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01-04-2024 Reorganization Meeting Agenda Packet BOARD OF SUPERVISORS REORGANIZATION MEETING Thursday, January 4, 2024 - 5:30 PM Chatham Community Center 115 S Main Street Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (5:30 PM) 2. ROLL CALL 3. REVISIONS TO AGENDA 4. APPROVAL OF AGENDA 5. CHAIRMAN NOMINATION AND ELECTION a. Nomination and Chairman Election b. Turn Meeting Over to New Chairman 6. VICE-CHAIRMAN NOMINATION AND ELECTION a. Nomination and Vice-Chairman Election 7. BOARD BYLAWS ADOPTION a. Adoption of Board Bylaws 8. 2024 MEETING SCHEDULE ADOPTION a. Adoption of 2024 Meeting Schedule 9. STANDING COMMITTEES a. Standing Committee Appointments 10. SPECIAL COMMITTEES a. Special Committee Appointments 11. OTHER CHAIRMAN APPOINTMENTS a. Other Chairman Appointments 12. AT-LARGE APPOINTMENT a. TLAC - Citizen At-Large 13. ADJOURNMENT 5.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Nomination and Chairman Election Staff Contact(s): Agenda Date: January 4, 2024 Item Number: 5.a. Attachment(s): None Reviewed By: 5.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Turn Meeting Over to New Chairman Staff Contact(s): Agenda Date: January 4, 2024 Item Number: 5.b. Attachment(s): None Reviewed By: 6.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Nomination and Vice-Chairman Election Staff Contact(s): Agenda Date: January 4, 2024 Item Number: 6.a. Attachment(s): None Reviewed By: 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Adoption of Board Bylaws Staff Contact(s): Agenda Date: January 4, 2024 Item Number: 7.a. Attachment(s): 1. 04-18-2023 BOS Bylaws Reviewed By: Page 1 of 13 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BYLAWS AND RULES OF PROCEDURE (B.S.M. 2/02/04, 4/15/08, 2/02/09, 2/01/10, 4/20/10, 9/20/11, 6/19/12, 2/4/13, 7/01/13, 10/06/14, 11/03/14, 6/06/16, 2/6/17, 3/20/18, 1/03/19, 3/17/20, 05/19/20, 2/16/21, 4/20/21, 2/15/22, 4/18/23) PURPOSE. To establish and set forth certain rules to provide for the orderly conduct of Pittsylvania County, Virginia (“County”), business, to prescribe the manner and procedure by which the Pittsylvania County Board of Supervisors (“Board of Supervisors” or “Board”) shall conduct matters of business, and to provide for the efficient handling thereof. ARTICLE I. BOARD OFFICER ELECTION, COMPOSITION, FUNCTION, COMPENSATION, AND BENEFITS. 1.1. Board Composition. The Board shall be composed of seven (7) members who shall be elected by the qualified voters of the County for four (4)-year terms; one (1) member shall be elected from each of the seven (7) election districts. Pursuant to § 24.2-219, Code of Virginia, 1950, as amended, beginning with the November 2015 General Election, the Board was elected to staggered terms as follows: the voters in the Banister, Callands-Gretna, and Dan River Election Districts shall elect a member of the Board for a two (2)-year term, and the voters in the Chatham-Blairs, Staunton River, Tunstall, and Westover Election Districts shall elect a member of the Board for a four (4)-year term. At the November 2017 General Election, the voters in the three (3) Election Districts in which a Supervisor was elected for a two (2)-year term, elected a Supervisor for a four (4)-year term, and thereafter elections for all Supervisors are held on a biennial basis for four (4)-year terms. 1.2. Chairman; Election and Duties. At the Regular Board Meeting in January each year (“Reorganizational Meeting”), or at any other time as determined by a majority of the Board, there shall be elected a Chairman to serve for a period of one (1) year expiring on December 31st, or until replaced by Board Membership. The County Administrator, serving as temporary Chairman, shall take nominations. Nominations require a second, and the vote will be taken in the order the nominations are made. A majority vote is required. It shall be the Chairman’s duty to preside at all Board meetings, and to maintain the orderly conduct thereof. He/she shall sign all voucher warrants of the County; and when the Board is not in session, he/she shall provide policy guidance to the County Administrator and the County Attorney. The Chairman shall continue to be a voting member of the Board. The Chairman, with guidance from County Staff and consultation with other Board Members, can authorize the advertisement and conducting of Public Hearings. 1.3. Vice-Chairman; Election and Duties. The Board shall also elect a Vice-Chairman to serve a concurrent term with the Chairman. In the absence or incapacity of the Chairman, the Vice-Chairman shall assume all the duties and functions of the Chairman. In the case where the Chairman and Vice-Chairman are absent from a Meeting, the remaining Members present shall choose one (1) of their number as temporary Chairman. Page 2 of 13 1.4. Board Function. The Board shall have both administrative and legislative responsibilities, some of which shall be discharged in their role as governing body, and some of which they derive as an administrative political subdivision of the Commonwealth. The powers and duties of the Board shall include, but not be limited to, the following: preparation and adoption of the County Budget, levying of taxes, appropriating funds, constructing and maintaining County buildings, making and enforcing Ordinances, providing for the general health, safety, and welfare of the public, and generally exercising all other powers and functions normally attributed to government and permitted by the laws of the Commonwealth. 1.5. Board Compensation. Board compensation shall be governed by §§ 15.2-1406, 15.2-1414.1, 15.2-1414.2, and/or 15.2-1414.3, Code of Virginia, 1950, as amended. 1.6. Board Benefits. Board benefits shall be governed by governed by §§ 15.2-1414.2 and/or 15.2-1414.3, Code of Virginia, 1950, as amended. Board benefits shall include all applicable fringe benefits available to other County employees, including health and dental insurance. Upon receipt of an itemized report by the Deputy Clerk, Board Members shall be reimbursed up to $350.00 monthly for in-County travel while performing official duties related to their office. Board Members shall not receive dedicated internet service at their residence. Upon County separation, Board Members shall be able to purchase their assigned County-owned electronic devices for fair market value. ARTICLE II. MEETINGS. 2.1. Regular Meetings. The Board shall meet regularly on the third (3rd) Tuesday of each month at 4:30 p.m. for a Work Session and at 7:00 p.m. for a Business Meeting for the purpose of discharging their administrative and legislative responsibilities. The location of the Work Session and Business Meeting shall be determined at the Board’s Reorganizational Meeting or identified in the Notice of the same. The Board shall also be authorized to set other dates for Regular Meetings, and all other Meetings, at the Reorganizational Meeting, or at any other appropriate time(s). 2.2. Parliamentary Procedure. All such Meetings shall be open to the public and shall be conducted in an orderly fashion with the most recent edition of Robert’s Rules of Order being used for parliamentary procedure. 2.3. Sergeant of Arms. The County’s Sheriff, or his/her designee, shall act as “Sergeant of Arms” at all Board Meetings, and shall, when so directed by the Chairman, expel any person or persons from such Meetings. 2.4. Meeting Seating. The Chairman shall sit in the middle of the dais, and all other seats shall be selected by Board Members based on longevity of Board membership. 2.5. Agendas. Agendas shall be prepared by the Clerk and used at all Meetings. All items requested to be placed on the Agenda shall be submitted in writing to the Clerk, or his/her designee, ten (10) working days before the Meeting; however, Board Members may make oral Page 3 of 13 requests. Any items received after that time shall appear on the next Regular Meeting Agenda, unless a majority of the Board present vote to place such items on the current Agenda. 2.6. Meeting Order. The Meeting Order of all the Board’s Work Sessions and Business Meetings shall be as follows: Work Session Meeting Order: Call to Order (4:30 p.m.) Roll Call Agenda Items to be Added Approval of Agenda Presentations Staff, Committee, and/or Constitutional Officer Reports Business Meeting Discussion Items Closed Session (if any) Return to Open Session and Closed Session Certification (if required) Adjournment Business Meeting Order: Call to Order (7:00 p.m.) Roll Call Moment of Silence Pledge of Allegiance Agenda Items to be Added Approval of Agenda Consent Agenda Presentations Hearing of the Citizens Public Hearings A. Zoning Public Hearings B. Other Public Hearings Unfinished Business New Business Matters from Work Session (if any) Board Member Reports County Administrator/County Attorney Reports Adjournment 2.7. Presentations. All presentations to the Board shall be limited to a maximum of ten (10) minutes. Page 4 of 13 2.8. Appointments. All non-Chairman appointments to boards, committees, and other entities shall occur during the Board’s Business Meeting’s Consent Agenda Section, unless a Board Member, following a second and an affirmative majority vote, removes the same to the Board’s New Business Agenda Section for more discussion and/or potential action. 2.9. Recognitions. The particular method of recognition (i.e., Certificate, Resolution, and/or plaque) shall be governed by the Board’s Policy on Recognitions formally adopted on October 15, 2019 and made a part hereof. 2.10. Public Hearings. All Public Hearings on Business Meetings shall be conducted as follows: Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and, unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. All remarks shall be addressed to the Board as a body and not to any individual member thereof. No person, other than the Board and the person having the floor, shall be permitted to enter into any discussion, either directly or indirectly or through a Board Member, without first being recognized by the Chairman. No question shall be asked a Board Member except through the Chairman. 2.11. Hearing of the Citizens. All Hearing of the Citizens on Business Meetings shall be conducted as follows: Each person addressing the Board under Hearing of the Citizens shall be a resident or landowner of the County, or the registered agent of such resident or landowner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual Member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board Meeting. 2.12. Special Meetings. The Board may from time-to-time hold special, called, adjourned, and/or informational meetings in accordance with the laws of the Commonwealth. 2.13. Motions/Resolutions. Each oral Motion or Resolution shall be recorded by the Deputy Clerk and may be read back to the whole Board by the Deputy Clerk, if so requested, before any vote is taken. 2.14. Board Member Reports. Board Member Reports shall be used for individual Board Members to share information with other Board Members and/or the public. No official action may take place during Board Member Reports. Page 5 of 13 2.15. Closed Meetings. Closed Meetings of the Board shall be requested in the same manner as prescribed in Section 2.5 or added as allowed by the Virginia Freedom of Information Act. 2.16. Quorum and Method of Voting. At any Board Meeting, a majority of the Supervisors present shall constitute a quorum. A majority of the Board shall mean four (4). All questions submitted to the Board for decision shall be determined by a viva voce vote or approved electronic voting method of a majority of the Board present voting on any such question, unless otherwise provided by law. The name of each Member voting and how he/she voted must be recorded. The Board has elected not to have a tie breaker as provided for by the Code of Virginia, and a tie vote on any Motion shall be considered defeated as provided for in § 15.2-1420, Code of Virginia, 1950, as amended. Each Board Member present when a question is put shall vote “yes” or “no.” No Board Member shall be excused from voting, except on matters involving the consideration of his/her own official conduct, where his/her own financial interests are involved, or where he/she may have a conflict of interest, pursuant to the Virginia State and Local Government Conflict of Interests Act. 2.17. Roll Call Procedure. (1) Board Members shall either cast votes in District order on a rotating basis, or simultaneously if using an approved electronic voting method. (2) The Board Chairman shall cast the last vote, unless using an approved electronic voting method. 2.18. Remote Participation in Board Meeting. As authorized by § 2.2-3708.2, Code of Virginia, 1950, as amended, the Board shall allow the participation of Board Members in a Meeting through electronic communication means from a remote location that is not open to the public subject to complying with all parts of the following written policy: 1. On or before the day of a Meeting, the Supervisor shall notify the Board Chairman that the Supervisor is unable to attend the meeting due a personal matter, and the Supervisor shall identify with specificity the nature of the personal matter, or the Supervisor shall notify the Board Chairman that the Supervisor is unable to attend a meeting due to a temporary or permanent disability or other medical condition that prevents the Supervisor’s physical attendance. The Board shall record the specific nature of the personal matter or fact of temporary or permanent disability, and the remote location from which the absent Supervisor participated in its minutes. 2. If the absent Supervisor’s remote participation is disapproved, because such participation would violate the strict and uniform application of this written policy, such disapproval shall be recorded in the Board’s Minutes. 3. Such participation by the absent Supervisor shall be limited in each calendar year to two (2) meetings. Page 6 of 13 4. A quorum of the Board shall be physically assembled at the primary or central meeting location. 5. The Board shall arrange for the voice of the absent Supervisor to be heard by all persons in attendance at the primary or central meeting location. ARTICLE III. COUNTY ADMINISTRATOR. 3.1. The Board may appoint a County Administrator who shall serve at the pleasure of the Board. Once appointed, the County Administrator shall be the Chief Administrative Officer of the County and shall perform his/her duties in accordance with the laws of the Commonwealth and the policies of the County as established by the Board for that purpose. ARTICLE IV. BOARD COMMITTEES. 4.1. The Board Standing Committees shall be as follows: (a) Finance/Insurance: To aid and advise in the preparation on the County Budget and make recommendations concerning Fiscal Policy. (b) Personnel: To review policies and practices and make recommendations regarding the same. (c) Property/Building: To view buildings and grounds and make recommendations regarding the same. (d) Legislative Committee: The Legislative Committee, in collaboration with the County Attorney, shall review, propose changes, and maintain current revisions to the Board of Supervisors’ Bylaws and Rules of Procedure; review, propose changes, and maintain current revisions to the Pittsylvania County Board of Supervisors Policies and Procedures Manual; and review, propose changes, set public hearings for any proposed changes, and maintain current revisions to the Pittsylvania County Code. 4.2. At the Board’s Reorganizational Meeting, or at any other appropriate time(s), membership to the above-Standing Committees and the following entities shall be appointed by the Board Chairman for a specific term of office as determined by the Chairman: (a) Computer/Radio/Telecommunications (b) BOS/School Joint Liaison (c) Economic Development (d) Solid Waste (e) Naming Committee (f) Dan River Business Development Center (g) Danville-Pittsylvania Regional Facility Authority (h) Fire and Rescue Commission (non-voting) (i) Local Elected Officials (j) Metropolitan Planning Organization (k) Pittsylvania County Community Action Agency Page 7 of 13 (l) Pittsylvania County Planning Commission (non-voting) (m) Roanoke River Basin Association (n) SARA Title III/D-PC Local Emergency Planning (o) Pittsylvania County Social Services Board (non-voting) (p) Virginia Association of Counties Committee (q) West Piedmont Planning District Commission (r) Community Policy Management Team (s) Staunton River Regional Facility Authority (t) Tri-County Lake Advisory Committee (u) Danville Utilities Commission 4.3. The Board may, from time-to-time, direct that the Board Chairman appoint other committees for a specific purpose with a limited duration. 4.4. The Board Chairman shall be authorized to temporarily participate, including voting, in any committee for the purpose of creating a quorum. 4.5. The Board and/or Board Chairman shall be authorized, to the extent allowed by law, to remove any of its/his appointee(s) to any committee or other entity. 4.6. The Board shall strive to require all potential committee or other entity appointees to submit a letter of interest, resume, and/or application prior to appointment. 4.7. The Board shall strive to create a uniform stipend policy for all appointed committees and other entities. ARTICLE V. CERTAIN ORDINANCES AND RESOLUTIONS TO LIE OVER. 5.1. No Ordinance or Resolution imposing taxes or appropriating money from General Fund balances, not included in the adopted Budget, in excess of $50,000, shall be passed until after ten (10) days from the introduction thereof. This shall not restrict the appropriation of State, Federal, or other funds not in the current General Fund balances. ARTICLE VI. RECORDATION OF ORDINANCES AND RESOLUTIONS. 6.1. Every Resolution upon its final passage shall be recorded in a book kept for that purpose and shall be authenticated by the signature of the Chairman and the County Administrator. 6.2. Every Resolution shall be authenticated and recorded in the same manner as in 6.1- above. 6.3. Every Motion appropriating funds or adopting an Ordinance shall be by Roll Call vote. Page 8 of 13 6.4. Every Ordinance passed by the Board shall be incorporated into the Pittsylvania County Code. ARTICLE VII. AMENDMENTS AND ADOPTIONS. 7.1. Amendments to these Bylaws and Rules of Procedure may be made at any Board Meeting by a majority vote of the Board present, after a notice of intent to amend has been given to each Board member not less than ten (10) days prior to such Meeting. 7.2. Adoption of the Bylaws and Rules of Procedures shall be by simple majority vote of the Board present and shall be in force and effect on the day after their passage. Page 9 of 13 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CODE OF ETHICS Preamble The citizens and business of Pittsylvania County, Virginia, are entitled to have fair, ethical, and accountable local government, which has earned the public’s full confidence for integrity. The effective functioning of democratic government requires that public officials, both elected and appointed, comply with both the letter and spirit of the laws and policies affecting the operations of government; that public officials be independent, impartial, and fair in their judgment and actions; that public office be used for the public good, not for personal gain; and that public deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of respect and civility. To this end, the Pittsylvania County Board of Supervisors has adopted this Code of Ethics for members of the Board and of the County’s boards, commissions, and committees, to assure public confidence in the integrity of local government and its effective and fair operation. 1. Act in the Public Interest Recognizing that stewardship of the public interest must be their primary concern, members will work for the common good of the people of Pittsylvania County and not for any private or personal interest, and they will assure fair and equitable treatment of all persons, claims, and transactions coming before the Pittsylvania County Board of Supervisors, boards, commissions, and committees. 2. Comply with the Law Members shall comply with the laws of the nation, the Commonwealth of Virginia, and Pittsylvania County in the performance of their public duties. These laws include but are not limited to: the United States and Virginia Constitutions; the Pittsylvania County Code; laws pertaining to conflicts of interest, election campaigns, financial disclosures, employer restrictions, and open processes of government; and County ordinances and policies. 3. Conduct of Members The profession and personal conduct of Members must be beyond reproach and avoid even the appearance of impropriety. Members shall refrain from abusive conduct, personal charges, or verbal attacks upon the character or motives of other Members of the Board of Supervisors, boards, commissions, and committees, the staff, or public. Page 10 of 13 4. Respect for Process Members shall perform their duties in accordance with the processes and rules of order established by the Board of Supervisors and boards, committees, and commissions, and commissions governing the deliberation of public policy issues, meaningful involvement of the public, and implementation of policy decisions of the Board of Supervisors by County Staff. 5. Conduct of Public Meetings Members shall prepare themselves for public issues; listen courteously and attentively to all public discussions before the body; and focus on the business at hand. They shall refrain from interrupting other speakers; making personal comments not germane to the business of the body; or otherwise interfering with the orderly conduct of meetings. 6. Decisions Based on Merit Members shall base their decisions on the merits and substance of the matter at hand, rather then on unrelated considerations. 7. Communication Members shall publicly share substantive information that is relevant to a matter under consideration by the Board of Supervisors or boards, committees, and commissions, which they may have received from sources outside of the public decision-making process. 8. Conflict of Interest To assure their independence and impartiality on behalf of the common good, Members shall not use their official positions to influence government decisions to which they have a material financial interest and shall disclose any substantial organizational responsibility or personal or business relationship to the parties in any matter coming before them. This paragraph is not intended to unduly restrict Members who have minor business or professional dealings with clients whose matters come before them. 9. Gifts and Favors A Member should never accept for himself or herself or for family members, favors, or benefits under circumstances which might be construed by reasonable persons as influencing the performance of governmental duties. 10. Confidential Information Members shall respect the confidentiality of information concerning the property, personnel, or affairs of the County. They shall neither disclose confidential information without proper legal authorization, nor use such information to advance their personal, financial, or other private interests. Page 11 of 13 11. Use of Public Resources Members shall not use public resources that are not available to the public in general, such as County Staff time, equipment, supplies, or facilities, for private gain or personal purposes. 12. Representation of Private Interests In keeping with their role as stewards of the public interest, Members of the Board shall not appear on behalf of the private interests of third parties before the Board of Supervisors or any board, committee, commission, or proceeding of the County, nor shall members of boards, committees, or commissions appear before their own bodies or before the Board of Supervisors on behalf of the private interests of third parties on matters related to the areas of service of their bodies. 13. Advocacy Members shall represent the official policies of the Board of Supervisors, boards, commissions, or committees to the best of their ability when designated as delegates for this purpose. When representing their individual opinions and positions, Members shall explicitly state they do not represent their body or Pittsylvania County, nor will they allow the influence/inference that they do. 14. Policy Role of Members The Board of Supervisors determines the policies of the County with the advice, information, and analysis provided by the public, boards, commissions, and committees, and County Staff. The of Supervisors delegates authority for the administration of the County to the County Administrator. Therefore, Members shall not interfere with the administrative functions of the County or the professional duties of County Staff; nor, shall they impair the ability of County Staff to implement Board policy decisions. Inquiries to County Staff shall be made through the County Administrator or the appropriate Department Manager or Director. 15. Independence of Board and Commissions Because of the value of the independent advice of boards, committees, and commissions to the public decision-making process, Members of the Board of Supervisors shall refrain from using their positions to unduly influence the deliberations or outcomes of board, committee, or commission proceedings. 16. Positive Workplace Environment Members shall support the maintenance of a positive and constructive workplace environment for County employees and for citizens and businesses dealing with the County. Members shall recognize their special role in dealings with County employees and in no way create the perception of inappropriate direction to County Staff. Page 12 of 13 17. Implementation As an expression of the standards of conduct for Members expected by the County, this Code of Ethics is intended to be self-enforcing. Therefore, it becomes most effective when members are thoroughly familiar with and embrace its provisions. For this reason, ethical standards shall be included in the regular orientations for candidate for the Board of Supervisors, applicants to boards, committees, commissions, and newly elected and appointed officials. Members entering office shall sign a statement affirming they have read and understood the Code of Ethics. Additionally, the Board of Supervisors, boards, committees, and commissions, shall annually review the Code of Ethics and the Board of Supervisors shall consider recommendations from boards, committees, and commissions to update it as necessary. 18. Compliance and Enforcement This Code of Ethics expresses standards of ethical conduct expected of Members of the Pittsylvania County Board of Supervisors, boards, committees, and commissions. Members themselves have the primary responsibility to assure that ethical standards are understood and met, and that the public can continue to have confidence in the integrity of government. The Chairs of boards, committees, and commissions and the Chairman of the Board of Supervisors have the additional responsibility to intervene when actions of members that appear to be in violation of the Code of Ethics are brought to their attention. The Board of Supervisors may impose sanctions on Members whose conduct does not comply with the County’s ethical standards, such as public or private reprimand, formal censure, loss of seniority or committee assignment, or budget restrictions. Where allowed by law, the Board of Supervisors also may remove members of Board-appointed boards, committees, and commissions from office. A violation of this Code of Ethics shall not be considered a basis for challenging the validity of a Board of Supervisors, board, committee, or commission decision. (Adopted B.S.M. 2/15/2022) Page 13 of 13 MODEL OF EXCELLENCE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS, BOARDS, COMMITTEES, AND COMMISSIONS MEMBER STATEMENT As a Member of the Pittsylvania County Board of Supervisors, or of a Pittsylvania County board, committee, or commission, I, the undersigned, agree to uphold the Code of Ethics for elected and appointed officials adopted by the Board of Supervisors and conduct myself by the following model of excellence. I will: • Recognize the worth of individual Members and appreciate their individual talents, perspectives, and contributions; • Help create an atmosphere of respect and civility where individual Members, County Staff, and the public are free to express their ideas and work to their full potential; • Conduct my personal and public affairs with honesty, integrity, fairness, and respect for others; • Respect the dignity and privacy of individuals and organizations; • Keep the common good as my highest purpose and focus on achieving constructive solutions for the public benefit; • Avoid and discourage conduct which is divisive or harmful to the best interests of Pittsylvania County; and • Treat all people with whom I interact in the manner I wish to be treated. I affirm that I have read and understand the Pittsylvania County Code of Ethics. Signature: Date: Name (printed): Office(s) held: 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Adoption of 2024 Meeting Schedule Staff Contact(s): Kaylyn McCluster Agenda Date: January 4, 2024 Item Number: 8.a. Attachment(s): 1. 2024 Proposed Meeting Schedule Reviewed By: 2024 Proposed Meeting Schedule January 16, 2024 February 20, 2024 March 19, 2024 April 16, 2024 May 21, 2024 June 18, 2024 July 16, 2024 August 20, 2024 September 17, 2024 October 15, 2024 November 19, 2024 December 17, 2024 *The Work Session start time will be determined and properly noticed monthly, and the Business Meetings will begin at 7:00 PM. Unless otherwise noted, all Meetings will be held at the Board Meeting Room located at 39 Bank Street, Chatham, Virginia 24531. 9.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Standing Committee Appointments Staff Contact(s): Agenda Date: January 4, 2024 Item Number: 9.a. Attachment(s): None Reviewed By: FINANCE/INSURANCE COMMITTEE 1. 2. 3. 4. PERSONNEL COMMITTEE 1. 2. 3. PROPERTY/BUILDING COMMITTEE 1. 2. 3. LEGISLATIVE COMMITTEE 1. 2. 3. 10.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Special Committee Appointments Staff Contact(s): Agenda Date: January 4, 2024 Item Number: 10.a. Attachment(s): None Reviewed By: COMPUTER/RADIO/TELECOMMUNICATIONS 1. 2. 3. BOARD OF SUPERVISORS/SCHOOL BOARD LIAISON COMMITTEE 1. 2. 3. ECONOMIC DEVELOPMENT COMMITTEE 1. 2. 3. SOLID WASTE COMMITTEE 1. 2. 3. NAMING COMMITTEE 1. 2. 3. 11.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Other Chairman Appointments Staff Contact(s): Agenda Date: January 4, 2024 Item Number: 11.a. Attachment(s): None Reviewed By: Dan River Business Development Center 1. ____________________ Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 1-Year Term); (1 Board Member, 1-Year Term); and (1 Alternate Board Member, 1-Year Term) 1. ____________________ 2. ____________________ 3. ____________________ - Alternate Fire and Rescue Commission (non-voting) 1. ____________________ Local Elected Officials 1. ____________________ Metropolitan Planning Organization (MPO) Appoint 2 Board Members (from either the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister District) and 1 Board Member as an Alternate) 1. ____________________ 2. ____________________ 3. ____________________ - Alternate Pittsylvania County Community Action Board 1. ____________________ Pittsylvania County Planning Commission (non-voting) 1. ____________________ Roanoke River Basin Association 1. ____________________ SARA Title III 1. ____________________ 1. ____________________ Pittsylvania County Social Services Board 1. ____________________ (non-voting) Virginia Association of Counties 1. ____________________ West Piedmont Planning District Commission 1. ____________________ 2. ____________________ Community Policy and Management Team 1. ____________________ Staunton River Regional Industrial Facility Authority (1 Board Member, 1-Year Term); (1 Board Member, 1-Year Term); and (1 Alternate Board Member. 1-Year Term) 1. ____________________ 2. ____________________ 3. ____________________ - Alternate Tri-County Lakes Administrative Commission (1 Board Member; must be from Callands-Gretna or Staunton River District) 1. ____________________ Danville Utilities Commission (non-voting member) 1. ____________________ 12.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: TLAC - Citizen At-Large Staff Contact(s): Kaylyn McCluster Agenda Date: January 4, 2024 Item Number: 12.a. Attachment(s): None Reviewed By: SUMMARY: Emily S. Ragsdale (“Ragsdale”) is currently the County's Tri-Lakes Administrative Commission's ("TLAC") Citizen Representative. Ragsdale desires to be reappointed to TLAC for the 2024 calendar year. RECOMMENDATION: County Staff recommends the Board reappoint Ragsdale as the County's TLAC Citizen Representative for the 2024 calendar year. MOTION: "I make a Motion to reappoint Ragsdale as the County's TLAC Citizen Representative for the 2024 calendar year."