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04-18-2023 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS’ MEETING April 18, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on April 18, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District; Timothy W. Dudley - Vice-Chairman, Staunton River District; Timothy W. Chesher - Dan River District; William V. ("Vic") Ingram - Tunstall District; Ronald S. Scearce - Westover District; Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren - Chatham-Blairs District. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: APPROVE MOVER: Chesher SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. Board Bylaws Revisions Approval c. National County Government Month Proclamation Adoption d. VDOT Temporary Construction Easement Approval (R & L Smith Drive/U.S. Route 1718) e. County's 2023 March Bill List Approval f. Lawn Care Maintenance Contract Award Approval g. Front Load Boxes Hauling Contract Award Approval h. County Facility Generators Contract Award Approval i. Appointment: TLAC (County Citizen Representative); (Emily S. Ragsdale) j. Willie Thompson, Sr. (Honoring 100th Birthday) Certificate Approval k. Appointment: IDA (Westover District); (Jenny Holly) l. Resolution # 2023-04-01 (Honoring the Life of Apostle Lawrence G. Campbell, Sr.) Adoption (Contact: Supervisor Tucker) m. Certificate of Recognition (Sharon Baptist Church 150 Year Anniversary) Approval Supervisor Ingram) n. National Police Week Proclamation Approval o. National EMS Week Proclamation Approval p. National Teacher Appreciation Week Proclamation Approval q. National Public Safety Telecommunicators Week Proclamation Approval r. National Animal Care and Control Appreciation Week Proclamation Approval s. National Nurses' Appreciation Week Proclamation Approval t. National Law Day Proclamation Approval PRESENTATIONS Members from Sharon Baptist Church, Sheriff Taylor, Chris Key, and Willie Thompson, Sr., and his family were present to accept Certificates and Proclamations that were approved under the Consent Agenda. Tucker also read Resolution #2023-04-001 honoring the life of Apostle Lawrence G. Campbell, Sr. HEARING OF THE CITIZENS Angie Reece Harris, Dan River District, introduced herself to the Board as she is running for Pittsylvania County Clerk of Court in the November 2023 Election. She is a proud County employee and has been for fifteen (15) years. She currently works alongside the Circuit Court Judge, the Honorable Stacey Moreau, and has worked for numerous Judges over her years. Kell Stone, Banister District, spoke about the opening statement regarding the Hearing of the Citizens and he shared his concerns about speakers calling others out during their time. He stated if the rules state otherwise, those rules should be followed. He also shared that as we approach April 20, to please remember that day from 1999. It was when the Columbine shooting took place. He stated since then, there have been 377 school shootings and it is time for us to have conversations to address this issue and make our schools safer. PUBLIC HEARINGS Rezoning Public Hearings 1. Public Hearing: Case R-23-009 Herbert Daniel Lanier; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Dudley). In Case R-23-009, Herbert Daniel Lanier (“Petitioner”) has petitioned to rezone three (3) parcels, totaling 1.84 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the properties to be consolidated with an adjacent parcel zoned A-1). The subject properties are located on State Road 668/Grit Road and State Road 640/Wards Road in the Staunton River Election District and shown on the Tax Maps GPIN # 2565-30-9373, 2565-40-0348, and 2565-40-1430. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On March 7, 2023, the Planning Commission recommended, by a 8-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 7:30 PM. Lanier was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:30 PM. Motion to approve the rezoning of three (3) parcels, totalling 1.84 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None Other Public Hearings PCC § 35-87(B) (Temporary Camping) Revisions To ensure that the County’s Zoning Ordinance promotes the general welfare of County citizens, County Community Development Staff was instructed to draft proposed Ordinance revisions to potentially allow recreational vehicles to be used as temporary dwellings in specific situations that result in the primary dwelling being rendered uninhabitable by the County Code Official, if certain conditions are met. The Legislative Committee met on March 7, 2023, and voted to send the revisions to the full Board for approval. These revisions were properly advertised in the Chatham Star Tribune on April 5, 2023, and April 12, 2023. Dalton opened the Public Hearing at 7:34 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:34 PM. Motion to approve the revisions to PCC § 35-87 as attached and presented. RESULT: 7-0 (Approve) MOVER: Chesher SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None VDOT Rural Rustics Program (6-Year Plan) Jay Craddock, VDOT Assistant Resident Engineer, was present to facilitate the Public Hearing and answer any questions the Board had. Dalton opened the Public Hearing at 7:39 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:39 PM. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None NEW BUSINESS Appointment: FRC (Northeast Quadrant Appointee) Appointment Approval Chris Key, Director of Public Safety, stated that John Brown (“Brown”) was the Fire and Rescue Commission's ("FRC") Northeast Quadrant Representative, and his term expired on March 15, 2023. Coleman Mayhew ("Mayhew") was the FRC's Staunton River District Representative, and his term also expired on March 15, 2023. Brown and Mayhew have both submitted their interest forms (attached) for consideration as the Board's FRC's Northeast Quadrant Representative, for a four (4)-year term. Motion by Ingram to reappoint both applicants to their respective positions they held when first being appointed to the FRC. He stated he sent an email to the Board and stated that looking at the Ordinance and how it is written and the verbiage, there's no problem with grandfathering these two (2) gentlemen in those positions to prevent losing either Member. Tucker stated that reappointing both individuals sets a very dangerous precedent, because there are other Commissions and Boards where this could pop up again and possibly pose this same issue. After much discussion and no second to Ingram's Motion, another Motion was made. Motion by Dudley, second by Tucker, to appoint Mayhew from the Northeast Quadrant to the FRC. Ingram made a countermotion to reappoint both gentlemen. Motion died for lack of second and returned to Dudley's Motion to appoint Mayhew from the Northeast Quadrant to the FRC. RESULT: 5-2 (Approve) MOVER: Dudley SECONDER: Tucker AYES: Tucker, Warren, Scearce, Chesher, Dudley NAYS: Dalton, Ingram ABSTAIN: None BOARD MEMBER REPORTS • Chesher thanked everyone for being in attendance and he also thanked all for the kind words during the passing of his daughter-in-law. Finally, he stated that his cancer has returned and doctors plan to perform more procedures and asked for everyone's prayers as he faces this battle once again. • Ingram thanked Karen Johnston for her commitment to the 14th Annual Bridge-to-Bridge for cancer patients and stated they raised over $64,000 in proceeds this year. He also stated to remember dispatchers for National Public Safety Telecommunicators Week, and stated that Pam Holley, County 911 Dispatcher, is soon to retire after twenty-two (22) years of service. Finally, he thanked Animal Services employees and Law Enforcement Officers and to remember those who have lost their lives while serving. • Tucker thanked County Staff for handling the Meetings as we transition to the new Agenda Software, and he also thanked Bumper for handling the glitches as they come up. He spoke to the citizens and stated, although it may look as there is contention between Board Members, at the end of the day, the Board only wants what is best for the County. • Dudley thanked Dalton for the great job he does. He stated his father just turned ninety (90) on March 15th. He also mentioned the passing of Charles Stanley, and stated that Cinco de Mayo is approaching, and is also the same day that he will celebrate being married for twenty-two (22) years. Finally, he requested continued prayers for Chesher and his family, and for Scearce as well, as his cancer has returned. • Warren thanked Tucker for his comments and stated the Board will not always agree, but mostly it is unanimous in its decision. He gave a follow up from the Work Session about the Finance Committee (“FC”) and stated the FC did everything to try not to increase taxes this year. He stated, as the FC’s Chair, he met with Tucker for the Budget Meetings since he had never been exposed to the Budget, but he has vast experience with finances, and he thanked Tucker for his professional expertise. There were no meetings held with more than two (2) Members and two (2) County Staff Members present. He requested everyone remember Stanley’s family and requested prayers for Scearce and Chesher. • Dalton thanked everyone for coming and thanked County Staff for the hard work they do. He asked for everyone to keep Chesher, his son, and his family in thoughts and prayers, as well as Scearce. He thanked the Board for their hard work as well. COUNTY ADMINISTRATOR REPORTS Turille updated the Board on what he’s been doing since his hiring. ADJOURNMENT Dalton adjourned the Meeting at 8:26 PM.