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02-20-2024 Business Meeting - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING February 20, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on February 20, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Callands-Gretna District Robert M. Tucker, Jr. - Banister District Kenneth L. Bowman - Chatham-Blairs District Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District ITEMS TO BE ADDED TO AGENDA Motion to revise the Agenda as follows: • Remove items 7(j), 7(k), 7(o), 7(p), and 11(a) from the Agenda • Add the following items under Matters from Work Session: - Fire and Rescue Memorial - Litter Collection RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda as amended. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2024 February Bill List Approval c. Resolution # 2024-02-01 Adoption (Official Intent to Reimburse Expenditures with Proceeds of Borrowing) d. Resolution # 2024-02-02 Adoption (Requesting Approval of the CBCP Needs and Planning Study and Reimbursement for Eligible Design and Construction Expenses) e. Southside Soccer Club Lease Approval f. 57 Convenience Center Lease Approval g. Service Weapon Purchase Approval (Nathan Spencer) h. Appointment: FRC (Banister District); (Alan Casper) i. Appointment: FRC (Dan River District); (Jimmy Adkins) j. Landfill Tipping Fee Waiver Approval (Mega Site House Demolition Waste) k. Emergency Landfill Equipment Repairs Approval l. Fire and Rescue Study Grant Match Revision Approval m. Certificate of Excellence Approval (Lauren Fowlkes) ITEMS REMOVED FROM AGENDA a. Appointment: FRC (Northwest Quadrant); (Kermit King) b. Appointment: FRC (Southwest Quadrant); (Steven Stallings) c. Certificate of Excellence Approval (Tunstall Volleyball) d. Certificate of Excellence Approval (Paige Echols); (Tunstall Volleyball Coach of the Year) e. Case R-23-017: Gwendolyn Averett; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. PRESENTATIONS The Board presented a Certificate of Excellence to Lauren Fowlkes for her outstanding bravery and heroism displayed on December 7, 2023, as she rushed to provide the Heimlich Maneuver to one of her First Grade students, ultimately saving his life. Kelsie R. Myers, Parks and Recreation Program Coordinator, introduced to the Board the 2024 Youth Commission Members. HEARING OF THE CITIZENS Brenda Bowman, Chatham-Blairs District, addressed her concerns regarding litter in the County and thanked Ingram for bringing this issue to light. She suggested the County re-establish the Beautification Committee to aid with this issue. Wayne Robertson, Chatham-Blairs District, stated his opposition to the new jail and requested a member of the Board to champion these efforts and for the rest of the Board to follow. John Owen, Callands-Gretna District, also stated his opposition to the new jail. Gwendolyn and Darrell Averett, Dan River District, spoke about old business regarding the rezoning of their property for a Daycare Center. Phyllis Barker, Dan River District, stated her opposition of the Daycare rezoning as it stands. Shelby Tate, Dan River District, also stated her opposition of the Daycare rezoning. PUBLIC HEARINGS Rezoning Public Hearings 1. Case R-24-001: James and Betty Garrett; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the petitioners' request be granted. (Supervisor Dalton) In Case R-24-001, James and Betty Garrett (“Petitioners”) have petitioned to rezone 2.952 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be subdivided). The subject property is located on State Road 841/Stillmeadow Road, in the Callands-Gretna Election District and shown on the Tax Maps as part of GPIN # 1444-80- 1822. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On January 4, 2024, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:37 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:37 PM. Motion to approve the rezoning of 2.952 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None Other Public Hearings 1. FY24 Budget Amendments Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date." An advertisement for the County Budget Amendments appeared in the Chatham Star Tribune on February 7, 2024, which satisfies the seven (7)-day legal notice requirement. Dalton opened the Public Hearing at 7:40 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:41 PM. Motion to approve FY24 County Budget Amendments totaling $9,555,243 as presented. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. Fire and Rescue Memorial Motion to authorize County Staff to determine next steps to locate a Fire and Rescue Memorial on County-owned land adjacent to the Pittsylvania County School's Victory Academy in the Town of Chatham. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None b. Litter Collection Motion to authorize County Staff to investigate the feasibility of potentially hiring two (2) employees to combat litter in the County and return a related recommendation to the Board of Supervisors in the near future. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None BOARD MEMBER REPORTS • Mr Bowman stated he attended the Annual Chamber Meeting and he later attended the VACo Conference. He also attended three (3) of the Freedom of Choice- Ceremonies and stated they did a wonderful job. He attended the LEPC and RIFA meetings and received great information at both. He wanted to let citizens know that the RT 41 Study Meeting will be held on March 25, 2024, at 5:30 PM, at Mt. Hermon Fire Department. • Mr. Ingram stated he attended the Chamber Annual Meeting and the ATDM graduation, and noted that the need for housing was brought up at both of those meetings. Ingram was elected as the Chair of RIFA and is excited about things to come at Berry Hill. He shared that the Tunstall High School Basketball team is headed to State finals. He attended the annual awards ceremony at Brosville-Casacde Fire department and thanked them. He also attended the Freedom of Choice ceremony at Tunstall High School. He congratulated Les Adams to his appointment to the General District Court and Brian Turpin for his re- appointment to the Juvenile and Domestic Court. • Mr Hite mentioned the explosion in Loundon County and the loss of one of their fire department volunteers, and he thanked the volunteers for their willingness to serve and sacrifice their lives. He thanked educators in the County and stated we have some of the best in the State. He stated Pittsylvania County is a great county to live in, and it is an honor to sit and represent his District, and appreciates everyone for coming out to the Meeting. • Mr. Tucker shared his gratitude to staff for the meetings for their hard work while in preparation for the meetings. He thanked the Chairman and commended the Freedom of Choice Committee for a job well done in Celebration of sixty (60) years during Black History Month. He stated that all Supervisors are working hard for the citizens and shared that he attended the training at VACo. He is prepared to continue his work for the citizens of this County and he is excited for what is on the horizon for Pittsylvania County. • Mr. Dudley thanked Mr. Dalton, staff, and citizens for coming out. He also stated that Greg Barbour passed away and asked everyone to be in prayer for his family. • Mr. Dalton thanked everyone for coming out to the meeting and also thanked Staff. He attended the Amthor groundbreaking today in Gretna and thanked all County employees that come out to help. He attended the Gretna Fire and Rescue banquet and expressed his gratitude to the volunteers and shared how great of an asset they are to the County. He also spent time at VACo and had good conversations with our Delegates. COUNTY ADMINISTRATOR REPORTS Turille stated that Broadband is coming and asked for a little more patience. He stated that some phases are complete and there are over 2,000 locations ready to be activated. He thanked Mr. Arnold for his leadership in this project. ADJOURNMENT Dalton adjourned the Meeting at 8:03 PM.