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01-17-2023 Work Session - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION January 17, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Work Session was held on January 17, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:00 PM) Dalton called the Meeting to Order at 4:00 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived Darrell Dalton Chairman - Callands-Gretna District Present 3:30 PM Timothy W. Dudley Vice Chairman - Staunton River District Present 3:34 PM Tim Chesher Supervisor - Dan River District Present 3:47 PM William V. ("Vic") Ingram Supervisor - Tunstall District Present 3:30 PM Ronald S. Scearce Supervisor - Westover District Present 3:30 PM Robert M Tucker, Jr. Supervisor - Banister District Present 3:33 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 3:31 PM APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Chesher AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren PRESENTATIONS a. VDH Retention of Budget Funds Discussion (Staff Contact: Kimberly G. Van Der Hyde); (15 minutes) Dr. Spillman, Crystal Davis, and Julia Gwaltney, representatives of the Virginia Department of Health (“VDH”), discussed with the Board their request to retain FY22 and FY23 Budget balances. Davis stated their request would cover the cost of a new generator, to seal and repaint the parking lot, and hepatitis vaccines. VDH requested to retain $10,124.64 from the FY 22 Budget and $95,376 from the FY23 Budget. Their current generator is an older model Generac and there have been several instances of generator failure. The generator runs the vaccine refrigerator, and should the power go off and the generator not power the refrigerator, it could cost thousands of dollars in lost vaccines. The parking lot has cracks, and the paint is very faded, and causes citizens confusion as to where to park. They also believe Hepatitis A is on the rise and the increase of people visiting the casino and throughout the community will only make this worse. Motion to approve the funding for the generator in the amount of $40,000 and approve the funding Board of Supervisors January 17, 2023 Work Session to reseal and paint the parking lot in the amount of $50,000. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. County Broadband Project Update (Staff Contact: Scott Budd); (15 minutes) Budd presented an update regarding the status of the County-wide Broadband Project with RiverStreet Networks. He stated their material orders are in place and some shipments have been received. Pedestals will be arriving within a few days for Michels and Quanta to get started in Sandy Level and Renan. Currently, the plan is for Michels to build the west side starting in Sandy Level, then moving south to Strawberry, Brosville, and coming back north to build Lakeside and Brights. Concurrently, Quanta will build the east side starting at Renan and then moving south into Java, Chestnut, Ringgold, and then back North to finish Hurt and Gretna. Construction should be completed within Q2 or Q3 of this year. It usually takes approximately 120 days from start to finish to get everything set up. Once the construction is completed, and depending on the number of people who call to set up the service, they can begin receiving service in seven to ten (7 – 10) days. His presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. b. Temporary Residential Occupancy of Campers Zoning Issues Discussion (Staff Contact: Emily S. Ragsdale); (15 minutes) Ragsdale stated the current Zoning Ordinance does not allow recreational vehicles to be occupied for any period, anywhere in the County, unless they are in an approved campground. This is causing issues and County Staff is looking at ways the County can allow temporary occupancy in certain circumstances. Ragsdale researched what Ordinances neighboring localities have in place for this. She stated for the Board to consider having a specified length of time with an active building permit, certain zoning classifications, and under certain circumstances. Devin Taylor spoke on behalf of Campers Care LLC, a disaster relief agency, and shared his personal experiences with situations where this type of Ordinance was needed. For transparency, Warren disclosed that he and Taylor have a family relationship. There was consensus from the Board to send this item to the Legislative Committee for review. c. EMS Hospital Diversion Discussion (Staff Contact: Christopher T. Key); (15 minutes) Key stated the EMS hospital diversion issues are a hot topic, and these issues have hit the County’s Public Safety hard lately. Recently, a patient was transported to the Danville hospital, but they were put on hold. The nurse come out and checked the patient and said they were waiting on a room and did not receive one until over twelve (12) hours later. He just wanted to open the discussion and make the Board aware of these issues. d. Zito Media Internet Discussion (Staff Contact: Dave F. Arnold); (15 minutes) Board of Supervisors January 17, 2023 Work Session Arnold stated that Zito Media acquired Chatmoss Cable in the Fall of 2021. Their service area is limited to the Tunstall, Chatham-Blairs, and Westover Districts. There have been numerous County residents who have Zito service with issues who cannot get them resolved with Zito. Rigas met with County Staff and provided contact information for their escalation team. Beginning in early 2022, County Staff passed along information on behalf of those County residents who have had issues with their service but have been unable to get anything resolved through Zito. Hunt stated County Staff would draft a letter on behalf of the Board regarding their displeasure and attempt to meet with Zito’s executive staff for answers. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:40 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Chesher SECONDER: Ingram AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Search; County Attorney Evaluation/Employment Agreement Purpose: Review of Same; Discussion of Next Steps b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Projects Update c. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Dave F. Arnold) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: Jail Land Update (Potential Property Acquisition) Purpose: Legal Consultation/Legal Advice Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION Board of Supervisors January 17, 2023 Work Session The Board returned to Open Session at 6:52 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Board’s Work Session on January 17, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:55 PM.