07-16-2024 Work Session - FINAL
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
WORK SESSION
July 16, 2024
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was
held on July 16, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
CALL TO ORDER (2:30 PM)
Dalton called the Meeting to Order at 2:30 PM.
ROLL CALL
The following Board Members were present:
Darrell W. Dalton - Callands-Gretna District
Robert M. Tucker, Jr. - Banister District
Kenneth L. Bowman - Chatham-Blairs District
Timothy W. Dudley – Staunton River District
Eddie L. Hite, Jr. - Dan River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
AGENDA ITEMS TO BE ADDED
Motion to revise the Agenda as follows:
• add Drought Declaration to Agenda as item 5(a), and make the Parks and Recreation
Master Plan Update item 5(b)
• Revise item 8(a), Economic Development Closed Session, to include the Staunton Plaza
Project.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Tucker
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Hite
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
PRESENTATIONS
a. Drought Declaration
Stephen Barts stated, although rainfall events have occurred, they have been inadequate in both
duration and location, and the coupling of inadequate rainfall and high heat conditions have created
a detrimental drought condition in the County. He requested the Board consider declaring the
County a local disaster area due to the extreme drought, and petition Dr. Ronald Howell, State
Executive Director, USDA Farm Service Agency, to have the County formally declared a disaster
area due to the extreme drought conditions to provide the means for those affected to qualify for
any available relief assistance. There was consensus from the Board to add a Resolution to the
night's Business Meeting to address this issue.
Motion to add Resolution # 2024-07-05 to the night's Business Meeting Agenda for approval.
RESULT: 7-0 (Approved)
MOVER: Tucker
SECONDER: Dudley
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
b. Parks and Recreation Master Plan Update
Art Thatcher, Manager with BerryDunn, updated the Board on the County’s Parks and Recreation
Master Plan. His presentation can be found on the County's website at
www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. EMS Drug Box Update
Christopher T. Key, Public Safety Director, and Kim G. Van Der Hyde, Finance Director, updated
the Board on EMS Drug Box issues. All EMS Agencies have been informed that the regional
medical drug box exchange program will be impacted by new FDA regulations. These regulations
require EMS agencies to obtain their own controlled substance registry and DEA license.
Additionally, Agencies must establish secure pharmacy rooms equipped with enhanced security
features. A Committee was formed to review various drug box systems, and their recommendation
was approved by both the Fire Association and the Fire and Rescue Commission. Agencies now
have approximately six to eight weeks to order and install these systems.
Motion to add to the night's Business Meeting to appropriate a total of up to $160,000 from
unassigned fund balance to cover the cost of EMS drug boxes for all volunteer EMS transport
stations and to reimburse any agency who has already purchased drug boxes.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Tucker
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
b. Potential New Solid Waste Office Update
Christopher D. Adcock, Director of Public Works, shared with the Board the poor conditions of the
employee breakroom and the main Landfill office building. The original office building was built
in 1982 and has limited functionality and space. The initial plan was to renovate existing storage
space in the rear of the Main Office, but the cost estimates for renovation were nearly equal to the
cost of a new facility. His presentation can be found on the County's website at
www.pittsylvaniacountyva.gov.
Motion to add to the night's Business Meeting the approval of the purchase of a modular building
in the amount not to exceed $250,000 from BOXX Modular to be used for office and break room
space for the Landfill.
RESULT: 7-0 (Approved)
MOVER: Tucker
SECONDER: Bowman
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
c. FY24 School Carryover Funds Discussion
Tracey Worley, PCS Finance Director, discussed with the Board the FY24 Schools carryover funds.
Her report can be found on the County's website at www.pittsylvaniacountyva.gov.
d. 2025 County Health and Dental Insurance Rates Discussion
Kim G. Van Der Hyde, Finance Director, reviewed 2025 County health and dental insurance rates
with the Board. The Health Insurance Rates reflect an overall decrease of six percent (6%) this
year, while the Dental Insurance Rates show an overall increase of five percent (5%). The new
rates will be effective October 1, 2024, and this item is included on the Business Meeting Agenda
for approval.
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 4:19 PM.
RESULT: 7-0 (Approved)
MOVER: Hite
SECONDER: Ingram
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
a. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Big Dipper, Atlas, Great Dragon, RBW,
Toy Story, Ballyhoo, and Staunton Plaza
Purpose: Economic Development Projects Update/Discussion on
Unannounced Prospective Businesses/Industries
b. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator Hiring/Search
Purpose: Review/Discussion of Related Next Steps
c. Discussion or consideration of the acquisition of real property for a public purpose, or of
the disposition of publicly held real property, where discussion in an open meeting would
adversely affect the bargaining position or negotiating strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Potential Real Property Acquisition for Public Purpose
Purpose: Review/Discussion Regarding the Same
d. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Hurt Partners Tipping Fee Waiver Request, Potential
New Outside Solid Waste Contracts, Shockhoe Solar
Project SUP Extension, and ODAC Lease Renewal
Purpose: Consultation with Legal Counsel/Legal Advice
and Discussion Regarding the Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:41 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on July 16, 2024, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Kenneth L. Bowman Yes
Timothy W. Dudley Yes
Eddie L. Hite, Jr. Yes
William V. (“Vic”) Ingram Yes
Murray W. Whittle Yes
Robert M. Tucker, Jr. Yes
Darrell W. Dalton Yes
ADJOURNMENT
Dalton adjourned the Meeting at 6:42 PM.
____________________________________
Darrell W. Dalton, Chairman
Pittsylvania County Board of Supervisors
____________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors