Loading...
12-20-2022 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING December 20, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on December 20, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present. Attendee Name Title Status Arrived William V. ("Vic”) Ingram Chairman - Tunstall District Present 6:47 PM Tim Chesher Supervisor - Dan River District Present 6:52 PM Darrell Dalton Supervisor - Callands-Gretna District Present 6:46 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:52 PM Ronald S. Scearce Supervisor - Westover District Present 6:46 PM Robert M Tucker, Jr. Supervisor - Banister District Present 6:46 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:47 PM APPROVAL OF AGENDA Motion to approve the Agenda with the removal of item 7i from the Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Tucker SECONDER: Ingram AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren CONSENT AGENDA Motion to approve Consent Agenda, absent of item 7i. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Ingram AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren a. County's 2022 November Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) b. November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) c. Virginia Code 2.2-3712(B) Public Announcement Approval (Staff Contact: Kaylyn M. McCluster) Board of Supervisors December 20, 2022 Business Meeting d. TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster) e. Appointment: Planning Commission (Westover District); (Fred Webb); (Contact: Supervisor Scearce) f. Appointment: Library Board (Staunton River District); (David Law); (Contact: Supervisor Dudley) g. Resolution # 2022-12-01 (Virginia Code § 15.2-5136 Water and Sewer Preliminary Rate Schedule Change Notice) Adoption (Staff Contact: Chris D. Adcock) h. Resolution # 2022-12-02 (Broadband Revenue Share Expenditure Policy) Adoption (Staff Contact: Dave F. Arnold) j. Certificate of Excellence Approval (Tunstall Volleyball); (Contact: Chairman Ingram) k. Certificate of Recognition Approval (Faith Memorial Baptist Church 50 Year Anniversary); (Contact: Chairman Ingram) l. Certificate of Recognition Approval (DPCS 50 Year Anniversary); (Contact: Chairman Ingram) m. Solid Waste Roll-off Truck Purchase Approval (Staff Contact: Chris Adcock) n. CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp) o. ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp) ITEMS REMOVED FROM CONSENT AGENDA i. Resolution # 2022-12-03 (Support for Naming Megasite Road for Harville/Saunders) Adoption (Contact: Supervisor Warren) PRESENTATIONS a. General Presentations (Board of Supervisors) The Board presented certificates to Tunstall Volleyball, Faith Memorial Church, and DPCS. b. Health Collaborative Presentation (Staff Contact: Kaylyn M. McCluster); (Presenter: Maggie Richardson) Maggie Richardson, Regional Coordinator for The Health Collaborative, presented to the Board the 2021 Dan River Region Health Equity Report and Action Planning Process. Her presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. c. DPCS Annual Report (Contacts: Jim Bebeau/Kim Van Der Hyde) Bebeau, Danville-Pittsylvania Community Services Director, was present and Van Der Hyde presented the DPCS’ Annual Report to the Board. Bebeau also stated they have closed on their new building and have begun the process for renovations. d. Youth Commission Introduction (Staff Contact: Justin P. Price) Price, Parks and Recreation Director, and Kelsie Myers, Program Coordinator, introduced the 2022-2023 County Youth Commission to the Board. Its members include the following: Board of Supervisors December 20, 2022 Business Meeting • Ella Bray - Tunstall High School, 9th Grade; • Gracie Johnson - Dry Fork Christian School, 10th Grade; • Kaleigh Johnson - Dry Fork Christian School, 12 Grade; • Shemariah Jones - Chatham High School, 9th Grade; • Brady Slattery - Tunstall High School, 10th Grade; • Leara Slattery - Tunstall High School, 12th Grade; and • Amare White - Dan River High School, 10th Grade. HEARING OF THE CITIZENS Marie Souser, Staunton River District, stated she lives on Worley Court which connects to Rockford School Road and Highway 29. There is erosion on that road and is in desperate need of help. Hunt provided his business card and is going to get in touch with VDOT and attempt a resolution. Jim Scearce, Westover District, spoke on the current Hearing of the Citizens, and the reason for Hearing of the Citizens is to exercise freedom of speech and to petition the elected officials of concerns about how they are conducting the people’s business. He stated that he was denied those right at last month's meeting. He stated the Board is continuously playing politics and gave examples. He encouraged all supervisors to treat the taxpayer’s money as their own. John Zelinski, Chatham-Blairs District, voiced his concerns regarding being able to get answers in the County. He stated he would like term limits for the Board Members and made recommendations for Fire and Rescue. Vanessa Scearce, Westover District, voiced her concerns about the privilege of speaking at the meetings and the possibility of losing the privilege of your right to carry based on occupation, and she also stated that she hopes everyone truly knows Jesus and the reason for the season. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-22-033; Roger and Lisa Pleasant; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 6-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Ingram). In Case R-22-033, Roger and Lisa Pleasant (“Petitioners”) have petitioned to rezone 1.69 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with an adjacent parcel zoned A-1). The subject property is located on State Road 853/Inman Road, in the Tunstall Election District, and shown on the Tax Maps as part of GPIN # 1369-47-5385. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 1, 2022, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners’ request be granted. Board of Supervisors December 20, 2022 Business Meeting Ingram opened the Public Hearing at 8:00 PM. Roger and Lisa Pleasant were present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:01 PM. Motion to approve the rezoning of 1.69 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren Case 2: Public Hearing: Case R-22-034: John and Rosemary Martin; Rezoning from M-1, Industrial District, Light Industry, to R-1, Residential Suburban Subdivision District; The Planning Commission recommended, by an 6-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Chesher). In Case R-22-034, John and Rosemary Martin (“Petitioners”) have petitioned to rezone 0.339 acres from M-1, Industrial District, Light Industry, to R-1, Residential Suburban Subdivision District (allow the property to be consolidated with an adjacent parcel zoned R-1). The subject property is located on State Road 733/Barker Road, in the Dan River Election District, and shown on the Tax Maps as part of GPIN # 2347-69-4959. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On November 1, 2022, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 8:01 PM. John Martin was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:02 PM. Motion to approve the rezoning of 0.339 acres from M-1, Industrial District, Light Industry, to R-1, Residential Suburban Subdivision District, to allow property lines to be adjusted. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Dudley AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren Case 3: Public Hearing: Case R-22-035 Christy Hicks; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 6-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Scearce). In Case R-22-035, Christy Hicks (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 7.56 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (allow for a summer camp). The subject property is located on State Road 724/Mill Creek Road, in the Westover Election District, and shown on the Tax Maps as GPIN #s 2318-15-3457 and Board of Supervisors December 20, 2022 Business Meeting 2318-15-4714. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 1, 2022, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:03 PM. Christy Hicks was present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 8:04 PM. Motion to approve the rezoning of two (2) parcels, totaling 7.56 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for a summer camp. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Warren AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren Other Public Hearings 1. Public Hearing: Mid-Year County Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Van Der Hyde stated that mid-year, a review of the County’s financials is performed to ensure that proper County Budget amounts have been appropriated by the Board. These appropriations are primarily for grants, insurance claims, and contributions that have occurred since the adoption of the FY2023 County Budget. The Budget transfers have no monetary effect on the County Budget since monies are simply being moved from one (1) line item to the next to cover shortages. The Budget Appropriations included are utilizing 2023 anticipated revenues that have not been previously budgeted. Ingram opened the Public Hearing at 8:06 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:11 PM. Motion to approve FY2023 Budget adjustments/transfers in the amount of $6,143,160.34 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Chesher AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren 2. Public Hearing: Schools’ Sales Tax Referendum Ordinance (PCC §§ 6-3.2, 6-3.3, 6- 3.4, and 6-3.5); (Staff Contact: Kimberly G. Van Der Hyde) Previously, the Board requested the Court Order a Referendum election be held pursuant to § 58,1- 605.1, Code of Virginia, 1950, as amended, in the County on the question of authorizing the County to levy a general retail sales tax at a rate not to exceed one percent (1%) for use solely for capital projects for the construction and renovation of County Schools. Accordingly, by Order entered on February 18, 2022, the Court ordered that Referendum Election be held in the County on November 8, 2022. A majority of voters who voted in the Referendum Election voted “Yes” Board of Supervisors December 20, 2022 Business Meeting on the question and the Referendum was approved. These additions to PCC Code are reflective of this approval. Ingram opened the Public Hearing at 8:12 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:17 PM. Motion to approve the additions of PCC Sections 6-3.2, 6.3.3, 6-3.4, and 6-3.5, as presented, to the County Code. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Tucker AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren NEW BUSINESS a. Potential Future Jail Naming Discussion (Contact: Chairman Ingram) Ingram made a Motion to name the new jail in honor of the late Sheriff E. Taylor McGregor, Sr., and it would be called the Taylor E. McGregor Sr. Adult Correctional Facility. Warren stated he thinks this is a wonderful idea, but his concern is that if action is taken, they cannot bind future Boards. Tucker stated he remembers, appreciates, and respects McGregor, but feels that if this Board makes this decision, they are limiting what the citizens and community may want and Motioned to table the item. Warren agreed and recommended sending this item to the Naming Committee, and Ingram replied that it has already been there. The Interim County Administrator and Deputy Clerk clarified that neither were aware of any Naming Committee Meeting. Motion to table this item. RESULT: APPROVED [UNANIMOUS] MOVER: Tucker SECONDER: Warren AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren BOARD MEMBER REPORTS • Chesher thanked everyone for being in attendance and he wished everyone a Merry Christmas. He also stated he received clear bloodwork and is so thankful for this health. He has learned so much this year and is still learning. He thanked the everyone for their support and prayers throughout the year. • Dudley thanked everyone for coming out to the Meeting and stated it has been a good year. He urged everyone to reach out to those hurting during the holiday season. He thanked County Staff and Board Members for all of the hard work they put in, and he also thanked his wife for her support. • Dalton thanked everyone for coming out and wished everyone a Merry Christmas and Happy New Year. He asked for everyone to remember the Anna Falls family. She was a Board of Supervisors December 20, 2022 Business Meeting longtime County employee who passed away this week. He thanked County Staff and the Board Members. • Tucker echoed sentiments of the Board. He thanked citizens for being in attendance and thanked the Board for the hard work they do. This season gives us time to reset for the new year and he wishes for everyone to remember the real reason we celebrate this time of year. • Scearce wished everyone a Merry Christmas and Happy New Year. He also stated the Friends of the NRA banquet is February 25th and the tickets are going fast, so if anyone plans to attend, he urged to get tickets soon. • Warren echoed sentiments of the Board. Due to two (2) citizens mentioning issues getting in touch with Board Members, he stated that there have been technological problems with email and phone service. He wished everyone a Merry Christmas to everyone and to remember the reason for the season. He challenged everyone to look around and be conscious of those who are less fortunate. • Ingram stated 2022 was a good year and recapped highlights from the year. He stated he is thankful for the opportunity to serve as Chairman of this Board, as well as RIFA. He thinks a lot has been accomplished this year. He wished everyone a Merry Christmas and is looking forward to great things happening in 2023. COUNTY ADMINISTRATOR REPORTS Hunt stated that yesterday was his 91st day as Interim County Administrator. He stated he has learned that this job cannot be done without great County Staff, and he is grateful for them. He is also grateful for the Board and their faith, commitment, and belief in him, and a lot was accomplished this year. He wished everyone a Merry Christmas and Happy New Year. ADJOURNMENT Ingram adjourned the 8:42 PM.