JRS
Revised
Reviewed By:
SUMMARY:
The County requires County Volunteer Fire and Rescue Agencies to sign an
annual Service Agreement that outlines the expectations of both parties. For
the Board's review and consideration, the FY 2026 Service Agreement
("Agreement") is attached. The Agreement was approved by the Fire and
Rescue Commission at its April Meeting.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the attached Agreement.
MOTION:
"I make a Motion approving the attached Agreement."
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FY 26 FIRE AND EMS DEPARTMENT SERVICE MEMORANDUM OF
AGREEMENT
This Fire and EMS Department Service Memorandum of Agreement (the “MOA”) is
hereby made and entered into on the ___ day of ________, 2025, by and between the County of
Pittsylvania, Virginia (the “County”), and ____________________ (the “Volunteer Agency”);
(individually the “Party,” collectively the “Parties”).
A. PURPOSE:
The purpose of this MOA is to outline in reasonable detail the mutual obligations of the
County and the Volunteer Agency in regard to the eligibility by the Volunteer Agency for County
funds/contributions related to Fire and EMS provision/response in the County.
The Parties to this MOA hereby agree to be fully legally bound in all aspects to the below
terms and conditions contained in this MOA.
B. THE COUNTY/VOLUNTEER AGENCY’S OBLIGATIONS:
1. The County shall provide property and casualty insurance for the Volunteer Agency;
however, the County will only cover the cost of insuring those apparatus recommended
by the County’s Public Safety Department.
2. The County shall maintain accident and sickness insurance coverage on the Volunteer
Agency’s Members.
3. The County shall allocate direct funds/contributions to the Volunteer Agency in three
(3) allocations as described more fully below.
4. The County’s first (1st) fiscal year allocation of funds/contributions to the Volunteer
Agency shall occur in August and contain fifty percent (50%) of the Volunteer
Agency’s annual funds/contributions. Said first (1st) allocation shall only be given to
the Volunteer Agency by the County, if the following conditions/milestones are fully
and completely met and satisfied:
a. The Volunteer Agency has maintained a current roster on file with the County’s
Public Safety Department with the name, current certifications, and radio number
of each Member.
b The Volunteer Agency is current with all applicable State and Federal laws,
Virginia Office of EMS Rules and Regulation, and the County’s standard operating
guidelines and procedures.
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c. The Volunteer Agency is in good standing as determined by the County’s Fire and
Rescue Commission.
d. It is recommended the volunteer agency be an active participant in the County’s
Fire and Rescue Association.
5. The County’s second (2nd) fiscal year allocation of funds/contributions to the Volunteer
Agency shall occur in January and contain thirty-five percent (35%) of the Volunteer
Agency’s annual funds/contributions. Said second (2nd) allocation shall only be given
to the Volunteer Agency by the County, if the following conditions/milestones are fully
and completely met:
a. The Volunteer Agency is in compliance with the conditions/milestones contained
in Section B (4) herein.
b. All the Volunteer Agency’s equipment and apparatus is maintained in good
working order and a readiness condition.
c. When the County Capital Improvement Plan is used to purchase equipment for the
Volunteer Agency, it fully and completely complies with the Virginia Public
Procurement Act and all other County Purchasing guidelines.
d. The Volunteer Agency, if it conducts EMS response, will have an annual review
with the County’s appointee of the EMS Agency’s Response Plan as provided to
the Virginia Office of EMS.
e. The Volunteer Agency practices the proper Incident Command System while
responding to and mitigating emergency scenes.
f. The Volunteer Agency maintains on file with the Public Safety Department copies
of updated training records of all members of the agency. These records shall be
maintained on a continuous basis.
g. The Volunteer Agency is participating in any Countywide records and response
reporting system.
6. The County’s third (3rd) fiscal year allocation of funds/contributions to the Volunteer
Agency shall occur in June and contain fifteen percent (15%) of the Volunteer
Agency’s annual funds/contributions. Said third (3rd) allocation shall only be given to
the Volunteer Agency by the County, if the following conditions/milestones are fully
and completely met:
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a. The Volunteer Agency continues to comply with all provisions/conditions
contained in Sections B (4) and(B)(5) herein.
b. To date in the current fiscal year, the Volunteer Agency has responded to at least
seventy percent (70%) of its first due calls (agencies that provide both fire and EMS
service who fail to obtain the seventy percent (70%) response rate overall can
receive fifty percent (50%) of their fund if it maintains a seventy percent (70%)
response rate in either the fire service or the EMS service and is not below a 50%
response rate in either service); (credit for calls is given when an agency responds
with certified personnel) and
c. To date in the current fiscal year, for a dispatched call, the Volunteer Agency
must respond within eight (8) minutes of the call being dispatched to the Agency.
7. The County shall also reimburse EMS Transport Agencies twenty-five dollars
($25.00) per call responded to on a quarterly basis.
8. The Volunteer Agency shall complete and submit to the County a financial
reporting form accounting for County-allocated monies received by the agency.
The report shall be submitted to the county no later than August 1, 2025.
C. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE
PARTIES THAT:
1. ENTIRE AGREEMENT/MODIFICATION. This MOA contains the entire agreement
of the Parties with respect to the subject matter of this MOA, and supersedes all prior
negotiations, agreements, and understandings with respect thereto. This MOA may
only be amended/modified by a written document duly executed by all Parties.
2. PRINCIPAL CONTACTS. The principal contacts for this MOA are: Pittsylvania
County Administrator c/o the Pittsylvania County Public Safety Director (for the
County), and __________________________(for the Volunteer Agency).
3. COMMENCEMENT/EXPIRATION DATE/TERMINATION. This MOA is executed
as of the date of the last signature below and is effective through June 30, 2026, at
which time it will expire, unless extended for another fiscal year. Either party may
terminate this MOA by providing 60 days’ notice to the other Party. In the event that
said termination notice provided by ______________ is during a current fiscal year,
__________ shall reimburse to County any unexpended funds allocated to it within
thirty (30) days’ receipt by County of termination notice.
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4. GOVERNING LAW, VENUE, MEDIATION, LEGAL FEES/COSTS:
a. Governing Law: This MOA shall be governed by and construed in
accordance with the laws of the Commonwealth of Virginia.
b. Venue: If legal action by either party is necessary for or with respect to the
enforcement of any or all of the terms and conditions hereof, then exclusive
venue therefore shall lie in the County of Pittsylvania, Virginia.
c. Mediation:
i. Good faith mediation shall be a condition precedent to the filing of any
litigation in law or equity by either Party against the other Party relating to this
MOA. Before the remedies provided for in this Section may be exercised by
either Party, such Party shall give written notice to the other Party that such
Party believes that an event of default or impasse under this MOA may have
occurred, specifying the circumstances constituting the event of default or
impasse in sufficient detail that the other Party will be fully advised of the nature
of the event of default or impasse. The responding Party shall prepare and serve
a written response thereto within ten (10) business days of receipt of such
notice. A meeting shall be held within ten (10) business days after the response
between the Parties to attempt in good faith to negotiate a resolution of the
dispute.
ii. If the Parties are unable to resolve the dispute through the above-described
process, the Parties shall attempt to resolve the controversy by engaging a single
mediator, experienced in the subject matter, to mediate the dispute. The
mediator shall be mutually selected by the Parties to the controversy and
conduct mediation at a location to be agreed upon by the Parties or, absent
agreement, by the mediator. Within two (2) business days of selection, the
mediator shall be furnished copies of the notice, this MOA, response, and any
other documents exchanged by the Parties. If the Parties and the mediator are
unable to settle the same within thirty (30) days from selection, or such other
time as the Parties agree, the mediator shall make a written recommendation as
to the resolution of the dispute. Each Party, in its sole discretion, shall accept
or reject such recommendation in writing within ten (10) days. Should the
Parties be unable to agree upon a single mediator within five (5) business days
of the written response of the responding Party, the Parties jointly, shall agree
upon the selection of a neutral third-party agreed upon by the Parties, to appoint
a mediator, experienced and knowledgeable in the matters which are the subject
of the dispute. The costs of the Mediator and the mediation shall be shared
equally by the Parties to the dispute.
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iii. The Parties consent to selection of a mediator by any Court shall not
constitute consent to jurisdiction of such court or waiver of defenses as to venue
or jurisdiction.
iv. The Parties agree that all relevant statutes of limitations shall be tolled upon
either party initiating the mediation process described above, which tolling shall
conclude fourteen (14) days after the Mediator has issued his final written
suggestion for resolution.
d. Legal Fees/Costs: At all times under this MOA, each Party shall be
responsible for its own legal fees and costs.
5. WAIVER OF BREACH. The failure of the County to enforce one (1) or more of the
terms or conditions of the MOA, from time-to-time, shall not constitute a waiver of
such terms or conditions upon subsequent or continuing breach.
6. BENEFIT. This MOA shall inure to the benefit of, and shall bind the heirs, successors,
and assigns of the Parties.
IN WITNESS WHEREOF, the parties hereto have executed this MOA as of the last date
written below. Witness signatures and seals appear on the following pages:
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
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THE COUNTY OF PITTSYLVANIA, VIRGINIA
By: ___________________________________
Title: _________________________________
Print Name: ___________________________
COMMONWEALTH OF VIRGINIA
County of Pittsylvania, to-wit:
I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do
hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date
of the ____ day of ________, 2025, has acknowledged the same before me in the jurisdiction
aforesaid.
Given under my hand this ____ day of _________________, 20__.
_______________________________
Notary Public
My commission expires: _________________________________
APPROVED AS TO FORM
________________________
Matthew W. Evans,
Gravitt Law Group, PLC
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FIRE/EMS DEPARTMENT:
______________________________________
By: ___________________________________
Title: _________________________________
Print Name: ___________________________
COMMONWEALTH OF VIRGINIA
County of Pittsylvania, to-wit:
I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do
hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date
of the ____ day of ________, 2025, has acknowledged the same before me in the jurisdiction
aforesaid.
Given under my hand this ____ day of _________________, 20__.
_______________________________
Notary Public
My commission expires: _________________________________
257
7.v.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: SS4A Safety Action Plan Adoption
Staff Contact(s): Emily Ragsdale
Agenda Date: May 20, 2025 Item Number: 7.v.
Attachment(s): 1. WPPDC SS4A Final Plan
Reviewed By:
SUMMARY:
The Danville Metropolitan Planning Organization (MPO) with the help of EPR, PC
has developed a Safe Streets for All (SS4A) Safety Action Plan to identify and
address safety deficiencies throughout the MPO area; which includes the urban
areas of the County adjacent to the City of Danville. Danville City Council
adopted the plan on April 15, 2025. Once the plan has been adopted by both
participating localities, the MPO plans to apply for an implementation grant,
using the recommendations in the SS4A Action Plan as the basis for the grant
application.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt the Safe Streets and Roads for All
(SS4A) Safety Action Plan as presented.
MOTION:
“I make a Motion to adopt the Safe Streets and Roads for All (SS4A) Safety
Action Plan prepared by the Danville Metropolitan Planning Organization
(MPO).”
258
Safe Streets and Roads for All
Safety Action Plan
Danville Metropolitan Planning Organization
Final February 2025
259
1
Acknowledgments
The Danville Metropolitan Planning Organization developed this plan with regional
collaboration through the SS4A Working Group and input from the people who live, work, and
play in the Danville region.
Danville MPO Staff Team
• Kristie Eberly, Executive Director
• Joe Bonanno, Senior Planner
SS4A Working Group
• Lee Vogler, City of Danville
• Vic Ingram, Pittsylvania County
• Marc Adelman, Danville Transit
• Maggie Richardson, The Health Collaborative
• Diana Schwartz, River District Association
• Chris Wiles, City of Danville Police Department
• Chris Key, Pittsylvania County Public Safety
• Carol Tuning, Disability Rights and Resource Center
• Winfred Fallen, Ballou Recreation Center
• Chris Winstead, VDOT
• Carson Eckhardt, VDOT
• Rick Youngblood, VDOT
• Brian Dunevant, City of Danville
• Johnny Mills, Danville Life Saving Crew
• David Whitley, City of Danville Police Department
• Bryan Price, Virginia Rural Health
Prepared by:
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2
List of Acronyms
AADT: Average Annual Daily Traffic
ADA: Americans with Disabilities Act
DRCC: Disability Rights and Resource Center
DRPT: Virginia Department of Rail and Public Transportation
CEJ: Climate and Economic Justice
EMT: Emergency Medical Technician
ETC: Equitable Transportation Community
FHWA: Federal Highway Administration
GIS: Geographic Information Systems
HIN: High Injury Network
HSIP: Highway Safety Improvement Program
K&A: Fatality (K) and serious injury (A) (referring to crash severity)
MPH: Miles per Hour
MPO: Metropolitan Planning Organization
PBSAP: Pedestrian and Bicycle Safety Action Plan
PSI: Potential for Safety Improvement
RCUT: Restricted Crossing U-Turn
SMART SCALE: System Management and Allocation of Resources for Transportation: Safety,
Congestion, Accessibility, Land Use, Economic Development, and Environment.
SS4A: Safe Streets and Roads for All
STEM: Science, Technology, Engineering, and Math
USDOT: United States Department of Transportation
VA: Virginia
VDOT: Virginia Department of Transportation
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Table of Contents
Introduction ................................................................................................................. 6
Community Engagement ............................................................................................. 10
Summary of Crash and Demographic Data Analysis ...................................................... 12
Crash Data .............................................................................................................. 13
High Injury Network and High Crash Intersections ...................................................... 20
Project Prioritization and Countermeasure Recommendations ...................................... 24
Project Safety Corridor Recommendations ................................................................ 24
A. West Main Street .............................................................................................. 27
B. Memorial Drive/Craghead Street ........................................................................ 30
C. Riverside Drive/River Street (US 58 Business)/South Boston Road ........................ 34
D. Piedmont Drive/Piney Forest Road ..................................................................... 39
E. US 29 ............................................................................................................... 44
F. Franklin Turnpike .............................................................................................. 49
G. Kentuck Road ................................................................................................... 54
Recommendations for Systemic Safety Countermeasures ............................................. 58
Additional Proven Safety Countermeasures ............................................................... 67
Strategy Recommendations ......................................................................................... 70
Priority Actions ........................................................................................................... 74
Implementation and Evaluation ................................................................................... 81
List of Figures
Figure 1: The Safe System Approach (FHWA) ................................................................... 8
Figure 2: Safety Action Plan Goals .................................................................................. 9
Figure 3: Stakeholders at the Safety Summit ................................................................. 10
Figure 4: Conversation with Community Member at Juneteenth Block Party .................... 11
Figure 5: Resident Gives Input on Traffic Safety Issues ................................................... 11
Figure 6: SS4A Team Gathers Input at Food Truck Rodeo ................................................ 12
Figure 7: Yearly Fatalities and Serious Injuries Danville MPO Area, 2018-2023 ................. 13
Figure 8: Fatalities by Road User Type, Danville MPO, 2018-2023 .................................... 14
Figure 9: Population Emphasis Areas and Crash Severity, Danville MPO, 2018-2023. ........ 18
Figure 10: Danville Region Emphasis Areas ................................................................... 19
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4
Figure 11: Danville MPO High Injury Network and High Crash Intersections ..................... 21
Figure 12: High Injury Network and ETC Explorer Disadvantaged Areas, Danville MPO ...... 23
Figure 13: Priority Safety Corridors ............................................................................... 26
Figure 14: West Main Street Crash Characteristics ........................................................ 28
Figure 15: Memorial Drive Crash Characteristics ........................................................... 31
Figure 16: Riverside drive/River Street/South Boston Road Crash Characteristics ............ 35
Figure 17: Piney Forest Road Crash Characteristics ....................................................... 41
Figure 18: US 29 Crash Characteristics ......................................................................... 46
Figure 19: Franklin Turnpike Crash Characteristics ........................................................ 51
Figure 20: Kentuck Road Crash Characteristics ............................................................. 55
Figure 21. Before and After images of Westover Drive Roadway Reconfiguration. ............. 68
Figure 22: Craghead Street at Wilson Street Aerial Imagery ............................................. 69
List of Tables
Table 1: Fatal and Serious Injury Crash Type by Year, 2018-2023 ..................................... 15
Table 2: Fatal and Serious Injury Crash Contributing Factors .......................................... 16
Table 3: Demographic Characteristics in Fatal and Serious Injury Crashes, 2018-2023 ..... 17
Table 4: Fatal (K) and Serious Injury (A) Night Crashes Involving Vulnerable Road Users…. 18
Table 5: Fatal and Serious Injury Crashes by Emphasis Area and Locality, 2018-2023 ....... 19
Table 6: High Injury Network Crashes, Danville MPO ...................................................... 20
Table 7: West Main Street Corridor Characteristics ........................................................ 27
Table 8: Fatal (K) and Serious Injury (A) Crashes on West Main Street, 2018-2023............. 27
Table 9: Memorial Drive Corridor Characteristics ........................................................... 30
Table 10: Fatal (K) and Serious Injury (A) Crashes on Memorial Drive ............................... 32
Table 11: Riverside Drive/River Street/South Boston Road Corridor Characteristics .......... 34
Table 12: Fatal (K) and Serious Injury (A) Crashes on Riverside Drive Corridor .................. 36
Table 13: Riverside Drive Corridor Improvement Study Recommendations ...................... 37
Table 14: Piney Forest Road Corridor Characteristics ..................................................... 39
Table 15: Fatal (K) and Serious Injury (A) Crashes on Piney Forest Road ........................... 39
Table 16: US 29 Corridor Characteristics ....................................................................... 44
Table 17: Fatal (K) and Serious Injury (A) Crashes on US 29, 2018-2023 ........................... 44
Table 18: US 29 Previously Identified Improvements ...................................................... 47
Table 19: Franklin Turnpike Corridor Characteristics ...................................................... 49
Table 20: Fatal (K) and Serious Injury (A) Crashes on Franklin Turnpike, 2018-2023 ........... 49
Table 21: Kentuck Road Corridor Characteristics ........................................................... 54
Table 22: Fatal (K) and Serious Injury (A) Crashes on Kentuck Road, 2018-2023 ............... 54
Table 23: Roadway Width Criteria ................................................................................. 60
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Table 24: High Crash Intersections ............................................................................... 63
Table 25: Priority Segments .......................................................................................... 65
Appendices
Engagement Summary
Safety Summit Summary
Safety Project Recommendations from Prior Studies
VDOT HSIP Expanded Systemic Program Countermeasure Reference Sheets
Self-Certification Checklist
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Introduction
Every year, 12 people are killed, and 95 people
are seriously injured in traffic crashes in the
Danville urbanized area. Traffic fatalities and
serious injuries are a major concern in the
region, with the Danville Metropolitan Planning
Organization (MPO) ranking second among
Virginia MPOs in both crash rate and fatal crash
rate.1
On July 11, 2024, the Danville MPO adopted a
goal to reduce the number of traffic-related
fatalities and serious injuries by 50 percent by
2045. This document - the Safe Streets and
Roads for All Safety Action Plan – prepares a
path to achieving this goal.
About this Plan
The Safe Streets and Roads for All (SS4A) grant
program was introduced in the Bipartisan
Infrastructure Law (BIL) to fund regional and
local initiatives to prevent roadway fatalities
and serious injuries. This program supports the
U.S. Department of Transportation’s (USDOT)
National Roadway Safety Strategy which is
working toward a goal of zero roadway fatalities
using a Safe System Approach.
This Safety Action Plan closely examines road
safety issues in the Danville region and
identifies crash trends and emphasis areas –
factors that are highly correlated to fatal and
serious injury crashes – to guide plan
recommendations. It also identifies a High
Injury Network (HIN) – a small proportion of the
region’s road network that accounts for the majority of the region’s fatal and serious injury
1 VDOT, 2021. “Virginia’s 2022-2026 Strategic Highway Safety Plan (SHSP).” Accessed December 3, 2024 from
https://www.vdot.virginia.gov/about/safety-plan/.
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crashes – and examines demographic considerations to identify areas that experience
disproportionate burdens related to transportation safety. Additionally, the plan documents
input gathered from public engagement efforts.
The recommendations presented in this plan are based on a deep understanding of traffic
safety issues and acknowledge roadway improvement projects already underway.
Countermeasures are recommended for priority safety corridors to address each corridor’s
unique safety needs, as well as systemic safety recommendations based on the presence
of risk factors and the potential for future crashes.
This plan also recommends strategies, including programs, tactics, and collaboration efforts
needed beyond infrastructure changes. Finally, the plan identifies the highest priority
actions with concrete next steps. It assigns responsibilities for moving forward with planners
and engineers working collaboratively with elected officials, law enforcement, emergency
responders, community groups, public health organizations, schools, and many others.
These recommendations should be implemented together as part of the Safe System
Approach to reduce deaths and serious injuries on the Danville region’s roads.
Safe System Approach
The Safe System approach is a holistic,
proactive framework for road safety that
emphasizes designing transportation systems
to prevent serious injuries and fatalities,
regardless of human error.
It shifts the focus from reducing crashes to
minimizing the risk of fatal and severe injuries
by addressing all elements of the
transportation system. This approach
recognizes that humans make mistakes, but
those mistakes should not result in death or
serious harm.
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By incorporating these principles and elements, the Safe System approach aims to create a
transportation network where road users are protected, and serious injuries or fatalities are
significantly reduced.
Figure 1: The Safe System Approach (FHWA)
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9
Safety Action Plan Goals
Four primary goals were developed to realize the vision of reducing roadway deaths within
the Danville urbanized area, reflecting the Safe System Approach.
Figure 2: Safety Action Plan Goals
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10
Community Engagement
The project kicked off in January 2024, with a presentation and discussion with the Danville
MPO Policy Board. Wider community engagement efforts began in March of 2024 and will
continue through 2025 and beyond to assist with implementation and monitoring of the plan.
Safety Partners and Stakeholders
The Project Working Group consists of members selected from various local agencies and
organizations working on different roadway safety elements with representation from:
• Danville MPO
• Danville Public Schools
• Virginia Department of
Transportation (VDOT)
• Health Collaborative
• Virginia Rural Health
• Danville Transit
• Danville River District Association
• Danville Lifesaving Crew
• Pittsylvania Public Safety
• Disability Rights and Resources
Center (DRRC)
• Other local organizations
The Working Group provided
input on the outreach
strategy and key
stakeholders served as
project ambassadors and
reviewed crash data.
Public Outreach
To better understand issues
and concerns around traffic
safety in the region, the
project team conducted a
public engagement process
that included:
• An areawide public survey with over 100 respondents
• One-on-one discussions with more than 150 residents at community events:
o City of Danville Employee and Retiree Health and Wellness Fair
o Danville Farmers’ Market
o Bridge Street Food Truck Rodeo
Figure 3: Stakeholders at the Safety Summit
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o Health Collaborative -
Pittsylvania County Chapter
Meeting
o Juneteenth Block Party
o Latino Health Fair
• Stakeholder Interviews
o Danville River District
o Disability Rights and Resources
Center
o Danville Transit
o Virginia Department of
Transportation
• Safety Summit to prioritize corridors
and discuss draft actions
The team heard valuable feedback from
vulnerable populations, including older
adults, young adults, people living with
disabilities, and people who walk, bike, and
use transit. Key takeaways from the public
engagement process, including the survey,
individual discussions, and stakeholder
interviews are detailed below:
Speeding
Speeding emerged as a primary concern
with routine speeding cited on roads such
as Piney Forest Road, Halifax Road,
Westover Drive, Main Street, Craghead
Street, Piedmont Drive, and Riverside Drive. Additionally, speeding in work zones was raised
as a significant safety concern, with Public Works employees highlighting risks they face
during roadway projects.
Traffic Control
Red light running was a critical safety concern, particularly at intersections along Riverside
Drive, S. Boston Road, Kentuck Road, Memorial Drive, and Piney Forest Road. Many of these
intersections also faced speeding issues, as people tried to avoid waiting at red lights or felt
the signal timing was too short. Concerns were raised about stop sign compliance in
Figure 4: Conversation with Community Member at
Juneteenth Block Party
Figure 5: Resident Gives Input on Traffic Safety Issues
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downtown areas and the lack of stop signs
in residential neighborhoods. Busy roads,
such as Route 29, were criticized for having
insufficient traffic control beyond major
intersections.
Pedestrian Safety
Several locations were identified as unsafe
for pedestrians, including Main Street,
school zones, shopping centers, Piney
Forest Road, Halifax Road, and Piedmont
Drive. Concerns included narrow
sidewalks, a lack of crosswalks, high-speed
traffic, poor nighttime visibility, and drivers
failing to yield to pedestrians. Many drivers
reported difficulty seeing pedestrians at night.
Distracted Driving
Distracted driving was a recurring concern. Community members often linked distracted
driving to speeding issues, suggesting a need for greater attention to driver behavior and
improved enforcement.
Roadway Maintenance
Road conditions, particularly potholes, were cited as safety concerns contributing to
hazardous driving conditions and pedestrian safety risks.
Safety Summit
On September 20, 2024, the Danville MPO held a Safety Summit to gather input from
stakeholders and residents to help develop the Safety Action Plan recommendations. The
participants reviewed the findings from the crash and demographic data analysis, and public
input. Attendees participated in several facilitated activities to gather input on the priority
corridors and action planning.
A full summary of the engagement activities can be found in the Appendix.
Summary of Crash and Demographic Data Analysis
A Safety Considerations Report was compiled to help identify projects and strategies to
improve roadway safety. In conformance with USDOT SS4A guidance, the safety analysis
includes:
Figure 6: SS4A Team Gathers Input at Food Truck Rodeo
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• Crash data analysis,
• High Injury Network (HIN) identification, and
• demographic considerations.
Crash Data
This plan emphasizes reducing and eliminating deaths and serious injuries. Therefore, the
crash analysis explored crash trends and contributing factors with a focus on fatal (K) and
serious injury (A) crashes; VDOT crash data within the Danville MPO study area over a six-
year period (2018-2023) was used, totaling 7,433 crashes including 562 K+A crashes and 642
people injured or killed due to these crashes. 397 K+A crashes occurred in the City of
Danville, and 165 K+A crashes occurred in the Pittsylvania County portion of the MPO area.
Figure 7 summarizes the total number of people who were killed or seriously injured each
year within the Danville MPO area between 2018 and 2023. Serious injuries declined from
2018-2020 but have risen in recent years. Fatalities have remained relatively consistent over
the six-year period.
11 9 14 15 13 9
94 87 77
106 102 105
0
20
40
60
80
100
120
2018 2019 2020 2021 2022 2023
Fatalities Serious Injuries
Figure 7: Yearly Fatalities and Serious Injuries (# of people) Danville MPO Area, 2018-2023
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14
Seventy-one (71) people were killed, and 571 people were seriously injured as a result of
motor vehicle crashes between 2018 and 2023. The 71 fatalities include eight pedestrians,
seven motorcyclists, one bicyclist, and 55 vehicle drivers or occupants. Figure 8
summarizes the types of roadway users killed over the six-year period and the distribution of
between the City of Danville and Pittsylvania County. These numbers differ slightly from the
number of crashes because more than one person may be killed or seriously injured in one
crash.
Figure 8: Fatalities by Road User Type, Danville MPO, 2018-2023
The most common crash type among the fatal and serious injury crashes reported in the six-
year analysis period was Fixed Object–Off Road crashes, which account for
approximately 31 percent (31%) of all fatal and serious injury crashes in the Danville
MPO study area. Angle crashes, at 24%, were the next most common crash type. Table 1
summarizes the fatal and serious injury crashes reported during the six-year analysis period
by crash type.
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Table 1: Fatal and Serious Injury Crash Type by Year, 2018-2023
Environmental Factors
Understanding the environmental factors that contribute to crashes can help determine
countermeasure selection to improve safety and better accommodate the traveling public.
For the 562 fatal and serious injury crashes reported in the Danville MPO study area,
environmental factors such as lighting, weather, and surface conditions were also evaluated
to identify trends. Table 2 summarizes the contributing factors as reported during the six-
year analysis period.
Table 2 summarizes the environmental conditions that may have contributed to the crashes
during the six-year analysis period.
Crash Type 2018 2019 2020 2021 2022 2023 Total
Fixed Object – Off Road 25 24 32 41 29 23 174
Angle 27 14 19 24 26 24 134
Rear End 13 14 11 14 14 16 82
Other 5 11 4 12 10 10 52
Head On 9 6 7 10 6 9 47
Ped 4 4 1 6 7 7 29
Non-Collision 4 3 4 2 2 3 18
Sideswipe – Same
Direction 0 1 3 0 5 3 12
Sideswipe – Opposite
Direction 0 3 0 0 0 4 7
Fixed Object in Road 1 2 0 0 1 1 5
Deer 1 0 0 0 0 0 1
Other Animal 0 0 0 1 0 0 1
Total 89 82 81 110 100 100 562
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Table 2: Fatal and Serious Injury Crash Contributing Factors
Lighting Conditions
Between 2018 and 2023, one in four crashes, nearly half of all fatal crashes and half of all
pedestrian crashes, occurred at night.
Nearly 10% of all crashes in the Danville MPO occurred during darkness where the road was
not lit, and this percentage increased to 14% for fatal and serious injury crashes, 19% for
fatal and serious pedestrian injuries, and 29% for all fatal crashes. Of the 29 pedestrian
crashes, 24% of those were at intersections in darkness and 45% occurred in darkness at
non intersections.
Between 2018 and 2023, 87% of fatal and injury crashes in the Danville MPO that occurred
in darkness where the road was not lighted were not at an intersection. Roadway lighting
can reduce nighttime injury crashes on rural and urban highways up to 28%, and even more
so at intersections.
Light Conditions 2018 2019 2020 2021 2022 2023 Total
Daylight 64 52 47 66 56 66 351
Darkness – Road Lighted 14 11 12 27 27 17 108
Darkness – Road Not Lighted 8 14 18 13 12 14 79
Dusk 3 3 3 2 4 1 16
Dawn 0 2 1 2 1 2 8
Total 89 82 81 110 100 100 562
Surface Conditions 2018 2019 2020 2021 2022 2023 Total
Dry 78 76 69 98 88 88 497
Wet 9 6 11 11 10 12 59
Snowy 0 0 0 0 2 0 2
Icy 1 0 1 0 0 0 2
Other1 1 0 0 1 0 0 2
Total 89 82 81 110 100 100 562
Weather Conditions 2018 2019 2020 2021 2022 2023 Total
No Adverse Conditions 81 77 69 101 91 88 507
Rain 6 4 11 6 5 7 39
Mist 1 1 0 3 1 3 9
Fog 1 0 1 0 0 1 3
Snow 0 0 0 0 2 0 2
Sleet/Hail 0 0 0 0 1 0 1
Other1 0 0 0 0 0 1 1
Total 89 82 81 110 100 100 562
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FHWA’s Lighting Handbook was recently updated in 2023 and provides recommendations
for the design and application of roadway lighting, identifying potential needs, benefits, and
applicable references. The 2023 FHWA Lighting Handbook is available at
https://highways.dot.gov/safety/other/fhwa-lighting-handbook-2023.
Surface Conditions
Approximately 10% of fatal and serious injury crashes reported in the Danville MPO study
area during the six-year analysis period occurred during wet surface conditions, and
approximately 7% occurred during rainy weather conditions.
Demographic Patterns
The 562 fatal and serious injury crashes were evaluated for patterns related to certain at-risk
populations including aging drivers (age 65 or older), teenage drivers, and drivers under the
influence of alcohol or drugs. Table 3 summarizes the proportion of crashes that involved
each of these demographic characteristics. Note that the crashes quantified in Table 3 are
not mutually exclusive; two or more of the demographic categories included in the table
could be involved in any one crash.
Table 3: Demographic Characteristics in Fatal and Serious Injury Crashes, 2018-2023
Approximately 14% of fatal and serious injury crashes reported in the Danville MPO
study area during the six-year analysis period involved alcohol use by one or more of the
individuals involved in the crash, and approximately 2% involved drug use.
Demographic Information No. of K+A Crashes Percentage of Crashes that are
K+A
Aging Driver 117 20.8%
Young Driver Crashes 65 11.6%
Alcohol Involvement 80 14.2%
Drug Involvement 13 2.3%
Distraction-Related Crashes 77 13.7%
Drowsy-Related Crashes 45 8.0%
All Crashes 562
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Figure 9 shows the percentage of crashes involving young and aging drivers in comparison
to the rest of the driving population. Young drivers and aging road users account for a
disproportionate share of crashes compared to their share of the overall population.
Although crashes involving these populations occur more often, they tend to result in less
severe injuries. Note that the crashes quantified in Figure 9 and Table 4 are not mutually
exclusive: two or more of the demographic categories included in the table could be involved
in any one crash.
Figure 9: Population Emphasis Areas and Crash Severity, Danville MPO, 2018-2023.
Aging drivers (over 65) were involved in approximately 21% of fatal and serious injury crashes
reported during the six-year analysis period, and young (age 15-20) drivers were involved in
approximately 11% of fatal and serious injury crashes.
Vulnerable Road Users
Between 2018-2023, there were 32 K+A crashes involving pedestrians, 5 involving bicycles
and 44 involving motorcyclists. These crashes are more likely to result in death or serious
injury.
Half of the pedestrian crashes, 20% of the bicycle crashes, and 39% of the motorcycle
crashes occurred at night. Table 4 summarizes the pedestrian, bicycle, and motorcycle
crashes.
Table 4: Fatal (K) and Serious Injury (A) Night Crashes Involving Vulnerable Road Users, 2018-2023
K+A Crashes
Involving
Pedestrians
K+A Crashes
Involving
Bicycles
K+A Crashes
Involving
Motorcycles
All K+A
Crashes
Night Crashes 16 1 17 187
All Crashes 32 5 44 562
Percentage of Crashes
Occurring at Night 50.0% 20.0% 38.6% 33.3%
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Emphasis Areas
In addition to collision types, the analysis evaluated the crash data by emphasis areas. The
Virginia 2022-2026 Strategic Highway Safety Plan (SHSP) identifies emphasis areas as
predominant factors that contribute to or result in roadway fatalities and serious injuries.
The study team used this approach to organize data analysis to understand what behaviors
or roadway conditions contribute to crashes and identify solutions geared towards
addressing those behaviors or conditions. The safety analysis revealed that speeding,
roadway departure, intersection concerns, occupant protection, and impaired driving
were the top emphasis areas present in fatal and serious injury crashes in the Danville
region. Table 5 summarizes the fatal and serious injury crashes by Emphasis area. Note one
crash can fall under multiple emphasis areas.
Figure 10: Danville Region Emphasis Areas
Table 5: Fatal and Serious Injury Crashes by Emphasis Area and Locality, 2018-2023
Emphasis
Areas
City of Danville Pittsylvania County Danville MPO
Fatalities Serious
Injuries Fatalities Serious
Injuries Fatalities Serious
Injuries
Motorcyclists 4 27 3 14 7 41
Pedestrians 4 16 4 13 8 29
Bicyclists 1 4 0 0 1 4
Young Drivers 5 42 6 26 11 68
Aging Road
Users 7 87 7 30 14 117
Occupant
Protection 17 79 22 47 39 126
Impaired
Driving 17 108 13 38 30 146
Speeding 19 98 23 46 42 144
Heavy Vehicles 2 18 5 17 7 35
Intersections 14 216 10 56 24 272
Hit-and-Run 2 31 1 6 3 37
Roadway
Departures 15 130 19 71 34 201
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Speeding was the leading cause of fatal crashes among all emphasis areas. Other
significant factors in fatal and serious injury crashes include not wearing a seatbelt and
impaired driving. These behaviors contribute most to deaths and serious injuries from traffic
crashes in the Danville MPO. The most common types of driver impairments are alcohol and
distracted driving.
High Injury Network and High Crash Intersections
The crash data analysis identified a High Injury Network (HIN) – a selection of roads and
streets in the study area where most of the fatal and serious injury crashes occurred. The
HIN for the Danville MPO includes 68.3 miles of roads, about 8% of the area’s road network,
yet it accounts for 63% of the area’s fatal and serious injury crashes, based on crash data
from 2018 to 2022. The High Injury Network is shown in Figure 11.
Table 6: High Injury Network Crashes, Danville MPO
Crash Severity Crashes on the
HIN All Crashes Percentage of Crashes that
Occurred on the HIN
K 36 59 61.0%
A 254 403 63.0%
B 374 621 60.2%
C 692 1,265 54.7%
O 1,751 3,736 46.9%
K+A 290 462 62.8%
All (KABCO) 3,107 6,084 51.1%
For a further analysis of the HIN, please refer to the Safety Analysis Report.
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Figure 11: Danville MPO High Injury Network and High Crash Intersections
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22
Demographic Considerations
While improving safety for all roadway users is a primary objective of this plan, it is important
to consider demographics by assessing how safety impacts may vary amongst
socioeconomic groups as well as to ensure countermeasures proposed are well-rounded in
project type and location. Socioeconomic factors were a part of informing the High Injury
Network (HIN), conducting engagement, and prioritizing projects. The demographic analysis
used data sets provided by USDOT’s Equitable Transportation Community (ETC) Explorer.
This tool uses various metrics to identify disadvantaged areas based on transportation
insecurity, environmental burden, social vulnerability, health vulnerability, as well as climate
and disaster risk burden components. The ETC Explorer uses census tract boundaries from
2020.
Figure 12 shows the areas within the Danville MPO that qualify as disadvantaged according
to the ETC methodology, and the location of the High Injury Network.
The demographic analysis showed differences across the Danville MPO area. Overall, 81%
of the High Injury Network is in a disadvantaged area.
The Safety and Demographic Data Analysis results helped inform priority safety corridors
and corridor recommendations identified during the Safety Summit, as well as the strategies
and countermeasures sections of this action plan.
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23
Figure 12: High Injury Network and ETC Explorer Disadvantaged Areas, Danville MPO
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Project Prioritization and Countermeasure
Recommendations
The existing environment plays a major role in roadway safety. Improper design, lack of
bicycle and pedestrian facilities, and deferred maintenance are just a few of the
infrastructure-related factors that can contribute to deadly crashes. This plan has developed
a prioritized list of critical local projects to address these issues. The identified
countermeasures have also been prioritized to aid in funding prioritization.
Utilizing a data-driven approach, criteria related specifically to safety and demographic data
were weighted more highly, serving to bring projects to the top of the list that were located
along the HIN. Safety countermeasures were identified through data-driven safety analyses
and collaboration with stakeholders and community members during the plan development.
The countermeasures identified are intended to support the goals and objectives of this plan
and reduce the frequency of fatal and serious injury crashes.
Project Safety Corridor Recommendations
In addition to the priority segments and high crash intersections shown in Figure 11, seven
priority safety corridors were identified based on the results of the safety and demographic
analysis data and with input from stakeholders and community residents in the Safety
Summit.
The priority safety corridors are the roads with the most significant safety needs. While there
are other safety needs and issues on roads beyond these seven corridors, the priority safety
corridors represent the top corridors for focusing energy and resources on safety
improvements in the near term.
The seven priority safety corridors are:
A. West Main Street from the North Carolina State Line to Ballou Park
B. Memorial Drive/Craghead Street from West Main Street to Industrial Avenue
C. Riverside Drive/River Street (US 58 Business) from Piedmont Drive/Robertson
Bridge to Kentuck Road
D. Piedmont Drive/Piney Forest Road from Riverside Drive to North Main Street
E. US 29 from North Main Street to the Northern MPO Boundary
F. Franklin Turnpike from Vicar Place to Twin Springs Lane
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G. Kentuck Road from Eagle Springs Road/Wilkerson Road to Kentuck Church
Rd/Ringgold Church Rd
Figure 13 shows the locations of the priority safety corridors within the Danville MPO area.
The following sections provide information about each priority safety corridor, including
specific safety issues, prior projects and studies, upcoming improvements, potential
countermeasures, and specific strategies.
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Figure 13: Priority Safety Corridors
Priority Safety Corridors
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A. West Main Street
North Carolina State Line to Ballou Park
West Main Street is a key connector roadway on the south side of Danville. Adjacent land
uses include a few commercial properties, some of which are vacant.
East of Memorial Drive, West Main Street is a minor arterial connecting city neighborhoods
and providing access to several key commercial establishments, including the Ceasars
Casino, Ballou Park and Recreation Center, and Averett University.
Sidewalk exists on the west side of West Main Street from just north of the Danville
Expressway interchange to Old Greensboro Road with no buffer between the back of curb
and the sidewalk. Along much of this segment, utility poles are located within the sidewalk,
some within two feet of the face of curb. There is one at-grade railroad crossing south of
Gatewood Avenue.
Table 7 and Figure 14 summarize the roadway characteristics and crash metrics for West
Main Street.
Table 7: West Main Street Corridor Characteristics
Segment Lanes Speed Limit
(mph)
Divided/Undivid
ed
Daily Traffic
Volume (2023)
West Main Street (west of
Memorial) 4 40-45 MPH Divided 11000-15000
AADT
West Main Street (east of
Memorial) 2 25 MPH Undivided 4000-5000
AADT
Safety Issues and Concerns
The crash history shown in Table 8 shows this corridor experienced three fatalities and 25
serious injury crashes over the six-year crash analysis period.
Table 8: Fatal (K) and Serious Injury (A) Crashes on West Main Street, 2018-2023
Collision Type
West Main Street from
Danville Expressway to
Memorial Drive
West Main Street from
Memorial Drive to Ballou
Park
K A K A
Rear-End 1 5 0 0
Angle 0 8 1 2
Head On 0 0 0 0
Fixed Object – Off Road 1 4 0 2
Other 0 3 0 1
All Collision Types 2 20 1 5
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Figure 14: West Main Street Crash Characteristics 287
29
The section of West Main Street from the Danville Expressway to Memorial Drive is on the
High Injury Network, and the intersection with Edgewood Drive is a high crash intersection.
Portions of West Main Street east of Memorial Drive are on the High Injury Network, including
the section of West Main Street in front of the Caesar’s Casino. The intersection of West
Main Street and Park Avenue is a high-crash intersection.
West Main Street was cited in public comments, and multiple groups at the Safety Summit
identified it as a priority corridor. Key issues identified include:
• Speeding, particularly in the northbound direction
• Difficulty making a left turn from Edgewood Drive (Edgewood Mart/Citgo Station) onto
West Main Street
• Lack of pedestrian crosswalks
• Concern about future growth and new development
Potential Countermeasures and Safety Improvements
The following safety improvements and countermeasures are recommended for West Main
Street:
• Access Management to reduce conflict zones
• Advance intersection warning signs
• Sidewalks and pedestrian crosswalks
• Enhanced pedestrian crossings/hybrid beacons where appropriate
• High visibility signal backplates at signalized intersections
• Flashing yellow arrows where applicable
• Speed feedback signs in select locations based on evaluated speed data and
engineering judgment
These countermeasures are intended to address several issues including unsignalized
intersections, fixed object – off road crashes, speeding, and pedestrian safety along this
corridor.
Additional strategies focused on the West Main Street corridor include:
• Impaired driving prevention with businesses that serve alcohol
• Enforcement check-points
• Speed photo enforcement at Schoolfield Elementary school
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30
B. Memorial Drive/Craghead Street
West Main Street to Industrial Avenue
Memorial Drive from West Main Street to Central Boulevard has few roadside uses, which
gives the roadway a feeling of a high-speed arterial. Commercial access is generally limited
to the area around the Robertson Bridge. The intersection of Bishop Road is being converted
to a signalized intersection to accommodate anticipated casino traffic.
Memorial Drive between Central Boulevard and Main Street is a minor arterial with a mix of
commercial, residential, and recreational uses. As Memorial Drive approaches the
downtown core, the White Mill building on the north side of Memorial Drive is leasing new
apartments, and activity is expected to increase.
East of Main Street, Memorial Drive changes to Craghead Street, a street in the downtown
core with on-street parking and frequent intersections and storefronts. Pedestrian activity is
common along and across Craghead Street.
Table 9 and Figure 15 summarize the roadway characteristics and crash metrics for West
Main Street.
Table 9: Memorial Drive Corridor Characteristics
Segment Lanes
Speed
Limit
(mph)
Divided/Undivided Daily Traffic
Volume (2023)
Memorial Drive (West Main to
Central Blvd) 4 35
MPH Undivided 11000-14000
AADT
Memorial Drive (Central Blvd
to N Main) 4 35
MPH Divided 10000-13000
AADT
Craghead Street (N Main to
the East) 2 35
MPH Undivided under 4000 AADT
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Figure 15: Memorial Drive Crash Characteristics 290
32
Safety Issues and Concerns
As shown in Table 10, this corridor experienced one fatality and 12 serious injuries in the six-
year analysis period.
Table 10: Fatal (K) and Serious Injury (A) Crashes on Memorial Drive
Collision Type
Memorial Drive from
West Main St to
Central Blvd
Memorial Drive from
Central Blvd to Main St
Bridge
Craghead Street from
Main St Bridge to
Industrial Ave
K A K A K A
Rear-End 0 0 0 1 0 0
Angle 0 0 0 0 0 0
Head On 0 0 0 0 0 0
Fixed Object – Off
Road 1 5 0 1 0 0
Other 0 2 0 2 0 1
All Collision Types 1 7 0 4 0 1
Craghead Street and Memorial Drive were identified in public comments and during the
Safety Summit. Key issues include:
• Pedestrian crossings on Craghead Street and a portion of Memorial Drive east of
Cleveland Street
• Future development and a new school will add pedestrian activity and more traffic
• Difficulty crossing at the White Mill building and Camilla Williams Park
• The intersection of Memorial Drive and Main Street at the Bridge has confusing lanes,
and drivers make unsafe lane changes
• Red light running, especially at the intersection of Memorial Drive and the Roberston
Bridge
• Insufficient left turn lane storage for vehicles on westbound Memorial Drive turning
left onto Bishop Road
• Speeding on Memorial Drive, especially around the Robertson Bridge
Potential Countermeasures
The following countermeasures are recommended for Memorial Drive:
• Install additional speed limit signs
• Speed feedback signs in select locations based on evaluated speed data and
engineering judgment
• Replace sections of missing edge line markings
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33
• Provide pedestrian connection between Abreu Grogan Park and Riverwalk Trail at
Robertson Bridge
• Pedestrian crossings and/or enhancements at select locations such as park
entrances; consider traffic calming measures
• Lane markings
• Signage improvements
• Wayfinding
• Rumble strips
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C. Riverside Drive/River Street (US 58 Business)/South Boston Road
Piedmont Drive/ Roberston Bridge to Kentuck Road
The roughly three-mile portion of Riverside Drive from Piedmont Drive to North Main Street
was studied extensively in the Riverside Drive Corridor Improvement Study, completed in
2019. The study and recommendations are summarized later in this section.
Table 11 and Figure 16 summarize the roadway characteristics and crash metrics for
Riverside Drive/River Street/South Boston Road.
Table 11: Riverside Drive/River Street/South Boston Road Corridor Characteristics
Segment Lanes
Speed
Limit
(mph)
Divided/Undivided Daily Traffic
Volume (2023)
Riverside Dr (Piedmont Drive to
Arnett) 6 35-40
MPH Divided 12000-24000
AADT
Riverside Drive (Between
Arnett and Locust) 4 40
MPH Undivided 20000-50000
AADT
Riverside Drive (East of Locust) 4 35
MPH Undivided 20000-50000
AADT
River Street 4 35
MPH Undivided/Divided 14000-16000
AADT
South Boston Road (West of
Danville Expy) 4 45
MPH Divided 20000-50000
AADT
South Boston Road (East of
Danville Expy) 6 45
MPH Divided 16000-28000
AADT
Safety Issues and Concerns
As shown in Table 12, this corridor experienced two fatalities and 24 serious injuries within
the six-year analysis period. Most portions of the Riverside Drive/River Street/South Boston
Road priority safety corridor are on the High Injury Network. Several intersections in this
corridor are identified as high crash intersections, including:
• Riverside Drive at Riverview Drive/Wild Winds Lane
• Riverside Drive at Mount Cross Road
• Riverside Drive at Piney Forest Road
• Riverside Drive at Audubon Drive
• Riverside Drive at North Main Street/Main Street bridge
• South Boston Road at Riverpoint Drive/Rudder Road
• South Boston Road at Kentuck Road
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Figure 16: Riverside drive/River Street/South Boston Road Crash Characteristics
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36
Table 12: Fatal (K) and Serious Injury (A) Crashes on Riverside Drive Corridor
Collision Type
Riverside Drive from
Piedmont Drive to
North Main Street*
River Street from
North Main Street to
Old Halifax Road
South Boston Road
from Old Halifax
Road to Kentuck
Road
K A K A K A
Rear-End 0 5 0 1 0 0
Angle 0 3 0 0 0 2
Head On 0 0 0 0 0 1
Fixed Object – Off
Road 0 3 0 3 0 0
Other 2 4 0 1 0 1
All Collision Types 2 15 0 5 0 4
*Crashes at the North Main Street intersection are included in this segment.
Multiple crashes on River Street involved motorcyclists. Several serious injury crashes on
South Boston Road occurred at intersections and median openings.
Public comments and stakeholder input identified several issues along this corridor,
including:
• Speeding on Riverside Drive, River Street, and South Boston Road
• Lots of pedestrians on Riverside Drive and discontinuous pedestrian facilities
• Merging onto Riverside Drive at the Central Boulevard ramps feels unsafe because of
drivers driving too fast on Riverside Drive
• Confusing configuration, running red lights, especially at the intersection of North
Main Street and Riverside Drive/River Street
• Insufficient left turn lane storage length for westbound traffic on River Street turning
left onto the Main Street bridge
• Riverwalk trail has a missing link between Commerce Street and Wild Wings Lane.
Pedestrians are forced to walk on Trade Street, which has no sidewalks.
• Speeding and swerving on the narrow lanes at the S-curves on River Street. Drivers
drift into adjacent lanes, including over the centerline.
• Lack of sidewalks and bike lanes on South Boston Road between Old Halifax Road
and the Danville Expressway
• Difficulty turning left from unsignalized side-streets on South Boston Road
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Riverside Drive Corridor Improvement Study
The Riverside Drive Corridor Improvement Study examined and developed
recommendations for improving motorist and pedestrian safety, better managing access,
and addressing operational issues in the 3.2-mile section of Riverside Drive between (and
including) the intersection with North Main Street to the east and the unsignalized
intersection at the Honda dealership entrance west of Piedmont Drive.
The study recommendations include a variety of projects, including sidewalk construction,
marked pedestrian crosswalks, left turn lanes at median openings, ramp realignments,
converting unsignalized intersections into Restricted Crossing U-Turn (RCUT) intersections,2
pedestrian hybrid beacons, and closing select median openings, among others.
The study recommendations were grouped into seven packages of improvements. Table 13
describes the packages of improvements. Project summary sheets from the Riverside Drive
Corridor Improvement Study illustrating the recommendations are provided in the appendix.
Table 13: Riverside Drive Corridor Improvement Study Recommendations
Improvement
Package Description of Improvements Funding
Status
Construction
Timeframe
Riverside Drive
from Westover
Drive to Mount
Cross Road
New sidewalks, including pedestrian
bridges across the Sandy River,
pedestrian crosswalks at signalized
intersections, select intersection and
median opening conversions to RCUTs.
Unfunded Unknown
Riverside Drive
from Piney Forest
Road to Audubon
Drive
New sidewalks, crosswalks, closure of
select median openings, conversion of
select intersections to RCUTs, bus bay
and bus shelter.
Unfunded Unknown
Riverside Drive at
the Central
Boulevard
Interchange Area
New sidewalks, ramp realignment,
crosswalks and rectangular rapid
flashing beacons, closure of select
entrances, advance pedestrian
warning signs.
Unfunded Unknown
Riverside Drive
from Park Avenue
to Westover Drive
New sidewalks, crosswalks,
pedestrian countdown signals,
conversion of select intersections to
RCUTs, entrance consolidation.
Unfunded Unknown
2 A Restricted Crossing U-Turn (RCUT) is an innovative intersection that improves safety by reducing conflict
points. More information about RCUT intersections is available at https://www.vdot.virginia.gov/about/our-
system/highways/innovative-intersections/restricted-crossing-u-turn/.
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38
Riverside Drive
from Audubon
Drive to Arnett
Boulevard
Add sidewalks, crosswalks, and
pedestrian signals. Replace median
openings with RCUT. Add bus bay
turnout and bus shelter. Access
management improvements.
Awarded
SMART
SCALE
Round 5
funding
2028-2029
Riverside Drive -
Piedmont Drive
Ramp
Realignment
Realign the ramp from southbound
Piedmont Drive to westbound
Riverside Drive to intersect at 90
degrees.
Unfunded Unknown
Riverside Drive
from Arnett
Boulevard to Main
Street
Add sidewalks, crosswalks, and
pedestrian signals. Connection to
Riverwalk trail. Median barrier at
Highland Court for safety
improvements.
Awarded
SMART
SCALE
Round 5
funding
2028-2029
This Safety Action Plan recommends continued efforts to fund the improvements that
have been identified in the Riverside Drive Corridor Improvement Study.
Potential Countermeasures and Roadway Safety Improvements
The following countermeasures are recommended for River Street and South Boston Road:
• Centerline rumble strips on the undivided portion of River Street
• Curve warning signs on River Street S-curves
• Widening River Street to convert the undivided section into a divided section with a
median barrier
• High friction surface treatment on River Street S-curves and at South Boston
intersection approaches
• Access management and turn lanes on six-lane portion of South Boston Road
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D. Piedmont Drive/Piney Forest Road
Riverside Drive to North Main Street
The 2.6-mile portion of Piney Forest Road from Franklin Turnpike to Holt Garrison Parkway
was studied extensively in the Piney Forest Corridor Improvement Study, completed in 2021.
The study and recommendations are summarized later in this section.
Table 14 and Figure 17 summarize the roadway characteristics and crash metrics for
Piedmont Drive/Piney Forest Road.
Table 14: Piney Forest Road Corridor Characteristics
Segment Lanes Speed Limit
(mph)
Divided/Undivide
d
Daily Traffic Volume
(2023)
Piedmont Drive 4 35 MPH Divided 15000 AADT
Piney Forest 5 40 MPH Undivided/TWLTL 20000-50000 AADT
Safety Issues and Concerns
As shown in Table 15, this corridor experienced three fatalities and 24 serious injuries in the
six-year analysis period.
Table 15: Fatal (K) and Serious Injury (A) Crashes on Piney Forest Road
Collision Type
Piedmont Drive from
Riverside Drive to Central
Boulevard
Central Boulevard/ Piney
Forest Road from Piedmont
Drive to North Main Street
K A K A
Rear-End 0 3 0 5
Angle 0 0 0 9
Head On 0 0 0 2
Fixed Object – Off Road 0 0 1 1
Other 0 1 2 3
All Collision Types 0 4 3 20
Most of the segments on this priority safety corridor are on the Tier 1 High Injury Network.
Several intersections in this corridor are identified as high crash intersections, including:
• Piedmont Drive at Westover Drive
• Piedmont Drive at Mount Cross Road
• Piney Forest Road at Holt Garrison Parkway/Boxwood Court
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40
• Piney Forest Road at Parker Road
• Piney Forest Road at Audubon Drive/Pineview Drive
• Piney Forest Road at Wendell Scott Drive/Beavers Mill Road
• Piney Forest Road at Nor-Dan Drive/Nelson Avenue
• Piney Forest Road at Franklin Turnpike
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Figure 17: Piney Forest Road Crash Characteristics 300
42
The Piney Forest Road Corridor Study discusses the safety issues on Piney Forest Road from
Franklin Turnpike to Holt Garrison Parkway in depth.
Public comments and stakeholder input identified several issues along this corridor,
including:
• Speeding
• Drivers weaving in and out of lanes
• Running red lights throughout the corridor, and especially at the intersections of
Piney Forest Road at Franklin Turnpike, and Piedmont Drive at Mount Cross Road
• Lack of bicycle facilities
• Lack of/inadequate facilities for pedestrians, including crossings at Piney Forest
Road/Nor-Dan Drive
• Congestion, near misses, and safety issues at the intersection of Piney Forest Road
and Franklin Turnpike
Piney Forest Road Corridor Study
The Piney Forest Road Corridor Study examined and developed recommendations for
addressing existing and future congestion, safety concerns, and multimodal needs along the
2.5-mile section of Piney Forest Road from Franklin Turnpike to Holt Garrison Parkway.
The study recommendations include various projects, including access management,
replacing the two-way left turn lane with a median, providing left turn lanes with required
deceleration areas, improving curb ramps to meet ADA standards, marking crosswalks with
pedestrian signals and push buttons at signalized intersections, and removing existing mid-
block crosswalks and overhead warning signs.
Several recommendations from this study are included in the Piney Forest Road
Improvements project that was awarded SMART SCALE Round 5 funding. This project spans
0.9 miles from Beavers Mill Road/Wendell Scott Drive to Nor-Dan Drive and includes
constructing a landscaped median to replace the two-way left turn lane and intersection and
pedestrian improvements at the three signalized intersections at Nor-Dan Drive, Arnett
Boulevard, and Wendell Scott Drive/Beavers Mill Road. Illustrations of these improvements
are provided in the appendix.
Improvements recommended in the Piney Forest Road Corridor Study that do not have
funding for implementation include:
• Pedestrian improvements, including marked crosswalks, ADA curb ramps, and
pedestrian signals at Holt Garrison Parkway, Parker Road, Audubon Drive, and
Franklin Turnpike
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• Northbound flyover ramp at the intersection of Piney Forest Road and Franklin
Turnpike.
• Extension of the landscaped median to replace the two-way left turn lane on Piney
Forest Road north of Nor-Dan Drive and south of Beavers Mill Road.
This Safety Action Plan recommends continued efforts to fund the improvements
identified in the Piney Forest Road Corridor Study.
Route 29 BUS / Piedmont Drive LY01 Project Pipeline Study
This study examined and developed recommendations to address safety concerns at
intersections along the corridor. The study recommends adding sidewalks, crosswalks, and
pedestrian signals along several roads near Piedmont Drive and Mount Cross Road.
The study also tested converting several intersections to thru-cut3 intersections. Public
feedback did not support the thru-cut intersection conversions as strongly as the sidewalk
and crosswalk concepts.
The pedestrian facility recommendations received SMART SCALE Round 5 funding, and
construction is anticipated in the 2029-2031 timeframe. These recommendations are
illustrated under the Piedmont Drive Pedestrian Accommodations project in the
appendices.
Potential Countermeasures and Safety Improvements
The following countermeasures should be a priority for the Piedmont Drive/Central
Boulevard/Piney Forest Road priority safety corridor as shown in the prior studies:
• Crosswalks, curb ramps, and pedestrian signals at signalized intersections
• Consolidation of driveways and access points
• Evaluation of yellow change intervals
• Improved intersection lighting
• Red light running camera photo enforcement
3 A thru-cut is an innovative intersection to improve safety by reducing the number of conflict points. It prohibits
side-street traffic from going straight across the intersection. More information on thru-cut intersections is
available at https://www.vdot.virginia.gov/about/our-system/highways/innovative-intersections/thru-cut/.
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E. US 29
North Main Street to Northern MPO Boundary
US 29 is a north-south principal arterial roadway. From the northern MPO boundary to US 29
Business, the area has some development, with land primarily used for commercial
purposes. Between US 29 Business and the boundary of the city of Danville, there is more
development, including a mix of commercial and some residential properties. Based on
stakeholder and community member discussions, this is a primary roadway for commuters
to and from Danville.
Several projects have been identified on the US 29 and US 29 BUS corridor. Illustrations of
these recommendations are included in the appendices.
Table 16 and Figure 18 summarize the roadway characteristics and crash metrics for US 29.
Table 16: US 29 Corridor Characteristics
Segment Lanes
Speed
Limit
(mph)
Divided/Undivided
Daily
Traffic
Volume
(2023)
US-29 BUS (to South of
Lawless Creek) 5 45-60
MPH Undivided/TWLTL
10000-
20000
AADT
US-29 BUS (South of Lawless
Creek to Interchange) 4 45-60
MPH Divided
10000-
20000
AADT
Safety Issues and Concerns
As shown in Table 17, this corridor experienced five fatalities and 18 serious injuries over the
six-year crash analysis period. Fatalities and serious injuries on this priority safety corridor
often involve speeding, alcohol, unbelted vehicle occupants, and/or distracted or drowsy
driving. Several serious injury crashes involved pedestrians. Several other serious injury
crashes involved large trucks.
Table 17: Fatal (K) and Serious Injury (A) Crashes on US 29, 2018-2023
Collision Type
US 29 from North Main
Street to Lawless Creek
Road*
US 29 from Lawless Creek
Road to Northern MPO
Boundary
K A K A
Rear-End 0 2 1 0
Angle 0 1 1 4
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45
Head On 1 0 0 1
Fixed Object – Off Road 2 2 0 3
Other 0 1 0 4
All Collision Types 3 6 2 12
*Crashes at the intersection of US 29 and Lawless Creek Road are counted in this column.
Most segments on the US 29 priority safety corridor are on the High Injury Network. Several
intersections in this corridor are identified as high crash intersections, including:
• US 29 at Seminole Drive/Social Security Administration entrance
• US 29 at Livestock Road/Mount View Road
• US 29 at Lawless Creek Road/East Witt Road
• US 29 at R and L Smith Drive
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Figure 18: US 29 Crash Characteristics 305
47
Public comments and stakeholder input identified several issues along this corridor:
• Unsafe intersections – near misses, especially at R and L Smith Drive
• Not enough room for crossing over and turning in the median, including at Spring
Garden Road
• Future development
• Speeding
Improvement Projects
As shown in Table 18, several projects have been identified on the US 29 and US 29 BUS
corridor. Illustrations of these recommendations are included in the appendices.
Table 18: US 29 Previously Identified Improvements
Project Name Description Status Construction
Timeline
US Route 29 BUS &
Malmaison Road
Roundabout
Install a single-lane
roundabout at US 29 and
Malmaison Road
Unfunded Unknown
US 29 at Lawless
Creek Road
Install a single-lane
roundabout at US 29 and
Lawless Creek Road
Unfunded Unknown
US Route 29 at
Spring Garden Rd
Turn Lane
Improvements
Construct a new northbound
left turn lane, and extend the
southbound left turn lane and
northbound right turn lane at
Spring Garden Road
Awarded
SMART
SCALE
Round 5
funding
Unknown
This Safety Action Plan recommends continued efforts to fund the improvements that
have been identified for the US 29 priority safety corridor. However, if the projects
identified are not feasible, continue to work with VDOT to explore alternatives that
would achieve a similar safety benefit.
Potential Countermeasures and Roadway Safety
Improvements/Recommendations
In addition to the recommendations from the prior studies, the following countermeasures
are recommended for the US 29 priority safety corridor:
• Oversized advance intersection warning signs
• Edge line rumble strips
• SafetyEdgeSM
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• Changeable message signs to buckle up and don’t drive distracted or impaired
• Innovative intersection treatments at high-crash locations
• Additional signage and pavement markings
• Speed feedback signs in select locations based on evaluated speed data and
engineering judgment
• High visibility signal backplates at signalized intersections
• Flashing yellow arrows where applicable
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F. Franklin Turnpike
Vicar Place to Twin Springs Lane
The three-mile portion of Franklin Turnpike from Orphanage Road to Golf Club Road was
studied extensively in the Franklin Turnpike Project Pipeline Study, completed in 2024. The
study and recommendations are summarized later in this section.
Table 19 and Figure 17 summarize the roadway characteristics and crash metrics for
Piedmont Drive/Piney Forest Road.
Table 19: Franklin Turnpike Corridor Characteristics
Segment Lanes
Speed
Limit
(mph)
Divided/Undivided
Daily
Traffic
Volume
(2023)
Franklin Tpke (Hunting Hills to
Danville) 5 45
MPH Undivided/TWLTL
5000-
20000
AADT
Franklin Tpke (In Danville) 5 40
MPH Undivided/TWLTL
5000-
20000
AADT
Franklin Tpke (North of Hunting Hills) 2 55
MPH Undivided
5000-
20000
AADT
Safety Issues and Concerns
As shown in Table 20, this corridor experienced five fatalities and 10 serious injuries within
the six-year analysis period.
Table 20: Fatal (K) and Serious Injury (A) Crashes on Franklin Turnpike, 2018-2023
Collision Type
Franklin Turnpike from Twin
Springs Lane to Vicar Place
K A
Rear-End 0 0
Angle 2 5
Head On 3 1
Fixed Object – Off Road 0 1
Other 0 3
All Collision Types 5 10
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Most portions of the Franklin Turnpike priority safety corridor are on the High Injury Network.
Franklin Turnpike and Golf Club Road is identified as a high crash intersection.
The Franklin Turnpike (VA 41) LY-23-09 Project Pipeline Study discusses the safety issues on
Franklin Turnpike in depth.
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Figure 19: Franklin Turnpike Crash Characteristics
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52
Public comments and stakeholder input identified several issues along this corridor,
including:
• Speeding
• No right turn lanes at most intersections
• Improper use of the two-way left turn lane
• Difficulty turning left from side streets at Orphanage Road/Turnpike Townhome
Apartments
• Lack of roadway lighting
• Inadequate pedestrian facilities
Franklin Turnpike (VA 41) LY-23-09 Project Pipeline Study
The Franklin Turnpike Project Pipeline Study examined safety issues along the three-mile
segment of Franklin Turnpike in Pittsylvania County from 0.13 miles north of Hunting Hills
Road (Route 864) to Vicar Place. The study evaluated several alternatives at select
intersections.
The study recommended:
• Installing a new traffic signal at the intersection of Franklin Turnpike at Orphanage
Road
• Constructing a shared-use path along the west side of Franklin Turnpike
• Replacing the two-way left turn lane with a median
An illustration of the proposed new traffic signal is provided in the appendices. This concept
was submitted for SMART SCALE and received funding.
This Safety Action Plan recommends continuing efforts to fund the improvements
identified in the Franklin Turnpike Project Pipeline Study.
Potential Countermeasures and Roadway Safety Improvements
In addition to the recommendations from the prior study, the following countermeasures are
recommended for the Franklin Turnpike priority safety corridor:
• Roadway lighting
• Speed feedback signs in select locations based on evaluated speed data and
engineering judgment
• Speed camera photo enforcement at Twin Springs Elementary School zone
• Stop bars at cross streets
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• Divided highway and cross street signage
• Retroreflective strips on stop and/or curve warning signs
• Double yellow pavement markings on side streets
• Enhanced signs
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G. Kentuck Road
Eagle Springs Road/Wilkerson Road to Kentuck Church Road/Ringgold Church
Road
Three schools are located within proximity to the intersection of Kentuck Road and Ringgold
Church Road/Kentuck Church Road. Kentuck Elementary School and Dan River Middle
School are located on Kentuck Road. Dan River High School is located on Kentuck Church
Road.
Table 21 and Figure 20 summarize the roadway characteristics and crash metrics for
Kentuck Road.
Table 21: Kentuck Road Corridor Characteristics
Segment Lanes
Speed
Limit
(mph)
Divided/Undivided Daily Traffic
Volume (2023)
Kentuck Road (North of Eagle
Springs Rd) 2 45
MPH Undivided 4000-5000
AADT
Safety Issues and Concerns
As shown in Table 22, this corridor experienced 1 fatality and 8 serious injuries over the six-
year crash analysis period. Seven of the eight fatal and serious injury crashes involved
unbelted vehicle occupants and/or distracted or impaired driving. None of the crashes
involved young drivers.
Table 22: Fatal (K) and Serious Injury (A) Crashes on Kentuck Road, 2018-2023
Collision Type
Kentuck Road from Eagle Springs Road/
Wilkerson Road to Kentuck Church Road/
Ringgold Church Road
K A
Rear-End 0 1
Angle 0 3
Head On 0 1
Fixed Object – Off Road 1 3
Other 0 0
All Collision Types 1 8
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Figure 20: Kentuck Road Crash Characteristics 314
56
Only a few segments of Kentuck Road are on the High Injury Network, including:
• 1.5 miles from Ringgold Church Road/Kentuck Church Road to the southwest, just
past Gwen Lane (Tier 2)
• The half-mile segment near Little Creek Road (Tier 1)
• The half-mile segment north of Wilkerson Road/Eagle Springs Road (Tier 2)
The following high-crash intersections are located in the Kentuck Road priority safety
corridor:
• Kentuck Road at Little Creek Road
• Kentuck Road at Ringgold Church Road/Kentuck Church Road
Public comments and stakeholder input identified several key safety issues along the
Kentuck Road priority safety corridor, including:
• Speeding, especially with houses on Kentuck Road and children playing in front
yards, and near the three schools
• Limited enforcement
• High speeds
• Narrow lanes
Kentuck Road Planning Level Study (2013)
The 2.7-mile section of Kentuck Road from Little Creek Road to South Boston Road was
studied in 2013 to improve safety and capacity. The study recommended improvements at
two intersections within the study area.
1. Kentuck Road and Eagle Springs Road – Remove the northbound channelization and
add a 100-foot right turn lane on the northbound approach and a 100-foot right turn
lane on the westbound approach (Alternative 2)
2. Kentuck Road and Little Creek/Fall Creek Roads – Shift the alignments of Little Creek
Road and Fall Creek Road and install a traffic signal (Alternative 2)
Illustrations of these recommendations are provided in the appendices.
This Safety Action Plan recommends continued efforts to fund the improvements that
have been identified in the Kentuck Road Planning Level Study.
Potential Countermeasures
In addition to the recommendations from the prior study, the following countermeasures are
recommended for the Kentuck Road priority safety corridor:
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• Speed feedback signs in select locations based on evaluated speed data and
engineering judgment
• Speed camera photo enforcement at Kentuck Elementary School, Dan River Middle
School, and Dan River High School
• Wide edge lines
• Centerline rumble strips
• SafetyEdgeSM during repaving projects, where appropriate
• Evaluate the existing passing zone in the School zone
Additional strategies focused on the Kentuck Road corridor include:
• Changeable message boards to buckle up and phones down
• Targeted enforcement for impaired driving and seatbelt violations
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Recommendations for Systemic Safety Countermeasures
The previous chapter provided recommendations for the priority safety corridors, most of
which are reactive measures to address corridor-specific issues identified through crash
history and public input.
This chapter addresses the proactive side of the comprehensive safety approach. While
crash history analysis can identify areas that have safety issues, a systemic safety analysis
identifies roadway characteristics and risk factors that increase the likelihood of a crash
occurring. The identified countermeasures can be applied systemically across the network
to mitigate high-risk roadway characteristics.
Countermeasures described in this section include:
• High-Visibility Signal Backplates (HVSB)
• Flashing Yellow Arrows
• Pedestrian crossing improvements
• Centerline Rumble Strips
• Edgeline Rumble Strip/Stripes
• Curve Delineation
• Unsignalized Intersection Enhancements
o Stop signs both sides
o Enhanced stop signs
o Stop Bars
o Advanced warning signs
o Guide Signs
o Stop Ahead signs
o Double yellow centerlines
o Raised splitter islands (6’ wide)
o Transverse rumble strips
o Flashing beacon systems
o Removal of foliage
o Removal of parking that limits sight distance
o Dashed edgelines to delineate the mainline & turning bays
o Word messages
o Lane arrows
o Crosswalks
• Safety Wedge
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The countermeasures described in the following sections are specific to physical
improvements and engineering enhancements on the road. By focusing on a systemic
approach to improvements we are able to target safety challenges within various areas
throughout the MPO area and achieve the goals and objectives of this plan. Additional
strategies related to enforcement, education, and emergency response are provided in the
Strategy Recommendations section later in this plan.
High-Visibility Signal Backplate (HVSB)
HVSB improves visibility for older and color vision-deficient drivers. This countermeasure is
also effective during power outages, providing a visible cue for motorists to stop at the
intersection when traffic lights are not operating. They can help reduce the risk of crashes
caused by poor visibility conditions, such as at night, in heavy fog, or during heavy
precipitation.
Flashing Yellow Arrows (FYAs)
FYA can reduce crashes at signalized intersection by up to 50%, reduce traffic congestion
and delays, and minimize driver error. A flashing yellow arrow reminds drivers to proceed
with caution and wait for a safe gap to make a left turn. FYA can also be programmed to
restrict left turns during heavy traffic.
Pedestrian Improvements
Pedestrian safety was a common concern in the public comments and in stakeholder and
working group discussions, especially in the downtown area and other areas with significant
pedestrian activity. Comments often included examples of drivers failing to yield to a
pedestrian. Many community members indicated a desire to change driver behavior and
create a cultural norm where drivers yield to pedestrians.
The following countermeasures can enhance visibility of pedestrians, provide pedestrians
with extra time to cross, and change the overall feel of an area to one that is designed for
pedestrians, in which drivers feel compelled to drive more slowly and be alert for
pedestrians.
• High visibility crosswalks
• Pedestrian Signals at signalized intersections
• Countdown features at signalized pedestrian crossings
• Leading Pedestrian Intervals (LPIs)4
4 See FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Leading Pedestrian Interval.” FHWA-SA-
21-032. Accessed October 17, 2024 from https://highways.dot.gov/safety/proven-safety-
countermeasures/leading-pedestrian-interval.
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• Pedestrian hybrid beacons at trail and existing heavy pedestrian crossings
• Pedestrian refuge islands at crossing that are three or more lanes and at midblock
crossing islands
• Daylighting intersections to increase driver visibility of pedestrians, shorten
pedestrian crossing distances, and slow driver speeds
• Lighting to illuminate the crosswalk and the areas where pedestrians wait to cross
• Lower speed limits
Edge Line and Centerline Delineation and Emphasis
Clearly, delineated edge lines and centerlines are important for preventing roadway
departure crashes. If drivers cannot clearly identify the edge of the travel lanes and see the
road alignment ahead, the risk of roadway departure may be greater.5
Countermeasures related to delineation of the travelway include the following, which can be
employed in a phased approach:
1. Installing centerlines
2. Installing four-inch width6 edge lines
3. Increasing edge line width to six inches to add emphasis
4. Installing centerline and/or edge line rumble stripes
5. Installing plastic inlaid markers (PIMs)
The application of these countermeasures depends on the roadway width and, to some
extent, the AADT volumes of a roadway. Table 23 describes considerations for applications
of these countermeasures.
Table 23: Roadway Width Criteria7
Width AADT Center Line Edge Line Pavement Inlaid
Markers
<16 ft All N/A N/A N/A
>16ft All Optional Not Allowed Not Recommended
<18 ft All Optional Not Allowed Not Recommended
>18 ft <500 Optional Not Allowed Not Recommended
> or = 500<1000 Required Not Allowed Not Recommended
5 FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Wider Edge Lines.” FHWA-SA-21-055.
Accessed October 17, 2024 from https://highways.dot.gov/safety/proven-safety-countermeasures/wider-
edge-lines.
6 The Virginia Supplement to the 2009 Manual on Uniform Traffic Control Devices (MUTCD) indicates the width
of a normal longitudinal line shall be 4 inches, and a wide line shall be twice the width of a normal line. The
Virginia Supplement was last updated in 2013. FHWA released the 11th Edition of the MUTCD in December
2023, which notes that a normal edge line width of 6 inches can provide safety benefits.
7 Manual on Uniform Traffic Control Devices (MUTCD), 11th Edition.
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>1000 <3000 Required Not Allowed Optional
<20ft >3000 Required Not Allowed Optional
>20ft
<500 Optional Optional* Not Recommended
> or = 500<1000 Required Required Not Recommended
>1000 <3000 Required Required Optional
>3000 Required Required Recommended
*Required if Centerline is present.
Centerline and edge line markings should be applied in conformance with the Virginia
Supplement to the MUTCD.
Curve Delineation
There are a variety of potential strategies that can be implemented in advance of or within
horizontal curves to enhance delineation. Some of the countermeasures that can be
implemented are:
• Advance curve warning signs
• Enhanced curve warning signs
• Chevron signs
• Retroreflective strips on signpost
• In-lane curve warning pavement markings
• Delineators
The addition of chevron signs can reduce night-time crashes8 by 25% and non-intersection
fatal and injury crashes by 16%9. When installing oversized chevron signs, a 15% reduction
in fatal and injury crashes can be achieved10. The installation of in-lane curve warning
pavement markings can provide a 35-38% reduction in all crashes11-12. Providing new
fluorescent curve signs or upgrading the existing curve signs to fluorescent sheeting can
have an 18% reduction in non-intersection, head-on, run-off-road, and sideswipe in rural
areas10.
8 (CMF ID: 2439, 2431, 2432) Albin et al. Low-Cost Treatments for Horizontal Curve Safety 2016. FHWA-SA-15-
084, (2016).
9 (CMF ID: 2438) Srinivasan et al. Safety Evaluation of Improved Curve Delineation. FHWA-HRT-09-045, (2009).
10 (CMF ID: 8978) Lyon et al. Safety Evaluation of Two Curve Warning Treatments: In-Lane Curve Warning
Pavement Markings and Oversized Chevron Signs. Presented at the 96th TRB Annual Meeting, Paper No. 17-
00432, (2017).
11(CMF ID: 10362) Hallmark, S. Evaluation of Sequential Dynamic Chevrons on Rural Two-lane Highways.
FHWA, (2017).
12 (CMF ID: 10312, 9167) Donnell et al. Reducing Roadway Departure Crashes at Horizontal Curve Sections on
Two-lane Rural Highways. FHWA-SA-19-005, (2019).
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Safety Wedge
Asphalt shoulder edge wedges play a crucial role in road safety, offering a smooth transition
from the pavement to the shoulder area. These wedges can significantly reduce vehicle
departures and rollover accidents by providing a more forgiving exit path for vehicles that
stray off the main roadway. It should be installed on new construction, mill-and-fill, and
straight overlay projects that mill or pave to the edge of pavement. Areas where this
treatment would be beneficial are:
• Open ditch sections, no curb and gutter
• Paved shoulder widths four feet wide or less
• Speed limits greater than 35 mph
• Specified final asphalt surface lift thickness of at least 1.25 inches
High Crash Intersections and Roadway Segments – Hot Spot Evaluations
In addition to the seven priority safety corridors, Table 24 shows the intersections identified
as high crash intersections within the Danville MPO study area. A desktop evaluation was
performed for each intersection, and potential safety countermeasures have been identified
for each location. Each site should be further evaluated to determine final
recommendations. These intersections have been identified as the top ten intersections
based on any of the following categories:
• Number of total crashes
• Number of KA crashes
• Number of EPDO crashes
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Table 24: High Crash Intersections
Location City/County Fatal
Crashes
Serious
Injury
Crashes
EPDO
Crash
Total
Crashes
Recommended and Potential
Countermeasures
Main St N & Bus
US-29N/S City of Danville 2 2 791 25 Signalized – HVSB, improve
access to pedestrian features
Martin Luther
King Brg & Main
St N, Riverside Dr
City of Danville 2 1 697 38 Signalized – Enhance do not enter
signs, add guide striping,
Franklin Tpke & N
Main St Pittsylvania County 2 0 342 5
Signalized – HVSB, adding
crosswalks & ramps, monitor
volumes and update signal timing
plans, modify the eastbound cut-
through to the frontage road,
consider converting the
intersection to an innovative
intersection
Clarks Mill Rd &
Gunn Garland Rd Pittsylvania County 1 3 640 4
Unsignalized – Divided hwy signs,
stop bars, double yellow
pavement markings, Enhanced
Stop signs, Retroreflective strip
on stop signs, improve mainline
left turn lanes
E Gretna Rd &
Riceville Rd, SC-
640N/S, VA-
40E/W
Pittsylvania County 1 2 522 7
Unsignalized – Add stop bar,
Advanced Stop ahead signs,
Cross street does not stop signs,
Enhanced Stop Signs,
Retroreflective strip on stop signs
Park Ave & Main
St W City of Danville 1 2 543 11
Signalized –improve crosswalk
and ramps, and provide
pedestrian signalization
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Livestock Rd & Mt
View Road & Bus
US-29N/S
Pittsylvania
County/City of
Danville
1 2 558 15
Unsignalized – Enhanced Stop
Signs, Cross traffic does not stop
signs, Advanced stop ahead sign,
Retroreflective strip on stop signs
Main St S &
Watson St & VA-
86
City of Danville 1 2 536 14
Signalized – HVSB, Improved
crosswalks and ramps, access to
pedestrian features. Add nb right
turn lane.
Grays Park Rd &
Martinsville Hwy Pittsylvania County 1 1 343 6
Unsignalized – Divided Hwy signs,
stop bars, double yellow
pavement markings, enhanced
stop signs, Retroreflective strip on
stop signs
Nelson Ave & Nor
Dan Dr, UR-
3755N/S
City of Danville 1 0 417 60
Signalized – HVSB, improved
access to pedestrian features,
ramp and crosswalk
improvements, add sb right turn
lane, modify intersection per the
Piney Forest Road Corridor study.
Table 25 shows the high-crash segments that have been identified for safety improvements. This selection also considered
providing a mix of priority segments within different roadway types such as number of lanes and median presence.
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Table 25: Priority Segments
Route Name From
MP To MP Segment
Length K A B C O Total
Crashes Jurisdiction Recommended
Countermeasure
R-VA US29NB/BUS
(N Main St to Seminole
Dr)
9.38 9.50 0.124 2 3 5 8 18 36 City of
Danville
Modify westbound right
turn lane geometry onto
US29 Business, possible
Green T geometry.
R-VA US58EB/BUS14
(Keen St to Bridge Street-
Ped Bridge)
9.56 10.07 0.504 2 2 4 18 33 59 City of
Danville
Rebuild Route 58 out of
floodplain and adjust
horizontal curves,
requires raising the
railroad bridge.
R-VA US29NB/BUS
(Country Club Court to
Winstead Dr)
1.27 2.80 1.022 2 8 5 14 28 57 City of
Danville
Implement typical
section and intersection
improvements per the
New Schoolfield District
Small Area Plan
transportation element.
R-VA SR41NB (Terry Ave
to Orphanage Road) 2.56 3.09 0.534 1 4 2 4 10 21 City of
Danville
Median and access
management
improvements. On side
streets – stop bars,
double yellow pavement
markings, retroreflective
strips on stop signs, and
cross traffic does not
stop signs
R-VA US29NB
(North of Toy Ln to Tower
Ln)
18.44 18.94 0.501 1 3 5 0 10 19 Pittsylvania
County
Left and right turn lane
improvements, RCUTs for
sidestreets.
R-VA US58EB (Airview
Drive to west of
memorial park)
302.13 302.61 0.48 1 2 5 5 14 27 City of
Danville
Turn lane and access
management
improvements.
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R-VA 71SC00750NB/Mt
Cross Road (East of
Woodhaven Dr to east of
Pincroft Road)
2.54 3.04 0.507 1 2 7 0 2 12 Pittsylvania
County Possible CL or EL rumble
R-VA US58EB (Ringgold
Road to Gough St) 303.09 303.57 0.484 1 3 0 0 3 7 Pittsylvania
County
Turn lane and access
management
improvements.
S-VA108PR ARNETT BLVD
(Wendell Scott Dr to
Mulberry Rd)
0.51 1.02 0.512 1 2 4 6 12 25 City of
Danville
Remarking for traffic
calming
R-VA US58EB
(Willow Briar Ln to Grays
Park Road)
283.02 283.50 0.479 1 1 4 0 5 11 Pittsylvania
County
Access Management turn
lanes, and wide edge line
R-VA SR293NB/W Main
Street (Park Ave to
Blackwell Drive)
1.01 1.51 0.504 1 1 2 10 13 27 City of
Danville
Access Management,
Multi modal
Improvements,
Intersection
improvements at Park
and Main, HVSB,
Crosswalks, improved
ped features, HVSB at
Tunstall, at Magnolia
install HVSB, FYA and
improve crosswalks and
ramps, at Howeland
install HVSB, Consider
innovative at Howeland
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Additional Proven Safety Countermeasures
Speed Management
Speeding is the factor most closely associated with fatal and severe injury crashes in the
Danville MPO. It was also the most common concern from the public.
Speed safety cameras are a proven safety countermeasure, with crash reductions varying
between 20% and 54%.13 The Code of Virginia currently limits the application of speed safety
cameras to school zones and work zones.
Speed cameras can be installed in any school zone. Systemic application of these cameras
could include prioritizing locations with higher speed limits and higher traffic volumes.
Appropriate speed limits should be considered in conjunction with Complete Streets policy
and design improvements.
Pedestrian and Bicycle Improvements
There are gaps and missing sections of sidewalks and bike lanes throughout the Danville
MPO area. To make walking and bicycling safer and more comfortable for most people,
installing bicycle lanes and walkways (sidewalks or paved shoulders) should be considered.
Consideration should be given to ensuring all collector and arterial streets have ADA
compliant sidewalks to provide safe access and provide connectivity for all users. Creating
a safer network of roadways for people walking and biking can mitigate or prevent
interactions, conflicts, and crashes. This countermeasure recognizes human vulnerability
and enhances safety for all road users.
Arterial Crosswalks and Crosswalk Enhancements
Many of the Danville MPO’s arterial roadways lack pedestrian crossings. Countermeasures
for providing and enhancing pedestrian crosswalks on arterial roads include:
• Installing crosswalks, ADA curb ramps, and pedestrian countdown signals at
signalized intersections
• Crosswalk visibility enhancements, including high visibility crosswalk marking
patterns, improved lighting, and enhanced signing and pavement markings14
13 FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Speed Safety Cameras.” FHWA-SA-21-070.
Accessed October 17, 2024 from https://highways.dot.gov/safety/proven-safety-countermeasures/speed-
safety-cameras.
14 See FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Crosswalk Visibility Enhancements.”
FHWA-SA-21-049. Accessed October 17, 2024 from https://highways.dot.gov/safety/proven-safety-
countermeasures/crosswalk-visibility-enhancements.
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• Medians and pedestrian refuge islands15
• Pedestrian hybrid beacons to establish crosswalks at mid-block locations16
• Road diets17
Road Diets/Complete Streets (Roadway Reconfiguration)
Complete Streets are a holistic urban planning concept designed to create roadways that
accommodate all users, including pedestrians, cyclists, motorists, and transit riders. The
idea is to go beyond traditional road design, which often prioritizes vehicle movement, by
integrating a variety of features that promote safety for all road users. Construction of, and
conversion of existing roads to a complete street configuration offers safety benefits. One
of the key safety benefits of complete streets is the reduction of traffic-related accidents. By
incorporating features such as dedicated bike lanes, wider sidewalks, and pedestrian
crossings, they help to clearly define spaces for different types of travelers, reducing
conflicts and promoting a more harmonious coexistence. Additionally, complete streets
often include traffic calming measures, such as narrowed lanes, curb extensions, and
landscaping, among other treatments, which can influence vehicle travel speeds, further
enhancing safety for vulnerable road users. Note that the City’s 2030 Comprehensive Plan
alludes to complete streets elements including streetscape, bicycle and pedestrian access,
and accommodating other modes of travel. The City’s latest (draft) Comprehensive Plan
specifically addresses a recommendation to “deepen [the] commitment to Complete
Streets, with an emphasis on speed reduction measures, to increase the safety of all road
users, especially in high-injury and sensitive areas”.
15 See FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Medians and Pedestrian Refuge Islands
in Urban and Suburban Areas.” FHWA-SA-21-044. Accessed October 17, 2024 from
https://highways.dot.gov/safety/proven-safety-countermeasures/medians-and-pedestrian-refuge-islands-
urban-and-suburban-areas.
16 See FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Pedestrian Hybrid Beacons.” FHWA-SA-
21-045. Accessed October 17, 2024 from https://highways.dot.gov/safety/proven-safety-
countermeasures/pedestrian-hybrid-beacons.
17 See FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Road Diets (Roadway Reconfiguration).”
FHWA-SA-21-046. Accessed October 17, 2024 from https://highways.dot.gov/safety/proven-safety-
countermeasures/road-diets-roadway-reconfiguration.
Figure 21. Before and After images of Westover Drive Roadway Reconfiguration.
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Examples of recent complete street conversion efforts include re-marking West Main Street
near the junction with S. Main Street and Rison Street included pavement re-marking to re-
allocate lanes and add bicycle lanes. Other examples include the conversion of Westover
Drive from a four-lane roadway to a two-lane roadway with bicycle lanes (See Figure 21),
continued enhancements to Craghead Street’s pedestrian crossings, and the ongoing
improvements to Memorial Drive near the former White Mill Building and Riverfront Park to
enhance pedestrian access along the corridor. Finally, the Schoolfield District small area
plan emphasizes modifications to West Main Street to better accommodate multimodal
access throughout that section of the City.
The aerial imagery in Figure 22 from the City’s GIS Parcel Viewer shows the before (2012-
image left) and after (2024-image right) condition for Craghead Street at Wilson Street. Curb
extensions improve line of sight for people driving and walking, and shorten the amount of
time that the pedestrian is exposed to traffic. They also provide a sense of a narrowed travel
way to drivers which has been shown to result in slower vehicle speeds.
Shoulder Widening
Providing or widening shoulders can improve safety and provide a number of benefits,
including:
• Maneuverability where drivers can use the wider shoulder
• Recovery area provides drivers who leave the travel lane with a clear, stable place to
recover
• Stopping sight distance can be improved by creating a wider shoulder at horizontal
curves
• Bicycle accommodations can be enhanced
• Emergency storage can provide space to store disabled vehicles
Figure 22: Craghead Street at Wilson Street Aerial Imagery
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These shoulder widths vary by road type. Refer to the VDOT Road Design Manual for the
requirements, which vary by functional classification and AADT.
Intersection Conversion to Roundabouts and RCUTs
Roundabouts and RCUT intersections are two innovative intersection configurations that
reduce the number of conflict points at an intersection and reduce crash potential at stop-
controlled intersections. In addition, roundabouts require all traffic, including the mainline,
to slow down and yield to oncoming traffic in the roundabout.
Both RCUTs and roundabouts have been proven to reduce fatal and injury crashes – RCUTs
by 54%18 and roundabouts by 82%.19
High Friction Surface Treatment
Providing high friction treatment along horizonal curves can reduce roadway departures as
well as provide additional traction for the motorcyclist.
Guardrail and Clear Zone
Installing or upgrading guardrail designed to protect both vehicles and motorcyclists on
horizontal curves and at roadway departure hotspots where sufficient clear zone is not
present can keep vehicles on the roadway. Improving the clear zone on rural roadways can
provide an area for motorists to recover should they leave the roadway.
Strategy Recommendations
The recommendations and countermeasures presented so far are primarily engineering and
infrastructure improvements. However, the Shared Responsibility principle of the Safe
Systems approach asserts that safety is not just the responsibility of roadway designers, but
of everyone.
This section presents a list of key strategies for each goal. Strategies can be programs,
policies, educational campaigns, collaboration efforts, and a variety of other efforts and
activities. The strategies are intended to incorporate elements of education, enforcement,
and emergency response, in addition to the engineering recommendations presented in
18 FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Reduced Left-Turn Conflict Intersections.”
FHWA-SA-21-030. Accessed October 17, 2024 from https://highways.dot.gov/safety/proven-safety-
countermeasures/reduced-left-turn-conflict-intersections.
19 FHWA Office of Safety, 2023. “Proven Safety Countermeasures: Roundabouts.” FHWA-SA-21-030. Accessed
October 17, 2024 from https://highways.dot.gov/safety/proven-safety-countermeasures/roundabouts.
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prior sections. However, some strategies may place additional emphasis on engineering as
well.
Below are strategies brainstormed by participants at the Safety Summit or developed by the
SS4A team upon completion of the policy review.
Strategies marked with an asterisk (*) were identified as priority implementation actions, and
they are discussed further in the Priority Actions section of this Safety Action Plan.
Goal 1: Seek opportunities to improve our streets and roads to be safer for
all users and for safer speeds.
• Secure funding for project recommendations already identified in prior studies.*
• Create a program to systematically install and enhance pedestrian crossings
throughout the City of Danville.*
• Develop a process to improve visibility and driver compliance at stop-controlled
intersections.*
• Identify systemic improvements to reduce common crash types that can be
implemented within existing routine maintenance programs or align with VHSIP local
and VDOT systemic initiatives.
• Create an SS4A Infrastructure Committee to support and advance traffic safety
improvement projects.
• Identify opportunities for converting intersections with high crash potential into
roundabouts or other innovative intersections.
• Retime corridor traffic signals with slower progression speeds.
Goal 2: Create a safety culture that recognizes traffic safety as a public
health issue and acknowledges the dangers of driving without a seatbelt,
speeding, distracted, and impaired driving.
• Conduct a region-wide educational campaign on the importance of occupant
protection (seat belts and car seats) and the dangers of distracted, drunk, impaired,
and reckless driving.*
• Investigate opportunities to host driver safety courses in high schools.
• Develop more intensive driver training programs and requirements for teens, new
drivers, and senior license renewals.
• Include physical driver training on how to navigate roundabouts and other innovative
intersections in driver training programs.
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Seatbelts Save Lives
Over two-thirds of vehicle occupants who died in traffic crashes in the Danville MPO between 2018
and 2023 were unrestrained. This is higher than the national trend of 50%.20
Nationally, seat belts saved an estimated 14,955 lives and could have saved an additional 2,549
people, in 2017 alone.21 People who are not wearing seat belts are 30 times more likely to be ejected
from a vehicle during a crash.22
The Code of Virginia requires every driver, all front-seat passengers, and all passengers under 18 to
wear a safety belt.23 Failure of a driver or front-seat passenger to wear a safety belt is a primary
violation, and police officers are allowed to stop motorists and issue citations for this offense.
The following strategies to increase seat belt use have been demonstrated to be effective in reviews
by the National Highway Traffic Safety Administration:24
• Increased penalties including higher fines or points on a driver's license
• Short-term, high-visibility enforcement of seat belt laws, such as Click It or Ticket, involving
a brief period of increased police efforts, such as checkpoints or saturation patrols, highly
publicized through mass media campaigns
• Integrated nighttime enforcement programs – short-term, highly visible enforcement
conducted at night, often combined with enforcement of other laws such as impaired driving
The Kailee Mills Foundation is one organization that provides resources, including school safety
programs at https://www.kaileemillsfoundation.org/.
Of the 562 fatal and serious injury crashes, 132 were unrestrained, 18 of which were young drivers.
Strategies to increase child car seat and booster seat use include:25
• Distribution and education programs to help parents and caregivers obtain new, unused car
seats and learn how to properly use and install them, with hands-on demonstrations
• Incentive and education programs to reward parents or children with coupons or other prizes
for correctly using car seats
• Enhanced enforcement programs similar to those used for seat belt use that are short-term,
highly visible, and widely advertised
20 National Highway Traffic Safety Administration, 2024. “Seat Belts.” Accessed October 21, 2024 from
https://www.nhtsa.gov/vehicle-safety/seat-belts.
21 Ibid.
22 Children’s Hospital of Philadelphia Research Institute, 2024. “Seat Belt Use: Facts and Stats.” Accessed
October 21, 2024 from https://teendriversource.research.chop.edu/teen-crash-risks-prevention/rules-of-the-
road/seat-belt-use-facts-and-stats.
23 Code of Virginia § 46.2-1094, § 46.2-1095.
24 Centers for Disease Control and Prevention, 2024. “Seat Belts: What Works: Strategies to Increase Restraint
Use.” Accessed October 21, 2024 from https://www.cdc.gov/seat-belts/what-works/index.html.
25 Ibid.
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Goal 3: Seek opportunities to provide connected networks with safer
facilities for walking, rolling, and bicycling throughout the urbanized area,
including to public transit.
• Conduct a focus group with people with disabilities to understand the issues and
barriers they face in getting around the Danville region.*
• Develop an inventory of bicycle and pedestrian facilities and identify needed
connections.*
• Upgrade pedestrian crossings at signalized intersections to include APS for
pedestrians with audio or visual disabilities.
• Adopt a Complete Streets policy and design guidelines.
• Implement Neighborhood Traffic Calming Policy.
• Update the Riverwalk Master Plan to identify connections for neighborhoods to trails
and sidewalks.
• Consider implementing microtransit in areas of higher adult and aging road users, as
well as providing alternative transportation options in nightlife areas to discourage
drinking and driving.
Goal 4: Continue to improve and maximize the effectiveness of
emergency response and post-crash care.
• Provide more training and employment opportunities for emergency services
including EMTs, paramedics, nurses, doctors, and firefighters.*
• Develop a public safety app for communication about emergencies and traffic
incidents.*
• Provide additional equipment to assist departments in responding to incidents.*
• Conduct an educational campaign on how, when, and why to pull over in emergency
situations.
• Meet with emergency service providers to identify challenges and ideas.
• Upgrade traffic signal equipment to install emergency vehicle pre-emption and other
telecommunication devices.
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Priority Actions
At the Safety Summit and in subsequent Project Working Group meetings, stakeholders identified priority actions and specific
implementation details to advance each goal.
Goal 1: Seek opportunities to improve our streets and roads to be safer for all users and for safer
speeds.
Priority Action Why is this important?
What is it? Who is responsible? Next steps
Create a program to
systematically install
and enhance pedestrian
crossings throughout
the City of Danville.
Drivers do not obey existing
crosswalks, even with
flashing beacons. It is not
safe to cross the street.
A program for systematic
implementation of
enhanced pedestrian
crosswalk protections
could include raised
crosswalks, speed tables
at intersections, and
elevated pedestrian
walkways.
Lead:
• Danville City
Engineering
Support:
• VDOT Traffic
Engineering
Lynchburg District
• Citizens
• MPO (Joe Bonanno)
• Health
Collaborative (Kitt
Mayo)
• Danville Complete
Streets Committee
(Bryan Price and
others)
1. Research best practices in other similar sized
cities that have established intersection safety
programs for pedestrians (VDOT Neighborhood
Traffic Calming Guide, IIM-384.1)
2. With input from multiple city departments, create
a formal process/program for prioritizing
pedestrian improvement locations based on
pedestrian and vehicle volumes. (The program
may include installation of temporary
demonstration projects.)
3. Include education and reminders to the
community about how and when to stop for
pedestrians at crosswalks.
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Priority Action Why is this important?
What is it? Who is responsible? Next steps
Develop a funding plan
for safety projects on
the HIN, including
project
recommendations
identified in prior
studies, and priority
bicycle, pedestrian, and
transit connections
identified in Goal 3.
Studies have already been
conducted on many of the
HIN locations (for example,
Riverside Drive and Piney
Forest Road). Many of
these projects have already
been identified for their
safety benefits but need
funding for
implementation.
Lead:
Partnership between
City/County, MPO, and
VDOT together
1. Work with VDOT to identify relevant state and
federal funding opportunities.
2. Phase these projects so they don’t have to be
funded all at once; break into components for
easier implementation.
3. Tailor project descriptions to match individual
grant requirements better. Include the projects in
City budgeting and share costs amongst different
sources.
4. Collaborate with other organizations who may
have similar goals and additional funding. Develop a process to
improve visibility and
driver compliance at
stop-controlled
intersections.
It is often hard to perceive if
you need to stop at existing
stop-controlled
intersections in downtown
Danville due to visual
clutter, sight distance or
other factors. Improving
visibility and driver
compliance at stop-
controlled intersections is
needed to improve driver
and pedestrian safety.
The process could include
a walkability audit of
downtown to assess sight
distance at intersections,
Lead:
City of Danville
Identify intersections most needed:
• Sight distance issues
• Visual clutter
• Crash data
• Violations
• Community feedback
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Priority Action Why is this important?
What is it? Who is responsible? Next steps
particularly for visibility of
pedestrians to oncoming
drivers. Improvements
could include high-visibility
stop signs or other
treatments.
Goal 2: Create a safety culture that recognizes traffic safety as a public health issue and
acknowledges the dangers of speeding and distracted and impaired driving.
Priority Action Why is this important? What
is it? Who is responsible? Next steps
Conduct a
community-wide
campaign on the
dangers of
distracted, drunk,
impaired, and
reckless driving.
A community-wide
educational campaign would
engage a range of users to
create positive, systemic
change that permeates
throughout the community.
The campaign will include
printed and social media,
along with in-person
engagements.
Lead:
City of Danville and
Pittsylvania County with
DMV
Support:
• Sheriff’s dept.
• Police dept.
• DMV and
DriveSmart
• Libraries
• Insurance agencies
• US DOT
• Local
Schools/Driver
Educators
1. Establish community buy-in with community
partners.
2. Contact DriveSmart for brochures, media
campaign materials and representatives for
drunk/distracted driving demonstrations.
3. Find funding for campaign (DMV – VA Highway
Safety Office – applications typically open Jan.
31, 2025).
4. Social media could begin within 30 days – data,
tips, benefits.
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• Danville Pittsylvania
Community Service
• Local colleges and
universities
• Mark @ River City TV
Station, weekly
interviews
• Local health
organizations
• Danville Regional
Foundation
• Regional Alliance for
Substance Abuse
and Prevention
(Amanda Oakes)
• Youth of Virginia
Speak out about
Traffic Safety
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78
Goal 3: Seek opportunities to provide connected networks with safer facilities for walking,
rolling, and bicycling throughout the urbanized area, including to public transit.
Priority Action Why is this important?
What is it? Who is responsible? Next steps
Develop an inventory of
existing bicycle,
pedestrian and transit
facilities and identify
needed connections
between them.
An inventory of existing
facilities exists, but it is
unclear if it is up to date.
There is a need to have
discussions with key
stakeholders to identify
gaps and prioritize those
for funding, so that
limited resources can be
used to the best effect.
Lead:
MPO
Support:
• VDOT Bike/Ped
Coordinator (David
Cook)
• City/County GIS
Departments
• Public works
• Community
development
• Danville City Council
and City Manager
• Pittsylvania County
Board of Supervisors
• Public
• Disability Rights and
Resources Center
• DRPT
1. Ensure the location inventory is up to date
for existing sidewalks, crosswalks, bike
lanes, etc.
2. Identify needed connections
(system/network plan).
3. Conduct a focus group with people in the
disability community to understand
needs/barriers as they relate to the HIN.
4. Set priorities using maps from Safety Action
Plan mapping activity
5. Engage all departments/stakeholders
6. Coordinate funding plan/schedule (see Goal
1) and communicate that schedule with the
public.
City/County can investigate borrowing VDOT
counters to understand usage
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79
Goal 4: Continue to improve and maximize the effectiveness of emergency response and post-
crash care.
Priority Action Why is this important?
What is it? Who is responsible? Next steps
Provide more training
and employment
opportunities for
emergency services
careers.
There is a shortage of
personnel in the health,
public safety and
emergency response
fields. This shortage
results in increased
response time and
decrease in hospital care
when crashes do occur,
which results in increased
deaths. Many local
organizations have job
training programs to
recruit personnel, but
more are needed.
Lead:
Danville Life Saving Crew,
Danville Area Training Center,
Workforce Development
Support:
• Pittsylvania County
Technical Career Center
• George Washington High
School Vocational School
• Danville Regional
Foundation
• Danville Community
College, Patrick and Henry
• WIB- Workforce
Investment Board
• Local High Schools
• Local emergency response
agencies (fire, EMS,
police)?
• Virginia Dept of Emergency
Management?
Economic relief
Need instructors
Outreach to HS, college, community
colleges
Incentives
Funding opportunities
Research best practices across nation,
workforce issue
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80
Develop a public
safety app for
community
communication about
emergencies and
traffic incidents.
Provide weather alerts
Provide crash site
Community information
(events)(construction)
Map feature/ interactive
Salem Emergency Operations
Center (VDOT side) – does
Danville have a local one?
Committee
Funding
Town Council/ Board Approval
Provide additional
equipment to assist
departments in
responding to
incidents.
Shortage in equipment
Funding shortage
Modernizing equipment
Outdated equipment
Tools don’t cut through
new metals in cars
Lead:
Danville Lifesaving Crew
Support:
MPO or PDC
Many local foundations,
United Way, Firehouse subs,
Danville
Funding
Grants
Someone to write grants and follow
through (admin person)
Maybe a regional person to cover several
areas
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Implementation and Evaluation
This Safety Action Plan presents a comprehensive set of projects, strategies, and actions to
achieve the Danville MPO’s goal of reducing fatal and serious injuries from traffic crashes by
50 percent by 2045.
The priority actions in the Safety Action Plan clearly identify the agencies that will lead each
action, as well as organizations that can provide support. WPPDC will work with partner
agencies to apply for an SS4A Implementation Grant for financial and other resources to
achieve the projects and strategies outlined in this Safety Action Plan.
This Safety Action Plan will be posted online. WPPDC will monitor the progress of the Safety
Action Plan bi-annually and update the Safety Action Plan every five years.
To track progress, the WPPDC has developed a crash data dashboard26 that shows the
location and severity of crashes from 2018-2022, the high injury network, high crash
intersections, PSI segments and intersections, CEJ and ETC Census tracts, and PBSAP
priority corridors. It also contains charts to summarize the number of crashes, the total
number of people killed or injured, and the number of people killed or injured for each
emphasis area. These charts will update based on filters, selection, or map zoom level. As
new crash data becomes available, the dashboard will be updated, and comparisons can be
made to show progress over time.
26 The WPPDC crash data dashboard is currently available at
https://vdot.maps.arcgis.com/apps/dashboards/17758cca31ce4df4bc34da78e9c5e5d3.
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7.w.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reappointment: IDA (Banister); (Charles Minter)
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.w.
Attachment(s): None
Reviewed By:
SUMMARY:
Charles Minter (“Minter”) is currently the Industrial Development Authority's
("IDA") Banister District Representative. He is eligible for reappointment and
Chairman Tucker desires to re-appoint Minter for a new four (4)-year term
beginning on May 20, 2025, and ending on May 20, 2029.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Chairman Tucker's
recommendation and re-appoint Minter for a new four (4)-year term beginning
on May 20, 2025, and ending on May 20, 2029.
MOTION:
"I make a Motion to re-appoint Minter for a new four (4)-year term beginning on
May 20, 2025, and ending on May 20, 2029."
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7.x.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Leesville Lake Association Annual Beautification Day
Solid Waste Tipping Fee Waiver Approval
Staff Contact(s): Chris Adcock
Agenda Date: May 20, 2025 Item Number: 7.x.
Attachment(s): None
Reviewed By:
SUMMARY:
County Staff received a request from Mr. Roy Kelly with the Leesville Lake
Association (“LLA”) to grant a waiver of tipping fees for debris that will be
collected during its Annual Beautification Day to be held on June 14, 2025.
FINANCIAL IMPACT AND FUNDING SOURCE:
Unknown at this time but not expected to be significant and is typically
vegetative debris.
RECOMMENDATION:
County Staff recommends the Board approve LLA’s request to waive landfill
tipping fees for the debris that will be collected at its 2025 Beautification Day
Event.
MOTION:
“I make a Motion to approve the Leesville Lake Association’s request to waive
the landfill tipping fees for the debris to be collected from its 2025 Beautification
Day Event.”
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7.y.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Community Contribution to Chatham Farmer's Market
Approval
Staff Contact(s): Dave Arnold
Agenda Date: May 20, 2025 Item Number: 7.y.
Attachment(s): None
Reviewed By:
SUMMARY:
The Town of Chatham is requesting $2,000 to support its weekly Farmers Market
now located at 6 Depot St. in Chatham. The requested funding will assist in
paying for utilities and the construction of moveable produce and product
stands. The market is open every Tuesday this year from May 27-September
2. The new location offers ‘rain or shine’ availability of the market and provides
more space with parking than the previous location used for last year’s market
on Court Place.
FINANCIAL IMPACT AND FUNDING SOURCE:
$2,000 from Community Contributions line item/fund.
RECOMMENDATION:
County Staff recommends approval of this request as it promotes local
agriculture and business opportunities.
MOTION:
“I make a Motion to approve the Town of Chatham’s request for $2,000 to help
cover utilities and construction of produce stands for this year’s Farmer’s
Market.”
343
7.z.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reappointment: Beautification Committee (Banister);
(Evelyn Davis)
Staff Contact(s): Robert Tucker
Agenda Date: May 20, 2025 Item Number: 7.z.
Attachment(s): None
Reviewed By:
SUMMARY:
Evelyn Davis (“Davis”) is currently the Beautification Committee's Banister District
Representative. She is eligible for reappointment and Chairman Tucker desires
to re-appoint Davis for a new one (1)-year term beginning on May 22, 2025, and
ending on May 22, 2026.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Chairman Tucker's
recommendation and re-appoint Davis for a new one (1)-year term beginning
on May 22, 2025, and ending on May 22, 2026.
MOTION:
"I make a Motion to re-appoint Davis for a new one (1)-year term beginning on
May 22, 2025, and ending on May 22, 2026."
344
7.aa.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reappointment: Beautification Committee (Tunstall);
(Carolyn Herndon)
Staff Contact(s): William Ingram
Agenda Date: May 20, 2025 Item Number: 7.aa.
Attachment(s): None
Reviewed By:
SUMMARY:
Carolyn Herndon (“Herndon”) is currently the Beautification Committee's Tunstall
District Representative. She is eligible for reappointment and Supervisor Ingram
desires to re-appoint Herndon for a new one (1)-year term beginning on May
22, 2025, and ending on May 22, 2026.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Supervisor Ingram's
recommendation and re-appoint Herndon for a new one (1)-year term
beginning on May 22, 2025, and ending on May 22, 2026.
MOTION:
"I make a Motion to re-appoint Herndon for a new one (1)-year term beginning
on May 22, 2025, and ending on May 22, 2026."
345
7.bb.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reappointment: Beautification Committee (Westover);
(Katherine Blair)
Staff Contact(s): Murray Whittle
Agenda Date: May 20, 2025 Item Number: 7.bb.
Attachment(s): None
Reviewed By:
SUMMARY:
Katherine Blair (“Blair”) is currently the Beautification Committee's Westover
District Representative. She is eligible for reappointment and Supervisor Whittle
desires to re-appoint Blair for a new one (1)-year term beginning on May 22,
2025, and ending on May 22, 2026.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Supervisor Whittle's
recommendation and re-appoint Blair for a new one (1)-year term beginning on
May 22, 2025, and ending on May 22, 2026.
MOTION:
"I make a Motion to re-appoint Blair for a new one (1)-year term beginning on
May 22, 2025, and ending on May 22, 2026."
346
7.cc.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reappointment: Beautification Committee (Callands-
Gretna); (Sherry Moss)
Staff Contact(s): Darrell Dalton
Agenda Date: May 20, 2025 Item Number: 7.cc.
Attachment(s): None
Reviewed By:
SUMMARY:
Sherry Moss (“Moss”) is currently the Beautification Committee's Callands-Gretna
District Representative. She is eligible for reappointment and Supervisor Dalton
desires to re-appoint Moss for a new one (1)-year term beginning on May 22,
2025, and ending on May 22, 2026.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Supervisor Dalton's
recommendation and re-appoint Moss for a new one (1)-year term beginning
on May 22, 2025, and ending on May 22, 2026.
MOTION:
"I make a Motion to re-appoint Moss for a new one (1)-year term beginning on
May 22, 2025, and ending on May 22, 2026."
347
7.dd.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Reappointment: Beautification Committee (Dan River);
(Phyllis Barker)
Staff Contact(s): Eddie Hite
Agenda Date: May 20, 2025 Item Number: 7.dd.
Attachment(s): None
Reviewed By:
SUMMARY:
Phyllis Barker (“Barker”) is currently the Beautification Committee's Dan River
District Representative. She is eligible for reappointment and Supervisor Hite
desires to re-appoint Barker for a new one (1)-year term beginning on May 22,
2025, and ending on May 22, 2026.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Supervisor Hite's recommendation
and re-appoint Barker for a new one (1)-year term beginning on May 22, 2025,
and ending on May 22, 2026.
MOTION:
"I make a Motion to re-appoint Barker for a new one (1)-year term beginning on
May 22, 2025, and ending on May 22, 2026."
348
7.ee.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Appointment: Beautification Committee (Chatham-
Blairs); (Sandra Arnn)
Staff Contact(s): Kenneth Bowman
Agenda Date: May 20, 2025 Item Number: 7.ee.
Attachment(s): 1. 05-14-2025 Sandra Arnn - Beautification
Committee
Reviewed By:
SUMMARY:
Wendy Shields (“Shields”) was the Beautification Committee's Chatham-Blairs
District Representative, but recently resigned. Supervisor Bowman desires to
appoint Sandra Arnn ("Arnn") as the Beautification Committee's Chatham-Blairs
District Representative, for a one (1)-year term beginning on May 20, 2025, and
ending on May 20, 2026.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board follow Supervisor Bowman's
recommendation and appoint Arnn as the Beautification Committee's
Chatham-Blairs District Representative, for a one (1)-year term beginning on
May 20, 2025, and ending on May 20, 2026.
MOTION:
"I make a Motion to appoint Arnn as the Beautification Committee's Chatham-
Blairs District Representative, for a one (1)-year term beginning on May 20, 2025,
and ending on May 20, 2026."
349
Full Name
Sandra Arnn
Full Address
594 Indian Trail Rd
Danville, VA 24540
Election District
Chatham-Blairs
Phone
(434) 770-5773
Email
sandraarnn@embarqmail.com
Board, Committee, or Commission of Interest
Other: Beautification
Education Background
BA Degree Longwood Degree in Music and German MA Degree in Education (Media Specialist)
Occupation
Retired 38 year Media Specialist from Danville Public Schools
Why do you want to serve on this Board?
I am interested in county beautification. I would like to address the trash issue.
What special skills/interests/qualifications would benefit you in this appointment?
38 years working in city schools and helping with school beautification.
Agree to complete all required filings and to adhere to the Code of Ethics/Model of Excellence
Yes
If appointed to serve on any Committee, Board, or Commission, I agree to the following: -
Complete the required Conflict of Interest Act (COIA) Annual Filings and adhere to the Code of
Ethics/Model of Excellence as included in the Pittsylvania County Board of Supervisors Bylaws
-Using a County-issued email for communications should one be provided to me -Complete all
training as required by the County/State
Agree to all the requirements above:
Yes
350
8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: General Presentations (Board of Supervisors); (if any)
Staff Contact(s): Board of Supervisors
Agenda Date: May 20, 2025 Item Number: 8.a.
Attachment(s): None
Reviewed By:
The Board will present any Resolutions, Proclamations, or Recognitions approved
on the May (or any previous) Consent Agenda.
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10.a.1.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Rezoning Case
Agenda Title: Case R-25-010 John Geyer; Requesting to rezone from R-
1, Residential Suburban Subdivision District, and A-1,
Agricultural District, to A-1, Agricultural District. The
Planning Commission recommended by a six (6) to zero
(0) vote, with no opposition, that the petitioner's request
be granted. (Chairman Tucker)
Staff Contact(s): Emily Ragsdale
Agenda Date: May 20, 2025 Item Number: 10.a.1.
Attachment(s): 1. R-25-010 JOHN GEYER - SS
2. R-25-010 JOHN GEYER -APP
3. R-25-010 John Geyer- MAP
Reviewed By:
SUMMARY:
In Case R-25-010, John Geyer (Petitioner) has petitioned to rezone property
located on State Road 686/Markham Road in the Banister Election District and
shown on the Tax Maps as GPIN #2468-80-2515. The applicant is requesting to
rezone 35.60 acres, from R-1, Residential Suburban Subdivision District, and A-1,
Agricultural District, to A-1, Agricultural District, to assign one zoning classification
to a parcel that currently has two and allow for a conservation easement on
the property. Once the property is rezoned to A-1, all uses listed under
Pittsylvania County Code Section 35-178 are a Permitted Use. The
Comprehensive Plan indicates the area is suitable for Agricultural and Rural
Residential uses. Zoning conditions and Ordinance standards shall control the
density of allowable development. On April 1, 2025, the Planning Commission
recommended by a 6-0 vote, with no opposition, that the petitioner's request
be granted. For the Board’s review, the County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
352
RECOMMENDATION:
County Staff recommends approval of Case R-25-010 as submitted. The subject
property is adjacent to property currently zoned A-1, Agricultural District, and
the rezoning would be consistent with the County's Comprehensive Plan.
MOTION:
"In Case R-25-010, I make a Motion to approve the rezoning of 35.60 acres, from
R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to
assign a single zoning classification to the property."
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355
356
357
358
359
360
361
362
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10.b.1.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Public Hearing
Agenda Title: Public Hearing: FY 26/27 - 30/31 Secondary Six (6)-Year
Plan
Staff Contact(s): Kaylyn McCluster
Agenda Date: May 20, 2025 Item Number: 10.b.1.
Attachment(s): 1. Secondary Six-Year Plan
Reviewed By:
SUMMARY:
Annually, the Board and the Virginia Department of Transportation (“VDOT”) are
required to hold a Public Hearing to receive citizen input on the proposed
Secondary Six (6)-Year Plan. This Public Hearing has been legally
advertised. Jay Craddock, VDOT Assistant Resident Engineer, will be present to
answer any questions the Board may have. For the Board's review and
consideration, related documentation is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
Following conducting of the legally required related Public Hearing, County
Staff recommends that the Board approve the attached VDOT Secondary Six
(6)-Year Plan as presented.
MOTION:
“I make a Motion approving the attached VDOT Secondary Six (6)-Year Plan
as presented and authorize the appropriate County Staff Member to sign any
related necessary documentation.”
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PUBLIC HEARING NOTICE
The Virginia Department of Transportation (“VDOT”) and the Pittsylvania Board of
Supervisors, in accordance with Virginia Code § 33.2-331, 1950, as amended, will
conduct a Joint Public Hearing in the Board Meeting Room, 39 Bank Street SE,
Chatham, Virginia 24531, at 7:00pm, on Tuesday, May 20, 2025. The purpose of said
Public Hearing is to receive public comment on the proposed Secondary Six (6)-Year
Plan for Fiscal Years 2026/27 - 2030/31 (“Plan”). During normal business hours, a copy
of the proposed Plan may be reviewed in VDOT’s Halifax Residency Office, 5211
Halifax Road, Halifax, U.S. Highway 501, Halifax, Virginia 24558, or at the Pittsylvania
County Administration Building, 1 Center Street, Chatham, Virginia 24531, or on the
County’s website at www.pittsylvaniacountyva.gov. All projects in the Plan that are
eligible for federal funds will be included in the Statewide Transportation Improvement
Program, which documents how the Commonwealth of Virginia will obligate future
federal transportation funds.
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12.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: FY2026 School Budget Approval
Staff Contact(s): Kim VanDerHyde
Agenda Date: May 20, 2025 Item Number: 12.a.
Attachment(s): 1. FY 2026 Proposed School and Cafeteria
Budget-REVISED
Reviewed By:
SUMMARY:
The School FY2026 Budget, in the amount of $132,471,056, was presented to the
Board on April 15, 2025, as part of the total County budget. A related Public
Hearing was conducted on May 13, 2025, after the same was noticed in The
Chatham Star Tribune on April 23, 2025 and April 30, 2025. Tonight's approval of
the FY26 School Budget in the amount of $132,471,056 meets the 7-day waiting
period set forth in Virginia Code §15.2-2503 and the requirement to approve a
budget for school purposes set forth in §22.1-93.
FINANCIAL IMPACT AND FUNDING SOURCE:
The FY2026 School Budget totaling $132,471,056 includes a local contribution of
$26,370,554.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the FY2026 School Budget
in the total amount of $132,471,056.
MOTION:
"I make a Motion to approve the FY2026 School Budget in the amount of
$132,471,056 as presented.
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368
369
12.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Resolution # 2025-05-10 Adoption (FY2026 County
Budget)
Staff Contact(s): Kim VanDerHyde
Agenda Date: May 20, 2025 Item Number: 12.b.
Attachment(s): 1. 2026 Budget Res with Exhibits
Reviewed By:
SUMMARY:
The County FY2026 Budget, in the amount of $257,574,766, was presented to the
Board on April 15, 2025. A related Public Hearing was conducted on May 13,
2025, after the same was noticed in The Chatham Star Tribune on April, 23, 2025
and April 30, 2025. Tonight's approval of the FY26 County Budget in the amount
of $257,574,766 along with Budget Resolution # 2025-05-10 meets the 7-day
waiting period set forth in Virginia Code §15.2-2503.
FINANCIAL IMPACT AND FUNDING SOURCE:
This budget includes sufficient state, federal, and local revenues to cover the
total expenditures of $257,574,766 without the use of unassigned fund balance.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the FY2026 Budget totaling
$257,574,766 as well as Budget Resolution # 2025-05-10.
MOTION:
"I make a motion to approve the FY2026 County Budget in the amount of
$257,574,766, and Resolution #2025-05-10 as presented."
370
Presented: May 20, 2025
Adopted: May 20, 2025
RESOLUTION 2025-05-10
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors on Tuesday, May
20, 2025 in the Pittsylvania County Board Room in Chatham, Virginia, the following resolution on the annual
budget for Fiscal Year 2026 was presented and adopted.
WHEREAS, the laws of the Commonwealth of Virginia require the governing body to prepare and
approve a budget for fiscal and planning purposes, not withstanding additional requirements for the schools,
including revenues and expenditures for the ensuing year by May 15th or within 30 days of the receipt by the
County of the estimates of State funds, whichever is later; and
WHEREAS, the laws of the Commonwealth of Virginia control the distribution of funds by
appropriations giving the Board of Supervisors authority to set such appropriations at such periodic basis as
outlined in Section 15.2-2506 of the Code of Virginia, being further identified in this Resolution with Exhibit
“A” and Exhibit “B”; and
WHEREAS, a public hearing has been properly advertised and held on May 13, 2025, in accordance
with state statute as shown by the affidavit of the publisher; then,
BE IT HEREBY RESOLVED, by the Board of Supervisors of the County of Pittsylvania, that there be
hereby adopted and appropriated a budget for Fiscal Year 2026, the full and complete budget is contained in the
document entitled:
"PITTSYLVANIA COUNTY ADOPTED BUDGET"
FISCAL YEAR 2026
JULY 1, 2025 - JUNE 30, 2026
TOTALING: $257,574,766
BE IT FURTHER RESOLVED, that the estimated budget total of $257,574,766 includes $26,370,554
total local effort for the Pittsylvania County Schools. Included in this budget is an approval of supplements for
employees of all five (5) Constitutional Offices. These offices include the Sheriff, Treasurer, Commissioner of
Revenue, Clerk of Courts, and Commonwealth’s Attorney. Personnel costs for these offices, which include an
appropriation of local funding and compensation board funding cannot be overspent.
BE IT STILL FURTHER RESOLVED, that the funds of the School Budget, the Library Budget, and
the Welfare Budget shall be expended only by order and approval of those respective boards and that no money
shall be paid out for such contemplated expenditures unless and until there has first been made an appropriation
for such contemplated expenditures by the Board of Supervisors; and,
BE IT STILL FURTHER RESOLVED that the School Budget estimate for FY 2025-2026 be set at
$132,471,056 with the local funds provided by the Board of Supervisors set at $26,370,554 to be funded by
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classification as allowed by the Code of Virginia, 1950 as amended, and the school board to report back in
amounts requested to be funded in each classification if different than shown in the approved budget.
The local funds include the following:
General Fund Local $26,370,554
BE IT STILL FURTHER RESOLVED, that the Board of Supervisors shall receive quarterly revenue
and expenditure reports comparing receipts and expenditures to the approved budget from the Office of the
County Administrator as well as a list of transfers approved by the County Administrator and,
BE IT STILL FURTHER RESOLVED, that the unit tax levy for the year commencing January 1,
2025 shall be as follows:
Real Property: $.56 per $100 of assessed value, 100%
market value
Mobile Homes and Barns: $.56 per $100 of assessed value, 100%
market value
Machinery and Tools: $ 4.50 per $100 of assessed value at 10%
of original cost
Contract Carrier: $4.50 per $100 of assessed value at fair
market value
Personal Property: $9.00 per $100 of assessed value, 30% of
market value.
In accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the
Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in
Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly any
qualifying vehicle sitused within the county commencing January 1, 2025, shall receive personal property tax
relief in the following manner:
▪ Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief;
▪ Personal use vehicles valued at $1,001 to $20,000 will be eligible for 39% tax relief;
▪ Personal use vehicles valued at $20,001 or more shall only receive 39% tax relief on the first $20,000 of
value; and
▪ All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use
vehicles, motor home, etc.) will not be eligible for any of the tax relief under this program.
Generating Equipment: $.56 per $100 of assessed value, 100% of
market value
Capital Merchant Tax: Tier 1 $ 2.75 per $100 of assessed value,
30% of inventory value from
$1 to $1,000,000
Tier 2 $2.75 per $100 of assessed value,
10% of inventory value from
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$1,000,001 to $5,000,000
Tier 3 $2.75 per $100 of assessed value,
5% of inventory value from
$5,000,001 to unlimited
Consumer Utility Tax: 20% of the first $15.00 monthly for
residential users and 20% of the first
$100.00 monthly for commercial or
industrial users, except as required
for Gas and Electricity, as defined by
Chapter 6 Section 13 of the
Pittsylvania County Code 1975 as amended
AND BE IT FURTHER RESOLVED that the following fees will also be collected by Pittsylvania
County for tax year beginning January 1, 2025 and for the fiscal year beginning on July 1, 2025:
Motor Vehicle License Fee: $40.75 per vehicle/truck
$28.75 per motorcycle
These are the rates not to exceed the vehicle
registration fees set by the Department of
Motor Vehicles and Virginia Code
County Fees for Services: These fees included in Exhibit “C”
AND BE IT FURTHER RESOLVED by the Pittsylvania County Board of Supervisors that, for the
fiscal year beginning on July 1, 2025, and ending on June 30, 2026, the following sections are hereby adopted.
Section 1. The cost center shown on the attached table labeled Appropriations Resolution, Exhibit
“A”, are hereby appropriated from the designated estimated revenues as shown on the
attached table labeled Appropriations Resolution, Exhibit A. This appropriation does not
include the use of any unassigned General Fund balance. Funds may be appropriated by
the Board of Supervisors as needed during FY 2026 subject to the Board’s by-laws for
appropriations.
Section 2. Appropriations, in addition to those contained in this general Appropriations Resolution,
may be made by the Board of Supervisors only if there is available in the fund
unencumbered or unappropriated sums sufficient to meet such appropriations.
Section 3. All appropriations herein authorized shall be on the basis of cost centers for all
departments and agencies excluding schools. The regular school fund is specifically
appropriated by category as listed on Exhibit “A”.
Section 4. The School Board and the Social Services Board are separately granted authority for
implementation of the appropriated funds for their respective operations. By this
resolution the School Board and the Social Services Board are authorized to approve the
transfer of any unencumbered balance or portion thereof from one line item of
expenditure to another within the same classification in their respective funds in any
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amount. Transfers between classification or funds require approval of the Board of
Supervisors.
Section 5. The County Administrator is authorized to make intra-departmental transfers. This
allows for the transfer of any unencumbered balance or portion thereof from one line item
of expenditure to another within the same cost center for the efficient operation of
government. The County Administrator is also authorized to make inter-departmental
transfers up to $50,000. This type of transfer allows for the transfer of any unencumbered
balance or portion thereof from one department to another. Inter-departmental transfers
in excess of $50,000 require the approval of the Board of Supervisors.
Section 6. All outstanding encumbrances, both operating and capital, at June 30, 2025 shall be
reappropriated to the FY 2026 fiscal year to the same cost center and account for which
they are encumbered in the previous year. A report of which shall be submitted to the
Board.
Section 7. At the close of the fiscal year, all unencumbered appropriations lapse for budget items
other than the School Cafeteria Receipts Fund 209, the Beautification Fund 230, the State
Restricted Seizure Fund - Sheriff 241, the Federal Restricted Seizure Fund 242, the State
Restricted Seizure Fund – Commonwealth’s Attorney 243, the Federal Restricted Seizure
Fund – Commonwealth’s Attorney 244, the Veterinary Fund Fund 245, the Grants Fund
250, the Work Force Investment Act Fund 251, Law Library Fund 260, the Library
Memorial Gift Fund 265, Cash Bonds Fund 305, the County Capital Improvements Fund
310, the Jail Inmate Management Fund 311, the Courthouse Maintenance Fund 312, the
Courthouse Security Fund 314, the Jail Processing Fund 315, the Courthouse
Construction Fund 316, the Rural Roads Fund 320, the Industrial Development Local
Fund 325, the Industrial Development Cyclical Fund 330, the Bond Fund-Schools 1%
Sales Tax 410, the Water/Sewer Fund 501, the Landfill Fund 520, the Rescue Billing
Fund 530, the Special Welfare Fund 733 and the Pittsylvania County Employees Health
Plan 734. Thus, all cancelled cash balances shall revert back to the General Fund.
Section 8. Appropriations designated for capital projects will not lapse at the end of the fiscal year
but shall remain appropriated until the completion of the project or until the Board of
Supervisors, by appropriate ordinance or resolution, changes or eliminates the
appropriation. Upon completion of a capital project, the County Administrator is hereby
authorized to close out the project and transfer to the funding source any remaining
balances. This section applies to all existing appropriations for capital projects at June 30,
2025 and appropriations in the FY 2026 Budget. The County Administrator is hereby
authorized to approve construction change orders to contracts up to $100,000 and
approve all change orders for reduction of contracts.
Section 9. The approval of the Board of Supervisors of any grant of funds to the County shall
constitute the appropriation of both the revenue to be received from the grant and the
County’s expenditure required by the terms of the grant, if any. The appropriation of
grant funds will not lapse at the end of the fiscal year but shall remain appropriated until
completion of the project or until the Board of Supervisors, by appropriate resolution,
changes or eliminates the appropriation. The County Administrator may increase or
reduce any grant appropriation to the level approved by the granting agency during the
fiscal year. The County Administrator may approve necessary accounting transfers
374
between cost centers and funds to enable the grant to be accounted for in the correct
manner.
Upon completion of a grant project, the County Administrator is authorized to close out
the grant and transfer back to the funding source any remaining balance. This section
applies to appropriations for grants outstanding at June 30, 2025 and appropriations in the
FY 2026 Budget.
Section 10. The County Administrator may reduce revenue and expenditure appropriations related to
programs funded all or in part by the Commonwealth of Virginia and/or the Federal
Government to the level approved by the responsible state or federal agency.
Section 11. The County Administrator is authorized to make transfers to the various funds for which
there are transfers budgeted. The County Administrator shall transfer funds only as
needed up to amounts budgeted or in accordance with any existing bond resolutions that
specify the matter in which transfers are to be made.
Section 12. The Treasurer may advance monies to and from the various funds of the County to allow
maximum cash flow efficiency. The advances must not violate County bond covenants
or other legal restrictions that would prohibit an advance.
Section 13. All purchases with funds appropriated herein shall be made in accordance with the
County purchasing ordinance and applicable state statutes.
Section 14. It is the intent of this resolution that funds be expended for the purposes indicated in the
budget; therefore, budgeted funds greater than $50,000 may not be transferred from
operating expenditures to capital projects or from capital projects to operating expenses
without the prior approval from the Board of Supervisors. Also, funds may not be
transferred from one capital fund to another without the prior approval of the Board of
Supervisors.
Section 15. The County Administrator is authorized, pursuant to state statute, to issue orders and
warrants for payments where funds have been budgeted, appropriated, and where
sufficient funds are available.
Section 16. Subject to the qualifications in this resolution contained, all appropriations are declared to
be maximum, conditional and proportionate appropriations – the purpose being to make
the appropriations payable in full in the amount named herein if necessary and then only
in the event the aggregate revenues collected and available during the fiscal year for
which the appropriations are made are sufficient to pay all the appropriations in full.
Otherwise, the said appropriations shall be deemed to be payable in such proportion as
the total sum of all realized revenue of the respective funds is to the total amount of
revenue estimated to be available in the said fiscal year by the Board of Supervisors.
Section 17. All revenue received by any agency under the control of the Board of Supervisors or by
the School Board or by the Social Services Board not included in its estimate of revenue
for the financing of the fund budget as submitted to the Board of Supervisors may not be
expended by said agency under the control of the Board of Supervisors or by the School
Board or by the Social Services Board without the consent of the Board of Supervisors
being first obtained. Nor may any of these agencies or boards make expenditures, which
will exceed a specific item of an appropriation.
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Section 18. Allowances out of any of the appropriations made in this resolution by any or all county
departments, bureaus or agencies under the control of the Board of Supervisors to any of
their officers and employees for expense on account of the use of such officers and
employees of their personal automobiles in the discharge of their official duties shall be
paid at the same rate as that established by the Internal Revenue Service and shall be
subject to change from time to time to maintain like rates.
Section 19. County staff is committed to evaluate the Capital Improvement Plan annually to identify
the future capital needs of the County and work collaboratively with County Department
Heads and the Board of Supervisors to prioritize these projects accordingly.
Section 20. The County Administrator is directed to maintain eight (9) petty cash accounts and
establish any other petty cash accounts authorized by the Board of Supervisors. The
current petty cash accounts are located in central purchasing (1), the landfill (2), the pet
center (1), community development (1), and recreation (4). These petty cash accounts are
maintained in accordance with Section 15.2-1229 of the Code of Virginia as amended,
1950 with management plans as directed by the County Auditor.
Section 21. All previous appropriation ordinances or resolutions to the extent that they are
inconsistent with the provisions of this resolution shall be and the same are hereby
repealed.
Section 22. This resolution shall be effective on July 1, 2025.
Given under my hand this day May 20, 2025.
____________________________________
Robert M. Tucker, Jr., Chairman
Pittsylvania County Board of Supervisors
____________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors
376
EXHIBIT A
May 20, 2025
TOTAL
ADOPTED ADOPTED
BUDGET BUDGET
ADMINISTRATION AND MANAGEMENT
OF GOVERNMENT:
Board of Supervisors 253,877
County Administrator 1,108,989
County Attorney 373,571
Human Resources 273,178
Auditors 136,000
Commissioner of Revenue 932,610
Reassssment -
Treasurer 1,129,476
Finance 874,348
Information Technology 741,117
Information Management 1,035,462
Board of Elections/Registrar 813,281
Non-Departmental 1,252,834
Total Administration and
Management of Government 8,924,743
PUBLIC WORKS:
Building and Grounds 1,259,020
Courthouse Maintenance 25,000
Community Development 749,899
Water 2,600,128
Sewer 1,629,758
Public Works 6,263,805
ADMINISTRATION OF JUSTICE:
Circuit Court 203,529
General District Court 11,706
Magistrate 4,750
Court Services 474,525
Juvenile & Domestic Relations Court 29,100
VJCCCA - J & D Court Services Grant 41,765
Misc - Records Preservation 9,500
Clerk of Circuit Court 1,053,427
Commissioner of Accounts 2,150
Commonwealth's Attorney 1,297,690
State Restricted Seizure - Commonwealth Attorney 5,000
Federal Restricted Seizure - Commonwealth Attorney 5,000
Law Library Fund 23,000
Victim/Witness Grant 152,244
Opioid Settlement Fund Grant 91,742
Total Administration of Justice 3,405,128
LAW ENFORCEMENT:
Sheriff 10,686,267
Corrections 6,492,395
State Seizure - Sheriff 50,000
Federal Seizure - Sheriff 80,000
Medical Examiner 10,000
DMV Selective Enforcement 34,700
COST CENTERS
APPROPRIATIONS RESOLUTION, EXHIBIT A
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
EXPENDITURES BY COST CENTERS
FOR FY 2026
377
EXHIBIT A
May 20, 2025
TOTAL
ADOPTED ADOPTED
BUDGET BUDGET
COST CENTERS
APPROPRIATIONS RESOLUTION, EXHIBIT A
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
EXPENDITURES BY COST CENTERS
FOR FY 2026
BJA-Bulletproof Vest Partner Grant 23,600
DCJS-SRO Enhancement Grant 512,117
Jail Inmate Management Fund 62,600
Total Law Enforcement 17,951,679
PUBLIC SAFETY:
Public Safety-Career 3,446,002
Volunteer Fire/Rescue Departments 2,739,490
Building Inspections 459,945
VA Fire Program Grant 290,542
Four for Life-DMV 66,928
State Forestry 35,000
E911 Wireless Grant 213,337
VA Emergency Management 24,803
PSAP-Wireless Education Program 4,000
Animal Control 350,260
Pet Center 1,100,049
Pet Center Fund 3,700
Rescue Billing 887,500
Emergency Management Services 1,952,928
Total Public Safety 11,574,484
ENVIRONMENTAL PRESERVATION
AND PROTECTION:
Litter Control Grant 13,543
VPI & SU Extension 200,098
Resource Conservation 168,435
Solid Waste Collections 3,186,484
Solid Waste Disposal 2,254,677
Total Environmental Preservation
and Protection 5,823,237
HUMAN AND SOCIAL SERVICES:
Public Health 467,000
Mental Health 818,530
Comprehensive Services Act - Pool 8,348,791
Social Services Administration/Administrative Expense 5,727,411
Public Assistance 1,247,073
Total Human and Social Services 16,608,805
ECONOMIC DEVELOPMENT:
Industrial Development - Local 727,500
Economic Development 416,295
Industrial Development Authority 13,564
Workforce Investment Board 2,005,049
Community Contributions 312,640
Total Economic Development 3,475,048
PLANNING, HOUSING AND COMMUNITY
DEVELOPMENT:
Planning Commission 30,415
Total Planning, Housing and Community
Development 30,415
378
EXHIBIT A
May 20, 2025
TOTAL
ADOPTED ADOPTED
BUDGET BUDGET
COST CENTERS
APPROPRIATIONS RESOLUTION, EXHIBIT A
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
EXPENDITURES BY COST CENTERS
FOR FY 2026
PUBLIC LIBRARIES:
Libraries 2,008,398
State Library Grant 255,028
Library Memorial Fund 20,000
Total Public Library 2,283,426
CULTURAL & RECREATIONAL
PROGRAMS:
Recreation Department 706,037
Total Cultural & Recreational
Programs 706,037
CAPITAL INVESTMENTS:
Debt & Interest-General Fund 8,451,549
Debt & Interest-Solid Waste Enterprise Fund 915,415
Fire & Rescue - Career 121,500
Fire & Rescue - Volunteer 1,127,500
E911-Capital Outlay 3,251,731
Recreation Capital Outlay 15,000
Schools 1% Sales Tax Fund 4,000,000
Water & Sewer-Capital Outlay 320,114
Solid Waste-Capital Outlay 348,000
Total Capital Investments 18,550,809
PUBLIC EDUCATION:
School Fund:
Instruction 86,818,561
Admin./Attend & Health Services 5,236,914
Pupil Transportation 8,469,433
Operation & Maintenance 12,609,451
Non-Instructional Operations 6,993,099
Facility 1,387,022
Technology 3,806,351
Cafeteria 7,150,225 132,471,056
Danville Community College 14,040
Total Public Education 132,485,096
TRANSFERS:
Law Library Transfer 5,000
Social Services Department Transfer 1,000,000
School Board Transfer 26,370,554
Pet Center Transfer 100,000
Courthouse Maintenance Fund 25,000
Capital Improvements Fund Transfer 1,264,000
Economic Development Transfer 727,500
Total Transfers 29,492,054
GRAND TOTAL ALL EXPENDITURES 257,574,766$
379
EXHIBIT B
May 20, 2025
APPROPRIATIONS RESOLUTION, EXHIBIT B
REVENUES BY FUND
FOR FY 2026
Total
Adopted
Budget
REVENUES
Local Funds 89,920,836.00
State Funds 110,216,751.00
Federal Funds 24,558,694.00
Carryovers 134,700
Bond Funds 3,251,731.00
Transfers 29,492,054.00
GRAND TOTAL ALL REVENUES $257,574,766
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
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Exhibit C
NEW CONSTRUCTION - STRUCTURAL ONLY (INCLUDES MODULAR HOMES)
MINIMUM FEE 45.00$
LIVING AREA .15/SQ. FT.
GARAGE OR CARPORT .025/SQ. FT.
PORCH, DECKS & PATIOS .025/SQ. FT.
BASEMENTS (UNFINISHED).025/SQ. FT.
ADDITIONS - STRUCTURAL ONLY (INCLUDES PORCH, DECK, CARPORT & PATIO)
MINIMUM FEE 45.00$
LIVING AREA .15/SQ. FT.
GARAGE /CARPORT .10/SQ. FT.
PORCH, DECK, PATIO .10/SQ FT.
REPAIRS & REMODELING - STRUCTURAL ONLY
MINIMUM FEE ($5,000.00 OR LESS)45.00$
EACH $1,000 OR FRACTION THEREOF OVER $5000.5.00$
RELOCATION OF HOME 75.00$
SEPARATE FEES FOR ELEC., HVAC & PLB.
MANUFACTURED HOMES WITH HUD LABEL(INCLUDES PORCHES UP TO 24 SQ. FT.)
MH'S (PER SQ. FT.)0.12$
PLUS: ELECTRICAL 20.00$
PLUMBING 20.00$
HEATING 20.00$
COOLING 20.00$
Where cost is $1,000 or less $42.00
Where cost is in excess of $1,000 and does not
exceed $5,000
$42.00 1st M plus $7.50 per thousand or
fraction thereof
Where cost is in excess of $5,000 and does not
exceed $20,000
$74.04 1st 5M plus $7.00 per M or fraction
thereof
Where cost is in excess of $20,000 and does
not exceed $100,000
$182.01 1st 20M plus $5 per M or fraction
thereof
Where cost is in excess of $100,000 and does
not exceed $500,000
$595.39 1st 100M plus $3 per M or fraction
thereof
STRUCTURAL ONLY
FY2026 Fee Schedule
RESIDENTIAL MULTI-FAMILY, COMMERCIAL & INDUSTRIAL
BUILDING PERMIT FEE SCHEDULE
STRUCTURAL PERMITS
MOBILE HOMES BEARING HUD LABEL & MOBILE HOME PARKS
RESIDENTIAL - SINGLE FAMILY DWELLING
EFFECTIVE 07/01/2025
381
Exhibit C
Where cost is in excess of $500,000 and does
not exceed $1,000,000
$1829.35 1st 500M plus $2 per M or fraction
thereof
Where cost is in excess of $1,000,000
$2857.65 1st 1000M plus $1.50 per M or
fraction thereof
MISCELLANEOUS - NOT COVERED BY OTHER PERMITS
CHIMNEY OR STEM 18.75$
SWIMMING POOL (PRIVATE: INCLUDES
WIRING & PLUMBING)75.00$
PUBLIC OR SEMI-PUBLIC
(INCLUDES WIRING & PLUMBING)175.00$
DEMOLITION 55.00$
MINIMUM FEE 45.00$
FOR OUTLETS UNLESS OTHERWISE PROVIDED FOR:
When not in excess of 10 3.00$
When more than 10 but not in excess of 100 15.00$
When more than 100 but not in excess of 150 42.00$
When more than 150 $ 42.00 plus 0.20/outlet in excess of 150
For additional feeders other than main service 11.00$
FOR ALTERED OR NEW SERVICES ONLY: (NO ADDITIONAL OUTLETS)
Service Repair (Panel,Cable,Weatherhead,
Meter Can) 45.00$
Size service entrance, 60 & 100 ampere 45.00$
Size service entrance, 150 ampere 45.00$
Size service entrance, 200 ampere 52.00$
Size service entrance, 400 ampere 59.00$
Size service entrance, 600 ampere 66.00$
Size service entrance, 800 ampere 73.00$
Size service entrance, over 800 ampere 87.00$
BASE FEE 45.00$
EACH PLUMBING FIXTURE AN ADDITIONAL 1.50$
MECHANICAL
Where cost is $1,000 or less 45.00$
Where cost is in excess of $1,000 and does not
exceed $5,000
$45.00 1st M plus $7.00 per thousand or
fraction thereof
Where cost is in excess of $5,000 and does not
exceed $20,000
$70.00 1st 5M plus $6.50 per M or fraction
thereof
Where cost is in excess of $20,000 and does
not exceed $100,000
$167.50 1st 20M plus $5.00 per M or fraction
thereof
Where cost is in excess of $100,000 and does
not exceed $500,000
$567.50 1st 100M plus $3.00 per M or fraction
thereof
Where cost is in excess of $500,000 and does
not exceed $1,000,000
$1767.50 1st 500M plus $2.00 per M or
fraction thereof
Where cost is in excess of $1,000,000
$2767.50 1st 1000M plus $1.50 per M or
fraction thereof
ALL RESIDENTIAL, COMMERCIAL & INDUSTRIAL
MECHANICAL PERMITS
ALL RESIDENTIAL, COMMERCIAL & INDUSTRIAL
PLUMBING PERMITS
ALL RESIDENTIAL, COMMERCIAL & INDUSTRIAL
ELECTRICAL PERMITS
382
Exhibit C
MISCELLANEOUS - NOT COVERED BY OTHER PERMITS 45.00$
CHIMNEY OR STEM 18.75$
SWIMMING POOL (PRIVATE: INCLUDES
WIRING & PLUMBING)75.00$
SIGNS - STRUCTURAL ONLY
ESTIMATED COST: $1.00 TO $1,000 42.00$
EACH $1,000.00 OR FRACTION THEREOF OVER $1,000.00 5.00$
NEW TANKS:
AST AND UST INSTALLATION (PER TANK) 1 INSPECTION 100.00$
AST AND UST REMOVAL (PER TANK) 1 INSPECTION 100.00$
AMUSEMENTS: RIDES*, SHOWS, CONCESSIONS
CONCESSION (PERMIT)12.50$
MOBILE UNITS (PER UNIT)12.50$
BOOTH (PER UNIT)12.50$
TENT (PER UNIT)12.50$
MAJOR RIDE **55.00$
KIDDIE RIDE **35.00$
SPECTACULAR RIDE **75.00$
* FEE SCHEDULES ASSOCIATED WITH RIDES SHALL BE REDUCED BY 75%, IF
PRIVATE INSPECTORS ARE UTILIZED BY THE OWNER OR LESSEE.
** RIDE CLASSIFICATION IS DEFINED BY VA. DEPT. OF HOUSING &
COMMUNITY DEVELOPMENT
Blight Eradication Fee Applies to all Building Permits 5.00$
(Does not include, zoning, amusement or land distubing permits)
MISCELLANEOUS - NOT COVERED BY OTHER PERMITS 50.00$
LAND DISTURBING PERMIT FEES (COMMERCIAL) $150.00 + $20.00 PER ACRE
LAND DISTURBING PERMIT FEES (SINGLE-FAMILY RESIDENTIAL)50.00$
REINSPECTION FEES: $50 for 1st reinspection
$75 for 2nd reinspection
$100 for 3rd reinspection
ALL REINSPECTION FEES SHALL BE PAID PRIOR TO ISSUANCE TO CERTIFICATE
OF OCCUPANCY
ZONING PERMIT $25.00
WORKING WITHOUT PERMIT $100.00
CERTIFICATE OF OCCUPANCY $35.00
CHANGE OF USE SURVEY $100.00
PLAN REVIEW - COMMERCIAL
Where cost is $500,000 or less building .254% of the valuation
Where cost is in excess of $500,000
$1,270 plus 0.0845% of the building valuation
over $500,000
PLAN REVIEW - RESIDENTIAL
ADDITIONAL PERMITS
383
Exhibit C
Construction of any addition to a Single-Family
Dwelling – 150 S.F. or more $30.00
Construction of a new Single-Family Dwelling $50.00
TEMPORARY CAMPING PERMIT $150.00
REZONINGS $300.00 + Cert. Letter Cost
VARIANCE $200.00
APPEALS (BZA and LBBCA)$200.00
SUP $350.00
SUP for Large Scale Utility $5,000.00
PLAT REVIEW
Family divisions, boundary line adjustments, vacations, etc.$25.00
Minor subdivisions (9 lots or less)$75.00 + $15.00 per lot
Major subdivisions (10 lots or greater)$150.00 + $15.00 per lot
Vacations (Plats, Eastements & Right-of-Way)$300.00 + $400.00 advertising fee
384
Exhibit C
BLS-Non-Emergent $700.00
BLS-Emergent $750.00
ALS1-Non-Emergent $875.00
ALS1-Emergent $900.00
ALS2 $1,100.00
Treat/No Transport $500.00
Patient Refusal $100.00
Mileage $21 /per mile
FY2026 Fee Schedule
EMS Billing Rates
EFFECTIVE 07/01/2025
385
Exhibit C
Routine Fire Prevention Inspection:No Charge
Original inspection and first follow-up: $25.00
First re-inspection due to fire code violations:$35.00
Subsequent re-inspections due to fire code violations:
Child day centers, assisted living facilities and adult day care centers:
(Inspection required by any Virginia Regulatory Agency)
Licensed capacity as follows:
1. 1-8 $50
2. 9-20 $75
3. 21-50 $100
4. 51-100 $200
5. 101 or more $400
Hospitals, nursing homes, mental hospitals, detoxification facilities $100
Blasting, Explosives, Fireworks:
An operational permit is required for the manufacture, storage, handling, sale or use of
any quantity of explosive, explosive material, fireworks, or pyrotechnic special effects
within the scope of Chapter 33 of the Virginia Statewide Fire Prevention Code.
Blasting: 1-30 days $150
Blasting: 31 days or more $300
Explosives, Blasting Agents and Fireworks: Annual Storage Permit (per Magazine) $100
Fireworks: Retail Sales of Permissible Fireworks, Outside Stand (60 Day Permit) $75
Fireworks: Retail Sales of Permissible Fireworks, Mercantile Occupancy (60 Day Permit)$75
Fireworks: Outdoor Fireworks Display (Aerial/Proximate Audience (One Day Permit) $100
Pyrotechnics: Indoor Pyrotechnic Display & Special Effects (One Day Permit)$100
Hazardous Materials:
An operational permit is required to store, transport on site, dispense, use or handle
hazardous materials in excess of the amounts listed below.
Annual Hazardous Material Permit:$150
Combustible Fiber
Loose 100 cubic feet
Baled 1000 cubic feet
Flammable Gas
Gaseous 1000 cubic feet
FY2026 Fee Schedule
Fire Inspection Fees
EFFECTIVE 07/01/2025
Fees charged pursuant to Virginia Code §27-97 & Virignia Statewide Fire Prevention Code §§ 107.12 & 107.15
386
Exhibit C
Liquefied (except propane) 30 gallons
LP Gas: Storage and use inside or outside of any building.
Exception:
1. Individual containers with 500 gallons water capacity or less serving occupancies in Use group R-3.
2. Operation of cargo tankers that transport LP gas.
Flammable Liquid
Class 1A 30 gallons
Class 1B and 1C 120 gallons
Combustible Liquid
Class II 120 gallons
Class IIIA 330 gallons
Class IIIB 13,200 gallons
Flammable Solid
Flammable Solid 125 pounds
Pyrophoric Material
Solid 4 pounds
Liquid 4 pounds
Gas 50 cubic feet
Water Reactive – Solid or Liquid
Class 3 5 pounds
Class 2 50 pounds
Class 1 No permit required
Unstable (reactive) Material – Solid or Liquid
Class 4 1 pounds
Class 3 5 pounds
Class 2 50 pounds
Class 1 No permit required
Unstable (reactive) Material - Gas
Class 4 10 cubic feet
Class 3 50 cubic feet
Class 2 250 cubic feet
Class 1 No permit required
Oxidizer - Solid or Liquid
Class 4 1 pound
Class 3 10 pounds
Class 2 250 pounds
Class 1 4000 pounds
Oxidizing Gas
Gaseous 1500 cubic feet
Liquefied 15 gallons
Organic Peroxide - Solid or Liquid
Class UD 1 pound
Class I 5 pounds
Class II 50 pounds
Class III 125 pounds
Class IV No permit required
Class V No permit required
Toxic Material
Solid 500 pounds
Liquid 500 pounds
Gas 810 cubic feet
Highly Toxic Material
Solid 10 pounds
Liquid 10 pounds
Gas 20 cubic feet
387
Exhibit C
Corrosive Material
Solid 5000 pounds
Liquid 500 gallons
Gas 810 cubic feet
Cryogenic - Liquid
Cryogenic (Flammable)45 gallons
Cryogenic (Oxidizing)45 gallons
388
Exhibit C
Landfill Fees:
Solid Waste Household Fee $120 per household
Tipping Fee $45.00 per ton
Tire Disposal Fee-Passenger car and light truck tires (must be off rim)$4.00 per tire
Tire Disposal Fee-Commerical/off-road/heavy equipment/agricultural
tires (must be off rim)$10.00 per tire
Landfiill Fines:*
Scavenging (PCC § 17-3(I))$50.00
Littering (PCC § 17-3(M))$50.00
Brush/Yard Waste Disposal (PCC § 17-20 (B))$50.00
Tire Disposal (PCC § 17-3(L))$50.00
Out-of-State/County Usage (PCC § 17-20(C))$50.00
Contractor Usage (PCC § 17-20(B))$50.00
Furniture/Bulky Item Disposal at Green Box (PCC § 17-20(E)(2))$50.00
Other (Explain)$50.00
*Violations of Sections 17-3 and/or 17-20 of the Solid Waste Diposal Code shall be
punishable by a fine in the following amounts:
1. For a first violation within a twelve (12) month period, fifty dollars ($50.00), if paid
within ten (10) days, or one hundred dollars ($100.00), if not paid within ten (10) days.
2. For a second violation within a twelve (12) month period, one hundred dollars
($100.00), if paid within ten (10) days, or two hundred dollars ($200.00), if not paid within ten
(10) days.
3. For a third violation within a twelve (12) month period, two hundred dollars ($200.00),
if paid within ten (10) days, or three hundred dollars ($300.00), if not paid within ten (10) days.
4. For a fourth violation within a twelve (12) month period, five hundred dollars ($500.00),
if paid within ten (10) days, or six hundred dollars ($600.00), if not paid within ten (10) days.
5. For a fifth violation within a twelve (12) month period, one thousand dollars
($1,000.00), if paid within ten (10) days, or one thousand one hundred dollars ($1,100.00), if not
paid within ten (10) days.
FY2026 Fee Schedule
Landfill Fees and Fines
EFFECTIVE 07/01/2025
389
Exhibit C
Adoptions:
Cat/Kittens $85.00 or adopt one get one free
Puppies (under 6 months)$160.00
Small Breed Dogs (under 25 lbs)$160.00
Large Breed Adult Dogs (over 6 months)$85.00
Senior Dogs and Cats (over 7 years)$45.00
Fees:
Surrender Fee (Pittsylvania County Residents)$25.00 per animal
Surrender Fee (Danville City Residents)$50.00 per animal
Reclaim Fee with proof of current rabies vaccination $25.00 the first day and $10 each additional day
Reclaim Fee without proof of current rabies vaccination $50.00 the first day and $10 each additional day
Emergency Medical Treatment Cost for reclaimed animals Responsible for Cost of Treatment
Microchip Fee $10.00
County Tags:*
$5 for one calendar year with proof of spay/neuter and a current rabies certificate
Kennel License $50.00 per year
*No refunds are granted due to a change in the status of
an animal (i.e. having the dog spayed or neutered after the
date of the tag purchase, death of the animal, giving or
surrendering the animal to another individual). All tag
purchases are final.
FY2026 Fee Schedule
Pet Center Adoptions & Fees
EFFECTIVE 07/01/2025
390
Exhibit C
Room Hourly 4 hr block 8 hr block Set up
Gallery 35.00$ 140.00$ 280.00$ 60.00$
Grand Hall (GH)40.00$ 160.00$ 320.00$ 80.00$
Gym 85.00$ 340.00$ 680.00$ 120.00$
Kitchen (w/o dishes)50.00$ 100.00$
Kitchen (with dishes)75.00$ 150.00$
Art Room 12.50$ 50.00$ 100.00$ 30.00$
Stage $20.00 Per Section (4 sections)
Podium, Audio 20.00$
Park Picnic Shelter 50.00$
Notes
Room 4 hr block is our most poplular rental
Gallery $3.75 hrly inc to $35/hr, $15 inc in 4 hr block
Grand Hall (GH)$2.50 hrly inc to $40/hr, $10 inc in 4 hr block
Gym $3.75 hrly inc to $85/hr, $15 inc in 4 hr block
Kitchen (w/o dishes)no change
Kitchen (with dishes)no change
Art Room no change, least rented room
Stage no change
Podium, Audio no change
Park Picnic Shelter $10 increase in 4 hr rental
Gallery, GH, Gym - most rented, in that order
Recreation Fees
EFFECTIVE 07/01/2025
FY2026 Fee Schedule
391
Exhibit C
Danville Service Areas (Mount Hermon, Route 29 North, Route 58 West, Ringgold,
Mount Cross, and Old Richmond Road):
Water-$47.50 every two (2) months minimum (includes 8,000 gallon allowance)
Plus $7.25 per 1,000 gallons of usage over the 8,000 gallon allowance
Sewer-$52.00 every two (2) months minimum (includes 10,000 gallon allowance)
Plus $6.25 per 1,000 gallons of usage over the 10,000 gallon allowance
Chatham Service Areas (Tightsqueeze, Hwy. 29 South of Chatham,
and Dry Fork Area):
Water-$55.00 every two (2) months minimum (includes 8,000 gallon allowance)
Plus $7.25 per 1,000 gallons of usage over the 8,000 gallon allowance
Sewer-$50.00 every two (2) months minimum (includes 8,000 gallon allowance)
Plus $8.00 per 1,000 gallons of usage over the 8,000 gallon allowance
Well Systems (Wayside Subdivision #1, Wayside Subdivision #2, Robin Court,
and Woodroam Subdivision:
Water-$47.50 every two (2) months minimum (includes 8,000 gallon allowance)
Plus $7.25 per 1,000 gallons of usage over the 8,000 gallon allowance
Hurt Service Area (Grit Road Area):
Water-$25.00 minimum service charge every two (2) months regardless of usage
Plus $15.00 per 1,000 gallons used
Vista Pointe:
Water & Sewer Combined Rate is $95.00 every two (2) months per Residential Equivalent
Large Industrial Users (over 250,000 gallons per day usage):
Water-$47.50 every two (2) months minimum (includes 8,000 gallon allowance)
Plus $3.25 per 1,000 gallons of usage over the allowance
Sewer-$52.00 every two (2) months minimum (includes 10,000 gallon allowance)
Plus $4.00 per 1,000 gallons of usage over the allowance
Flat Rate Sewer Charge (applies to customers without metered water connection):
$60.00 every two (2) months
FY2026 Fee Schedule
WATER AND SEWER SERVICE
EFFECTIVE 07/01/2025
392
Exhibit C
Water Meter Size Meter Size Factor Water Sewer
5/8" x 3/4"1.0 $1,000 $1,700
1"2.5 $2,500 $4,250
1-1/2"5 $5,000 $8,500
2"8 $8,000 $13,600
3"15 $15,000 $25,500
4"25 $25,000 $42,500
6"50 $50,000 $85,000
Returned Payment Fee (Non-sufficient funds) - $50.00
Reconnection (when service has been disconnected due to non-payment) - $40.00
After-hours Reconnection (after 3:00 p.m. on weekdays or on weekends) - $60.00
Inspection Fee (new service) - $50.00
Re-inspection Fee (if first inspection is not approved) - $40.00
Water Service Call (check meter function, leak investigation, etc.) - $40.00
Meter Tampering/Unauthorized Meter Operation (including cutting of locks) - $150.00
Account Establishment Fee (new account) - $15.00
Late Payment Penalty (bill not paid when due) - $10.00
Account Security Deposit - $100 for water service, $100 for sewer service, $200 combined
Bulk Water Sales from Hydrants - $10.00 per 1,000
MISCELLANEOUS FEES
SERVICE CONNECTION FEES
WATER AND SEWER SERVICE FEES, CONTINUED
393