12-19-2023 Work Session - FINAL
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
WORK SESSION
December 19, 2023
VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was
held on December 19, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia
24531.
CALL TO ORDER (3:30 PM)
Dalton called the Meeting to Order at 3:45 PM.
ROLL CALL
The following Board Members were present:
Darrell W. Dalton - Chairman, Callands-Gretna District
Timothy W. Dudley - Vice-Chairman, Staunton River District
Nancy K. Eanes - Dan River District
William V. (“Vic”) Ingram - Tunstall District
Ronald S. Scearce - Westover District
Robert M. Tucker, Jr. - Banister District; and
Robert (“Bob”) W. Warren - Chatham-Blairs District.
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: 7-0 (Approved)
MOVER: Ingram
SECONDER: Warren
AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes
NAYS: None
ABSTAIN: None
PRESENTATIONS
a. FY 2023 Comprehensive Annual Financial Report Presentation
The County’s Auditor, Scott Wickham, CPA, of Robinson, Farmer, Cox and Associates, presented
to the Board the County’s FY 2023 Annual Financial Report, which can be found on the County's
website at www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Jail Reimbursement Resolution Review
The County is working with Moseley Architects to start the process of constructing the new
jail. By December 31, 2023, Moseley plans to submit the County's Community Based
Corrections Plan ("CBCP") to the Department of Corrections ("DOC"). The DOC will review
the CBCP and determine if the Commonwealth of Virginia should cover twenty-five percent
(25%) of the eligible costs associated with the new jail's construction. Design work for the new
jail will occur in FY 2026, with construction beginning in FY 2027. Financing for the new jail
construction will be secured near the end of FY 2027. Resolution # 2023-12-01 allows for the
County to begin incurring costs for the new jail and be reimbursed for said costs once financing
is complete.
b. New Jail Aesthetics Review
Tony Bell, Moseley Architects, presented to the Board the aesthetics of the new County jail.
His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov.
c. Pittsylvania County Code Chapter 18 (Subdivision) Revisions Review
Emily S. Ragsdale, County Development Director, reviewed potential revisions to Pittsylvania
County Code Chapter 18 (Subdivisions). Her full presentation can be found on the County's
website at www.pittsylvaniacountyva.gov.
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 4:49 PM.
RESULT: 7-0 (Approved)
MOVER: Warren
SECONDER: Tucker
AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes
NAYS: None
ABSTAIN: None
Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matters: County Administrator Job Performance
Discussion/Evaluation Review; County Attorney Annual
Performance Evaluation Review
Purpose: Review/Discussion of Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:42 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on December 19, 2023, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting.
If any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be recorded
in the Board's Minutes.
Vote
Nancy K. Eanes Yes
William V. (“Vic”) Ingram Yes
Ronald S. Scearce Yes
Robert M. Tucker, Jr. Yes
Robert (“Bob”) W. Warren Yes
Timothy W. Dudley Yes
Darrell W. Dalton Yes
ADJOURNMENT
Dalton adjourned the Meeting at 6:43 PM.