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01-16-2024 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, January 16, 2024 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster) b. County's 2023 December Bill List Approval (Staff Contact: Kim VanDerHyde) c. Budget Calendar Approval (Staff Contact: Kim VanDerHyde) d. Mid-Year FY 2024 Local Budget Amendments Approval (Staff Contact: Kim VanDerHyde) e. CPMT Attendance Report Acceptance (Staff Contact: Cheryl Boswell) f. Resolution # 2024-01-01 Approval (School Land Sale Proceeds Retention for Pigg River Property) (Staff Contact: Kaylyn McCluster) g. Appointment: DSS (Ronnie Glass); (Dan River District) (Staff Contact: Eddie Hite) h. Appointment: DSS (Anna Warren); (Tunstall District) (Staff Contact: William Ingram) i. Solid Waste Landfill Cell "C2" Construction Bid Award (Staff Contact: Chris Adcock) 8. PRESENTATIONS a. General Presentations (Board of Supervisors) (Staff Contact: Kaylyn McCluster) b. Youth Commission Introductions Presentation (Staff Contact: Kelsie Myers) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS a. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. 1. Public Hearing: Case R-23-017; Gwendolyn Averett; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6-0, with opposition, that the Petitioner's request be granted. (Supervisor Hite) (Staff Contact: Emily Ragsdale) 2. Public Hearing: Case R-23-030; James Hubbard; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6-0 vote, with opposition, that the Petitioner's request be granted. (Supervisor Dudley) (Staff Contact: Emily Ragsdale) 3. Public Hearing: Case R-23-032; Donald, Larry, and Ralph Clay; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Dalton) (Staff Contact: Emily Ragsdale) 4. Public Hearing: Case R-23-033; William Knick; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Whittle) (Staff Contact: Emily Ragsdale) 5. Public Hearing: Case R-23-034; Dwight Jefferson; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Dalton) (Staff Contact: Emily Ragsdale) 6. Public Hearing: Case R-23-036; Clarence and Robin Emerzon; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Bowman) (Staff Contact: Emily Ragsdale) 7. Public Hearing: Case R-23-037; Jonathan Wachendorfer; Rezoning from R-1, Residential Suburban Subdivision District, to RMF, Residential Multi-Family District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Whittle) (Staff Contact: Emily Ragsdale) 8. Public Hearing: Case R-23-038; Morris Smith; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Tucker) (Staff Contact: Emily Ragsdale) 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Board Meeting Minutes Approval Staff Contact(s): Kaylyn McCluster Agenda Date: January 16, 2024 Item Number: 7.a. Attachment(s): 1. 12-19-2023 Finance Committee - DRAFT 2. 12-19-2023 Work Session - DRAFT 3. 12-19-2023 Business Meeting - DRAFT 4. 01-04-2024 Reorganizational Meeting - DRAFT Reviewed By: SUMMARY: For the Board's review and consideration, attached are the following Board Meeting Minutes: (1) 12/19/2023 Finance Committee; (2) 12/19/2023 Work Session; (3) 12/19/2023 Business Meeting; and (4) 01/04/2024 Reorganization Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the Board Meeting Minutes as attached and presented. MOTION: "I make a Motion approving the Board Meeting Minutes as attached and presented." 1 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ FINANCE COMMITTEE December 19, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Finance Committee Meeting was held on December 19, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Warren called the Meeting to Order at 3:00 PM. ROLL CALL The following Committee Members were present: Timothy W. Dudley - Vice-Chairman, Staunton River District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District Nancy K. Eanes, Dan River District, joined the Meeting at 3:22 PM. The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 3-0 (APPROVE) MOVER: Tucker SECONDER: Dudley AYES: Tucker, Warren, Dudley NAYS: None ABSTAIN: None CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 3:03 PM. RESULT: 3-0 (APPROVE) MOVER: Dudley SECONDER: Tucker 2 AYES: Tucker, Warren, Dudley NAYS: None ABSTAIN: None Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Virginia Department of Health Vehicles/Computer Software Financial Request Purpose: Consultation with Legal Counsel on Legal Matters Requiring the Provision of Legal Advice RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Committee returned to Open Session at 3:36 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Finance Committee Meeting on December 19, 2023, the Committee hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Nancy K. Eanes Yes Timothy W. Dudley Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes MATTERS FROM CLOSED SESSION Motion to loan VDH a vehicle until the end of the fiscal year, and to direct the Legislative Committee to discuss the local match with the State requirement. The Board will also discuss with DSS the vehicle usage in case they have a vehicle that may be available. RESULT: 3-0 (APPROVE) MOVER: Tucker SECONDER: Dudley AYES: Tucker, Warren, Dudley, Eanes 3 NAYS: None ABSTAIN: None ADJOURNMENT Warren adjourned the Meeting at 3:40 PM. 4 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION December 19, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on December 19, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:30 PM) Dalton called the Meeting to Order at 3:45 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Nancy K. Eanes - Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren - Chatham-Blairs District. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Ingram SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None PRESENTATIONS a. FY 2023 Comprehensive Annual Financial Report Presentation The County’s Auditor, Scott Wickham, CPA, of Robinson, Farmer, Cox and Associates, presented to the Board the County’s FY 2023 Annual Financial Report, which can be found on the County's website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Jail Reimbursement Resolution Review The County is working with Moseley Architects to start the process of constructing the new jail. By December 31, 2023, Moseley plans to submit the County's Community Based Corrections Plan ("CBCP") to the Department of Corrections ("DOC"). The DOC will review the CBCP and determine if the Commonwealth of Virginia should cover twenty-five percent (25%) of the eligible costs associated with the new jail's construction. Design work for the new 5 jail will occur in FY 2026, with construction beginning in FY 2027. Financing for the new jail construction will be secured near the end of FY 2027. Resolution # 2023-12-01 allows for the County to begin incurring costs for the new jail and be reimbursed for said costs once financing is complete. b. New Jail Aesthetics Review Tony Bell, Moseley Architects, presented to the Board the aesthetics of the new County jail. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. c. Pittsylvania County Code Chapter 18 (Subdivision) Revisions Review Emily S. Ragsdale, County Development Director, reviewed potential revisions to Pittsylvania County Code Chapter 18 (Subdivisions). Her full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:49 PM. RESULT: 7-0 (Approved) MOVER: Warren SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matters: County Administrator Job Performance Discussion/Evaluation Review; County Attorney Annual Performance Evaluation Review Purpose: Review/Discussion of Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:42 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on December 19, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the 6 Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Nancy K. Eanes Yes William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:43 PM. 7 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING December 19, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on December 19, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Nancy K. Eanes - Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren - Chatham-Blairs District. ITEMS TO BE ADDED TO AGENDA Motion to make the following revisions to the Agenda: • VDH Funding Request as item 12a, to Matters from Work Session; and • Resolution # 2023-12-07, County Attorney's Employment Agreement Amendment #3, to Matters from Work Session. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None CONSENT AGENDA 8 Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2023 November Bill List Approval c. Resolution # 2023-12-01 Adoption (Jail Reimbursement) d. Opioid Abatement Authority Grant Approval e. Moses Building Facility Improvements Contract Award f. Short-Term Disability Benefit Subsidy Approval (New County Public Safety Employees) g. December 22, 2023, Half-Day Work Holiday Approval h. Frances Inge Hardy Certificate Approval (Honoring 96th Birthday) i. Resolution # 2023-12-02 Adoption (Honoring Warren) j. Resolution # 2023-12-03 Adoption (Honoring Scearce) k. Resolution # 2023-12-04 Adoption (Honoring Eanes) l. Resolution # 2023-12-05 Adoption (Honoring Dudley) m. Resolution # 2023-12-06 Adoption (Honoring Dalton) PRESENTATIONS The Board presented a Certificate to Frances Hardy honoring her 96th Birthday. They also presented Resolutions/Certificates to Supervisors Warren, Scearce, Eanes, Dudley, and Dalton thanking them for their service on the Board. HEARING OF THE CITIZENS John Owen, Callands-Gretna District, shared his opposition to the proposed jail. Mike Moskowski, Staunton River District, voiced his concerns regarding the new reassessment. Joe Davis, Dan River District, thanked Warren and Scearce for their service on the Board. Marion Gaines, Dan River District, shared information regarding the Mary Jane Walters Estate. Jane Kendrick, Tunstall District, thanked Scearce and Eanes for listening to her and for their support. Mike Kendrick, Tunstall District, also thanked Scearce and Eanes for their kindness and support. PUBLIC HEARINGS Rezoning Public Hearings 1. Case CP-23-001: Amending the County's Comprehensive Plan Future Land Use Map 9 From Industrial to Mixed Commercial/Industrial. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Comprehensive Plan Future Land Use Map be amended. (Supervisor Eanes) County Staff was instructed by the Board to consider a proposed amendment to the County's Comprehensive Plan Future Land Use Designation Map from Industrial to Mixed Commercial/Industrial for twenty-one (21) parcels, totaling 224.53 acres, located on or off of State Road 360/Old Richmond Road and U.S. Highway 29/Danville Expressway, in the Dan River Election District. The properties are currently designated as suitable for industrial uses in the County's Comprehensive Plan. After conversations with the County’s Economic Development Department, it was determined that this land is better suited for commercial uses. For future rezonings to be supported, enabling commercial uses in this area, and allowing the properties to be utilized for their highest and best use, the County's Future Land Use Designation in the County's Comprehensive Plan needs to be changed. On November 9, 2023, the Planning Commission recommended by a 7-0 vote, with no opposition, that the County's Comprehensive Plan Future Land Use Map be amended. Dalton opened the Public Hearing at 7:46 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:46 PM. Motion to approve the amendments to the County's Comprehensive Plan Future Land Use Map as presented. RESULT: 7-0 (Approve) MOVER: Eanes SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 2. Case R-23-028: John and Tina Stein; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Ingram) In Case R-23-028, John and Tina Stein (“Petitioners”), have petitioned to rezone 11.08 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be subdivided). The subject property is located off State Road 41/Franklin Turnpike, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1472-59-9646. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:48 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:48 PM. Motion to approve the rezoning of 11.08 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) 10 MOVER: Ingram SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 3. Case R-23-029: Jared and Sarah Moser; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Warren) In Case R-23-029, Jared and Sarah Moser (“Petitioners”) have petitioned to rezone three (3) parcels, totaling 52.13 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for the placement of an accessory structure and agricultural uses). The subject property is located on or off of State Road 863/Laniers Mill Road and State Road 746/Golf Club Road, in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN #s 2400-35- 1174, 2400-45-1265 and 2400-73- 1017. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:50 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:50 PM. Motion to approve the rezoning of three (3) parcels, totaling 52.13 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for the placement of an accessory structure and agricultural uses. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 4. Case R-23-031: Sharon Smith; Rezoning from RMF, Residential Multi-Family District, to RC-1, Residential Combined Subdivision District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Ingram) In Case R-23-031, Sharon Smith (“Petitioner”), has petitioned to rezone 1.512 acres from RMF, Residential Multi-Family District, to RC-1, Residential Combined Subdivision District, (to allow for the placement of a doublewide manufactured home). The subject property is located on US Highway 58 /Martinsville Highway, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1358-48-0201. Once the property is rezoned to RC-1, all uses listed under Pittsylvania County Code § 35-267 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:52 PM. Sharon Smith was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:53 PM. 11 Motion to approve the rezoning of 1.512 acres from RMF, Residential Multi-Family District, to RC-1, Residential Combined Subdivision District, to allow for the placement of a doublewide manufactured home. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 5. Case R-23-035: River City Enterprises; Rezoning from M-2, Industrial District, Heavy Industry, to B-2, Business District, General. The Planning Commission recommended by a 7- 0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Eanes) In Case R-23-035, River City Enterprises (“Petitioner”), has petitioned to rezone 10.224 acres from M-2, Industrial District, Heavy Industry, to B-2, Business District, General, (to allow for the sales, services, and repair of farm equipment). The subject property is located on State Road 360/Old Richmond Road, in the Dan River Election District, and shown on the Tax Maps as GPIN # 2338- 04-0302. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code § 35- 365 are permitted. On November 9, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:54 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:55 PM. Motion to approve the rezoning of 10.224 acres from M-2, Industrial District, Heavy Industry, to B-2, Business District, General, to allow for the sales, services, and repair of farm equipment. RESULT: 7-0 (Approve) MOVER: Eanes SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: Pittsylvania County Code Amendments, Chapter 18 (Subdivision Ordinance) On August 15, 2023, the Board adopted amendments to Pittsylvania County Code ("PCC") Chapter 35, Division 7, Residential Planned Unit Development District ("RPD"), reducing minimum lots sizes, allowing private streets to be utilized to provide access to certain uses upon Board approval, and increased density. Currently, PCC Chapter 18, Subdivision Ordinance, requires a minimum of fifty (50) feet of road frontage on a state-maintained road for all properties that are governed by the Ordinance. Without the adoption of the attached proposed PCC revisions, this requirement would supersede the amendments made to the County's Zoning Ordinance, eliminating the possibility for the property to be subdivided. 12 Dalton opened the Public Hearing at 7:57 PM. Jane Kendrick questioned why the County is changing their Codes to suit the outside developers, and stated she feels that we are selling out our County, little by little. Michael Kendrick agreed with his wife and stated he would like to wait for the traffic study. Dalton closed the Public Hearing at 8:04 PM. Motion to approve revisions to PCC Chapter 18 as presented. RESULT: 5-2 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Warren, Dudley, Ingram, NAYS: Scearce, Eanes ABSTAIN: None 2. PCC § 6-6-3 Revision (Keeling Volunteer Fire Department Tax Exemption Application) Approval Keeling Volunteer Fire Department ("Keeling VFD") filed an Application for potential tax exemptions on real estate consisting of Parcel # 2452-64- 1631. Said Application was submitted to the Commissioner of the Revenue’s Office, forwarded to the Board, and duly advertised for a Public Hearing to potentially grant said tax exemption and revise Pittsylvania County Code (“PCC”) § 6- 6.3 accordingly. Dalton opened the Public Hearing at 8:09 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:09 PM. Motion to approve the revision to PCC § 6-6.3 authorizing Keeling VFD's tax exemption as presented. RESULT: 7-0 (Approve) MOVER: Eanes SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None NEW BUSINESS a. VDH Funding Request Motion for the County to loan its local Virginia Department of Health ("VDH") a vehicle until the end of the current fiscal year and direct the County's Legislative Committee and/or County Staff to work with the State to attempt to secure additional funding for the appropriate VDH future operations. Additionally, County Staff will reach out to its Department of Social Services to determine if they have an available vehicle to loan VDH. 13 RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. Resolution # 2023-12-07, County Attorney's Employment Agreement Amendment #3 Motion to adopt Resolution # 2023-12-07 as presented renewing the County Attorney's contract, as it is currently in place with all the benefits contained therein, and increase Hunt’s salary by an additional two percent (2%) to what he is currently eligible for under his current contract RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None BOARD MEMBER REPORTS • Tucker thanked Dalton and Dudley, as well as Warren, Scearce, and Eanes. He also wished everyone a Merry Christmas. • Ingram recognized the IDA's John Daniel for twenty (20) years of his business. He stated the County lost a lot of great people this year, such as Garry Thomas and Scott Eanes. He also welcomed Bowman, Hite, and Whittle to the Board. Finally, he thanked Fire and Rescue, recognized Goodyear Tire for its fifty-seven (57) years in the County, and welcomed Tyson Foods to the County. He also wished a Merry Christmas to everyone. • Scearce recommended not pulling money from the General Fund during the Budget process and wished the new Board good luck next year. He stated it has been a privilege to serve this County and its citizens and he also thanked County Staff for their work and dedication. • Eanes thanked the Board for working so diligently with her for six (6) months. She also thanked County Staff, the County Administrator, and the County Attorney. • Dudley thanked the Board for working hard this year and wished everyone a Merry Christmas. • Warren challenged the citizens to find out what is really going on and to have conversations with their Supervisors before putting false information out. He thanked all citizens of the County and stated it has been a pleasure to serve the citizens of this County for eight (8) years. He also thanked County Staff for their hard work and dedication, as well as many 14 others throughout the community and his own family as well. Finaly, he wished everyone a Merry Christmas. • Dalton thanked everyone for coming out and thanked all County Staff and wished the best to the Board Members that are leaving and their families. He welcomed the new Board Members that will join the Board in January and wished everyone a Merry Christmas and a Happy New Year. COUNTY ADMINISTRATOR REPORTS Turille thanked the Board for the opportunity to work and learn from each of them. He also thanked Arnold for driving the Reassessment and Jail Projects, and Van Der Hyde for her work on the Budget. Hunt thanked the Board for their continued support for him and commended the Board Members for their service. He also wished everyone a Merry Christmas and a Happy New Year. ADJOURNMENT Dalton adjourned the Meeting at 8:45 PM. 15 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REORGANIZATIONAL MEETING January 4, 2024 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Reorganizational Meeting was held on January 4, 2024, at the Chatham Community Center, 115 S Main Street, Chatham, Virginia 24531. CALL TO ORDER (5:30 PM) Turille called the Meeting to Order at 5:30 PM. ROLL CALL The following Board Members were present. Kenneth L. Bowman - Chatham-Blairs District. Darrell W. Dalton - Callands-Gretna District Timothy W. Dudley - Staunton River District Eddie L. Hite, Jr. - Dan River District William V. (“Vic”) Ingram - Tunstall District Robert M. Tucker, Jr. - Banister District; and Murray W. Whittle - Westover District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Ingram AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None CHAIRMAN NOMINATION AND ELECTION a. Nomination and Chairman Election Turille opened the floor for Chairman nomination. Ingram nominated Dalton as Chairman, with a second from Hite. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Hite AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle 16 Board of Supervisors January 4, 2024 Reorganizational Meeting NAYS: None ABSTAIN: None VICE-CHAIRMAN NOMINATION AND ELECTION a. Nomination and Vice-Chairman Election Dalton opened the floor for Vice-Chairman nominations. Bowman nominated Tucker as Vice- Chairman, with a second from Ingram. RESULT: 7-0 (Approve) MOVER: Bowman SECONDER: Ingram AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None BOARD BYLAWS ADOPTION a. Adoption of Board Bylaws Motion to adopt Board Bylaws. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Bowman AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None 2024 MEETING SCHEDULE ADOPTION a. Adoption of 2023 Meeting Schedule 2024 Proposed Meeting Schedule January 16, 2024 February 20, 2024 March 19, 2024 April 16, 2024 May 21, 2024 June 18, 2024 July 16, 2024 August 20, 2024 September 17, 2024 October 15, 2024 November 19, 2024 17 Board of Supervisors January 4, 2024 Reorganizational Meeting December 17, 2024 * The Work Session start time will be determined and properly noticed monthly, and the Business Meetings will begin at 7:00 PM. Unless otherwise noted, all Meetings will be held at the Board Meeting Room located at 39 Bank Street, Chatham, Virginia 24531. Motion to adopt the Meeting schedule as presented. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Dudley AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None STANDING COMMITTEES Finance/Insurance Committee Robert M. Tucker, Jr., Chairman Eddie L. Hite, Jr. Timothy W. Dudley Murray W. Whittle Personnel Committee Darrell W. Dalton, Chairman Kenneth L. Bowman William “Vic” Ingram Property/Building Committee William “Vic” Ingram, Chairman Timothy W. Dudley Eddie L. Hite, Jr. Legislative Committee Kenneth L. Bowman, Chairman Robert M. Tucker, Jr. Timothy W. Dudley SPECIAL COMMITTEES Computer/Radio/Telecommunications Committee Eddie L. Hite, Jr., Chairman 18 Board of Supervisors January 4, 2024 Reorganizational Meeting William “Vic” Ingram Kenneth L. Bowman Board of Supervisors/School Board Liaison Committee Darrell W. Dalton, Chairman William “Vic” Ingram Murray W. Whittle Economic Development Committee Darrell Dalton, Chairman Kenneth L. Bowman Eddie L. Hite, Jr. Solid Waste Committee Timothy W. Dudley, Chairman William “Vic” Ingram Murray W. Whittle Naming Committee William “Vic” Ingram, Chairman Timothy W. Dudley Murray W. Whittle OTHER CHAIRMAN APPOINTMENTS Dan River Business Development Center Eddie L. Hite, Jr. Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 1 Year Term); 1 Board Member, 1-Year Term); and (1 Alternate Board Member, 1-Year Term) Robert M. Tucker, Jr. William “Vic” Ingram Darrell Dalton - Alternate Fire and Rescue Commission William “Vic” Ingram Local Elected Officials Robert M. Tucker, Jr. Metropolitan Planning Organization (MPO) (Appoint 2 Board Members (from either the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister District) and 1 Board Member as an Alternate) William “Vic” Ingram 19 Board of Supervisors January 4, 2024 Reorganizational Meeting Eddie L. Hite, Jr. Kenneth L. Bowman Pittsylvania County Community Action Board Robert M. Tucker, Jr. Pittsylvania County Planning Commission Darrell W. Dalton Roanoke River Basin Association Timothy W. Dudley SARA Title III Timothy W. Dudley Kenneth L. Bowman Pittsylvania County Social Services Board Timothy W. Dudley Virginia Association of Counties William “Vic” Ingram West Piedmont Planning District Commission William “Vic” Ingram Kenneth L. Bowman Community Policy and Management Team Robert M. Tucker, Jr. Staunton River Regional Industrial Facility Authority (1 Board Member, 1-Year Term); (1 Board Member, 1-Year Term); and (1 Alternate Board Member. 1-Year Term) Timothy W. Dudley Darrell W. Dalton Robert M. Tucker, Jr. - Alternate Tri-County Lakes Administrative Commission (2); (County Administrator) and (1 Board Member; must be from Callands-Gretna or Staunton River District) County Administrator Darrell W. Dalton Danville Utilities Commission (non-voting member) Murray W. Whittle AT-LARGE APPOINTMENT TLAC – Citizen At-Large 20 Board of Supervisors January 4, 2024 Reorganizational Meeting Emily S. Ragsdale (“Ragsdale”) is currently the County's Tri-Lakes Administrative Commission's ("TLAC") Citizen Representative. Ragsdale desires to be reappointed to TLAC for the 2024 calendar year. Motion to reappoint Ragsdale as the County's TLAC Citizen Representative for the 2024 calendar year. RESULT: 7-0 (Approve) MOVER: Dalton SECONDER: Tucker AYES: Bowman, Dalton, Dudley, Hite, Ingram, Tucker, Whittle NAYS: None ABSTAIN: None ADJOURNMENT Dalton adjourned the Meeting at 5:55 PM. 21 7.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: County's 2023 December Bill List Approval Staff Contact(s): Kim VanDerHyde Agenda Date: January 16, 2024 Item Number: 7.b. Attachment(s): None Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review and approve payments made by the County as oversight of County Fund expenditures. For the Board's review and consideration, the County's December 2023 Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=493369&dbid=0&repo=Pitt GovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2023 December Bill List as presented. MOTION: “I make a Motion approving the County’s 2023 December Bill List as presented.” 22 7.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Budget Calendar Approval Staff Contact(s): Kim VanDerHyde Agenda Date: January 16, 2024 Item Number: 7.c. Attachment(s): 1. PROPOSED BUDGET CALENDAR-2024-2025 Reviewed By: SUMMARY: For the Board's review and consideration, attached is the FY 2025 Budget Calendar. This calendar proposes Finance Committee Meetings, as well as full Board meetings needed to discuss and approve the County's FY 2025 Budget. FINANCIAL IMPACT AND FUNDING SOURCE: RECOMMENDATION: County Staff recommends the Board approve the attached FY 2025 Budget Calendar. MOTION: "I make a Motion approving FY2 025 Budget Calendar as attached and presented." 23 DRAFT PROPOSED BUDGET CALENDAR FY 2024-2025 Wednesday, November 1, 2023: •Submission of CIP Update by Department Friday, December 29, 2023: •Department Requests deadline Tuesday, January 16, 2024: •Review CIP document with Finance Committee Budget Workshop •Approval of 2024-2025 Budget Calendar by Committee Tuesday, January 16, 2024: •Approval of the 2024-2025 Budget Calendar by Board of Supervisors Week of January 16, 2024: •Departmental Budget Reviews Tuesday, February 20, 2024: •Review of 2025 Potential Revenues Finance Committee Meeting •Review Departmental Requests/Budget Challenges •Review Potential RE Tax Rate Friday, March 8, 2024: •Submission of County Administrator’s Recommended Budget Tuesday, March 12, 2024-5:00 pm: •Administrator’s Budget Presentation Special Meeting •Budget and tax rate approved for advertisement by the Board of Supervisors Wednesday, March 20, 2024: •Budget and Tax Rate Public Hearings will be advertised Monday, April 8, 2024 – 7:00 pm: •Public Hearing on potential School Budget Special Meeting and full County Budget (budget cannot be approved until 7 days after public hearing) Tuesday, April 16, 2024 – 7:00 pm: •Approval of the tax rate, school budget, and full county budget at the special meeting of the Board of Supervisors 24 7.d. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Staff Contact(s): Kim VanDerHyde Agenda Date: January 16, 2024 Item Number: 7.d. Attachment(s): 1. 2024 BUDGET MID-YEAR ADJUSTMENTS Reviewed By: SUMMARY: At mid-year, the County's Finance Department proposes amendments concerning changes that have occurred since July 1 to the County's annual Budget. The amendments proposed tonight relate to reimbursement and donation checks received by the County that need to be added back to the Budget Line Items that were originally charged earlier in the year. There will be additional amendments that will need to be made concerning State changes that have occurred since July 1. These amendments will be proposed at a later meeting date. For the Board's review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached mid-year local budget amendments as attached. MOTION: "I make a Motion to approving the mid-year local Budget amendments as attached and presented." Mid-Year FY 2024 Local Budget Amendments Approval 25 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount COUNTY AMENDMENTS Sheriff 9,750.00 Donations received by the Sheriff's Office for this year's Trunk or Treat Event held at the ODAC on 10-28-23 (100-3-000000-189913)Halloween-Contributions 100-4-031200-5878 9,750.00 Sheriff 4,000.00 Donations received by the Sheriff's Office for the DARE Program (100-3-000000-189915)DARE Supplies 100-4-031200-6002 4,000.00 Community Development 21,162.00 Funds received from Solar Farms to cover the costs of monthly inspections (100-3-000000-189926)Solar Farm Inspections 100-4-081400-3161 21,162.00 TOTAL GENERAL FUND 34,912.00 34,912.00 DSS-Operational Budget 1,624.52 Training Reimbursement (201-3-000000-180301) Travel & Education 201-4-053100-5540 1,624.52 TOTAL DEPARTMENT OF SOCIAL SERVICES 1,624.52 1,624.52 TOTAL DSS FUND 1,624.52 1,624.52 GRANTS FUND Next Gen 911 Grant 5,364.04 Credit received from Intrado (250- 3-000000-180301)Repairs & Maintenance 250-4-031786-3320 5,364.04 TOTAL-GRANTS FUND 5,364.04 5,364.04 CAPITAL IMPROVEMENTS FUND LINE ITEM TRANSFER REQUEST Fire & Rescue -Capital Outlay (74,050.46) 310-4-094135-810510 Transfer needed to cover increased cost of radio replacement for 100 units due to a 30% increase in cost. Remaining funds will be used to help offset future radio purchases. 74,050.46 310-4-094135-8103 TOTAL CIP TRANSFER REQUEST - - WATER AND SEWER FUND Water & Sewer Fund 3,924.20 Expenditure Refunds (501-3-000000-180301)Horsehoe Road Water Extension 501-4-094165-8204 715.91 Pittsylvania County FY 2024 Mid-Year Local Budget Amendments DEPARTMENT OF SOCIAL SERVICES (DSS) FUND 26 Department Amount Reason for Addition Line Item Description Account Number Recommended Amount Pittsylvania County FY 2024 Mid-Year Local Budget Amendments Hydrant Maintenance 501-4-043220-3317 3,208.29 TOTAL-WATER SEWER FUND 3,924.20 3,924.20 GRAND TOTAL - ALL FUNDS 45,824.76 45,824.76 27 7.e. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: CPMT Attendance Report Acceptance Staff Contact(s): Cheryl Boswell Agenda Date: January 16, 2024 Item Number: 7.e. Attachment(s): 1. Sheriff Taylor - CPMT 2. 2023 CPMT attendance record Reviewed By: SUMMARY: For the Board's review and consideration, attached is CPMT’s 2023 Attendance Report. Currently, all CPMT Members are in compliance except Sheriff Taylor, who has included a letter stating his reasons for missing the CPMT Meetings. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board accept the 2023 CPMT Attendance Report and Sheriff Taylor’s letter as attached and presented. MOTION: “I make a Motion accepting the 2023 CPMT Attendance Report and Sheriff Taylor’s letter as attached and presented.” 28 29 CPMT Member JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC 1) Parent Representative Courtney Dickens ( Member as of July 2023)Amy Edwards (Member as of January 2017 ) Amy resigned as of January 31stPRESENT PRESENT PRESENT PRESENT PRESENT X PRESENT 2) Pittsylvania County Schools Ann Cassada (Member) (CPMT Chair 07/01/2014 -06/30/2016)PHONE X PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT X PRESENT Robin Haymore (Alternate)X PRESENT X X X X X PRESENT X X PRESENT X 3) Pittsylvania County DSS Regina Barger (Member as of August 23, 2022) Haley Tiller (Member as of June 3, 2022) Christopher Spain(Member as of January 1, 2019)PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT X PRESENT PRESENT PRESENT PRESENT PRESENT Lindsay Malott (Member as of June 10, 2022) Alyse Lindgren (alternate as of 02/01/2021) X X X X X X X X X X X X 4) Danville- Pittsylvania Community Services Sandy Stephenson Irby (Member as of July 1, 2017)PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT X Whitney Girten (Alternate as of 06/15/2023) Sara Craddock (Alternate as of August 2021)X X X X X X PRESENT PRESENT X X X X 5) Court Services Unit Dawn Loving (Director as of November 2022) Joyce Green (Member as of June 2015) (Retired October 2022)PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT X PRESENT X X Kathleen Mullin ( Alternate as of 09-19-2023)Dawn Loving (Alternate as of January 25, 2019)Director as of 01/01/2023XXXX X X X X PRESENT X PHONE PRESENT 6) Elected Sherriff Mike Taylor (Member)X PRESENT X X X PRESENT X PRESENT X PRESENT PRESENT PRESENT Corey Webb (Alternate as of April 2022) Matthew Dawson X X X PRESENT PRESENT X X X X X X X 7) Government Official Robert Tucker (Member as of January 2023) Jessie Barksdale (member as of April 2022 resigned from BOS on 09/13/2022)Vic Ingram(Member as of January 2022)PRESENT X X PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT X PRESENT X Kim VanDerHyde (Member as of April 2022) Richard Hicks (Member as of May 2018)No longer employed with County as of 03/18/2022PRESENTPRESENTPRESENTXXPRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT 8) Health Department Katherine Waller (Member as of May 2020)PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT PRESENT X PRESENT PRESENT PRESENT Tracie Corns (Alternate as of 07/13/2023) Catheryne Walker Alternate X X X X X X X X X X PRESENT X 9) Private Provider- Arc of Southside Monica Karavanic ( Member as of February 2018)PRESENT PRESENT X PRESENT X PHONE X PHONE X X PRESENT X David Gusler (Alternate as of February 2020)X X X X PRESENT X PRESENT X PRESENT X X X CPMT Attendance Record 2023 **CPMT Alternate attendance only required if CPMT Member is not present** Resolution 2014-10-02: "CPMT members shall attend 75% of regularly scheduled meetings unless mitigating circumstances are approved by the Pittsylvania County Board of Supervisors." x = absent 30 7.f. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Resolution # 2024-01-01 Approval (School Land Sale Proceeds Retention for Pigg River Property) Staff Contact(s): Kaylyn McCluster Agenda Date: January 16, 2024 Item Number: 7.f. Attachment(s): 1. 2024-01-01 School Land Sale Proceeds Retention Reviewed By: SUMMARY: As evinced in attached Resolution # 2024-01-01, County Schools was the owner of certain real property, and on November 13, 2023, the County School Board ("School Board") determined that it no longer had use for the Pigg River Property ("Property"). On December 12, 2023, the School Board held a Public Hearing regarding the quit claim sale of said Property and approved the sale for a sum of $4,000. As allowed by Virginia Code § 22.1-129(A), surplus property; sale, exchange or lease of real and personal property, the School Board may retain the proceeds of such sale upon approval of the local governing body. The School Board has requested the Board approve the attached Resolution allowing it to retain all the $4,000 proceeds from the quit claim sale of the Property. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt attached Resolution # 2024-01-01. MOTION: "I make a Motion adopting attached Resolution # 2024-01-01." 31 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2024-01-01 _____________________________________________________________________________ PITTSYLVANIA COUNTY SCHOOL LAND SALE PROCEEDS RETENTION APPROVAL VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) January 16, 2024, Business Meeting, the following Resolution was presented and adopted: WHEREAS, Pittsylvania County tax records indicate that Pittsylvania County Schools is or was the owner of certain real property described as follows: one acre off Highway 40, Tax Parcel No. 1xxx-xx-4362 (the “Pigg River Property”); and WHEREAS, Virginia Code § 22.1-129 allows school boards to sell real property it has determined it has no use for and retain all or a portion of the proceeds of such sale upon the approval of the local governing body provided that the School Board holds a Public Hearing on such sale and retention of proceeds; and WHEREAS, on November 13, 2023, the Pittsylvania County School Board (the “School Board”) determined that it no longer had use for the Renan Property, and on December 12, 2023, the School Board held a Public Hearing regarding the quit claim sale of the Pigg River Property and approved the quit claim sale of the Pigg River Property for the sum of $4,000; and WHEREAS, the School Board has requested to retain all of the $4,000 proceeds from the quit claim sale of the Pigg River Property, and the Pittsylvania County Board of Supervisors approves that request. NOW, THEREFORE, BE IT RESOLVED, that the Pittsylvania County Board of Supervisors hereby grants approval of the School Board’s quit claim sale of the Pigg River Property for the sum of $4,000 and the School Board’s retention of all of the proceeds of that sale. Given under my hand this 16th day of January, 2024. ________________________________________________ Darrell W. Dalton Chairman, Pittsylvania County Board of Supervisors ________________________________________________ Stuart J. Turille, Jr. Clerk, Pittsylvania County Board of Supervisors Attest: _____________________ 32 7.g. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointment: DSS (Ronnie Glass); (Dan River District) Staff Contact(s): Eddie Hite Agenda Date: January 16, 2024 Item Number: 7.g. Attachment(s): 1. 01-09-2024 Ronnie Glass - DSS Reviewed By: SUMMARY: Supervisor Hite desires to appoint Ronnie Glass ("Glass") to the Department of Social Services Board ("DSS") as the Dan River District Representative for an unexpired term, beginning January 16, 2024, and ending June 30, 2026. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: For the Board's review and consideration. MOTION: "I make a Motion appointing Glass to the DSS Board as the Dan River District Representative for an unexpired term, beginning January 16, 2024, and ending June 30, 2026." 33 Serve on a Board or Commission Submission Date: 01/08/2024 Full Name Ronnie Glass Full Address 1412 Milton Hwy Ringgold, Virginia 24586 Election District Dan River Phone (434) 709-3581 Email ronnieglassjr@gmail.com Board, Committee, or Commission of Interest Social Services Board Resume or Cover Letter ResumeRonnieG2023.pdf Education Background I have completed some college coursework and earned a high school diploma. I have obtained relevant certifications and completed courses in the financial field. Occupation Financial Service Representative Why do you want to serve on this Board? I am eager to work on the board of social services in Pittsylvania County because I am deeply invested in the prosperity of our community. I believe that by actively contributing to the board, I can play a vital role in helping our county thrive. My goal is to contribute to the overall well- being of our residents and foster positive growth. I am committed to utilizing my skills and dedication to make a meaningful impact on the lives of those in our community. Serving on the board provides me with the opportunity to actively participate in initiatives that address social needs and contribute to the advancement of Pittsylvania County. I am excited about the chance to work collaboratively with fellow board members to create positive change and enhance the quality of life for our residents. What special skills/interests/qualifications would benefit you in this appointment? I bring a wealth of skills and experience to the table, making me well-equipped to contribute effectively to the board of social services in Pittsylvania County. With a strong background in leadership, negotiation, delegation, conflict resolution, and innovation, I am confident in my 34 ability to navigate complex situations and facilitate positive outcomes. My high tolerance for stressful situations, honed through years of professional boxing with a record of 10-1-1 since 2006, has prepared me to excel under pressure and persevere through challenges. In addition to my aptitude for leadership, I possess a decade of experience in finance, where I have honed skills in scheduling, inventory management, and expenditure control. This financial expertise will be invaluable in ensuring the efficient allocation of resources and maximizing the impact of social service initiatives. I am eager to leverage this diverse skill set to contribute meaningfully to the growth and well-being of Pittsylvania County. My dedication, coupled with a track record of hard work and success, positions me as a committed advocate for positive change in our community. Code of Ethics/Model of Excellence Yes 35 CONTACT 434-709-3581 ronnieglassjr@gmail.com SKILLS • Budgeting Planning • Brand Management • Public Relations • Creative Marketing Strategy Ronnie Glass EDUCATION HEAD TELLER INTERESTS EXPERIENCE URW COMMUNITY FEDERAL CREDIT • FAMILY • BOXING • Reading EXPERIENCE Provides account services to customers by receiving deposits and loan payments; cashing checks; Opening accounts; Recording night and mail deposits. Danville Community College-Course taken 2020, George Washington High School- Graduated 2006 (2016 - Present) Inspections of container numbers and conditions of containers. Completed and reviewed documentation for the intake and inbound deliveries of materials. Alliance One INSPECTOR (2013 - 2016) 2023 Resume 36 7.h. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointment: DSS (Anna Warren); (Tunstall District) Staff Contact(s): William Ingram Agenda Date: January 16, 2024 Item Number: 7.h. Attachment(s): 1. 01-10-2024 Anna Warren - DSS Board Reviewed By: SUMMARY: Supervisor Ingram desires to appoint Anna Warren ("Warren") to the Department of Social Services ("DSS") Board as the Tunstall District Representative for an unexpired term beginning January 16, 2024, and ending June 30, 2025. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: For the Board's review and consideration. MOTION: "I make a Motion appointing Warren to the DSS Board as the Tunstall District Representative for an unexpired term beginning January 16, 2024, and ending June 30, 2025." 37 Serve on a Board or Commission Submission Date: 01/10/2024 5:33 Full Name Anna Warren Full Address 1345 Locust Dr Cascade, va 24069-3229 Election District Tunstall Phone (434) 429-4920 Email awwarren59@yahoo.com Board, Committee, or Commission of Interest Social Services Board Education Background Tunstall Sr. high graduate, and I currently hold a degree in childcare and social work that was obtained from Danville Comm. College in 1997. Occupation Owner/ Director of Little Blessings ChildCare Why do you want to serve on this Board? I was born and raised in this community and it holds a dear space in my heart. I thoroughly enjoy assisting others in any way that I can and I want to encourage others to the same. What better way to serve my community and the people that live in it?! Additionally, I feel as though I would be a positive asset to the overall growth and development of the board and its functions simply because I put people first. I have approximately 30 years of experience working with children and I am aware of what our community needs. I have a genuine love and adoration for our community and I only want to see it prosper and grow. What special skills/interests/qualifications would benefit you in this appointment? I was a foster parent for 7 years and I found the experience to be rewarding. I am currently the owner and director of a licensed childcare center in the state of VA. I serve over 30 families and I take a special interest in getting to know each one of them personally. Due to my position in the childcare field I am able to come across individuals who want to help and those that need help and I find my blessing in connecting the two. I truly enjoy seeing others reach obtainable goals so putting my best foot forward is an act I carry out with pride. 38 Paragraph Text For the last 27 years I have owned and operated my own business, Little Blessings Childcare Center. My business is a viable staple in my community and members of my community know my heart and my desire to help others, so I am constantly finding encouragement through them. Paragraph Text Helping people is what makes me happy. I feel that we all have a responsibility to help others and the more we do the more we facilitate the desire for others to join forces with us. I am excited for what the future brings our community. This position would serve as my personal goal for continued drive and excellence in this field, the opportunity is delightful. Code of Ethics/Model of Excellence Yes 39 7.i. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Solid Waste Landfill Cell "C2" Construction Bid Award Staff Contact(s): Chris Adcock Agenda Date: January 16, 2024 Item Number: 7.i. Attachment(s): 1. Pittsylvania CLF Cell C2 Bid Review Letter v2 Reviewed By: SUMMARY: On December 20, 2023, six (6) bids were received for construction of Phase 2, Cell C2, at the County Landfill ("Project"). Based on a review of the bids received, and Project references provided, the County's solid waste engineering consultant, LaBella, recommends awarding the Project to Atlantis Commercial Group, in the amount of $1,229,863.52. For the Board's review and consideration, LaBella's recommendation letter and the Project contract are attached. FINANCIAL IMPACT AND FUNDING SOURCE: The Project will be paid for utilizing monies from the County's Solid Waste Enterprise Fund balance. RECOMMENDATION: County Staff recommends the Board award the project to Atlantis Commercial Group as recommended by LaBella. MOTION: "I make a Motion awarding the Project contract to Atlantis Commercial Group as presented." 40 January 9, 2024 Mr. Chris Adcock Public Works Director Pittsylvania County 1 Center Street P.O. Box 426 Chatham, VA 24531 Re: Review of Bids and Recommendation for Award, Revised Pittsylvania County Landfill, Cell C2 Construction Dear Mr. Adcock: Pittsylvania County solicited bids for the above-referen ced project on November 16, 2023. Bids were received on December 20, 2023, from six bidders. T he table below shows the three lowest Total Bids as reported on the bid forms: Bidder Bid Atlantis Group $1,224,823.52 Sargent Corporation $1,248,000.00 Haymes Brothers, Inc. $1,260,548.00 Bids were also received from Harnden ($1,654,795.00), Morgan Corporation ($2,159,990.00), and White’s Construction ($2,222,621.88). All bids were reviewed for accuracy and completeness. The l owest bid price for the construction project was submitted by Atlantis Group (Atlantis). A discrepancy between the unit price ($63,690.00) and the subtotal cost ($58,65 0.00) was identified in Atlantis’ bid for Item 30 and was resolved in favor of the unit price amou nt. This results in a corrected Total Bid of $1,229,863.52 and does not change the order of t he bids. A unit price of $12.50 was included in Item 130. As Item 130 is a lump sum item, the unit price value was not considered and the subtotal cost of $37,500.00 was used to calculate the Total Bid. From Atlantis’ contractor’s qualification statement, Atlantis has successfully completed several landfill cell construction projects with Subtit le D liner systems. From discussions with three references, Atlantis completed the respective pro jects within budget and on- schedule. 41 2 Based on the bids received and project references provided by Atlantis, it is our recommendation that Atlantis be awarded a contract in t he amount of $1,229,863.52. We understand that the Pittsylvania County Board of S upervisors intends to approve award of the referenced landfill cell construction contract on January 17, 2024. Attached with this bid review and recommendation for award is a bid tabula tion table for the bids received for the landfill cell construction. If you have any questions or concerns regarding this pr oject, please do not hesitate to contact me at (804) 355-4520. Respectfully submitted, LaBella Associates Jonathan B. Meyers, P.E., BCEE Senior Technical Engineer Attachment: Bid Tabulation 42 Prepared by: LaBella Associates Comments Bid ItemDescriptionEstimated QuantityUnit Unit Price ($) Subtotal Cost ($) Unit Price ($) Subtotal Cost ($) Unit Price ($) Subtotal Cost ($) Unit Price ($) Subtotal Cost ($) Unit Price ($) Subtotal Cost ($) Unit Price ($) Subtotal Cost ($) 10 Mobilization/Demobilization 1 LS104,740.00$ 104,740.00$ 60,000.00$ 60,000.00$ 31,500.00$ 31,500.00$ 206,786.00$ 206,786$ 105,992.00$ 105,992.00$ 91,600.00$ 91,600.00$ 20 Earthwork 1 LS219,220.00$ 219,220.00$ 318,000.00$ 318,000.00$ 220,000.00$ 220,000.00$ 224,903.00$ 224,903$ 229,262.00$ 229,262.00$ 618,622.00$ 618,622.00$ 30 Erosion and Sediment Control Measures 1 LS63,690.00$ 63,690.00$ 30,000.00$ 30,000.00$ 21,050.00$ 21,050.00$ 112,348.00$ 112,348$ 70,766.00$ 70,766.00$ 47,050.00$ 47,050.00$ Atlantis Bid: Discrepancy between unit price and subtotal amount. 40 Geosynthetic Clay Liner (GCL) 1 LS118,241.10$ 118,241.10$ 140,000.00$ 140,000.00$ 125,000.00$ 125,000.00$ 194,959.00$ 194,959$ 243,000.00$ 243,000.00$ 128,429.54$ 128,429.54$ 50 Geomembrane / Geotextile / Geocomposite 1 LS194,440.92$ 194,440.92$ 200,000.00$ 200,000.00$ 202,000.00$ 202,000.00$ 244,311.00$ 244,311$ 391,500.00$ 391,500.00$ 216,261.31$ 216,261.31$ 60 Anchor Trench 1 LS12,551.00$ 12,551.00$ 30,000.00$ 30,000.00$ 6,241.00$ 6,241.00$ 9,542.00$ 9,542$ 18,635.00$ 18,635.00$ 88,475.00$ 88,475.00$ 70 Liner Tie-in 1 LS13,880.50$ 13,880.50$ 20,000.00$ 20,000.00$ 15,190.00$ 15,190.00$ 28,624.00$ 28,624$ 26,350.00$ 26,350.00$ 33,228.00$ 33,228.00$ 80 18” Drainage Layer 1 LS333,450.00$ 333,450.00$ 250,000.00$ 250,000.00$ 520,000.00$ 520,000.00$ 472,885.00$ 472,885$ 843,800.00$ 843,800.00$ 684,850.00$ 684,850.00$ 90 Leachate Collection System 1 LS85,200.00$ 85,200.00$ 80,000.00$ 80,000.00$ 80,034.00$ 80,034.00$ 64,114.00$ 64,114$ 121,800.00$ 121,800.00$ 97,306.03$ 97,306.03$ 100 Revegetation 1 LS10,500.00$ 10,500.00$ 25,000.00$ 25,000.00$ 16,500.00$ 16,500.00$ 10,523.00$ 10,523$ 37,230.00$ 37,230.00$ 16,800.00$ 16,800.00$ 110 Unsuitable Materials Contingency 1,000 CY20.30$ 20,300.00$ 10.00$ 10,000.00$ 10.00$ 10,000.00$ 18.50$ 18,500$ 11.00$ 11,000.00$ 15.00$ 15,000.00$ 120 Rock Removal Contingency 1,000 CY16.15$ 16,150.00$ 25.00$ 25,000.00$ 1.00$ 1,000.00$ 33.70$ 33,700$ 29.00$ 29,000.00$ 35.00$ 35,000.00$ 130 Liner Tie-in Waste Excavation 1 LS12.50$ 37,500.00$ 60,000.00$ 60,000.00$ 12,033.00$ 12,033.00$ 33,600.00$ 33,600$ 31,655.00$ 31,655.00$ 150,000.00$ 150,000.00$ Atlantis Bid: Discrepancy between unit price and subtotal amount. 1,229,863.52$ 1,248,000.00$ 1,260,548.00$ 1,654,795.00$ 2,159,990.00$ 2,222,621.88$ 1,224,823.52$ 1,248,000.00$ 1,260,548.00$ 1,654,795.00$ 2,159,990.00$ 2,222,621.88$ TOTAL Reported on Bid Form Whites Const Sargent Harnden Haymes Morgan Corp Pittsylvania County Landfill Cell C2 Construction Bid TabulationTable of Prices - Bids Recieved December 20, 2023 Atlantis Group 43 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: General Presentations (Board of Supervisors) Staff Contact(s): Kaylyn McCluster Agenda Date: January 16, 2024 Item Number: 8.a. Attachment(s): None Reviewed By: The Board will present any Proclamations, Resolutions, and/or Certificates approved/adopted on the January Consent Agenda or at previous Meetings. 44 8.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Youth Commission Introductions Presentation Staff Contact(s): Kelsie Myers Agenda Date: January 16, 2024 Item Number: 8.b. Attachment(s): None Reviewed By: Kelsie R. Myers, Parks and Recreation Program Coordinator, will introduce to the Board the 2024 Youth Commission Members. 45 10.a.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-017; Gwendolyn Averett; Rezoning from RC-1, Residential Combined Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6-0, with opposition, that the Petitioner's request be granted. (Supervisor Hite) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.1. Attachment(s): 1. R-23-017 Gwendolyn Averett App 2. R-23-017 Gwendolyn Averett Map Reviewed By: SUMMARY: In Case R-23-017, Gwendolyn Averett (“Petitioner”) has petitioned to rezone1.80 acres from RC-1, Residential Combined Subdivision District, to B-2, Business District, General, (to allow a daycare facility to be operated on the property). The subject property is located on State Road 732/Little Creek Road, in the Dan River Election District, and shown on the Tax Maps as GPIN # 2338-33-4895. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code ("PCC") § 35-365 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with opposition, that the Petitioner's request be granted. At the Planning Commission meeting, the Petitioner offered to submit proffers eliminating all uses under PCC § 35-365 that did not relate to the operation of a daycare to eliminate the concerns of those in opposition. At this time, said proffers have not been submitted to County Staff. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: 46 County Staff recommends DENIAL of Case R-23-017 due to the neighbors' opposition and failure of the Petitioner to submit the proffers promised at the Planning Commission meeting. MOTION: “In Case R-23-017, I make a Motion denying the rezoning of 1.80 acres from RC- 1, Residential Combined Subdivision District, to B-2, Business District, General.” 47 48 49 50 51 52 53 54 55 10.a.2. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-030; James Hubbard; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6-0 vote, with opposition, that the Petitioner's request be granted. (Supervisor Dudley) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.2. Attachment(s): 1. R-23-030 James Hubbard App 2. R-23-030 James Hubbard Map 3. R-23-030 James Hubbard Site Pl Reviewed By: SUMMARY: In Case R-23-030, James Hubbard (“Petitioner”) has petitioned to rezone 3.0 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (to allow for a public garage). The subject property is located on State Road 668/Grit Road, in the Staunton River Election District and shown on the Tax Maps as GPIN # 2556-80-0938. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code § 35-365 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with opposition, that the Petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-23-030 as presented. The subject property is adjacent to properties currently zoned B-2, Business District, General. 56 MOTION: “In Case R-23-030, I make a Motion approving the rezoning of 3.0 acres from R- 1, Residential Suburban Subdivision District, to B-2, Business District, General, to allow a public garage to be operated on the property.” 57 58 59 60 61 62 63 64 65 66 67 68 10.a.3. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-032; Donald, Larry, and Ralph Clay; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Dalton) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.3. Attachment(s): 1. R-23-032 Clay App 2. R-23-032 Clay Map-Plat Reviewed By: SUMMARY: In Case R-23-032, Donald, Larry, and Ralph Clay (“Petitioners”) have petitioned to rezone 14.26 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be subdivided). The subject property is located on State Road 634/Blue Ridge Drive, in the Callands-Gretna Election District and shown on the Tax Maps as GPIN # 2531-40-3919. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35- 178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners' request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-23-032 as presented. The subject property is adjacent to properties currently zoned A-1,Agricultural District, and the rezoning would be consistent with the County's Comprehensive Plan. 69 MOTION: “In Case R-23-032, I make a Motion approving the rezoning of 14.26 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided.” 70 71 72 73 74 75 76 77 78 79 10.a.4. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-033; William Knick; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Whittle) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.4. Attachment(s): 1. R-23-033 William Knick App 2. R-23-033 William Knick Maps 3. R-23-033 WKnick Plat Reviewed By: SUMMARY: In Case R-23-033, William Knick (“Petitioner”) has petitioned to rezone 4.516 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be consolidated with an adjacent parcel zoned A-1). The subject property is located on State Road 742/Walnut Creek Road and Walnut Creek Road, in the Westover Election District, and shown on the Tax Maps as a portion of GPIN # 2318-06-4016. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None RECOMMENDATION: County Staff recommends approval of Case R-23-033 as presented. The subject property is adjacent to properties currently zoned A-1, Agricultural District. 80 MOTION: “In Case R-23-033, I make a Motion approving the rezoning of 4.516 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted.” 81 82 83 84 85 86 87 88 89 90 91 92 93 10.a.5. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-034; Dwight Jefferson; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Dalton) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.5. Attachment(s): 1. R-23-034 Dwight Jefferson App 2. R-23-034 Dwight Jefferson Map- Reviewed By: SUMMARY: In Case R-23-034, Dwight Jefferson (“Petitioner”) has petitioned to rezone 1.009 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (to allow the property to be consolidated with an adjacent parcel zoned B-2). The subject property is located on US Route 29 Business/North Main Street and State Road 1324/Northwest Drive, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN # 2531-20-9775. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code § 35-365 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-23-034 as presented. The subject property is adjacent to properties currently zoned B-2, Business District, General, and the rezoning would be consistent with the County's Comprehensive Plan. 94 MOTION: “In Case R-23-034, I make a Motion approving the rezoning of 1.009 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General, to allow property lines to be adjusted.” 95 96 97 98 99 100 101 102 103 104 105 10.a.6. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-036; Clarence and Robin Emerzon; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Bowman) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.6. Attachment(s): 1. R-23-036 Clarence Emerson App 2. R-23-036 Clarence Emerson Map Reviewed By: SUMMARY: In Case R-23-036, Clarence and Robin Emerson (“Petitioners”) have petitioned to rezone 6.17 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow a wayside stand to be operated on the property). The subject property is located on State Road 41/Franklin Turnpike, in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN # 2401- 19-5270. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners' request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-23-036 as presented. The subject property is adjacent to properties currently zoned A-1,Agricultural District, and the rezoning would be consistent with the County's Comprehensive Plan. 106 MOTION: “In Case R-23-036, I make a Motion approving the rezoning of 6.17 acres from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow a wayside stand to be operated on the property." 107 108 109 110 111 112 113 114 115 10.a.7. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-037; Jonathan Wachendorfer; Rezoning from R-1, Residential Suburban Subdivision District, to RMF, Residential Multi-Family District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Whittle) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.7. Attachment(s): 1. R-23-037 Timothy Wachendorfer App 2. R-23-037 TimothyWachendorfer VDOT 3. R-23-037 TimothyWachendorfer Map 4. R-23-037 Timothy Wachendorfer Site Plan Reviewed By: SUMMARY: In Case R-23-037, Jonathan Wachendorfer (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 1.39 acres from R-1, Residential Suburban Subdivision District, to RMF, Residential Multi-Family District (to allow two (2) duplexes to be constructed on the property). The subject property is located on State Road 740/Iris Lane, in the Westover Election District, and shown on the Tax Maps as GPIN #s 2319-72-1889 and 2319-72-2938. Once the property is rezoned to RMF, all uses listed under Pittsylvania County Code § 35-280 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: 116 County Staff recommends approval of Case R-23-037 as presented. The rezoning would be consistent with the County's Comprehensive Plan. MOTION: “In Case R-23-037, I make a Motion approving the rezoning of two (2) parcels, totaling 1.39 acres, from R-1, Residential Suburban Subdivision District, to RMF, Residential Multi-Family District, to allow duplexes to be constructed on the property.” 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 1 Emily Ragsdale, AICP, CZA From:Craddock, Joseph (VDOT) <Joseph.Craddock@VDOT.Virginia.gov> Sent:Friday, December 1, 2023 11:16 AM To:Emily Ragsdale, AICP, CZA Subject:Fw: Parcel ID nubers 2319-72-2938 and 2319-72-1889 - Iris Lane CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. I found this email from 2022... Jay Craddock Assistant Resident Engineer / Halifax Residency Virginia Department of Transportation 434-433-3142 Joseph.Craddock@VDOT.Virginia.gov From: Craddock, Joseph (VDOT) <Joseph.Craddock@VDOT.Virginia.gov> Sent: Wednesday, October 19, 2022 7:58 AM To: elenawachendorfer@me.com <elenawachendorfer@me.com> Subject: Fwd: Parcel ID nubers 2319-72-2938 and 2319-72-1889 - Iris Lane ---------- Forwarded message --------- From: Craddock, Joseph <joseph.craddock@vdot.virginia.gov> Date: Tue, Oct 18, 2022 at 4:35 PM Subject: Parcel ID nubers 2319-72-2938 and 2319-72-1889 - Iris Lane To: Robin S. Vaughan <Robin.Vaughan@pittgov.org> Cc: <elanawachendorfer@me.com> Robin, I checked the subject parcel numbers to see if they would be appropriate locations for commercial entrances. Due to the vertical alignment of the roadway, neither location has adequate sight distance for a commercial entrance. 132 2 A permit could be issued for a private entrance for each parcel. A private entrance can serve up to two individual residences (such as two single family dwellings or a duplex on each parcel). Please let me know if you have any questions or need any additional information. Thanks, Jay Assistant Resident Engineer - Land Use / Halifax Residency Virginia Department of Transportation 434-433-3142 Joseph.Craddock@vdot.virginia.gov To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.https://lh5.googleusercontent.com/DtP82ojGpV6eQOpgom6_13nj_2taODCojrCDBxmIB9U4iEfx-i8PIYn4tdfPpENnCpjk0kzOWWg4UR6TTE1RSnDdUQ--0FZp93f47AGoj0HMW5oV-H_SmayAnU5qnyEplphwAbk -- Jay Craddock Assistant Resident Engineer - Land Use / Halifax Residency Virginia Department of Transportation 434-433-3142 Joseph.Craddock@vdot.virginia.gov To help protect your privacy, Microsoft Office prevented automatic download of this picture from the Internet.https://lh5.googleusercontent.com/DtP82ojGpV6eQOpgom6_13nj_2taODCojrCDBxmIB9U4iEfx-i8PIYn4tdfPpENnCpjk0kzOWWg4UR6TTE1RSnDdUQ--0FZp93f47AGoj0HMW5oV-H_SmayAnU5qnyEplphwAbk 133 134 135 136 137 10.a.8. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-038; Morris Smith; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 6-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Tucker) Staff Contact(s): Emily Ragsdale Agenda Date: January 16, 2024 Item Number: 10.a.8. Attachment(s): 1. R-23-038 Morris Smith Map-Plat 2. R-23-038 Morris Smith App Reviewed By: SUMMARY: In Case R-23-038, Morris Smith (“Petitioner”) has petitioned to rezone 7.595 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, (to allow the property to be subdivided). The subject property is located on State Road 823/Concord Road, in the Banister Election District, and shown on the Tax Maps as a part of GPIN # 2415-37-2958. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 5, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner's request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-23-038 as presented. The subject property is adjacent to properties currently zoned A-1,Agricultural District, and the rezoning would be consistent with the County's Comprehensive Plan. MOTION: 138 “In Case R-23-038, I make a Motion approving the rezoning of 7.595 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided.” 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153