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01-17-2023 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING January 17, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on January 17, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Members were present. Attendee Name Title Status Arrived Darrell Dalton Chairman - Callands-Gretna District Present 6:41 PM Timothy W. Dudley Vice Chairman - Staunton River District Present 6:41 PM Tim Chesher Supervisor - Dan River District Present 6:41 PM William "Vic" Ingram Supervisor - Tunstall District Present 6:41 PM Ronald S. Scearce Supervisor - Westover District Present 6:41 PM Robert M Tucker, Jr. Supervisor - Banister District Present 6:41 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:43 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: • CIP for FY 24 - FY 28 as item 12a • 23-24 Budget Calendar as item 12b • VDH funds request as item 13a RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Ingram AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren CONSENT AGENDA Board of Supervisors January 17, 2023 Business Meeting McCluster stated the revisions to the December Business Meeting minutes were out for Public Display and were provided to the Board. These minutes will take place of the minutes included in the Agenda Packet. Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Chesher SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren a. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. County's 2022 December Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Ordinance Ratifying DSS Year-End Bonuses (Staff Contact: Kimberly G. Van Der Hyde) d. Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der Hyde) e. MVP Landfill Pipeline Crossing Agreement Execution Approval (Staff Contact: Chris D. Adcock) f. 4th Chatham/County Master Water/Sewer Agreement Extension Execution Approval (Staff Contact: Chris D. Adcock) g. County/Mecklenburg Electric Cooperative Right-of-Way Easement for Underground Facilities Execution Approval (Staff Contact: Chris D. Adcock) h. WPPDC CEDS Prioritized List Submission (Staff Contact: Matthew D. Rowe) i. Gladys Wimbush (Honoring her 100th Birthday) Certificate Approval; (Staff Contact: Kaylyn M. McCluster) PRESENTATIONS a. General Presentations (Board of Supervisors) None. b. Danville Redevelopment and Housing Authority Presentation (Presenter: Larissa Deedrich) CEO/Executive Director of the Danville Redevelopment and Housing Authority, Larissa Deedrich, presented to the Board the services they offer throughout the County and the City of Danville. Her full presentation can be found on the County’s website at www.pitsylvaniacountyva.gov. HEARING OF THE CITIZENS John Zelinski, Chatham-Blairs District, stated his concerns regarding the compactor sites and the population of the County. Board of Supervisors January 17, 2023 Business Meeting Ben Meeks, Callands-Gretna District, requested the Board look at the Ordinance that regulates temporary camping. He is in support of temporary camping in emergency situations. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-22-030; Mount Zion Baptist Church; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Tucker). In Case R-22-036, Mount Zion Baptist Church (“Petitioner”) has petitioned to rezone 3.02 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (allow for a cemetery). The subject property is located on State Road 685/Telegraph Road, in the Banister Election District, and shown on the Tax Maps GPIN # 2550-82-1652. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 6, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Dalton opened the Public Hearing at 7:29 PM. There was a typo on the Agenda title, and it should read as Case R-22-036. James Stone was present to represent the Petition. No one signed up to speak and Dalton 7:30 PM. Motion to approve the rezoning of 3.02 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for a cemetery. RESULT: APPROVED [UNANIMOUS] MOVER: Tucker SECONDER: Dudley AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren Case 2: Public Hearing: Case R-22-039; JDA Associates, Inc; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Warren). In Case R-22-039, JDA Associates, Inc. (“Petitioner”), has petitioned to rezone 3.396 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to allow for the property to be consolidated with three (3) adjacent parcels zoned R-1). The subject property is located on State Road 1564/Talbott Drive, in the Chatham-Blairs Election District, and shown on the Tax Maps as part of GPIN # 2319-17-3174. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On December 6, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Dalton opened the Public Hearing at 7:32 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:32 PM. Board of Supervisors January 17, 2023 Business Meeting Motion to approve the rezoning of 3.396 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow the property to be consolidated with adjacent parcels zoned R-1. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Ingram AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren Other Public Hearings 1. Public Hearing: Water/Sewer Rate Increase (Staff Contact: Chris D. Adcock) At the December 20, 2022, Business Meeting, the Board approved Resolution # 2022-12-01, authorizing the advertisement of a Public Hearing to be held at the January Business Meeting to hear comments on the proposed changes to the County’s water and sewer rates, fees, and charges. Additional revenue generated by these increases will help the County implement the County’s Master Water and Sewer Plan and maintain adequate financial reserves. Dalton opened the Public Hearing at 7:34 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:35 PM. Motion to approve the water and sewer rates, fees, and charges as presented. RESULT: APPROVED [6 TO 1] MOVER: Dudley SECONDER: Scearce AYES: Dalton, Dudley, Chesher, Scearce, Tucker, Warren NAYS: Ingram NEW BUSINESS a. CIP for FY 24 - FY 28 Motion to approve the CIP for the FY24 - FY28, as presented in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren b. 23-24 Budget Calendar Approval Motion to approve the Fy23 - FY24 Budget Calendar as presented in the Work Session. Board of Supervisors January 17, 2023 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Tucker SECONDER: Ingram AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren MATTERS FROM WORK SESSION (IF ANY) a. VDH Funds Request Motion to approve the VDH funding for the generator and to paint the parking lot as presented in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Ingram AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker, Warren BOARD MEMBER REPORTS • Chesher thanked everyone for being in attendance and stated there is a lot of work coming up. • Ingram complimented Dalton for doing such a great job. He sent condolences to the Mike Cassada family, and asked everyone to remember Thomas Freese as on Christmas Eve he lost his house. He congratulated Alex Brummett, Haley Yeatts and Jordan Finney as they are brand new EMT's. He welcomed Trooper Joseph Worley, who was just assigned to the Chatham office and is the son of Mark Worley who works in the County Jail. • Warren thanked Van Der Hyde and Goard for their work and bringing the Board to this point in the Budget process. They are going to work together and try to make the appearance more appealing and realistic for personal property taxes. He also complimented his colleagues and stated there was review of the Camper situation at the earlier Work Session and this item will be going to the Legislative Committee for their review and recommendation. He echoed the sentiments and prayers for Cassada's family. • Dudley thanked everyone for coming out, and stated there are a lot of good things happening. He thanked County Staff for a smooth Meeting and thanked Dalton for a good Meeting. • Tucker echoed all sentiments of the Board. He thanked County Staff for their work behind the scenes, Hunt for his dual role, and to Van Der Hyde for her hard work on the County Budget. He stated the Board isn’t making any promises, and due to inflation and such, the Budget must be prioritized accordingly. He recognized the Omega fraternity for their Martin Luther King, Jr., prayer breakfast yesterday that was very successful. He thanked all citizens who come out to the Meeting and those watching online as well. • Dalton echoed all sentiments of the Board, and he thanked citizens and County Staff for their hard work. Board of Supervisors January 17, 2023 Business Meeting COUNTY ADMINISTRATOR REPORTS Hunt thanked County Staff for their hard work during the Meetings and he commended Dalton for a good job tonight. ADJOURNMENT Dalton adjourned the Meeting at 7:50 PM.