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05-21-2024 Business Meeting - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING May 21, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on May 21, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Callands-Gretna District Robert M. Tucker, Jr. - Banister District Kenneth L. Bowman - Chatham-Blairs District Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District ITEMS TO BE ADDED TO AGENDA Motion to add July 5th Work Holiday Approval to the Consent Agenda. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda as amended. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Bowman AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda with addition. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2024 April Bill List Approval c. Battle on the Border Donation Request d. Revised WIA Fiscal Agent Agreement Approval e. Appointment: Beautification Committee (Chatham-Blairs District); (Wendy Shields) f. Appointment: Beautification Committee (Dan River District); (Phyllis Barker) g. Appointment: Beautification Committee (Callands-Gretna District); (Sherry Moss) h. Appointment: Beautification Committee (Westover District); (Katherine Blair) i. Appointment: Beautification Committee (Tunstall District); (Carolyn Herndon) j. Appointment: Beautification Committee (Banister District); (Evelyn Davis) k. Reappointment: DPCS (Tunstall District); (Deborah Stowe) l. Reappointment: DPCS (Staunton River District); (Arlene Burkhardt) m. Reappointment: Library Board (Westover District); (Sandy Mitchell) n. Reappointment: IALR Board of Directors (David Bennett); (Full Board Appointment) o. Resolution # 2024-05-03 Adoption (Gretna Solar Project Special Use Permit Extension Approval) p. FY 24-25 Solid Waste Roll-Off Truck Purchase Approval q. Resolution # 2024-05-02 Adoption (Jasper Woods Road Abandonment Approval) r. Resolution # 2024-05-04 Adoption (Honoring Freedom of Choice Program Individuals) s. VDOT U.S. Highway 58 Temporary Construction Easement Approval t. Financial Management Policy Revisions Approval u. Proclamation Approval (Business Appreciation Day) v. Proclamation Approval (National EMS Week) w. Proclamation Approval (National Police Week) x. Certificate of Recognition (100th Birthday; Margaret Geneva Carter Taylor Wooding) y. Certificate of Excellence Approval (Tunstall Volleyball) z. Certificate of Excellence Approval (Paige Echols); (Tunstall Volleyball Coach of the Year) aa. July 5th Work Holiday Approval PRESENTATIONS The Board presented Resolution # 2024-05-04 Honoring the Freedom of Choice Program Individuals, Proclamations for National EMS Week, and National Police Week, 100th Birthday Certificate of Recognition to Geneva Carter Taylor Wooding, and Certificates of Excellence to Tunstall Volleyball and Paige Echols. Bowman also introduced members of the newly formed Beautification Committee. Paulette Dean, Executive Director of the Danville Area Humane Society, presented the Emmett Edmonds Officer of the Year Award to Leslie Fowler, County Animal Control Officer. HEARING OF THE CITIZENS None. PUBLIC HEARINGS Rezoning Public Hearings 1. Case R-24-003: Gregory and Tamara Gomersall; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission (‘PC”) recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Hite) In Case R-24-003, Gregory and Tamara Gomersall (“Petitioners”) have petitioned to rezone 5.96 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for agricultural uses on the property). The subject property is located on State Road 698/Henry’s Mill Road, in the Dan River Election District, and shown on the Tax Maps as GPIN # 2484-14- 4151. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code (“PCC”) § 35-178 are permitted. On April 2, 2024, the PC recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 8:03 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:03 PM. Motion to approve the rezoning of 5.96 acres from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for agricultural uses on the property. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 2. Case R-24-005: JDA Associates, Inc.; Rezoning from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District. The PC recommended by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Bowman) In Case R-24-005, JDA Associates, Inc. (“Petitioner”), has petitioned to rezone 0.414 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with an adjacent parcel zoned RC-1). The subject property is located on State Road 745/Mount View Road, in the Chatham-Blairs Election District, and shown on the Tax Maps as part of GPIN # 2421-28-0326. Once the property is rezoned to RC-1, all uses listed under PCC § 35-1267 are permitted. On April 2, 2024, the PC recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 8:05 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:06 PM. Motion to approve the rezoning of 0.414 acres from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 3. Case R-24-007: Donald Fouts; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The PC recommended by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Whittle) In Case R-24-007, Donald Fouts (“Petitioner”) has petitioned to rezone a total of 21.407 from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for an accessory structure to be placed on the property). The subject property is located on Washburn Drive, in the Westover Election District, and shown on the Tax Maps as GPIN #s 1387-90-8515 and 1387-90- 4610. Once the property is rezoned to A-1, all uses listed under PCC § 35-178 are permitted. On April 2, 2024, the PC recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 8:08 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:08 PM. Motion to approve the rezoning of a total of 21.407 from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for the placement of an accessory structure on the property. RESULT: 7-0 (Approve) MOVER: Whittle SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: PCC Sections 35-142 (Data Center) and 35-403 (M-2 Special Use Permits) Revisions; Case CA-24-001 - Amendments to PCC §§ 35-142 and 35-403. The PC recommended by a 7-0 vote, with no opposition, that proposed PCC changes be adopted as presented. Currently, the PCC does not include regulations relating to data centers. Based on current development trends in Virginia, County Community Development Staff feels that regulations should be added to PCC, Chapter 35, to ensure that the use can be regulated in a manner that will protect the health, safety, and general welfare of County citizens. Therefore, County Community Development Staff is proposing that the use be added to PCC § 35-403, Special Use Permits. This will allow data centers by Special Use Permit within the M-2, Industrial District, Heavy Industry, Zoning District. Additionally, County Community Development Staff is proposing supplemental regulations be added to PCC, Chapter 35, Division 4, Supplementary Regulations, as PCC § 35- 142. Dalton opened the Public Hearing at 8:13 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:13 PM. Motion to approve revisions to PCC Sections 35-142 and 35-403 as presented. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 2. Public Hearing: Literary Loan Borrowing and Resolution # 2024-05-01 Approval (Authorizing the Filing of Applications with the Literary Fund of Virginia) Van Der Hyde stated this Public Hearing is being held at the Board's May Business Meeting to hear citizen input concerning the undertaking by the County School Board to obtain loans from the Literary Loan Fund of the Commonwealth of Virginia in an aggregate principal amount not to exceed $26,486,278. The proceeds of such loans will be used to fund various capital improvements benefiting the County's Public School System as outlined in Exhibit "A" of Resolution # 2024-05- 01. Dalton opened the Public Hearing at 8:16 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:16 PM. Motion to approve Resolution # 2024-05-01 authorizing County Schools to make three (3) applications to the Literary Loan Fund of the Commonwealth of Virginia in an aggregate principal amount not to exceed $26,486,278. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Bowman AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 3. Public Hearing: FY 25/26 - 29/30 Secondary Six (6)-Year Plan Annually, the Board and the Virginia Department of Transportation (“VDOT”) are required to hold a Public Hearing to receive citizen input on the proposed Secondary Six (6)-Year Plan. Jay Craddock, VDOT Assistant Resident Engineer, presented VDOT's proposed Secondary Six (6)- Year Plan for FY 2025-2030. Dalton opened the Public Hearing at 8:21 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:22 PM. Motion to approve VDOT's Secondary Six (6)-Year Plan as presented and authorize the appropriate County Staff Member to sign any related necessary documentation. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None BOARD MEMBER REPORTS • Whittle wished a Happy Anniversary to his wife of fourteen (14) years. • Bowman stated he attended the following events: spaghetti fundraiser at Blairs Fire Department, presentation regarding Solar Farm concerns, the Chamber's Legislative Luncheon, the County Employee Appreciation event at the Downtown Chowdown, Peace Officers Memorial Service, Pittsylvania County Graduate of Merit Recognition Ceremony, VACo's Supervisors Forum, and the Good News Jail Ministry meeting. He thanked Chaplain David Abernathy for his thirty-five (35) years of service to this ministry, and he also thanked Senator Tammy Mulchi and Sheriffs Taylor and Mondul for their comments during the ceremony. Finally, he also congratulated Karen Hayes and Arlene Worley on their well-deserved retirements and asked everyone to remember the reason for the upcoming Memorial Day Holiday. • Ingram wished mothers a Happy Belated Mother's Day. He thanked law enforcement for their sacrifices and stated he attended the memorial service. He also thanked everyone for the calls, texts, and prayers during his time in the hospital. • Hite welcomed Ingram back and is glad he is feeling better. He thanked County Staff for their help and thanked those who helped with the County-wide clean-up day. He congratulated the upcoming graduates, and he also recognized his daughter who just graduated from Liberty University this past weekend. He also stated he celebrated his 38th wedding anniversary this month. • Tucker echoed comments of the other Board Members. • Dudley stated May 5th was his wedding anniversary, and he thanked their wives for everything they do. He also thanked everyone for coming out and thanked County Staff for their hard work. • Dalton thanked County Staff for their hard work and stated he attended the County Service Awards to celebrate the 647 combined years of service by the award recipients. He stated he attended the livestock show at ODAC and welcomed Ingram back. ADJOURNMENT Dalton adjourned the Meeting at 8:34 PM.