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01-16-2024 Business Meeting - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING January 16, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on January 16, 2024, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Callands-Gretna District Robert M. Tucker, Jr. - Banister District Kenneth L. Bowman - Chatham-Blairs District Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Murray W. Whittle - Westover District ITEMS TO BE ADDED TO AGENDA Motion to revise the Agenda as follows: • Remove items 7(g) and 7(h) from the Consent Agenda • Add Staunton River District Appointment of Robert Storey to the DSS Board • Remove item 8(b), Youth Commission Introductions • Add the following items under Matters from Work Session: -CIP Plan Approval as item 13a -Fire and EMS Consulting Study Approval as item 13b -Fire and Rescue Service Agreement as item 13c RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2023 December Bill List Approval c. Budget Calendar Approval d. Mid-Year FY 2024 Local Budget Amendments Approval e. CPMT Attendance Report Acceptance f. Resolution # 2024-01-01 Approval (School Land Sale Proceeds Retention for Pigg River Property) g. Solid Waste Landfill Cell "C2" Construction Bid Award h. DSS Appointment, Staunton River District, Robert Storey ITEMS REMOVED FROM AGENDA a. Appointment: DSS (Ronnie Glass); (Dan River District) b. Appointment: DSS (Anna Warren); (Tunstall District) c. Youth Commission Introductions HEARING OF THE CITIZENS Nathan Black and his sons, from Banister District, presented the history of his family and his opposition to any flag restrictions in the County. Alan Casper, Banister District, congratulated all new members on the Board and thanked them all for their willingness to serve. He is looking forward to this year because he knows that he can work with and trust each member on this Board. Wayne Robertson, Chatham-Blairs District, thanked all Board members for serving and voiced his concerns regarding the proposed new jail and asked the Board to drop the project. He feels it is too much a burden on the citizens of the County, and he is looking for the Code that states the Judge really has the authority to demand a new jail and Courthouse. Ben Meeks, Callands-Gretna District, wished the Board a Happy New Year and asked the Board for support for Fire and Rescue throughout the County. He provided information on inflation and how it has affected supplies, vehicles, and many other things they need. Jim Scearce, Westover District, spoke on Fire and Rescue and their audit requirements. Mike Neal, Chatham-Blairs District, also spoke on the needed support for Fire and Rescue throughout the County. Vanessa Scearce, Westover District, stated she has been praying for the Board and that 2024 will be a pivotal year for the County, the Country, and the World. She urged everyone to contact their member of the House of Representatives and ask them to vote against HJ 1 and SJ 1. PUBLIC HEARINGS Rezoning Public Hearings 1. Case R-23-017: Gwendolyn Averett; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6-0, with opposition, that the Petitioner's request be granted. (Supervisor Hite) In Case R-23-017, Gwendolyn Averett (“Petitioner”) has petitioned to rezone 1.80 acres from RC- 1, Residential Combined Subdivision District, to B-2, Business District, General, (to allow a daycare facility to be operated on the property). The subject property is located on State Road 732/Little Creek Road, in the Dan River Election District, and shown on the Tax Maps as GPIN # 2338-33-4895. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code ("PCC") § 35-365are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with opposition, that the Petitioner's request be granted. At the Planning Commission meeting, the Petitioner offered to submit proffers eliminating all uses under PCC § 35-365 that did not relate to the operation of a daycare to eliminate the concerns of those in opposition. At this time, said proffers have not been submitted to County Staff. Dalton opened the Public Hearing at 7:32 PM. Petitioner was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:32 PM. Motion by Hite to deny the rezoning of 1.80 acres from RC- 1, Residential Combined Subdivision District, to B-2, Business District, General. Dalton reopened the Public Hearing at 7:37 PM to allow Petitioner to speak. Dalton closed the Public Hearing at 7:43 PM. Hite withdrew his Motion to deny and made a Motion to postpone this Rezoning Case to the February Meeting. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 2. Case R-23-030: James Hubbard; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6- 0 vote, with opposition, that the Petitioner's request be granted. (Supervisor Dudley) In Case R-23-030, James Hubbard (“Petitioner”) has petitioned to rezone 3.0 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (to allow for a public garage). The subject property is located on State Road 668/Grit Road, in the Staunton River Election District and shown on the Tax Maps as GPIN # 2556-80-0938. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code § 35-365 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:45 PM. Petitioner was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:46 PM. Motion to approve the rezoning of 3.0 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General, to allow a public garage to be operated on the property. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 3. Case R-23-032: Donald, Larry, and Ralph Clay; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Dalton) In Case R-23-032, Donald, Larry, and Ralph Clay (“Petitioners”) have petitioned to rezone 14.26 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be subdivided). The subject property is located on State Road 634/Blue Ridge Drive, in the Callands-Gretna Election District and shown on the Tax Maps as GPIN # 2531-40-3919. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35- 178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:48 PM. Petitioners were present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:49 PM. Motion to approve the rezoning of 14.26 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Bowman AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 4. Case R-23-033: William Knick; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Whittle) In Case R-23-033, William Knick (“Petitioner”) has petitioned to rezone 4.516 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be consolidated with an adjacent parcel zoned A-1). The subject property is located on State Road 742/Walnut Creek Road and Walnut Creek Road, in the Westover Election District, and shown on the Tax Maps as a portion of GPIN # 2318-06-4016. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:51 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:51 PM. Motion to approve the rezoning of 4.516 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Whittle SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 5. Case R-23-034: Dwight Jefferson; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6- 0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Dalton) In Case R-23-034, Dwight Jefferson (“Petitioner”) has petitioned to rezone 1.009 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (to allow the property to be consolidated with an adjacent parcel zoned B-2). The subject property is located on US Route 29 Business/North Main Street and State Road 1324/Northwest Drive, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN # 2531-20-9775. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code § 35-365 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:53 PM. Petitioner was present to represent the Petiiton. No one signed up to speak and Dalton closed the Public Hearing at 7:54 PM. Motion to approve the rezoning of 1.009 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 6. Case R-23-036: Clarence and Robin Emerzon; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Bowman) In Case R-23-036, Clarence and Robin Emerson (“Petitioners”) have petitioned to rezone 6.17 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow a wayside stand to be operated on the property). The subject property is located on State Road 41/Franklin Turnpike, in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN # 2401-19-5270. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:56 PM. The Petitioners were present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:56 PM. Ragsdale clarified that the last name is Emerson, with an "s" and not a "z." Motion to approve the rezoning of 6.17 acres from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow a wayside stand to be operated on the property. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 7. Case R-23-037: Jonathan Wachendorfer; Rezoning from R-1, Residential Suburban Subdivision District, to RMF, Residential Multi-Family District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Whittle) In Case R-23-037, Jonathan Wachendorfer (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 1.39 acres from R-1, Residential Suburban Subdivision District, to RMF, Residential Multi- Family District (to allow two (2) duplexes to be constructed on the property). The subject property is located on State Road 740/Iris Lane, in the Westover Election District, and shown on the Tax Maps as GPIN #s 2319-72-1889 and 2319-72-2938. Once the property is rezoned to RMF, all uses listed under Pittsylvania County Code § 35-280 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:59 PM. Petitioner was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:59 PM. Motion to approve the rezoning of two (2) parcels, totaling 1.39 acres, from R-1, Residential Suburban Subdivision District, to RMF, Residential Multi-Family District, to allow duplexes to be constructed on the property. RESULT: 7-0 (Approve) MOVER: Whittle SECONDER: Dudley AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None 8. Case R-23-038: Morris Smith; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Tucker) In Case R-23-038, Morris Smith (“Petitioner”) has petitioned to rezone 7.595 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be subdivided). The subject property is located on State Road 823/Concord Road, in the Banister Election District, and shown on the Tax Maps as a part of GPIN # 2415-37-2958. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 8:01 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:01 PM. Motion to approve the rezoning of 7.595 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Ingram AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. CIP Plan Approval Motion to approve the CIP as discussed in today's Budget Workshop, noting that the CIP is only a budgeting tool and is subject to change and prioritization. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Hite AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None b. Fire and EMS Consulting Study Motion to authorize County Staff to hire a consultant to conduct a comprehensive study of the County's paid and volunteer Fire and Rescue system. Any hiring of said consultant shall be in compliance with the Virginia Public Procurement Act. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None c. Fire and Rescue Service Agreement Motion to revise the Annual Volunteer Fire and EMS Department Service Memorandum of Agreement by removing Section 8(c); said revision shall be retroactively effective as of 07/01/2023. Any agency that has expended funds to conduct an audit for FY24 shall be reimbursed up to $3,000, provided the agency provides sufficient documentation to County Finance evidencing expenditure for said audit. RESULT: 7-0 (Approve) MOVER: Hite SECONDER: Whittle AYES: Dalton, Tucker, Bowman, Dudley, Hite, Ingram, Whittle NAYS: None ABSTAIN: None BOARD MEMBER REPORTS • Hite thanked County Staff for working with him and for smooth onboarding and he thanked everyone for coming out to the meeting. He thanked the Fire and Rescue volunteers and commended them for their service to the County. • Tucker thanked everyone for their hard work and attendance at the Meeting. • Dudley stated it is a privilege to serve and thanked citizens for coming out to the Meeting. He thanked County Staff, welcomed the new Board members, and stated his appreciation for their dedication. • Bowman thanked everyone for being in attendance and thanked the Board for working together. He thanked McFarland for her work on the Citizen's Academy, and he shared events that he has attended. • Ingram stated it is an honor to work with a group of men who have this County at the foremost part of their heart, and he looks forward to many more great Board Meetings. • Dalton stated he appreciates those coming out tonight, thanked County Staff for their work, and stated he is looking forward to a good year. COUNTY ADMINISTRATOR REPORTS Turille stated the Board had an excellent Reorganization Meeting at the beginning of January. He also stated the Board had a very productive Budget Workshop today. ADJOURNMENT Dalton adjourned the Meeting at 8:16 PM.