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BZA Minutes 10122023BOARD OF ZONING APPEALS REGULAR MEETING Thursday, October 12, 2023 - 6:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 MINUTES 1. CALL TO ORDER Mr. Merricks called the meeting to order at 6:00 p.m. 2. ROLL CALL 3. MOMENT OF SILENCE The Board observed a moment of silence. 4. PLEDGE OF ALLEGIANCE The Board recited the Pledge of Allegiance. 5. APPROVAL OF AGENDA Upon motion of Mr. Craddock, seconded by Mr. Stone, and by a unanimous vote, the agenda was approved as presented. RESULT: Approve MOVER: Joseph Craddock SECONDER: Hershel Stone AYES: Carroll Yeaman, Hershel Stone, Joseph Craddock, Ronald Merricks, Ryland Brumfield NOES: None ABSTAIN: None 6. APPROVAL OF MINUTES Upon motion of Mr. Brumfield, seconded by Mr. Yeaman, and by a unanimous vote, the minutes were approved as presented. a. September Board Meeting Minutes Approval (Staff Contact: Robin Vaughan) a. September Board Meeting Minutes Approval RESULT: Approve MOVER: Ryland Brumfield SECONDER: Carroll Yeaman AYES: Carroll Yeaman, Hershel Stone, Joseph Craddock, Ronald Merricks, Ryland Brumfield NOES: None ABSTAIN: None 7. CLOSED SESSION Motion to enter Closed Session. Mr. Merricks moved the Board to enter Closed Session; Mr. Yeaman, seconded, by a unanimous vote, the Board entered Closed Session at 6:20 p.m. RESULT: Approve MOVER: Ronald Merricks SECONDER: Carroll Yeaman AYES: Carroll Yeaman, Hershel Stone, Joseph Craddock, Ronald Merricks, Ryland Brumfield NOES: None ABSTAIN: None 8. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION Chris Dadak asked the Chairman for a roll call vote certifying to the best of each members knowledge only public business matters lawfully exempted from open meeting requirements from this Chapter and only such public business matters as was identified in that motion by the closed. RESULT: Approved MOVER: None SECONDER: None AYES: Carroll Yeaman, Hershel Stone, Joseph Craddock, Ronald Merricks, Ryland Brumfield NOES: None ABSTAIN: None Chris Dadak asked the Chairman for a roll call vote certifying to the best of each members knowledge only public business matters lawfully exempted from open meeting requirements from this Chapter and only such public business matters as was identified in that motion by the closed session motion that the closed meeting was convened or heard, discussed, or considered in the meeting by the body. The Board unanimously voted to return to Open Session. Roll call vote was taken to close the Closed session. The Board Returned to Open Session at 6:59 p.m. a. BE IT RESOLVED that at the Pittsylvania County Board of Zoning Appeals (“Board”) Meeting on October 12, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. (Staff Contact: Robin Vaughan) a. BE IT RESOLVED that at the Pittsylvania County Board of Zoning Appeals (“Board”) Meeting on October 12, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. 9. OLD BUSINESS There was no old business. 10. NEW BUSINESS Mrs. Ragsdale stated there would be 4 cases for the month of November. She also stated that there would be a Zoning Ordinance Update meeting in December. 11. CHAIRMAN'S REPORT There was no Chairman's report. 12. PUBLIC HEARING Pursuant to Article V, Division 7 of the Pittsylvania County Zoning Ordinance, we the Board of Zoning Appeals have been empowered to hear and decide specific applications and appeals in support of said ordinance. In accomplishing this important task, we are charged with promoting the health, safety, and general welfare of the citizens of Pittsylvania County. We must insure that all our decisions and recommendations be directed to these goals and that each be consistent with the environment, the comprehensive plan and in the best interest of Pittsylvania County, its citizens and its posterity. Anyone here to speak to the board, other than the applicant, regarding zoning cases will be limited to (3) three minutes. PUBLIC HEARING a. Public Hearing: Case S-23-014 Appalachian Power; Special Use Permit for a Public Facility, Transmission Line, and a Public Utility Substation in accordance with Pittsylvania County Code § 35-179, 35-223, 35-268, and 35-281 (Staff Contact: Emily Ragsdale) a. Public Hearing: Case S-23-014 Appalachian Power; Special Use Permit for a Public Facility, Transmission Line, and a Public Utility Substation in accordance with Pittsylvania County Code § 35-179, 35-223, 35-268, and 35-28. Mr. Merricks read the zoning precepts and opened the public hearing at 6:04 p.m. Mrs. Ragsdale, Director of Community Development, reported that Appalachian Power had petitioned for a Special Use Permit on 140.67 acres located on State Road 708/Long Circle, US Hwy 58/Martinsville Highway and State Road 952/Blackbird Place, within the Tunstall Election District, to allow for transmission lines. Daniel Fraser, of Power Engineers, a representative for AEP, presented a power point slide show and represented the petition. There was no opposition. Mr. Merricks closed the public hearing at 6:16 p.m. A motion was made by Mr. Yeaman, seconded by Mr. Stone that the Special Use Permit be granted. 13. ADJOURNMENT The meeting was adjourned at 7:03 pm.