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03-19-2024 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, March 19, 2024 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster) b. County's 2024 February Bill List Approval (Staff Contact: Kim VanDerHyde) c. Appointment: FRC (Southwest Quadrant); (Steven Stallings) (Staff Contact: Christopher Key) d. Appointment: FRC (Northwest Quadrant); (Kermit King) (Staff Contact: Christopher Key) e. Earth Day County Landfill Tipping Fee Waiver Approval (Staff Contact: Chris Adcock) f. Notice of Intent to Commence VDOT Road Abandonment Process for Unopened Road Adjacent to 777 Jasper Wood Road, Hurt, Virginia (Staff Contact: Vaden Hunt) g. Reappointment: Planning Commission (Westover); (Fred Webb) (Staff Contact: Murray Whittle) h. Appointment: IDA (Westover District); (Michael Adkins) (Staff Contact: Kaylyn McCluster) i. Certificate of Excellence Approval (Trinity Aherron) (Staff Contact: Eddie Hite) 1 j. Certificate of Excellence Approval (Tunstall Volleyball) (Staff Contact: William Ingram) k. Certificate of Excellence Approval (Paige Echols); (Tunstall Volleyball Coach of the Year) (Staff Contact: William Ingram) l. Certificate of Recognition Approval (New Prospect Baptist Church 175-Year Anniversary; Supervisor Dudley) (Staff Contact: Tim Dudley) m. FY 2024 Budget Amendments Approval (Workforce Investment Board Grants; Library-Memorial Gifts Fund) (Staff Contact: Kim VanDerHyde) 8. PRESENTATIONS a. General Presentations (Board of Supervisors) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS a. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. 2 1. Case R-24-002: New Testament Baptist Church; Rezoning from B-1, Business District, Limited, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Murray) (Staff Contact: Emily Ragsdale) 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT 3 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Board Meeting Minutes Approval Staff Contact(s): Kaylyn McCluster Agenda Date: March 19, 2024 Item Number: 7.a. Attachment(s): 1. 02-20-2024 Property-Building Committee Meeting - DRAFT 2. 02-20-2024 Finance Committee Meeting - DRAFT 3. 02-20-2024 Work Session - DRAFT 4. 02-20-2024 Business Meeting - DRAFT 5. 03-05-2024 Legislative Committee Meeting - DRAFT 6. 03-05-2024 Finance Committee Meeting - DRAFT Reviewed By: SUMMARY: For the Board's review and consideration, attached are the following Board Meeting Minutes: (1) 02/20/2024 Property/Building Committee Meeting; (2) 02/20/2024 Finance Committee Meeting; (3) 02/20/2024 Work Session; (4) 02/20/2024 Business Meeting; (5) 03/05/2024 Finance Committee Meeting; and (6) 03/05/2024 Legislative Committee Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. 4 RECOMMENDATION: County Staff recommends the Board approve the Board Meeting Minutes as attached and presented. MOTION: "I make a Motion approving the Board Meeting Minutes as attached and presented." 5 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ PROPERTY/BUILDING COMMITTEE February 20, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Property/Building Committee Meeting was held on February 20, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (2:00 PM) Ingram called the Meeting to Order at 2:00 PM. ROLL CALL The following Committee Members were present: Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. – Dan River District William V. (“Vic”) Ingram - Tunstall District The following Board Members were present: Robert M. Tucker, Jr. - Banister District Kenneth L. Bowman – Chatham-Blairs District Murray W. Whittle – Westover District Darrell W. Dalton - Chairman, Callands-Gretna District, joined the Meeting at 2:08 PM. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 3-0 (APPROVE) MOVER: Hite SECONDER: Dudley AYES: Dudley, Hite, Ingram NAYS: None ABSTAIN: None NEW BUSINESS a. Fire and Rescue Memorial Discussion Ingram led discussion and recommended there be a Fire & Rescue Memorial placed at the same location as the Victory Academy in Chatham. Motion to forward to the full Board the identification of the location to be to the right/side of the Victory Academy, as the site for the future Fire and Rescue Memorial and authorize Staff to move forward with next steps. 6 RESULT: 3-0 (APPROVE) MOVER: Hite SECONDER: Dudley AYES: Dudley, Hite, Ingram NAYS: None ABSTAIN: None b. Litter Collection Discussion Ingram stated he feels it is time to create a litter control program that would fall under Buildings and Grounds. He recommended there be two (2) part-time people hired to help with litter control and manage his recommended program; which would include inmates needing to pay off fines. Dudley mentioned getting communities involved, such as the Town of Hurt. They facilitate a clean-up day each year, and it would be nice to see other local towns and communities to get involved and help with this effort. Hite stated in his District there is a lot of litter and it looks horrible, and would love to be able to pick up the phone and get a crew out to whatever location for clean-up. There was much discussion from the Committee members, as well as other Board Members in attendance. Motion to direct Staff to look into the feasibility of this program and bring a recommendation back to the Committee. RESULT: 3-0 (APPROVE) MOVER: Hite SECONDER: Dudley AYES: Dudley, Hite, Ingram NAYS: None ABSTAIN: None ADJOURNMENT Ingram adjourned the Meeting at 2:49 PM. 7 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ FINANCE COMMITTEE February 20, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Finance Committee Meeting was held on February 20, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Tucker called the Meeting to Order at 3:00 PM. ROLL CALL The following Committee Members were present: Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. – Dan River District Murray W. Whittle – Westover District Robert M. Tucker, Jr. - Banister District The following Board Members were present: Kenneth L. Bowman – Chatham-Blairs District Darrell W. Dalton - Chairman, Callands-Gretna District William V. (“Vic”) Ingram - Tunstall District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 3-0 (APPROVE) MOVER: Dudley SECONDER: Hite AYES: Dudley, Hite, Whittle, Tucker NAYS: None ABSTAIN: None NEW BUSINESS a. FY2025 County Budget Update/Discussion Turille reviewed the FY24-25 Budget overview with the Board. Van Der Hyde reviewed Budget Challenges with the Board that include increased costs over the last six (6) years, but with no reassessment or tax increase to cover those costs; new long-term multi-million dollar capital projects such as the Jail, renovations to the Historic buildings, a future Courthouse complex, among other items; and the State contribution to schools being reduced due to the increased local composite index, which the County is required to cover as per the Standard of Quality 8 Requirements. She also covered FY 2024 Revenues, FY 2025 Revenue Projections, Operating Budget, Capital Budget, Long Term Capital Needs, and Tax Rate Relief with the Board. Van Der Hyde's complete presentation can be found on the County's website at www.pittsylvaniacountyva.gov. ADJOURNMENT Tucker adjourned the Meeting at 4:03 PM. 9 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION February 20, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on February 20, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:00 PM) Dalton called the Meeting to Order at 4:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Callands-Gretna District Robert M. Tucker, Jr. - Banister District Kenneth L. Bowman - Chatham-Blairs District Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None PRESENTATIONS a. Jail Community Based Corrections Plan Presentation Tony Bell, Moseley Architects, presented the Board an update on the new County Jail Project, focusing on the recently filed Community Based Corrections Plan. His presentation can be found on the County's website at www.pittsylvaniacountyva.gov. b. IALR FY23 Annual Report Presentation Telly Tucker, IALR President, presented to the Board IALR’s FY23 Annual Report. He highlighted several of their programs, including EmPoWER, which is an employer-driven, work- based learning framework. He stated there were 5,116 students that attended the FY2023 Career ChoICE Youth Expo events, 134 students participated in Summer STEM Camps, more than 14,000 students across thirteen (13) school divisions utilized MajorClarity which is an online 10 career exploration platform, 202 mock interview day participants, and 56 participants in their Sector-Focused Camps. He also discussed their GO TEC program and stated there were 4,397 middle school students who completed the curriculum in the 2022-23 school year. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. c. Danville Pittsylvania County Chamber of Commerce Annual Report Presentation Anne Moore-Sparks, President/CEO, presented to the Board the Danville Pittsylvania County Chamber of Commerce’s Annual Report, and she introduced the incoming Chair, Shannon Hair. She stated there had been an increase in revenue, events, and membership, and they finished the year with a 15% increase in membership. She highlighted the RevUp Program and thanked the Board for their continued support. In the last three (3) years, they have given out $150,000 to sixteen (16) businesses; five (5) of which are located in the County. They expect three (3) to five (5) businesses to pitch for funding in this upcoming Cohort as well, and they have approximately $64,000 available to give to small business creation and expansion. Her full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. d. VDOT Smart Scale Changes Presentation VDOT's Jay Craddock introduced Carson Eckhardt to the Board. Eckhardt reviewed VDOT's Smart Scale process and changes to Smart Scale procedures. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. e. Broadband Project Update Scotty Bare, RiverStreet Networks’ Field Engineer, presented the Board an update on the County’s Broadband Project. He shared that for construction, the final fiber design is 78% complete, field staking is 50% complete, highway and railroad permitting is in progress, there are 291.9 route miles that have been completed, and there are 2,765 serviceable locations. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. STAFF.COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Committee Reports/Recommendations (Property/Building; Finance) Hunt stated the Property/Building Meeting was held this afternoon and there are two items that will be added to tonight's Business Meeting Agenda. One involved authorizing Staff to begin investigating next steps for a Fire and Rescue Memorial to be placed adjacent to the Victory Academy on Main Street in Chatham, on land owned by the County. The second item was for Staff to investigate and bring a recommendation back to the Board relating to potentially hiring two (2) litter control employees. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 6:00 PM. RESULT: 7-0 (Approved) MOVER: Ingram 11 SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Project 13 Purpose: Discussion concerning an existing business/industry where no previous announcement has been made of the business'/industry's interest in expanding its facilities in the community b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Potential Gaines/Terry Delinquent Taxes Reimbursement Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same c. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: U.S. 29 North Medical Center Purpose: Review/Discussion Regarding Potential Real Property Acquisition of Same for a Public Purpose RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:57 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on February 20, 2024, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. 12 If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Kenneth L. Bowman Yes Timothy W. Dudley Yes Eddie L. Hite, Jr. Yes William V. (“Vic”) Ingram Yes Murray W. Whittle Yes Robert M. Tucker, Jr. Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:58 PM. 13 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING February 20, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on February 20, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Callands-Gretna District Robert M. Tucker, Jr. - Banister District Kenneth L. Bowman - Chatham-Blairs District Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District ITEMS TO BE ADDED TO AGENDA Motion to revise the Agenda as follows: • Remove items 7(j), 7(k), 7(o), 7(p), and 11(a) from the Agenda • Add the following items under Matters from Work Session: - Fire and Rescue Memorial - Litter Collection RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda as amended. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None 14 ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2024 February Bill List Approval c. Resolution # 2024-02-01 Adoption (Official Intent to Reimburse Expenditures with Proceeds of Borrowing) d. Resolution # 2024-02-02 Adoption (Requesting Approval of the CBCP Needs and Planning Study and Reimbursement for Eligible Design and Construction Expenses) e. Southside Soccer Club Lease Approval f. 57 Convenience Center Lease Approval g. Service Weapon Purchase Approval (Nathan Spencer) h. Appointment: FRC (Banister District); (Alan Casper) i. Appointment: FRC (Dan River District); (Jimmy Adkins) j. Landfill Tipping Fee Waiver Approval (Mega Site House Demolition Waste) k. Emergency Landfill Equipment Repairs Approval l. Fire and Rescue Study Grant Match Revision Approval m. Certificate of Excellence Approval (Lauren Fowlkes) ITEMS REMOVED FROM AGENDA a. Appointment: FRC (Northwest Quadrant); (Kermit King) b. Appointment: FRC (Southwest Quadrant); (Steven Stallings) c. Certificate of Excellence Approval (Tunstall Volleyball) d. Certificate of Excellence Approval (Paige Echols); (Tunstall Volleyball Coach of the Year) e. Case R-23-017: Gwendolyn Averett; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. PRESENTATIONS The Board presented a Certificate of Excellence to Lauren Fowlkes for her outstanding bravery and heroism displayed on December 7, 2023, as she rushed to provide the Heimlich Maneuver to one of her First Grade students, ultimately saving his life. Kelsie R. Myers, Parks and Recreation Program Coordinator, introduced to the Board the 2024 Youth Commission Members. HEARING OF THE CITIZENS Brenda Bowman, Chatham-Blairs District, addressed her concerns regarding litter in the County and thanked Ingram for bringing this issue to light. She suggested the County re-establish the 15 Beautification Committee to aid with this issue. Wayne Robertson, Chatham-Blairs District, stated his opposition to the new jail and requested a member of the Board to champion these efforts and for the rest of the Board to follow. John Owen, Callands-Gretna District, also stated his opposition to the new jail. Gwendolyn and Darrell Averett, Dan River District, spoke about old business regarding the rezoning of their property for a Daycare Center. Phyllis Barker, Dan River District, stated her opposition of the Daycare rezoning as it stands. Shelby Tate, Dan River District, also stated her opposition of the Daycare rezoning. PUBLIC HEARINGS Rezoning Public Hearings 1. Case R-24-001: James and Betty Garrett; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted. (Supervisor Dalton) In Case R-24-001, James and Betty Garrett (“Petitioners”) have petitioned to rezone 2.952 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be subdivided). The subject property is located on State Road 841/Stillmeadow Road, in the Callands-Gretna Election District and shown on the Tax Maps as part of GPIN # 1444-80- 1822. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On January 4, 2024, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:37 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:37 PM. Motion to approve the rezoning of 2.952 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None Other Public Hearings 1. FY24 Budget Amendments Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate 16 amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date." An advertisement for the County Budget Amendments appeared in the Chatham Star Tribune on February 7, 2024, which satisfies the seven (7)-day legal notice requirement. Dalton opened the Public Hearing at 7:40 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:41 PM. Motion to approve FY24 County Budget Amendments totaling $9,555,243 as presented. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. Fire and Rescue Memorial Motion to authorize County Staff to determine next steps to locate a Fire and Rescue Memorial on County-owned land adjacent to the Pittsylvania County School's Victory Academy in the Town of Chatham. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None b. Litter Collection Motion to authorize County Staff to investigate the feasibility of potentially hiring two (2) employees to combat litter in the County and return a related recommendation to the Board of Supervisors in the near future. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None BOARD MEMBER REPORTS 17 • Mr Bowman stated he attended the Annual Chamber Meeting and he later attended the VACo Conference. He also attended three (3) of the Freedom of Choice- Ceremonies and stated they did a wonderful job. He attended the LEPC and RIFA meetings and received great information at both. He wanted to let citizens know that the RT 41 Study Meeting will be held on March 25, 2024, at 5:30 PM, at Mt. Hermon Fire Department. • Mr. Ingram stated he attended the Chamber Annual Meeting and the ATDM graduation, and noted that the need for housing was brought up at both of those meetings. Ingram was elected as the Chair of RIFA and is excited about things to come at Berry Hill. He shared that the Tunstall High School Basketball team is headed to State finals. He attended the annual awards ceremony at Brosville-Casacde Fire department and thanked them. He also attended the Freedom of Choice ceremony at Tunstall High School. He congratulated Les Adams to his appointment to the General District Court and Brian Turpin for his re- appointment to the Juvenile and Domestic Court. • Mr Hite mentioned the explosion in Loundon County and the loss of one of their fire department volunteers, and he thanked the volunteers for their willingness to serve and sacrifice their lives. He thanked educators in the County and stated we have some of the best in the State. He stated Pittsylvania County is a great county to live in, and it is an honor to sit and represent his District, and appreciates everyone for coming out to the Meeting. • Mr. Tucker shared his gratitude to staff for the meetings for their hard work while in preparation for the meetings. He thanked the Chairman and commended the Freedom of Choice Committee for a job well done in Celebration of sixty (60) years during Black History Month. He stated that all Supervisors are working hard for the citizens and shared that he attended the training at VACo. He is prepared to continue his work for the citizens of this County and he is excited for what is on the horizon for Pittsylvania County. • Mr. Dudley thanked Mr. Dalton, staff, and citizens for coming out. He also stated that Greg Barbour passed away and asked everyone to be in prayer for his family. • Mr. Dalton thanked everyone for coming out to the meeting and also thanked Staff. He attended the Amthor groundbreaking today in Gretna and thanked all County employees that come out to help. He attended the Gretna Fire and Rescue banquet and expressed his gratitude to the volunteers and shared how great of an asset they are to the County. He also spent time at VACo and had good conversations with our Delegates. COUNTY ADMINISTRATOR REPORTS Turille stated that Broadband is coming and asked for a little more patience. He stated that some phases are complete and there are over 2,000 locations ready to be activated. He thanked Mr. Arnold for his leadership in this project. ADJOURNMENT Dalton adjourned the Meeting at 8:03 PM. 18 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ LEGISLATIVE COMMITTEE March 5, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Legislative Committee Meeting was held on March 5, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (2:30 PM) Tucker called the Meeting to Order at 2:30 PM. ROLL CALL The following Committee Members were present: Robert M. Tucker, Jr. - Banister District Timothy W. Dudley - Staunton River District Kenneth L. Bowman – Chatham-Blairs District The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Eddie L. Hite, Jr. – Dan River District Murray W. Whittle – Westover District William V. (“Vic”) Ingram - Tunstall District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 3-0 (APPROVE) MOVER: Tucker SECONDER: Dudley AYES: Dudley, Tucker, Bowman NAYS: None ABSTAIN: None NEW BUSINESS a. Potential Board Bylaws Revisions Review/Discussion Supervisors Bowman and Ingram facilitated discussion regarding potential revisions to the Board of Supervisors Bylaws. Bowman recommended an increase in mileage reimbursement, from $350 per month to $500. Tucker and Ingram stated they were not in support of this being raised, and Dalton agreed and stated it was bad timing. 19 Ingram recommended the Meeting seating be revised so the Vice-Chair sits to the Chairman's immediate right, and all other seats be selected by Board Members based on longevity of Board membership, combined with any County employment and service to County Boards. Bowman and Dudley agree with the first part regarding the Vice-Chair, but not the ending. Bowman recommended all non-Chairman appointments be handled at the Board's Business Meeting under New Business. Tucker and Dudley stated they would like to leave as is. Ingram stated he likes this idea. Tucker and Dudley agreed that new appointees can be handled under New Business, so they are introduced to the Board, but all re-appointments stay under the Consent Agenda. There was consensus of the Board on these recommendations. Ingram recommended revisions to how the Board handles the Hearing of the Citizens ("HOC") section. Dalton stated he doesn't want to restrict all citizens, but does like the recommendation that they cant speak on the same topic for a period of time. Ingram likes that citizens have the opportunity to come and speak at these meetings but wishes it could be controlled for those who serve on County Boards and Commissions, and that they follow the Code of Ethics they are required to sign for serving. Whittle asked if the HOC could be moved to the end of the Agenda. Tucker asked everyone to take a look at a couple of aspects such as policing the sign-up sheet and the subject matter content, andrequiring groups to have one representative speak for all of them. Dudley stated it is a part of public service and he is not in favor of limiting citizens speech and telling citizens what they can and cannot say. Hite shared that the Board Bylaws state that the citizen should address the Board, and should they choose to violate that, then the Chairman needs to tap the gavel and the meeting be brought back to order. Bowman thinks the HOC should stay on the Agenda monthly with the in-person sign up sheet at the meeting, and possibly pull information from the research and modify the wording. McCluster recommended adding an agreement statement to the top of the sign-up sheet as well. Bowman recommended changes to Article IV, Board Committees (4.2). Tucker stated he is in favor of leaving Reorganizational Meeting as is and he is not in favor of appointments being limited to two (2) years because it takes time to develop relationships with the different partners and their experience is vital. There was consensus to leave as is. Bowman recommended changes to Article IV, Board Committees (4.5) and (4.6) and there was consensus to make those revisions. Bowman recommended changes to Article IV, Board Committees (4.7). Tucker stated this is not a good look for the Board to ask the public to give stipends that were not originally there to attend meetings and cautioned against this change. Dudley stated the last time the Board got a raise they received a lot of negative feedback and he cannot support this recommendation. He stated the timing is not right and times are tighter now than they were the last time the Board got a raise. Dalton stated he understands and respects Bowman, but with the tax issues right now, he cannot support this item. Bowman recommended changes to Article VI, Recordation of Ordinances and Resolutions (6.2). These revisions just delete the repeated information. 20 Bowman also recommended revisions to the Model of Excellence Member Statement that states "all members are equal", and "we are not here to be served, but to serve". There was consensus to accept the changes. Hunt will compile all recommendations and send to the Board for review. ADJOURNMENT Bowman adjourned the Meeting at 3:54 PM. 21 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ FINANCE COMMITTEE March 5, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Finance Committee Meeting was held on March 5, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (12:00 PM) Tucker called the Meeting to Order at 12:00 PM. ROLL CALL The following Committee Members were present: Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. – Dan River District Murray W. Whittle – Westover District Robert M. Tucker, Jr. - Banister District The following Board Members were present: Kenneth L. Bowman – Chatham-Blairs District Darrell W. Dalton - Chairman, Callands-Gretna District William V. (“Vic”) Ingram - Tunstall District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 3-0 (APPROVE) MOVER: Hite SECONDER: Whittle AYES: Dudley, Hite, Whittle, Tucker NAYS: None ABSTAIN: None NEW BUSINESS a. FY2025 County Budget Discussion Kim G. Van Der Hyde, Finance Director, facilitated discussion regarding the FY 2025 County Budget. Bowman questioned Community Donations for the Chamber of Commerce and asked why there is such an increase. Van Der Hyde stated that is our standard membership to the Chamber, and the additional request is for the RevUp program since the Chamber will not have the Grant any longer for that. Dudley requested a breakdown of the difference in the tax rates for citizens and the difference it would cost them with a reduction in the tax rates. Van Der Hyde 22 referenced the last page of the presentation that includes the breakdown. Dalton stated he supports the RevUp program and requested that $5,000 from legal aid be removed and given to the Chamber. Ingram agreed with the RevUp program and recommended no legal aid money. Tucker also stated his support for the RevUp program. Bowman recommended for future budgets, have the outside agencies come before the Board and justify their reasons for the requested amount and Van Der Hyde agreed. For the future, Tucker requested Van Der Hyde send out Department Head letters with their justifications for fund requests to the Board during this process. Tucker also asked for justification for the new IT position. Arnold stated this would allow for shared information through Information Technology ("IT") and Information Management ("IM"), and assist with easier tasks such as new employees, disabling of accounts, etc., and would allow the systems engineers more time to work on bigger projects. Bowman suggested the IT position, two (2) Public Safety positions, one (1) Recreation position, one (1) CPMT position, one (1) part-time position at Brosville Library, conversion of three (3) part-time to full-time in January to save six (6) months of salary. Dalton asked Chris Key if there was a first responding unit at 640 Rescue now. Key stated when they shut down, most of their assets come to the County, so they took those assets and invested them back into the community and placed a first responder vehicle there that services thirteen (13) hours per day, from 6:00 AM until 7:00 PM, seven (7) days a week. Key explained that by adding four (4) additional staff there, it would allow them to staff an ambulance 24/7 with two (2) people per day for the entire year. Additional discussion ensued regarding the bookmobile, a small tractor at Wayside, and other items presented. Van Der Hyde's full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. ADJOURNMENT Tucker adjourned the Meeting at 2:11 PM. 23 7.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: County's 2024 February Bill List Approval Staff Contact(s): Kim VanDerHyde Agenda Date: March 19, 2024 Item Number: 7.b. Attachment(s): None Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review and approve payments made by the County as oversight of County Fund expenditures. For the Board's review and consideration, the County's February 2024 Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=497853&dbid=0&repo=Pitt GovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2024 February Bill List as presented. MOTION: “I make a Motion approving the County’s 2024 February Bill List as presented.” 24 7.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointment: FRC (Southwest Quadrant); (Steven Stallings) Staff Contact(s): Christopher Key Agenda Date: March 19, 2024 Item Number: 7.c. Attachment(s): None Reviewed By: SUMMARY: Steven Stallings (“Stallings”) is the current Fire and Rescue Commission's ("FRC") Southwest Quadrant Representative, and his term will expire on March 15, 2024. Stallings has expressed interest in being reappointed for a new four (4)- year term beginning on March 19, 2024, and ending on March 19, 2028. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends reappointing Stallings as the FRC's Southwest Quadrant Representative for a new four (4)-year term beginning on March 19, 2024, and ending on March 19, 2028. MOTION: "I make a Motion reappointing Stallings as the FRC's Southwest Quadrant Representative for a new four (4)-year term beginning on March 19, 2024, and ending on March 19, 2028. 25 7.d. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointment: FRC (Northwest Quadrant); (Kermit King) Staff Contact(s): Christopher Key Agenda Date: March 19, 2024 Item Number: 7.d. Attachment(s): None Reviewed By: SUMMARY: Kermit King (“King”) is the current Fire and Rescue Commission's ("FRC") Northwest Quadrant Representative, and his term will expire on March 15, 2024. King has expressed interest in being reappointed for a new four (4)-year term beginning on March 19, 2024, and ending on March 19, 2028. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends reappointing King as the FRC's Northwest Quadrant Representative for a new four (4)-year term beginning on March 19, 2024, and ending on March 19, 2028. MOTION: "I make a Motion reappointing King as the FRC's Northwest Quadrant Representative for a new four (4)-year term beginning on March 19, 2024, and ending on March 19, 2028." 26 7.e. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Earth Day County Landfill Tipping Fee Waiver Approval Staff Contact(s): Chris Adcock Agenda Date: March 19, 2024 Item Number: 7.e. Attachment(s): None Reviewed By: SUMMARY: The County will be promoting litter clean-up throughout the County or “Earth Day Week,” April 22, 2024 – April 26, 2024. County Staff are requesting a County Landfill tipping fee waiver for Earth Day Week litter clean up that will be collected during said week. The waiver is only applicable for residentially generated waste that is collected from a County property. Liquids, oils, or hazardous materials will not be accepted. Each County resident is allowed to dispose of no more than four (4) automobile tires. Tractor or heavy equipment tires will not be accepted. Waste that is generated through business, commercial, or agricultural sources will not be accepted. Valid identification showing proof of County residence is required for disposal and must be presented at the County’s Landfill office upon delivery, or to other County Staff upon request. All waste presented for disposal is subject to inspection and will be denied if it does not meet these requirements. No quantity limits are placed on residential customers delivering their own waste by personal passenger vehicle smaller than a one (1) ton pickup truck and/or a flat, 4’x8’ single axle trailer with sides no greater than thirty-six (36) inches high. Accepted identification is as follows: • Unexpired Virginia driver’s license, military ID, or photo ID card with Pittsylvania County address; • Deed, mortgage, or monthly mortgage/rental statement with matching photo ID verifying residence in Pittsylvania County; • U.S. Postal Service change of address confirmation form with matching photo ID; or • Current payroll stub by employer with matching photo ID showing a valid County address of the employee. 27 FINANCIAL IMPACT AND FUNDING SOURCE: Unknown at this time. RECOMMENDATION: County Staff recommends the Board approve the request to waive County Landfill tipping fees for Earth Day Week litter clean up with the conditions as listed. MOTION: “I make a Motion approving the request to waive County Landfill tipping fees for Earth Day Week litter clean up that will be collected during said week with the conditions as listed." 28 7.f. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Notice of Intent to Commence VDOT Road Abandonment Process for Unopened Road Adjacent to 777 Jasper Wood Road, Hurt, Virginia Staff Contact(s): Vaden Hunt Agenda Date: March 19, 2024 Item Number: 7.f. Attachment(s): 1. Abandonment of 777 Jasper Wood Road Reviewed By: SUMMARY: Paul and Barbara Young (“Young”) own 777 Jasper Wood Road in the County’s Staunton River Magisterial District. The Youngs desire to have the 50’ x 150’ adjacent roadway (unopened road) abandoned to maintain its upkeep. This roadway needs to be abandoned and removed from the Virginia Department of Transportation’s (“VDOT”) public highway system. There is one (1) adjacent parcel and said parcel’s owner is not opposed to the abandonment. Per Virginia Code § 33.2-909, the procedure for the Board to abandon an existing road, or portion of a road, is as follows: (1) The Board must decide that no public necessity exists for the continuance of the public road; (2) After such an affirmative majority vote, the Board must send a formal notice of its intent to abandon the road to the VDOT Commissioner; (3) The Board must post notice in at least three (3) places on and along the road sought to be abandoned for at least thirty (30) days; (4) The Board must publish notice of its intent to abandon the road in two (2) or more issues of a newspaper having general circulation in the County; (5) The Board must then wait thirty (30) days for any interested party to request a Public Hearing of or related to the road abandonment; and (6) If a request for a Public Hearing does not occur, the Board, within the four (4) months of the thirty (30) day posting period, must pass an Ordinance or Resolution requesting VDOT to abandon the road. 29 For the Board’s review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None, other than advertising and posting costs. County Staff intends to charge these costs to the Youngs. RECOMMENDATION: County Staff recommends the Board do the following related to potential abandonment of the roadway between Lot 12 and 11 on Jasper Wood Road: (1) Make a Motion determining that no public necessity exists for the continuance of the public road; (2) After such an affirmative majority vote, authorize County Staff send a formal notice of its intent to abandon the road to the VDOT Commissioner; (3) Authorize County Staff post a notice, in at least three (3) places on and along the road sought to be abandoned, for at least thirty (30) days; (4) Authorize County Staff advertise notice of its intent to abandon the road in two (2) or more issues of a newspaper having general circulation in the County; (5) Wait thirty (30) days for any interested party to request a Public Hearing regarding the abandonment; and (6) If a request for a Public Hearing does not occur, the Board, within the four (4) months of the thirty (30) day posting period, pass an Ordinance or Resolution requesting VDOT to abandon the road. MOTION: “I make a Motion to follow the above-Staff Recommendation regarding the potential abandonment of the roadway on Jasper Wood Road between Lot 12 and 11.” 30 31 32 33 34 35 36 37 38 7.g. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Reappointment: Planning Commission (Westover); (Fred Webb) Staff Contact(s): Murray Whittle Agenda Date: March 19, 2024 Item Number: 7.g. Attachment(s): None Reviewed By: SUMMARY: Fred Webb (“Webb”) is currently the Planning Commission's ("PC") Westover District Representative. His term is set to expire on March 23, 2024, and Supervisor Whittle desires to re-appoint Webb for a new four (4)-year term beginning on March 24, 2024, and ending on March 24, 2028. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: Supervisor Whittle recommends the Board re-appoint Webb as the PC's Westover District Representative for a new four (4)-year term beginning on March 24, 2024, and ending on March 24, 2028. MOTION: "I make a Motion re-appointing Webb as the PC's Westover District Representative for a new four (4)-year term beginning on March 24, 2024, and ending on March 24, 2028." 39 7.h. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointment: IDA (Westover District); (Michael Adkins) Staff Contact(s): Kaylyn McCluster Agenda Date: March 19, 2024 Item Number: 7.h. Attachment(s): 1. 02-15-2024 Michael Adkins - IDA Westover Reviewed By: SUMMARY: Due to Jennifer Holley's recent resignation, the Pittsylvania County Industrial Development Authority's ("IDA") Westover District seat is now vacant. Supervisor Whittle desires to appoint Michael Adkins ("Adkins") as the IDA's Westover District Representative to fulfill an unexpired term beginning March 19, 2024, and expiring April 18, 2027. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board follow Supervisor Whittle's recommendation and appoint Adkins as the IDA's Westover District Representative to fulfill an unexpired term beginning March 19, 2024, and expiring April 18, 2027. MOTION: "I make a Motion appointing Adkins as the IDA's Westover District Representative to fulfill an unexpired term beginning March 19, 2024, and expiring April 18, 2027." 40 Serve on a Board or Commission Submission Date: 02/15/2024 Full Name Michael Adkins Full Address 770 Mangrums Road Danville, Virginia 24541 Election District Westover Phone (434) 770-0379 Email michael.adkins@jti.com Board, Committee, or Commission of Interest Industrial Development Authority Education Background Masters Degree in Business Administration, Averett University Bachelors Degree in Finance, Radford University Occupation President, JTI Leaf Services Why do you want to serve on this Board? Fulfill my civic duty by serving the community What special skills/interests/qualifications would benefit you in this appointment? Board of Directors for Japan Tobacco International (US) LLC Financial & Business Acumen Leadership skills Servant Mindset Agree to complete all required filings and to adhere to the Code of Ethics/Model of Excellence Yes If appointed to serve on any Committee, Board, or Commission, I agree to the following: - Complete the required Conflict of Interest Act (COIA) Annual Filings and adhere to the Code of Ethics/Model of Excellence as included in the Pittsylvania County Board of Supervisors Bylaws -Using a County-issued email for communications should one be provided to me - Complete all training as required by the County/State Agree to all the requirements above: Yes 41 7.i. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificate of Excellence Approval (Trinity Aherron) Staff Contact(s): Eddie Hite Agenda Date: March 19, 2024 Item Number: 7.i. Attachment(s): 1. Certificate of Excellence - Trinity Aherron Reviewed By: SUMMARY: The Board expresses its sincere appreciation and admiration to Trinity Aherron ("Aherron") for her outstanding bravery and heroism displayed on January 24, 2024, as she rushed to provide the Heimlich Manuever to a fellow patron at Los Tres Magueyes, ultimately saving her life. The courage she displayed during this event is remarkable, and she is the true definition of a "Local Hero." The Board, via the attached Certificate of Excellence ("COE"), expresses its sincere appreciation and admiration to Aherron for her courageous efforts. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached COE honoring Aherron. MOTION: "I make a Motion approving the attached COE honoring Aherron." 42 C e r t i f i c a t e o f E x c e l l e n c e Darrell W. Dalton Chairman The Pittsylvania County Board of Supervisors expresses its sincere appreciation and admiration to you for your outstanding bravery and heroism displayed on January 24, 2024, as you rushed to provide the Heimlich Manuever to a fellow patron at Los Tres Magueyes, ultimately saving her life. The courage you displayed during this event is remarkable and you are the true definition of a Local Hero. Thank you again for your courageous efforts and we wish you the best in your future endeavors. Trinity Aherron Given this 19th day of March, 2024 Eddie L. Hite, Jr., Dan River Supervisor 43 7.j. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificate of Excellence Approval (Tunstall Volleyball) Staff Contact(s): William Ingram Agenda Date: March 19, 2024 Item Number: 7.j. Attachment(s): 1. Certificate of Excellence - Tunstall Volleyball 2023 Reviewed By: SUMMARY: The Tunstall High School volleyball ("Lady Trojans") team had an outstanding season, with an overall record of 21-4. They won the Piedmont District Regular Season and continued their streak by advancing and winning the Piedmont District Tournament. They then competed at the next level, in the Region and were Region 3D Tournament Semifinalists. The Board, via the attached Certificate of Excellence ("COE"), expresses its deepest congratulations and admiration to the Lady Trojans for these amazing accomplishments. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached COE honoring the Lady Trojans. MOTION: "I make a Motion approving the attached COE honoring the Lady Trojans." 44 C e r t i f i c a t e o f E x c e l l e n c e Tunstall Lady Trojans Volleyball Darrell W. Dalton Chairman The Tunstall High (Trojans) Volleyball team had an outstanding season with an overall record of 21-4. They won the Piedmont District Regular Season and continued their streak by advancing and winning the Piedmont District Tournament. They then competed at the next level in the Region and were Region 3D Tournament Semifinalists. The Pittsylvania County Board of Supervisors expresses its deepest congratulations and admiration to the Tunstall Lady Trojans Volleyball Team for these amazing accomplishments and wish you all the best in your future endeavors. Given this 19th day of March, 2024 William "Vic" Ingram Tunstall Supervisor 45 7.k. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificate of Excellence Approval (Paige Echols); (Tunstall Volleyball Coach of the Year) Staff Contact(s): William Ingram Agenda Date: March 19, 2024 Item Number: 7.k. Attachment(s): 1. Certificate of Excellence - Paige Echols - Tunstall Volleyball Coach of the Year Reviewed By: SUMMARY: In her first year at Tunstall High School, head coach Paige Echols ("Echols") was named Piedmont District Coach of the Year. The Lady Trojans had twenty-one (21) wins under her leadership. They won the Piedmont District Regular Season and continued their streak by advancing and winning the Piedmont District Tournament. They then competed at the next level in the Region and were Region 3D Tournament Semifinalists. The Board, via the attached Certificate of Excellence ("COE"), expresses its deepest congratulations and admiration to Echols for this accomplishment. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached COE honoring Echols. MOTION: "I make a Motion approving the attached COE honoring Echols." 46 C e r t i f i c a t e o f E x c e l l e n c e Paige Echols Darrell W. Dalton Chairman In her first year at Tunstall High School, head coach Paige Echols was named Piedmont District Coach of the Year. The Lady Trojans had 21 wins under her leadership. They won the Piedmont District Regular Season and continued their streak by advancing and winning the Piedmont District Tournament. They then competed at the next level in the Region and were Region 3D Tournament Semifinalists. Before coaching at Tunstall, she was the Head Coach for WCA Middle School for 1 season, Assistant Coach for CHS for 1 season, and Head Coach for CHS for 6 seasons. Her commitment to excellence and passion for empowering her athletes to reach their full potential is truly commendable, and her leadership and guidance have made a significant impact on the team and inspired those around her. The Pittsylvania County Board of Supervisors expresses its deepest congratulations and admiration to Paige Echols for this accomplishment and wish you all the best in your future endeavors. Given this 19th day of March, 2024 William "Vic" Ingram, Tunstall Supervisor 47 7.l. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificate of Recognition Approval (New Prospect Baptist Church 175-Year Anniversary; Supervisor Dudley) Staff Contact(s): Tim Dudley Agenda Date: March 19, 2024 Item Number: 7.l. Attachment(s): 1. Certificate of Recognition - New Prospect Baptist Church 175 years Reviewed By: SUMMARY: New Prospect Baptist Church will celebrate its 175th Anniversary on April 28, 2024. Supervisor Dudley desires the Board to express its congratulations and admiration to the Church, and wish them many more years of growth and blessings. Accordingly, for the Board's review and consideration, attached is a related Certificate of Recognition ("COR"). FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board follow Supervisor Dudley's recommendation and approve the attached COR for New Prospect Baptist Church as presented. MOTION: "I make a Motion approving the attached COR for New Prospect Baptist Church as presented." 48 C e r t i f i c a t e o f R e c o g n i t i o n New Prospect Baptist Church Timothy W. DudleyStaunton River District The Pittsylvania County Board of Supervisors expresses its sincere congratulations and admiration to New Prospect Baptist Church on its 175 year anniversary. Formed in 1849, the church was first called the Baptist Church of Christ at Mt. Pleasant. The name was then changed to New Prospect Baptist Church in 1874. A devoted member, Mrs. Mary Green, once said that it was a fitting name as there will always be a ”new prospect” at the church for as long as the church stands. The church is affiliated with the Staunton River Baptist Association, the Baptist General Association of Virginia, and the Southern Baptist Convention. New Prospect Baptist Church is a memorial to the faithfulness of God and to those who stepped out in faith many years ago. We wish you many more years of growth and blessings as you celebrate your 175 year anniversary. Given this 19th day of March, 2024 Darrell W. Dalton Chairman 49 7.m. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: FY 2024 Budget Amendments Approval (Workforce Investment Board Grants; Library-Memorial Gifts Fund) Staff Contact(s): Kim VanDerHyde Agenda Date: March 19, 2024 Item Number: 7.m. Attachment(s): 1. YouthBuild Harvest Match $187500 Grant Award Docs 2. TANF UWAY New Ben -24-002-17 Budget Jan 1- June 30 2024 3. Library Memorial Gifts Fund-Use of Funds Reviewed By: SUMMARY: Three (3) Budget Amendments are requested to be added to the FY 2024 County Budget. Two (2) new Grants that were recently awarded to the Workforce Investment Board ("WIB"). The first Grant totals $187,500, awarded by the Harvest Foundation, for use as the local match for the Youth Build Grant. The second Grant, awarded by the United Way of Henry County and the City of Martinsville by the Virginia Department of Social Services, is in the total amount of $106,980.25, a portion of which ($88,181.89) needs to be appropriated to the WIB for workforce services they will provide to the community. In addition to these two (2) Grants, Rhonda Griffin, Library Director, has requested to use $48,000 of funds located in the Library Gifts Fund to renovate the Chatham Library Branch. These funds have been raised or collected by the Library. The current balance in this fund totals $171,268.51, and can only be used for Library projects. For the Board's review, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: The addition of the aforementioned amounts to the FY 2024 County Budget will not require a local match or any other additional local funding. 50 RECOMMENDATION: County Staff recommends the approval of the above-FY 2024 County Budget Amendments and the related appropriations of $187,500 for the Youth Build Grant match, $88,181.89 for the United Way Grant to the WIB Fund, and a total of $48,000 to the Library Gifts Fund. MOTION: "I make a Motion approving the FY 2024 County Budget Amendments and related appropriations as presented." 51 52 53 54 55 56 57 58 59 60 61 62 63 64 TANF Grant UWay New BEN-24-002-17 Jan 1, 2024-June 30, 2024 WPWDB 2/20/2024 Description Budget Salaries-Case Mgr-S. Hairston 21,000.00 Salaries-Controller 4,537.50 Salaries-UW Comm Impact Coord LF - Salaries-UW Financial Stability Dir CM - Total Salaries 25,537.50 Benefits-Case Mgr- S. Hairston 6,883.17 Benefits-Controller 1,535.36 Benefits-UW Comm Impact Coord - Benefits-UW Financial Stability Dir - Total Fringes 8,418.53 Printing 80.00 Postage 54.16 Supplies 100.83 Utilities - Phone 126.00 Training- On Job Training & WEX 22,980.87 Training-Job Skills 18,000.00 Support Services 9,000.00 Subawards-Adm Fees 2,284.00 Staff Travel 1,000.00 Staff Training 600.00 - Subtotal 88,181.89 Indirect (5% of Total Request)- Total WPWDB Budget 88,181.89 Summary WIB 6,207.02 Ross 81,974.87 WIB/ROSS 88,181.89 United Way 18,798.36 Total Award 106,980.25 65 1 Kim Van Der Hyde From:Rhonda Griffin <rhonda.griffin@pcplib.org> Sent:Thursday, February 1, 2024 12:43 PM To:Kim Van Der Hyde; Cheryl Montgomery Subject:Move money request CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Kim, The library requests moving $48,000 From: the Memorial Fund To: 265-4-073320-821600 PROPERTY IMPROVEMENTS Expense Y ($40,965.00) ($40,965.00) This should cover the estimated construction costs as well as any additional unforeseen cost. Thank you so much! -- Thanks, Rhonda H. Griffin Library Director Pittsylvania County Public Library 24 Military Dr. Chatham, VA 24557 434-432-3271 Click here to sign up for the Pittsylvania County Public Library Newsletter! 66 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: General Presentations (Board of Supervisors) Staff Contact(s): Kaylyn McCluster Agenda Date: March 19, 2024 Item Number: 8.a. Attachment(s): None Reviewed By: The Board will present any Proclamations, Resolutions, and/or Certificates approved/adopted on the March Consent Agenda or at previous Meetings. 67 10.a.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Case R-24-002: New Testament Baptist Church; Rezoning from B-1, Business District, Limited, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Murray) Staff Contact(s): Emily Ragsdale Agenda Date: March 19, 2024 Item Number: 10.a.1. Attachment(s): 1. R-24-002 New Testament App 2. R-24-002 New Testament Maps 3. R-24-002 NewTestament Plat Reviewed By: SUMMARY: In Case R-24-002, New Testament Baptist Church (“Petitioner”) has petitioned to rezone 0.344 acres from B-1, Business District, Limited, to R-1, Residential Suburban Subdivision District (to allow the property to be consolidated with an adjacent parcel zoned R-1). The subject property is located on State Road 740/Iris Lane, in the Westover Election District, and shown on the Tax Maps as part of GPIN # 2319-62-8017. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On February 6, 2024, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-24-002 as submitted. The subject property is adjacent to property currently zoned R-1, Residential Suburban 68 Subdivision District, and the rezoning would be consistent with the County's Comprehensive Plan. MOTION: “In Case R-24-002, I make a Motion approving the rezoning of 0.344 acres from B-1, Business District, Limited, to R-1, Residential Suburban Subdivision District, to allow property lines to be redrawn." 69 70 71 72 73 74 75 76 77 78 79 80