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12-19-2023 Business Meeting - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING December 19, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on December 19, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Nancy K. Eanes - Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren - Chatham-Blairs District. ITEMS TO BE ADDED TO AGENDA Motion to make the following revisions to the Agenda: • VDH Funding Request as item 12a, to Matters from Work Session; and • Resolution # 2023-12-07, County Attorney's Employment Agreement Amendment #3, to Matters from Work Session. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2023 November Bill List Approval c. Resolution # 2023-12-01 Adoption (Jail Reimbursement) d. Opioid Abatement Authority Grant Approval e. Moses Building Facility Improvements Contract Award f. Short-Term Disability Benefit Subsidy Approval (New County Public Safety Employees) g. December 22, 2023, Half-Day Work Holiday Approval h. Frances Inge Hardy Certificate Approval (Honoring 96th Birthday) i. Resolution # 2023-12-02 Adoption (Honoring Warren) j. Resolution # 2023-12-03 Adoption (Honoring Scearce) k. Resolution # 2023-12-04 Adoption (Honoring Eanes) l. Resolution # 2023-12-05 Adoption (Honoring Dudley) m. Resolution # 2023-12-06 Adoption (Honoring Dalton) PRESENTATIONS The Board presented a Certificate to Frances Hardy honoring her 96th Birthday. They also presented Resolutions/Certificates to Supervisors Warren, Scearce, Eanes, Dudley, and Dalton thanking them for their service on the Board. HEARING OF THE CITIZENS John Owen, Callands-Gretna District, shared his opposition to the proposed jail. Mike Moskowski, Staunton River District, voiced his concerns regarding the new reassessment. Joe Davis, Dan River District, thanked Warren and Scearce for their service on the Board. Marion Gaines, Dan River District, shared information regarding the Mary Jane Walters Estate. Jane Kendrick, Tunstall District, thanked Scearce and Eanes for listening to her and for their support. Mike Kendrick, Tunstall District, also thanked Scearce and Eanes for their kindness and support. PUBLIC HEARINGS Rezoning Public Hearings 1. Case CP-23-001: Amending the County's Comprehensive Plan Future Land Use Map From Industrial to Mixed Commercial/Industrial. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Comprehensive Plan Future Land Use Map be amended. (Supervisor Eanes) County Staff was instructed by the Board to consider a proposed amendment to the County's Comprehensive Plan Future Land Use Designation Map from Industrial to Mixed Commercial/Industrial for twenty-one (21) parcels, totaling 224.53 acres, located on or off of State Road 360/Old Richmond Road and U.S. Highway 29/Danville Expressway, in the Dan River Election District. The properties are currently designated as suitable for industrial uses in the County's Comprehensive Plan. After conversations with the County’s Economic Development Department, it was determined that this land is better suited for commercial uses. For future rezonings to be supported, enabling commercial uses in this area, and allowing the properties to be utilized for their highest and best use, the County's Future Land Use Designation in the County's Comprehensive Plan needs to be changed. On November 9, 2023, the Planning Commission recommended by a 7-0 vote, with no opposition, that the County's Comprehensive Plan Future Land Use Map be amended. Dalton opened the Public Hearing at 7:46 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:46 PM. Motion to approve the amendments to the County's Comprehensive Plan Future Land Use Map as presented. RESULT: 7-0 (Approve) MOVER: Eanes SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 2. Case R-23-028: John and Tina Stein; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Ingram) In Case R-23-028, John and Tina Stein (“Petitioners”), have petitioned to rezone 11.08 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be subdivided). The subject property is located off State Road 41/Franklin Turnpike, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1472-59-9646. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:48 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:48 PM. Motion to approve the rezoning of 11.08 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 3. Case R-23-029: Jared and Sarah Moser; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Warren) In Case R-23-029, Jared and Sarah Moser (“Petitioners”) have petitioned to rezone three (3) parcels, totaling 52.13 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for the placement of an accessory structure and agricultural uses). The subject property is located on or off of State Road 863/Laniers Mill Road and State Road 746/Golf Club Road, in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN #s 2400-35- 1174, 2400-45-1265 and 2400-73- 1017. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:50 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:50 PM. Motion to approve the rezoning of three (3) parcels, totaling 52.13 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for the placement of an accessory structure and agricultural uses. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 4. Case R-23-031: Sharon Smith; Rezoning from RMF, Residential Multi-Family District, to RC-1, Residential Combined Subdivision District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Ingram) In Case R-23-031, Sharon Smith (“Petitioner”), has petitioned to rezone 1.512 acres from RMF, Residential Multi-Family District, to RC-1, Residential Combined Subdivision District, (to allow for the placement of a doublewide manufactured home). The subject property is located on US Highway 58 /Martinsville Highway, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1358-48-0201. Once the property is rezoned to RC-1, all uses listed under Pittsylvania County Code § 35-267 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:52 PM. Sharon Smith was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:53 PM. Motion to approve the rezoning of 1.512 acres from RMF, Residential Multi-Family District, to RC-1, Residential Combined Subdivision District, to allow for the placement of a doublewide manufactured home. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 5. Case R-23-035: River City Enterprises; Rezoning from M-2, Industrial District, Heavy Industry, to B-2, Business District, General. The Planning Commission recommended by a 7- 0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Eanes) In Case R-23-035, River City Enterprises (“Petitioner”), has petitioned to rezone 10.224 acres from M-2, Industrial District, Heavy Industry, to B-2, Business District, General, (to allow for the sales, services, and repair of farm equipment). The subject property is located on State Road 360/Old Richmond Road, in the Dan River Election District, and shown on the Tax Maps as GPIN # 2338- 04-0302. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code § 35- 365 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:54 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:55 PM. Motion to approve the rezoning of 10.224 acres from M-2, Industrial District, Heavy Industry, to B-2, Business District, General, to allow for the sales, services, and repair of farm equipment. RESULT: 7-0 (Approve) MOVER: Eanes SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: Pittsylvania County Code Amendments, Chapter 18 (Subdivision Ordinance) On August 15, 2023, the Board adopted amendments to Pittsylvania County Code ("PCC") Chapter 35, Division 7, Residential Planned Unit Development District ("RPD"), reducing minimum lots sizes, allowing private streets to be utilized to provide access to certain uses upon Board approval, and increased density. Currently, PCC Chapter 18, Subdivision Ordinance, requires a minimum of fifty (50) feet of road frontage on a state-maintained road for all properties that are governed by the Ordinance. Without the adoption of the attached proposed PCC revisions, this requirement would supersede the amendments made to the County's Zoning Ordinance, eliminating the possibility for the property to be subdivided. Dalton opened the Public Hearing at 7:57 PM. Jane Kendrick questioned why the County is changing their Codes to suit the outside developers, and stated she feels that we are selling out our County, little by little. Michael Kendrick agreed with his wife and stated he would like to wait for the traffic study. Dalton closed the Public Hearing at 8:04 PM. Motion to approve revisions to PCC Chapter 18 as presented. RESULT: 5-2 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Warren, Dudley, Ingram, NAYS: Scearce, Eanes ABSTAIN: None 2. PCC § 6-6-3 Revision (Keeling Volunteer Fire Department Tax Exemption Application) Approval Keeling Volunteer Fire Department ("Keeling VFD") filed an Application for potential tax exemptions on real estate consisting of Parcel # 2452-64- 1631. Said Application was submitted to the Commissioner of the Revenue’s Office, forwarded to the Board, and duly advertised for a Public Hearing to potentially grant said tax exemption and revise Pittsylvania County Code (“PCC”) § 6- 6.3 accordingly. Dalton opened the Public Hearing at 8:09 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:09 PM. Motion to approve the revision to PCC § 6-6.3 authorizing Keeling VFD's tax exemption as presented. RESULT: 7-0 (Approve) MOVER: Eanes SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None NEW BUSINESS a. VDH Funding Request Motion for the County to loan its local Virginia Department of Health ("VDH") a vehicle until the end of the current fiscal year and direct the County's Legislative Committee and/or County Staff to work with the State to attempt to secure additional funding for the appropriate VDH future operations. Additionally, County Staff will reach out to its Department of Social Services to determine if they have an available vehicle to loan VDH. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. Resolution # 2023-12-07, County Attorney's Employment Agreement Amendment #3 Motion to adopt Resolution # 2023-12-07 as presented renewing the County Attorney's contract, as it is currently in place with all the benefits contained therein, and increase Hunt’s salary by an additional two percent (2%) to what he is currently eligible for under his current contract RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None BOARD MEMBER REPORTS • Tucker thanked Dalton and Dudley, as well as Warren, Scearce, and Eanes. He also wished everyone a Merry Christmas. • Ingram recognized the IDA's John Daniel for twenty (20) years of his business. He stated the County lost a lot of great people this year, such as Garry Thomas and Scott Eanes. He also welcomed Bowman, Hite, and Whittle to the Board. Finally, he thanked Fire and Rescue, recognized Goodyear Tire for its fifty-seven (57) years in the County, and welcomed Tyson Foods to the County. He also wished a Merry Christmas to everyone. • Scearce recommended not pulling money from the General Fund during the Budget process and wished the new Board good luck next year. He stated it has been a privilege to serve this County and its citizens and he also thanked County Staff for their work and dedication. • Eanes thanked the Board for working so diligently with her for six (6) months. She also thanked County Staff, the County Administrator, and the County Attorney. • Dudley thanked the Board for working hard this year and wished everyone a Merry Christmas. • Warren challenged the citizens to find out what is really going on and to have conversations with their Supervisors before putting false information out. He thanked all citizens of the County and stated it has been a pleasure to serve the citizens of this County for eight (8) years. He also thanked County Staff for their hard work and dedication, as well as many others throughout the community and his own family as well. Finaly, he wished everyone a Merry Christmas. • Dalton thanked everyone for coming out and thanked all County Staff and wished the best to the Board Members that are leaving and their families. He welcomed the new Board Members that will join the Board in January and wished everyone a Merry Christmas and a Happy New Year. COUNTY ADMINISTRATOR REPORTS Turille thanked the Board for the opportunity to work and learn from each of them. He also thanked Arnold for driving the Reassessment and Jail Projects, and Van Der Hyde for her work on the Budget. Hunt thanked the Board for their continued support for him and commended the Board Members for their service. He also wished everyone a Merry Christmas and a Happy New Year. ADJOURNMENT Dalton adjourned the Meeting at 8:45 PM.