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02-20-2024 Work Session - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION February 20, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on February 20, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:00 PM) Dalton called the Meeting to Order at 4:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Callands-Gretna District Robert M. Tucker, Jr. - Banister District Kenneth L. Bowman - Chatham-Blairs District Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None PRESENTATIONS a. Jail Community Based Corrections Plan Presentation Tony Bell, Moseley Architects, presented the Board an update on the new County Jail Project, focusing on the recently filed Community Based Corrections Plan. His presentation can be found on the County's website at www.pittsylvaniacountyva.gov. b. IALR FY23 Annual Report Presentation Telly Tucker, IALR President, presented to the Board IALR’s FY23 Annual Report. He highlighted several of their programs, including EmPoWER, which is an employer-driven, work- based learning framework. He stated there were 5,116 students that attended the FY2023 Career ChoICE Youth Expo events, 134 students participated in Summer STEM Camps, more than 14,000 students across thirteen (13) school divisions utilized MajorClarity which is an online career exploration platform, 202 mock interview day participants, and 56 participants in their Sector-Focused Camps. He also discussed their GO TEC program and stated there were 4,397 middle school students who completed the curriculum in the 2022-23 school year. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. c. Danville Pittsylvania County Chamber of Commerce Annual Report Presentation Anne Moore-Sparks, President/CEO, presented to the Board the Danville Pittsylvania County Chamber of Commerce’s Annual Report, and she introduced the incoming Chair, Shannon Hair. She stated there had been an increase in revenue, events, and membership, and they finished the year with a 15% increase in membership. She highlighted the RevUp Program and thanked the Board for their continued support. In the last three (3) years, they have given out $150,000 to sixteen (16) businesses; five (5) of which are located in the County. They expect three (3) to five (5) businesses to pitch for funding in this upcoming Cohort as well, and they have approximately $64,000 available to give to small business creation and expansion. Her full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. d. VDOT Smart Scale Changes Presentation VDOT's Jay Craddock introduced Carson Eckhardt to the Board. Eckhardt reviewed VDOT's Smart Scale process and changes to Smart Scale procedures. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. e. Broadband Project Update Scotty Bare, RiverStreet Networks’ Field Engineer, presented the Board an update on the County’s Broadband Project. He shared that for construction, the final fiber design is 78% complete, field staking is 50% complete, highway and railroad permitting is in progress, there are 291.9 route miles that have been completed, and there are 2,765 serviceable locations. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. STAFF.COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Committee Reports/Recommendations (Property/Building; Finance) Hunt stated the Property/Building Meeting was held this afternoon and there are two items that will be added to tonight's Business Meeting Agenda. One involved authorizing Staff to begin investigating next steps for a Fire and Rescue Memorial to be placed adjacent to the Victory Academy on Main Street in Chatham, on land owned by the County. The second item was for Staff to investigate and bring a recommendation back to the Board relating to potentially hiring two (2) litter control employees. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 6:00 PM. RESULT: 7-0 (Approved) MOVER: Ingram SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Project 13 Purpose: Discussion concerning an existing business/industry where no previous announcement has been made of the business'/industry's interest in expanding its facilities in the community b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Potential Gaines/Terry Delinquent Taxes Reimbursement Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same c. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: U.S. 29 North Medical Center Purpose: Review/Discussion Regarding Potential Real Property Acquisition of Same for a Public Purpose RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:57 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on February 20, 2024, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Kenneth L. Bowman Yes Timothy W. Dudley Yes Eddie L. Hite, Jr. Yes William V. (“Vic”) Ingram Yes Murray W. Whittle Yes Robert M. Tucker, Jr. Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:58 PM.