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PC Minutes 01042024PLANNING COMMISSION REGULAR MEETING Thursday, January 4, 2024 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 MINUTES 1. CALL TO ORDER The meeting was called to order by Director of Community Development, Emily Ragsdale at 7:00pm. 2. ROLL CALL 3. MOMENT OF SILENCE The Board observed a moment of silence. 4. PLEDGE OF ALLEGIANCE The Board recited the Pledge of Allegiance. 5. CHAIRMAN NOMINATION AND ELECTION Mrs. Ragsdale, Director of Community Development opened the floor for nominations for Chairman. Mr. Webb nominated Nathan Harker; Mrs. Henderson seconded the nomination. By a unanimous seven (7) to zero (0) vote, one (1) absent, Mr. Harker was voted Chairman of the Planning Commission. a. Nomination and Chairman Election (Staff Contact: Emily Ragsdale) a. Nomination and Chairman Election b. Turn Meeting Over to New Chairman (Staff Contact: ) b. Turn Meeting Over to New Chairman The meeting was turned over to Chairman, Nathan Harker. 6. VICE-CHAIRMAN NOMINATION AND ELECTION Mr. Harker accepted nominations for Vice-Chairman. Mr. Waters nominated Mrs. Henderson, seconded by Mr. Webb. By a unanimous seven (7) to zero (0) vote, one (1) absent, Mrs. Henderson was elected Vice-Chairman of the Planning Commission. a. Nomination and Vice-Chairman Election (Staff Contact: ) a. Nomination and Vice-Chairman Election 7. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. HEARING OF THE CITIZENS No citizens came forward to speak. 8. APPROVAL OF AGENDA A motion was made by Mr. Webb, seconded by Mr. Oakes and by a six (6) to zero (0) vote, the agenda was approved as presented. RESULT: Approve MOVER: Fred Webb SECONDER: Gary Oakes AYES: Colette Henderson, Gary Oakes, Nathan Harker, Richard Waters, Fred Webb, Justin Brown NOES: None ABSTAIN: None 9. APPROVAL OF MINUTES a. December Board Meeting Minutes Approval (Staff Contact: Emily Ragsdale) a. December Board Meeting Minutes Approval A motion was made by Mr. Waters, seconded by Mr. Brown and by a six (6) to zero (0) vote, the minutes were approved as presented. RESULT: Approve MOVER: Richard Waters SECONDER: Justin Brown AYES: Colette Henderson, Gary Oakes, Nathan Harker, Richard Waters, Fred Webb, Justin Brown NOES: None ABSTAIN: None 10. CHAIRMAN'S REPORT There was no Chairman's report. 11. PUBLIC HEARING Pursuant to Article V, Division 7 of the Pittsylvania County Zoning Ordinance, we the Planning Commission have been empowered to hear and decide specific applications in support of said ordinance and to make recommendations to the Board of Supervisors or the Board of Zoning Appeals. In accomplishing this important task, we are charged with promoting the health, safety, and general welfare of the citizens of Pittsylvania County. We must insure that all our decisions and recommendations be directed to these goals and that each be consistent with the environment, the comprehensive plan and in the best interest of Pittsylvania County, its citizens and its posterity. Anyone here to speak to the board regarding zoning cases will be limited to (3) three minutes. PUBLIC HEARING a. Case R-24-001 James and Betty Garrett; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. (Mease) (Staff Contact: Emily Ragsdale) a. Case R-24-001 James and Betty Garrett; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. (Mease) Mr. Harker opened the public hearing at 7:05 p.m. Emily Ragsdale Director of Community Development, reported that James and Betty Garett had petitioned to rezone 2.952 acres from R1, Residential Suburban Subdivision District to A-1, Agricultural District. To combine the adjacent farm. James Garrett represented the petition. There was no opposition. Mr. Harker closed the public hearing at 7:07 p.m. A motion was made by Mr. Oakes, and seconded by Mr. Wedd to recommend the board of Supervisors grant the rezoning request. RESULT: Approve MOVER: Gary Oakes SECONDER: Fred Webb AYES: Colette Henderson, Gary Oakes, Nathan Harker, Richard Waters, Fred Webb, Justin Brown NOES: None ABSTAIN: None b. Case S-24-001 James and Carolyn Calhoun; Special Use Permit for the Sales, Service, and Repair of Automobiles accordance with Pittsylvania County Code § 35-179. (Mease) (Staff Contact: Emily Ragsdale) b. Case S-24-001 James and Carolyn Calhoun; Special Use Permit for the Sales, Service, and Repair of Automobiles accordance with Pittsylvania County Code § 35-179. (Mease) Mr. Harker opened the public hearing at 7:09 p.m. Emily Ragsdale Director of Community Development, reported that James Calhoun had petitioned for a Special Use Permit for sales, service and repair of vehicles. James Calhoun represented the petition. There was no opposition. Mr. Harker closed the public hearing at 7:14 p.m. A motion was made by Mr. Oakes, to recommendation and seconded by Mr. Brown that the Special Use Permit be granted with the following conditions and amendment to condition number two. 1. If conducted on property, repair activities shall be contained within an enclosed structure. 2. Inoperable vehicles shall not be stored on the property for no longer than sixty (60) days in accordance with Pittsylvania County Code Chapter 9 and must be stored in an area screened in / fencing in accordance with PCC § 35-121. Screened / fencing areas for inoperable vehicles shall be a minimum of 50 feet from adjacent property lines, and must be installed within ten months from the time the business is opened. 3. Onsite parking must be provided in accordance with PCC § 35-82. 4. Any vehicles on the lot for sale must be parked within a designated parking area. Vehicles cannot be parked on the grass areas. Mr. Brown seconded this motion. RESULT: Approve MOVER: Gary Oakes SECONDER: Justin Brown AYES: Colette Henderson, Gary Oakes, Nathan Harker, Richard Waters, Fred Webb, Justin Brown NOES: None ABSTAIN: None c. Case S-24-002 Valerie McKenzie; Special Use Permit for the Placement of a Double-wide Manufactured Home in accordance with Pittsylvania County Code § 35-223 (Oakes) (Staff Contact: Emily Ragsdale) c. Case S-24-002 Valerie McKenzie; Special Use Permit for the Placement of a Double-wide Manufactured Home in accordance with Pittsylvania County Code § 35-223 (Oakes) Mr. Harker opened the public hearing at 7:16 p.m. Emily Ragsdale Director of Community Development, reported that Valerie McKenzie petitioned for a Special Use Permit for Placement of a double-wide mobile home. Daniel Leonard of Clayton Homes represented the petition. There was no opposition. Mr. Harker closed the public hearing at 7:17 p.m. A motion was made by Mr. Oakes and seconded by Mrs. Henderson that the Special Use Permit be granted. RESULT: Approve MOVER: Gary Oakes SECONDER: Colette Henderson AYES: Colette Henderson, Gary Oakes, Nathan Harker, Richard Waters, Fred Webb, Justin Brown NOES: None ABSTAIN: None 12. OLD BUSINESS Mrs. Ragsdale reported that the zoning ordinance update the final draft will come January 23, 2024 13. NEW BUSINESS Mrs. Ragsdale made note that there would be one zoning and four billboard permits for the month of February. 14. ADJOURNMENT The meeting was adjourned at 7:19 p.m.