01-21-2025 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, January 21, 2025 - 3:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (3:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the County's Facebook
and the same YouTube location as the Board of Supervisor’s Business
Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is
not a question and answer session with the audience. Accordingly, during
the Work Session, no questions or comments from the audience will be
entertained. Respectfully, any outbursts or disorderly conduct from the
audience will not be tolerated and may result in the offending person’s
removal from the Work Session. As a reminder, all County citizens, and
other appropriate parties as designated by the Board’s Bylaws, are
permitted to make comments under the Hearing of the Citizens’ Section
of tonight’s Business Meeting.
5. PRESENTATIONS
a. Clerk of Court Budget Request Presentation (20 minutes); (Staff
Contact: The Honorable Angie R. Harris)
b. County Broadband Project Update (15 minutes); (Contact: Rob
Taylor)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Mid-Year Budget Updates/Enterprise Lease Payoff (15 minutes);
(Staff Contact: Kim VanDerHyde)
b. Mass County Zoning Ordinance Discussion/Review (20 minutes);
(Staff Contact: Emily Ragsdale)
7. BUSINESS MEETING DISCUSSION
8. CLOSED SESSION
a. Closed Session (Information Technology); (Staff Contact: Scott
Budd)
b. Closed Session (Potential Acquisition of Real Property for a Public
Purpose); (Staff Contact: Vincent Shorter)
c. Closed Session (Economic Development Update); (Staff
Contact: Matthew Rowe)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn McCluster)
10. ADJOURNMENT
5.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Clerk of Court Budget Request Presentation (20 minutes)
Staff Contact(s): The Honorable Angie R. Harris
Agenda Date: January 21, 2025 Item Number: 5.a.
Attachment(s): None
Reviewed By:
The Honorable Angie R. Harris, Pittsylvania County Clerk of Circuit Court, will
present to the Board her Budget requests.
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5.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: County Broadband Project Update (15 minutes)
Staff Contact(s): Rob Taylor
Agenda Date: January 21, 2025 Item Number: 5.b.
Attachment(s): None
Reviewed By:
Rob Taylor, RiverStreet Networks, will update the Board on the County’s
Broadband Project. For the Board’s review, related documentation is attached
and/or will be distributed/presented at the Work Session.
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6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Mid-Year Budget Updates/Enterprise Lease Payoff (15
minutes)
Staff Contact(s): Kim VanDerHyde
Agenda Date: January 21, 2025 Item Number: 6.a.
Attachment(s): 1. 2025 BUDGET MID-YEAR ADJUSTMENTS
Reviewed By:
Kim Van Der Hyde, Finance Director, will present the FY2025 mid-year budget
adjustments and discuss the Enterprise lease payoff for the Sheriff's Department
vehicles.
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Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
COUNTY AMENDMENTS
Sheriff 8,260.00
Donations received by the
Sheriff's Office for this year's
Trunk or Treat Event held at the
ODAC on 10-26-24
(100-3-000000-189913)Halloween-Contributions 100-4-031200-5878 8,260.00
Sheriff 4,000.00
Donations received by the
Sheriff's Office for the DARE
Program
(100-3-000000-189915)DARE Supplies 100-4-031200-6002 4,000.00
Sheriff 350.00
Donations received by the
Sheriff's Office for School Supplies
(100-3-000000-189927)School Supplies 100-4-031200-601410 350.00
Sheriff 2,150.00
Donations received by the
Sheriff's Office for Project
Lifesaver
(100-3-000000-189903)Project Lifesaver 100-4-0031200-588200 2,150.00
Community Development 48,420.56
Funds received from Solar Farms
to cover the costs of monthly
inspections
(100-3-000000-189926)Solar Farm Inspections 100-4-081400-3161 48,420.56
Registrar 6,181.00
Funds received from County of
Goochland Clerk of Circuit Court
for Recount Court
(100-3-000000-230600)Election Officials-Compensation 100-4-013100-171000 6,181.00
TOTAL GENERAL FUND 69,361.56 69,361.56
Pet Center 39,512.71
Donation/Memorial for Pet
Center
(245-3-000000-189911) Donations Spay/Neuter Program 245-4-035200-584900 39,512.71
Pittsylvania County
FY 2025 Mid-Year Local Budget Amendments
PET CENTER FUND
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Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2025 Mid-Year Local Budget Amendments
Pet Center 613.75
Donation-Spay/Neuter Program
For Pet Center
(245-3-000000-189921) Donations Spay/Neuter Program 245-4-035200-584900 613.75
TOTAL PET CENTER FUND 40,126.46 40,126.46
GRANT FUND
VA Tourism 55,000.00
VA Tourism ARPA Grant
(250-3-000000-094315) Contractual Services 250-4-094315-217200 55,000.00
TOTAL-Grant Fund 55,000.00 55,000.00
WORKFORCE INVESTMENT BOARD (WIB) FUND
WIB-Expenditure Refunds 1,667.50
Reimbursements Received for
Workkey Assesments
(251-3-000000-180301)Other Operating Activities 251-4-353160-601400 1,667.50
TOTAL-WIB FUND 1,667.50 1,667.50
CAPITAL IMPROVEMENTS FUND
Information Technology 31,769.12
Refund from SHI International
Corp. for Information Technology
Department
(310-3-000000-180301)IT Server/Network Upgrade 310-4-094100-812100 31,769.12
TOTAL CAPITAL IMPROVEMENTS FUND 31,769.12 31,769.12
COURTHOUSE SECURITY FUND
Courthouse Security Fee 5,303.72
Courthouse Security Equipment
Emcumbered
(314-3-000000-160304)Capital Outlay-Equipment 314-4-043201-810200 5,303.72
TOTAL COURTHOUSE SECURITY FUND 5,303.72 5,303.72
INDUSTRIAL DEVELOPMENT FUND
Industrial Development-Cyclical 8,990.00
Tobacco Opportunity Fund
(330-3-000000-190211)Industrial Prospects-J&J Truck Sales 330-4-081500-822300 8,990.00
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Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2025 Mid-Year Local Budget Amendments
Industrial Development-Cyclical 1,241,580.00
Commonwealth Opportunity Fund
(330-3-000000-190212)Industrial Prospects-Tyson 330-4-081500-822300 1,241,580.00
TOTAL INDUSTRIAL DEVELOPMENT 1,250,570.00 1,250,570.00
Solid Waste Enterprise Fund
Solid Waste Enterprise Fund 75,000.00
Carryover from June for Sale of
Roll-off Truck
(520-3-000000-410501)Roll-Off Truck 520-4-094110-812300 75,000.00
TOTAL-Solid Waste Enterprise Fund 75,000.00 75,000.00
GRAND TOTAL - ALL FUNDS 1,473,798.36 1,473,798.36
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6.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Mass County Zoning Ordinance Discussion/Review (20
minutes)
Staff Contact(s): Emily Ragsdale
Agenda Date: January 21, 2025 Item Number: 6.b.
Attachment(s): None
Reviewed By:
Emily S. Ragsdale, Community Development Director, will review the proposed
Mass County Zoning Ordinance with the Board. For the Board’s review, related
documentation is attached and/or will be distributed at the Work Session.
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8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Information Technology)
Staff Contact(s): Scott Budd
Agenda Date: January 21, 2025 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Discussion of plans to protect public safety as it relates to terrorist activity or
specific cybersecurity threats or vulnerabilities and briefings by staff members,
legal counsel, or law-enforcement or emergency service officials concerning
actions taken to respond to such matters or a related threat to public safety;
discussion of information subject to the exclusion in subdivision 2 or 14 of § 2.2-
3705.2, where discussion in an open meeting would jeopardize the safety of any
person or the security of any facility, building, structure, information technology
system, or software program; or discussion of reports or plans related to the
security of any governmental facility, building or structure, or the safety of
persons using such facility, building or structure.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(19)
Subject Matter: County's Cybersecurity Posture
Purpose: Cybersecurity Update/Discussion Regarding the Same
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8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Potential Acquisition of Real Property for
a Public Purpose)
Staff Contact(s): Vincent Shorter
Agenda Date: January 21, 2025 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where discussion in
an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Potential Real Property Acquisition for Public Purpose
(29 Medical Center)
Purpose: Review/Discussion Regarding the Same
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8.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Economic Development Update)
Staff Contact(s): Matthew Rowe
Agenda Date: January 21, 2025 Item Number: 8.c.
Attachment(s): None
Reviewed By:
Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made
of the business' or industry's interest in locating or expanding its facilities in the
community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Orange
Purpose: Economic Development Update/Discussion on
Unannounced Prospective Businesses/Industries
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BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn McCluster
Agenda Date: January 21, 2025 Item Number: 9.a.
Attachment(s): None
Reviewed By: MWE
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on January 21, 2025, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge, only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
minutes.
Vote
Kenneth L. Bowman Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
William V. ("Vic") Ingram Yes/No
Murray W. Whittle Yes/No
Eddie L. Hite, Jr. Yes/No
Robert M. Tucker, Jr. Yes/No
9.a.
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