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04-18-2023 Work Session - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION April 18, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on April 18, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:30 PM) Dalton called the Meeting to Order at 4:30 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Timothy W. Chesher - Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District AGENDA ITEMS TO BE ADDED Motion to add an Economic Development Closed Session to the Agenda as item 13b: Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Project Update/Discussion on the Same RESULT: 7-0 (Approved) MOVER: Dudley SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Ingram SECONDER: Chesher AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None PRESENTATIONS a. Off Season Information Presentation Delilah White, Executive Director of Off Season, was present to give a presentation on the purpose and mission of the Off-Season Program for the City and the County. Her full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. b. Introduction/Gretna Library Construction Update Rhonda Griffin, Pittsylvania County Library Director, introduced herself to the Board and provided an update on the Gretna Library construction. Her presentation can be found on the County's website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Budget Update Van Der Hyde provided a brief update and stated there is still no State budget, and it probably will not be adopted until June. The State’s "Skinny" Budget has been approved and the schools are in the process of reviewing the information. Van Der Hyde recommended the Board move forward with the County's Budget. She also presented the new Budget Calendar as follows: • April 26, 2023: (4:00 PM) FY24 Proposed County Budget Presentation and Budget advertisement approval; • May 3, 2023: Budget advertised; • May 16, 2023: (7:00 PM) Proposed FY2024 School Budget and FY2024 Full County Budget Public Hearings; and • May 23, 2023 (4:00 PM) FY2024 School Budget and Full County Budget Approvals. b. CSA/CPMT Audit Review Cheryl J. Boswell, CSA Coordinator, presented the Children's Services Act 2020 Program Audit Report to the Board. Her presentation can be found on the County's website at www.pittsylvaniacountyva.gov. c. Sycamore Creek Fish Stocking Discussion Justin G. Price, Parks and Recreation Director, discussed with the Board the potential stocking of Sycamore Creek with fish for a future County youth fishing day. County Parks and Recreation currently does not have a sponsor for fishing opportunities, but Board Members have requested further research into the feasibility of this Program. He stated that Sycamore Creek does not meet the requirements for it to be stocked by the State. However, it is possible for the County to do this on its own through private hatcheries, but there are associated costs. Price’s full Presentation can be found on the County's website at www.pittsylvaniacountyva.gov. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:58 PM. RESULT: 7-0 (Approved) MOVER: Dudley SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: Property Acquisition for Public Purposes Purpose: Review/Discussion Regarding the Same b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Project Update/Discussion on the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:55 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on April 18, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:56 PM.