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09-17-2024 Public Hearing Notice - FY2025 Budget AmendmentsPUBLIC HEARING NOTICE Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, September 17, 2024, at 7:00 p.m., in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the proposed FY2025 Budget Amendments. Public hearing documents are available for public inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website, www.pittsylvaniacountyva.gov. Proposed Budget Amendments 2024-2025 REVENUES Current Budgeted Revenues $238,986,887.00 Unassigned Fund Balance (Includes Carryovers) 19,172,947.25 School Revenue-(Federal, State, Local) 6,365,640.00 School Carryovers 13,837,975.31 Beautification Fund 74,701.01 Pet Center Fund 16,824.40 Grants Fund 160,000.00 Capital Improvements Refund 31,769.12 Capital Improvements Transfer 1,160,000.00 Proposed Amended Revenues $279,806,744.09 EXPENDITURES Current Budgeted Expenditures $238,986,887.00 General Fund Operating Budget 19,172,947.25 School Operating Budget 20,203,615.31 Beautification Fund 74,701.01 Pet Center Fund 16,824.40 Grants Fund 160,000.00 Capital Improvements Projects 1,191,769.12 Proposed Amended Expenditures $279,806,744.09 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount COUNTY AMENDMENTS Information Technology 65,000.00 Carryover Funds for Svc Contracts- Equipment-was not included in original budget request Svc Contracts-Equipment 100-4-012510-3320 65,000.00 General District Cout 2,655.00 Carryover Funds for the purchase a copier for the office Office Supplies 100-4-021200-6003 2,295.00 Copier Lease 100-4-021200-600510 360.00 Clerk of Court 22,243.85 Carryover of Clerk's Office Contribution for Office Supplies- These funds are collected by the Clerk's Office during the year and can only be used by this office Office Supplies 100-4-021600-6001 22,243.85 Commonwealth's Attorney 70,000.00 Carryover of funds for new Criminal Case Management Software-Currently being installed in the CA's office Capital Outlay-Computers 100-4-022100-8107 70,000.00 Sheriff 5,291.90 Carryover of Donations for Halloween Halloween-Contributions 100-4-031200-5878 5,291.90 Sheriff 533.76 Carryover of Donations for Project Lifesaver Expenses Project Lifesaver Expenses 100-4-031200-5882 533.76 Sheriff 22,907.90 Carryover of Donations for the Dare Program DARE Supplies 100-4-031200-6002 22,907.90 Sheriff 229,981.00 Carryover of Budget Savings from Sheriff's Operating Budget Transfer required to cover a variety of needs in the Sheriff/Jail budgets. These estimates have been provided by the Sheriff after reviewing year-end actuals and ensuring sufficient funds exist to cover upcoming aniticipated costs.100-4-033100-130000 163,475.00 100-4-033100-210000 12,506.00 100-4-031200-550000 17,000.00 100-4-031200-553000 12,000.00 100-4-031200-554000 15,000.00 100-4-031200-604500 10,000.00 Pittsylvania County FY 2025 Budget Amendments Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2025 Budget Amendments Sheriff 549,605.92 Carryover of Budget Savings from Sheriff's Operating Budget This amount has been requested to be carried over to ensure sufficient funds exist to provide dependable vehicles for the Sheriff's fleet 100-4-031200-8105/81052 549,605.92 Public Safety 24,739.77 FEMA funds received from various storms in the past. These funds are carried over each year to cover costs associated with future natural disasters that may occur PS-Natural Dis/Emergency Resp 100-4-032200-5670 24,739.77 Jail 2,165.00 Carryover of unused Capital Outlay-Vehicle funds to cover an outstanding vehicle lease Capital Outlay-Vehicles (Fleet Lease)10-4-033100-81052 2,165.00 Animal Control 4,535.00 Carryover of unused Dangerous Dog Funds collected from citizens with dangerous dogs. These fees are paid to the State on behalf of these citizens Dangerous Dog Fee 100-4-035100-5899 4,535.00 Children's Services Act (CSA)584,735.00 Carryover of Children Services Act Program Funds to ensure that sufficient funds exist to cover increased services in the coming year Comp Svc Act Pool-Programs 100-4-053500-7003 475,030.00 100-4-053500-7004 109,705.00 Parks & Recreation 7,700.00 Carryover requested from unused Field and Park maintenance funds to cover the increased cost of maintaining the ballfields and funds to cover refreshing the landscaping at our parks and at the Community Center Field Maintenance 100-4-071100-6006 3,000.00 Park Maintenance 100-4-071100-60061 4,700.00 Community Contributions 5,291.90 Carryover of donations approved in FY2024 but will not be spent until FY2025 Southern Area Agency on Aging (SAAA)100-4-081200-5654 5,291.90 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2025 Budget Amendments Community Development 21,544.00 Carryover of funds from Building Inspections Budget to cover plan reviews for construction projects Consultants-Plan Review 100-4-081400-3163 21,544.00 Community Development 4,513.00 Carryover of funds received in June for Solar Farm Inspections- Invoice Paid in Jul Consultants-Solar Farm Inspections 100-4-081400-3161 4,513.00 Community Development 66,759.00 Carryover of funds from the Commnity Development Budget to cover plan reviews for construction projects and to cover the additional cost of the WPPDC contribution for FY2025 Consultants-Plan Review 100-4-081400-3163 66,076.00 100-4-081400-5673 683.00 Community Development 83,573.84 Fees are collected thru building inspections to help remove dilapidated structures in the County. The remaining balance is rolled over each year to cover this potential liability in the coming budget year.Dilapidated Structure Removal 100-4-081400-8142 83,573.84 Non-Departmental 158,935.00 Carryover of salary funds needed to cover positions not included in the 2025 budget due to these positions being open during the budget process and inadvertantly left out of the budget. These funds are available in vacancy savings Salaries & Wages 100-4-032200-1100 114,388.00 FICA 100-4-032200-2100 8,750.00 VRS 100-4-032200-2210 15,649.00 VRS Life 100-4-032200-2400 1,533.00 Dental 100-4-032200-2301 288.00 BCBS 100-4-032200-2300 18,304.00 SUI 100-4-032200-2600 23.00 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2025 Budget Amendments Non-departmental 1,647,282.53 Carryover of unused COLA funds and vacancy savings to cover COLA/Merit Increases for FY2025 COLA/Salary Increase 100-4-091200-1999 1,647,282.53 Non-departmental 140,884.42 Carryover of Contingency/Grant Local Match Funds Grants Local Match/Contingency 100-4-091200-8109 166,134.42 Capital Outlay-Equipment 100-4-71100-8102 (25,250.00) Non-departmental 422,594.15 Carryover of unused Health and Wellness Program increase in health care premiums for FY2025 BCBS-Co. Share 100-4-091200-2300 90,921.62 Workers Compensation 100-4-091200-2700 127,000.00 Wellness Program Expense 100-4-091200-31152 204,672.53 Debt Service 31,500.00 These funds are needed to cover the entire debt service on the 2311 Cane Creek Parkway property. During the budget process a tenant was in the building and paying a portion of this debt.2018 Master Lease Financing-Taxable 100-4-095100-91684 31,500.00 School Carryover-General Fund Side 13,837,975.31 School Carryovers Transfers to Other Funds 100-4-091200-9102 13,837,975.31 Capital Improvements Fund- General Fund Side 1,160,000.00 Unassigned Fund Balance Transfers to Other Funds 100-4-091200-9104 1,160,000.00 TOTAL GENERAL FUND 19,172,947.25 19,172,947.25 SCHOOL AMENDMENTS School Carryover Amounts: All-in Funding 3,997,958.98 State Funds-Remained Unspent at 6/30 School Operating Fund 205 3,997,958.98 Capital Project-Broadband 338,194.84 State Funds-Remained Unspent at 6/30 School Operating Fund 205 338,194.84 Capital Project-CES Sewer Connection 342,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 342,000.00 Capital Project-SMES HVAC 3,214,884.55 State Funds-Remained Unspent at 6/30 School Operating Fund 205 3,214,884.55 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2025 Budget Amendments Capital Project-PCTC Welding Shop Vetilation 500,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 500,000.00 Project Graduation 59,468.81 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 59,468.81 PBIS Grant 29,110.95 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 29,110.95 PBIS/VTSS Grant 1,798.32 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 1,798.32 Project Lead the Way 4,239.50 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 4,239.50 Roofing Projects-UHES, ECC Dome, Bus Shop, Middle School Metal Roofs 998,000.00 State Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 998,000.00 Replacement Vehicles (2 Main. 2 Transp, 2 IT)211,663.13 State Funds-Remained Unspent at 6/30 School Operating Fund 205 211,663.13 GHS Ice Storage Chiller 22,031.00 Local Funds-Remained Unspent at 6/30 School Operating Fund 205 22,031.00 CHS Storage Building 200,000.00 Local Grant Funds-Remained Unspent at 6/30 School Operating Fund 205 200,000.00 Virginia Preschool Program 323,328.09 State Funds-Remained Unspent at 6/30 School Operating Fund 205 323,328.09 PALS Tutors 74,157.96 State Funds-Remained Unspent at 6/30 School Operating Fund 205 74,157.96 Textbooks 2,217,563.49 State/Local Funds-Remained Unspent at 6/30 School Operating Fund 205 2,217,563.49 Drain field & Wastewater Expansion - KES 300,000.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 300,000.00 HS Band Towers 65,940.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 65,940.00 Armoured One - Entry Window Film 180,521.40 State Funds-Remained Unspent at 6/30 School Operating Fund 205 180,521.40 Maintenance Warehouse Purchase/Repairs 123,629.76 State Funds-Remained Unspent at 6/30 School Operating Fund 205 123,629.76 Special Ed Software 59,500.00 State Funds-Remained Unspent at 6/30 School Operating Fund 205 59,500.00 Smart Panels for Classrooms 450,257.00 State/Local Funds-Remained Unspent at 6/30 School Operating Fund 205 450,257.00 On-going IT Projects 123,727.53 State/Local Funds-Remained Unspent at 6/30 School Operating Fund 205 123,727.53 TOTAL SCHOOL CARRYOVER 13,837,975.31 TOTAL SCHOOL CARRYOVER 13,837,975.31 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2025 Budget Amendments 2025 School Budget Amendment: Additional State and Federal revenue received for PCS as referenced in the attached letter. An appropriation is needed for expenditures of these funds 205-3-000000-240201 (333,512.00) State Sales Tax 205-4-061000-1120 2,187,718.00 205-3-000000-240202 5,544,837.00 School Funds - Regular 205-4-062000-1800 (242,920.00) 205-3-000000-330201 1,155,515.00 Federal Funds 205-4-063000-3400 543,067.00 205-3-000000-240264 (1,200.00) School Misc Receipts 205-4-064000-3300 868,358.00 205-4-065000-3179 (125,932.00) 205-4-066000-5600 2,098,500.00 205-4-067000-5700 1,036,849.00 TOTAL 2025 SCHOOL BUDGET AMENDMENT 6,365,640.00 6,365,640.00 TOTAL SCHOOLS 20,203,615.31 20,203,615.31 BEAUTIFICATION FUND Unappropriated Surplus 74,701.01 Funds needed to clean County Welcome Signs and to freshen up the landscaping at the sign sites Contractual Services-Landscaping 230-4-043500-3172 74,701.01 TOTAL-BEAUTIFICAITON FUND 74,701.01 74,701.01 PET CENTER FUND Unappropriated Surplus/Carryovers 16,824.40 Remaining balance of Donations/Memorials made to the Pet Center for a specific purpose.Pet Center-Vet Exp-Spay/Neuter 245-4-035200-5849 6,983.59 Pet Center-Emergency Medical 245-4-035200-58492 9,840.81 TOTAL-PET CENTER FUND 16,824.40 16,824.40 GRANTS FUND DOE Library Grant 160,000.00 Funds awarded by the Department of Education for the Gretna Library Renovations Property & Improvements 250-4-073319-8216 160,000.00 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2025 Budget Amendments TOTAL-GRANTS FUND 160,000.00 160,000.00 CAPITAL IMPROVEMENTS FUND (CIP) IT Server/Network Upgrade 31,769.12 This is a refund that was received after year-end for equipment that was returned to the vendor. These funds need to be reappropriated to Computer-Capital Outlay IT Server/Network Upgrade 310-4-094100-8121 31,769.12 B&G Property Improvements 1,000,000.00 Funds allocated from the General Fund to cover the purchase and renovation of a building located on Main Street and additional funds added for unforseen B&G improvement needs Property & Improvements-6 S. Main Street 310-4-094130-815812 750,000.00 Builidng & Grounds Improvements 310-4-094130-8158 250,000.00 Medical Equipment 160,000.00 Funds previously approved by the BOS on 7-17-24 for use to provide drug box for all volunteer EMS stations Property & Improvements-6 S. Main Street 310-4-094135-8102 160,000.00 TOTAL-CIP FUND 1,191,769.12 1,191,769.12 GRAND TOTAL - ALL FUNDS 40,819,857.09 *40,819,857.09 *This amount includes a transfer total of $14,997,975.31 Increase/ 2021-2022 2022-2023 2023-2024 2023-2024 2024-2025 2024-2025 Decrease Final Amended Final Amended Adopted Amended Adopted Amended In 2024-2025 Budget Budget Budget Budget Budget Budget Amended Budget REVENUES From Sales Tax Funds 10,120,365 12,067,346 11,663,401 11,663,401 10,977,282 10,643,770 (333,512) From State Funds 57,385,019 64,596,686 65,084,530 74,160,211 66,113,295 71,658,132 5,544,837 From Federal Funds*20,234,457 22,795,021 21,954,582 21,937,832 12,864,699 14,020,213 1,155,515 From Local Funds 19,736,709 21,096,356 22,096,356 22,096,356 24,631,995 24,631,995 - From Other Funds 9,048,828 8,104,521 1,028,567 10,626,007 1,028,567 1,027,367 (1,200) TOTAL 116,525,377 128,659,930 121,827,436 140,483,807 115,615,838 121,981,478 6,365,640 EXPENDITURES Instruction 73,445,531 78,571,538 81,060,626 87,441,726 80,321,234 82,508,952 2,187,718 General Support 4,644,939 4,775,404 5,253,874 5,204,585 5,321,706 5,078,786 (242,920) Pupil Transportation Services 7,761,247 8,336,458 7,551,673 8,358,783 7,234,817 7,777,884 543,067 Operation & Maintenance 17,831,385 19,261,988 10,901,824 14,958,459 10,848,945 11,717,303 868,358 Non-Instructional Operations 6,745,803 6,195,851 5,892,627 6,027,814 6,459,744 6,333,812 (125,932) Facilities 2,571,433 7,714,624 2,400,000 10,595,009 1,578,685 3,677,185 2,098,500 Technology 3,525,040 3,804,067 8,766,812 7,897,431 3,850,707 4,887,556 1,036,849 Contingency Reserves - - - - - - - TOTAL 116,525,377 128,659,930 121,827,436 140,483,807 115,615,838 121,981,478 6,365,640 FY 2023-2024 Amended includes Carryover of $9,597,440.30 approved by BOS on September 19, 2023 FY 2023-2024 Amended Budget Based on the September 2023 Special Session of the GA. Adopted Budget approved April 4, 2024 by BOS 2024-2025 Amended Budget