06-18-2024 Work Session - FINAL
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
WORK SESSION
June 18, 2024
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was
held on June 18, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
CALL TO ORDER (3:30 PM)
Dalton called the Meeting to Order at 3:30 PM.
ROLL CALL
The following Board Members were present:
Darrell W. Dalton - Callands-Gretna District
Robert M. Tucker, Jr. - Banister District
Kenneth L. Bowman - Chatham-Blairs District
Timothy W. Dudley – Staunton River District
Eddie L. Hite, Jr. - Dan River District
William V. (“Vic”) Ingram - Tunstall District
Murray W. Whittle - Westover District
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Tucker
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
PRESENTATIONS
a. County Broadband Project Update
Rob Taylor, RiverStreet Network’s Director of Business Development and Government Affairs,
updated the Board on the County's Broadband Project. As of June 14, 2024, RiverStreet had 612
customers installed, which is an increase of 228 locations since RiverStreet’s last update. Taylor
also shared upcoming events where they plan to market their service. His full presentation can be
viewed on the County's website at www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Finance Updates: (1) PCC § 6-6 Revisions (Elderly/Disabled/Indigent Real Estate
Tax Exemptions); (2) School Capital Improvements Reimbursement Resolution
Van Der Hyde provided Finance updates to the Board which included potential revisions to PCC §
6-6, Elderly/Disabled/Indigent Real Estate Tax Exemptions. During the Budget process, the Board
requested County Staff look at this section and determine if revisions could be made to assist
citizens.
“I make a Motion authorizing County Staff to advertise a public hearing at the Board’s July
Business Meeting for the following potential changes to Pittsylvania County Code § 6-6:
(1) increase of the income threshold to $35,000;
(2) increase of net worth threshold to $70,000; and
(3) increase to the exemption maximum to $600.”
RESULT: 7-0 (Approved)
MOVER: Tucker
SECONDER: Dudley
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
Van Der Hyde reviewed Resolution # 2024-06-04 with the Board. Bids have been received by
Pittsylvania County Schools ("PCS") to begin construction of safety vestibules and other safety
upgrades at fourteen (14) schools throughout the County. This work will take place this summer,
while PCS is not in session. Recently, PCS applied for a Literary Fund loan to cover the cost of
classroom additions, window and HVAC replacement, and upgrades to Kentuck, Southside, and
Union Hall Elementary Schools. Since the PCS Safety Project was already underway, PCS was
unable to apply for Literary Funds for this project. Therefore, a Reimbursement Resolution is
needed to cover the expenditure of funds for the Project, until financing is obtained. The County
will not seek this funding until County Staff receives notification concerning the Literary Loan
funding, in case this Project needs to be included with the PCS Safety Project financing.
Van Der Hyde also stated that a change was needed to the County's checking account regarding the
signatories, which include the Clerk of the Board, the Chairman of the Board, and the Treasurer. If
one of those positions leaves the organization, there is no one to fill that spot and someone needs to
be designated. Upon further research, Van Der Hyde stated that Virginia Code § 15.2-1538 allows
the naming of a Clerk, who is not the County Administrator, and she recommended McCluster be
designated as Board Clerk, instead of the Deputy Clerk. Making this change will allow regular
operations to run more smoothly.
Motion to add this item to the night's Business Meeting.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Bowman
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
b. Mass Zoning Ordinance Revision Project Update/Discussion
Ragsdale reviewed items with the Board regarding the ongoing mass County Zoning Ordinance
revision project. The Board requested moving the date back thirty (30) days to allow more time to
review the rewrite. Instead of final approval being in September, it will now be October.
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 4:52 PM.
RESULT: 7-0 (Approved)
MOVER: Tucker
SECONDER: Hite
AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle
NAYS: None
ABSTAIN: None
a. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel. Nothing in this
subdivision shall be construed to permit the closure of a meeting merely because an attorney
representing the public body is in attendance or is consulted on a matter.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Employment Matter Regarding Former Sheriff’s
Employee
Purpose: Consultation with Legal Counsel/Legal Advice and
Discussion Regarding the Same
b. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Rain, Big Dipper, Toy Story, Thunder, and
Ballyhoo
Purpose: Economic Development Projects Update/Discussion on
Unannounced Prospective Businesses/Industries
c. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator Hiring/Search
Purpose: Review/Discussion of Related Next Steps
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:56 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on June 18, 2024, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Kenneth L. Bowman Yes
Timothy W. Dudley Yes
Eddie L. Hite, Jr. Yes
William V. (“Vic”) Ingram Yes
Murray W. Whittle Yes
Robert M. Tucker, Jr. Yes
Darrell W. Dalton Yes
ADJOURNMENT
Dalton adjourned the Meeting at 6:57 PM.
____________________________________
Darrell W. Dalton, Chairman
Pittsylvania County Board of Supervisors
____________________________________
Kaylyn M. McCluster, Clerk
Pittsylvania County Board of Supervisors