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01-03-2023 Reorganizational Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS REORGANIZATIONAL MEETING January 3, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Reorganizational Meeting was held on January 3, 2023, in the County Administration Conference Room, 1 Center Street, Chatham, Virginia 24531. CALL TO ORDER (5:00 PM) Hunt called the Meeting to Order at 5:00 PM. ROLL CALL The following Board Members were present. Attendee Name Title Status Darrell Dalton Chairman - Callands-Gretna District Present Timothy W. Dudley Vice Chairman - Staunton River District Present Tim Chesher Supervisor - Dan River District Present William V. ("Vic") Ingram Supervisor - Tunstall District Present Ronald S. Scearce Supervisor - Westover District Present Robert M Tucker, Jr. Supervisor - Banister District Present Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren CHAIRMAN NOMINATION AND ELECTION a. Nomination and Chairman Election Hunt opened the floor for Chairman nomination. Ingram nominated Dalton as Chairman. Dudley stated that he met with Dalton before this Meeting, and they have agreed to bring this Board back together. Tucker stated he had spoken with Dalton and Dudley to ensure that the County could find something amicable, and they could compromise and show solidarity, so that the Board itself could present a united front. They are extending the olive branch in hopes that others will do the same, and to start out 2023 by working together. Warren stated he come to the Meeting with all intentions of not supporting Dalton, and it goes back to this Meeting last year and the way it was conducted. He stated he is holding him accountable to be a good Chairman and will follow rules and procedures. He also extended the olive branch and wants to truly see if the Board can have a reset. Board of Supervisors January 3, 2023 Reorganizational Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Chesher AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren VICE-CHAIRMAN NOMINATION AND ELECTION a. Nomination and Vice-Chairman Election Dalton opened the floor for Vice-Chairman nominations. Ingram nominate Chesher as Vice- Chairman. Nomination failed due to lack of second. Tucker nominated Dudley as Vice-Chairman. RESULT: APPROVED [6 TO 1] MOVER: Tucker SECONDER: Warren AYES: Dalton, Dudley, Chesher, Scearce, Tucker Jr, Warren NAYS: Ingram BOARD BYLAWS ADOPTION a. Adoption of Board Bylaws Motion to adopt Board Bylaws. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren 2023 MEETING SCHEDULE ADOPTION a. Adoption of 2023 Meeting Schedule 2023 Proposed Meeting Schedule January 17, 2023 February 21, 2023 March 21, 2023 April 18, 2023 May 16, 2023 June 20, 2023 July 18, 2023 August 15, 2023 September 19, 2023 October 17, 2023 November 21, 2023 December 19, 2023 Board of Supervisors January 3, 2023 Reorganizational Meeting *All Work Session start times will be determined monthly. All Business Meetings to begin at 7:00 PM. All Meeting will be in the Board Meeting Room located at 39 Bank Street, Chatham, Virginia 24531. Motion by Chesher, second by Ingram, to adopt the Meeting schedule as presented. Substitute Motion by Warren to adopt the Meeting schedule as presented, with the elimination of the Work Sessions to begin at 4:30 PM and include that Work Sessions start times will be determined monthly and the determined time will be at the discretion of the Chairman, Vice- Chairman, and County Administrative Staff. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren STANDING COMMITTEES a. Finance/Insurance Committee Robert Warren, Chairman Robert Tucker, Jr. Timothy Dudley Timothy Chesher b. Personnel Committee Darrell Dalton, Chairman Ronald Scearce Vic Ingram c. Property/Building Committee Timothy Chesher, Chairman Vic Ingram Timothy Dudley d. Legislative Committee Timothy Chesher, Chairman Robert Tucker, Jr. Robert Warren SPECIAL COMMITTEES a. Computer/Radio/Telecommunications Committee Ronald Scearce, Chairman Vic Ingram Timothy Chesher b. Board of Supervisors/School Board Liaison Committee Board of Supervisors January 3, 2023 Reorganizational Meeting Robert Tucker, Jr. Vic Ingram Robert Warren c. Economic Development Committee Darrell Dalton, Chairman Robert Tucker, Jr. Robert Warren d. Solid Waste Committee Ronald Scearce, Chairman Timothy Dudley Vic Ingram e. Naming Committee Robert Warren, Chairman Vic Ingram Ronald Scearce OTHER CHAIRMAN APPOINTMENTS a. Dan River Business Development Center Timothy Chesher b. Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 1-Year Term); 1 Board Member, 1-Year Term); and (1 Alternate Board Member, 1- Year Term) Robert Tucker, Jr. Vic Ingram Darrell Dalton - Alternate c. Fire and Rescue Commission Vic Ingram d. Local Elected Officials Darrell Dalton e. Metropolitan Planning Organization (MPO) (Appoint 2 Board Members (from either the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister District) and 1 Board Member as an Alternate) Ronald Scearce Robert Warren Vic Ingram - Alternate f. Pittsylvania County Community Action Board Robert Tucker, Jr. g. Pittsylvania County Planning Commission Board of Supervisors January 3, 2023 Reorganizational Meeting Darrell Dalton h. Roanoke River Basin Association Timothy Dudley i. SARA Title III Ronald Scearce Timothy Dudley j. Pittsylvania County Social Services Board Timothy Dudley k. Virginia Association of Counties Vic Ingram l. West Piedmont Planning District Commission Ronald Scearce Vic Ingram m. Community Policy and Management Team Robert Tucker, Jr. n. Staunton River Regional Industrial Facility Authority (1 Board Member, 1-Year Term); (1 Board Member, 1-Year Term); and (1 Alternate Board Member. 1-Year Term) Timothy Dudley Darrell Dalton Robert Tucker, Jr. - Alternate o. Tri-County Lakes Administrative Commission (2); (County Administrator) and (1 Board Member; must be from Callands-Gretna or Staunton River District) County Administrator Darrell Dalton p. Danville Utilities Commission (non-voting member) Ronald Scearce CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:23 PM. Board of Supervisors January 3, 2023 Reorganizational Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Search/County Attorney Evaluation and Employment Contract Discussion Purpose: Discussion of Next Steps RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 5:54 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Reorganizational Meeting on January 3, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Dalton adjourned the Meeting at 5:54 PM.