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11-28-2023 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING November 28 , 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on November 28, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Nancy K. Eanes - Dan River District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren - Chatham-Blairs District. William V. (“Vic”) Ingram - Tunstall District; participated remotely via phone due to vacation via cruise ship in the Caribbean. ITEMS TO BE ADDED TO AGENDA Motion to make the following revisions to the Agenda: •Move item 12(a) to the Consent Agenda as item 7(o) •Add Assistant Public Works Director under Matters from Work Session as item 13(a) •Add Facilities Improvements as item 13(b) RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval (October) b. New Board Member Swearing-in/Reorganizational Meeting Date Approval (1/4/24) c. Resolution # 2023-11-02 Approval (School Land Sale Proceeds Retention for Renan Property) d. Residential Brush/Leaf Landfill Tipping Fee Waiver (for Duration of Burn Ban) Approval Ratification e. 2024 Board Legislative Priority Agenda Approval f. County's 2023 October Bill List Approval g. DOJ Sheriff Body Worn Cameras Grant Award Approval h. BIL Funding Award Acceptance Approval (Robin Court Waterline Extension Project) i. Sheriff Surplus Equipment Declaration/Distribution Approval j. Reappointment: IDA (Tunstall); (John Daniel) k. Reappointment: Planning Commission (Banister); (Colette Henderson) l. Ophelia Griffin Terry (Honoring 100th Birthday) Certificate Approval m. Resolution # 2023-11-01 Adoption (Honoring North Point Lane Fire First Responders) n. Certificate of Appreciation Approval (Dominion Energy Altavista Office; Wayside Park Benches) o. Sheriff/County MOA Renewal Execution Approval PRESENTATIONS Ophelia Griffin Terry was present to accept a Certificate honoring her 100th Birthday, County First Responders were present to accept a Resolution honoring their hard work and dedication in their response to the North Pointe Lane Fire, and David Billings with Dominion Energy's Altavista Office was present to accept a Certificate of Appreciation for their donation of benches to Wayside Park. HEARING OF THE CITIZENS Jim Scearce, Westover District, shared his concerns regarding recent events, and also urged citizens to begin attending these meetings so they can hold the officials accountable before it is too late. Chuck Angier, Callands-Gretna, stated that over the summer he heard that a first responded was banned from SOVAH, and it was not true. He encouraged citizens to ask questions about why this was said. Fred Curl, Chatham-Blairs District, shared his opinion on the new proposed County Jail beside his residence, and stated he does not agree with it. Michael Kendrick, Tunstall District, voiced his concerns regarding the Axton Project and encouraged citizens to get involved with local government. Vanessa Scearce, Tunstall District, stated that her hopes for this Board is that it can be a new day once the new Board is seated in January. Jane Kendrick, Tunstall District, stated that the Board of Zoning Appeals Meeting that was held on November 13, 2023, did not have any type of Agenda posted, and she thought the Meeting was canceled. Maurine Wood, Tunstall District, stated she recently moved here from Northern Virginia. She stated her shock to the reassessment notices that were mailed. PUBLIC HEARINGS Rezoning Public Hearings 1. Public Hearing: Case R-23-026; Board of Supervisors Pittsylvania County, Virginia; Rezoning from A-1, Agricultural District, to M-2, Industrial District, Heavy Industry. The Planning Commission recommended by a 6-0 vote, with no opposition, that the petitioner's request be granted. (Supervisor Warren) In Case R-23-026, the Board of Supervisors Pittsylvania County, Virginia (“Petitioner”), has petitioned to rezone 32.26 acres from A-1, Agricultural District, to M-2, Industrial District, Heavy Industry (to allow for a public facility (correctional facility). The subject property is located on U.S. Highway 29, in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN # 2423-19-0816. Once the property is rezoned to M-2, all uses listed under Pittsylvania County Code § 35-402 are permitted. On October 3, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:57 PM. County Staff, Sheriff Taylor, and Tony Bell were present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:58 PM. Motion to approve the rezoning of 32.26 acres from A-1, Agricultural District, to M-2, Industrial District, Heavy Industry, to allow the property to be used for a public facility (correctional facility). RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 2. Public Hearing: Case R-23-027; Connie Sue Gardner Horsley; Rezoning from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, the Petitioner's request. (Supervisor Ingram) In Case R-23-027, Connie Sue Gardner Horsley (“Petitioner”) has petitioned to rezone 43.00 acres from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for the placement of a doublewide mobile home). The subject property is located on Primitive Baptist Road West, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1461-62-5579. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On October 3, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 8:03 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:03 PM. Motion to approve the rezoning of 43.00 acres from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A- 1, Agricultural District, to allow a doublewide to be placed on the property. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: Pittsylvania County Code Amendments, Chapter 18 (Subdivision Ordinance) On August 15, 2023, the Board adopted amendments to Pittsylvania County Code ("PCC") Chapter 35, Division 7. Residential Planned Unit Development District ("RPD"), reducing minimum lots sizes, allowing private streets to be utilized to provide access to certain uses upon Board approval, and increased density. Currently, PCC Chapter 18, Subdivision Ordinance, requires a minimum of fifty (50) feet of road frontage on a state-maintained road for all properties that are governed by the Ordinance. Without the adoption of the attached proposed PCC revisions, this requirement would supersede the amendments made to the County's Zoning Ordinance, eliminating the possibility for the property to be subdivided. This Public Hearing was duly advertised in the Chatham Star Tribune on November 15 and 22, 2023. Dalton opened the Public Hearing at 8:07 PM. Jane Kendrick, Tunstall District, shared her concerns and questioned why this is being adopted now instead of in December when The Berkley Group will hold their Meeting regarding the mass Zoning Ordinance re-write. Dalton closed the Public Hearing at 8:10 PM. Motion to postpone this item until the December Meeting. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 2. Public Hearing: Pittsylvania County Code Chapter 25(J) Revision Approval (Small Purchases Threshold Increase) County Purchasing Manager, Connie Gibson, is requesting that the County's Small Purchase threshold be increased due to the following: -Prices have increased significantly over the last three (3) years. -The supply chain is consistently backlogged, and a variety of vendors is needed without increased work by County Staff to acquire three (3) bids. -Many purchases are needed because of the nature (Landfill, Public Works, B&G etc..) of the County Department, which must receive quotes for just about every purchase needed. It is time- consuming to try to find vendors that will give the County bids. Vendors are limited in our region/area for the needs of the Department. -Vendors do not want to spend time giving the County quotes on such small purchases (depending on their goods/services). It is expected that the County will receive more quotes from vendors if the County increases the threshold. After researching more than seventeen (17) other governmental agencies (Cities/Counties), the County's Small Purchase threshold amounts appear to be out of line with other agencies. Dalton opened the Public Hearing at 8:22 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:22 PM. Motion to approve the revisions as requested, but also increasing $5,000 to $10,000, then $10,000 - $25,000, and $25,000 - $100,000. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. Assistant Public Works Director Motion to instruct the County Administrator to proceed with hiring the Assistant Public Works Director, that is already budgeted for, and to include Adcock in this hiring process. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None b. Facility Improvements Motion to approve the facility improvements as discussed in the Work Session. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None BOARD MEMBER REPORTS • Tucker thanked McFarland and Keesee for their hard work at the Tyson Grand Opening Event. He also thanked the citizens of his District for electing him and stated he is ready to continue business for the County. • Scearce thanked everyone who supported him through his election, and stated he plans to continue to stay involved in County business. • Warren thanked County Staff and stated he has had the pleasure of working with them the past eight (8) years. He also congratulated the winners of the past election, at the State level, and all the way down to the local Board of Supervisors and hopes the Board can move forward and agree to disagree to make good and sound decisions for the County. Warren thanked the individuals that ran but did not get elected, because it takes a lot to run for office. He is looking forward to Bowman taking over the Chatham-Blairs seat and feels confident in the selection for that District. • Dudley recognized Staff and all those who were recognized at the meeting, including all the Fire and Rescue representatives. He thanked everyone who supported him in this election, and stated he was able to meet a lot of really great people. • Eanes thanked County Staff who keep the Board going, and recognized Hunt for keeping the Board on track and out of trouble. She thanked citizens for coming out and encouraged everyone to consider the citizens when serving in these positions and appreciates the opportunity to serve in this capacity. • Ingram stated November 7, 2023, was a very special day; not only was it election day, but it was his anniversary. He recognized Tyson and is excited about them coming to the County, and stated he is thankful for the Fire and Rescue agencies. • Dalton thanked everyone for coming out to the Meeting, for the County Saff, and the Fire and Rescue agencies for what they do. Dalton had the opportunity to attend the Youth Fishing Day at Wayside and supports this being a yearly event. He also thanked Keesee and McFarland for their hard work for the Tyson Grand Opening Event, and thanked all those who ran in this past election. COUNTY ADMINISTRATOR REPORTS Turille thanked Arnold for his work and handling issues as they arise, and for his dedication to the Reassessment and Jail Project. He thanked Patsy Budd for her hard work on the Reassessment Project as well. ADJOURNMENT Dalton adjourned the Meeting at 8:45 PM.