09-19-2023 Work Session Agenda Packet
1.
2.
3.
4.
5.
6.
a. 2024 Reassessment Update (30 minutes) (Staff Contact: Patsy Budd)
b. RiverStreet Broadband Project Update (20 minutes) (Staff
Contact: Scott Budd)
c. Public Hearing Signage Update (10 minutes) (Staff Contact: Emily
Ragsdale)
d. Citizens' Academy Presentation (10 minutes) (Staff Contact: Diana
McFarland)
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, September 19, 2023 - 3:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
CALL TO ORDER (3:30 PM)
ROLL CALL
AGENDA ITEMS TO BE ADDED
APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the same YouTube
location as the Board of Supervisor’s Business Meetings. Please remember
that the Board’s Work Session is designed for internal Board and County
Staff communication, discussion, and work. It is not a question and
answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained.
Respectfully, any outbursts or disorderly conduct from the audience will
not be tolerated and may result in the offending person’s removal from
the Work Session. As a reminder, all County citizens, and other
appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s
Business Meeting.
PRESENTATIONS
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
e. FY 2024 County Budget Amendments (15 minutes) (Staff
Contact: Kim VanDerHyde)
f. FY 2024 Capital Improvements Fund (15 minutes) (Staff
Contact: Kim VanDerHyde)
7. BUSINESS MEETING DISCUSSION
8. CLOSED SESSION
a. Closed Session (Legal) (Staff Contact: Vaden Hunt)
b. Closed Session (Economic Development Update) (Staff
Contact: Matthew Rowe)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn McCluster)
10. ADJOURNMENT
6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: 2024 Reassessment Update (30 minutes)
Staff Contact(s): Patsy Budd
Agenda Date: September 19, 2023 Item Number: 6.a.
Attachment(s): None
Reviewed By:
Patsy Budd, Internal Auditor, along with a representative from Pearson's
Appraisals, will present the Board a 2024 Reassessment Update. Related
documentation will be distributed and/or presented to the Board at the Work
Session.
1
6.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: RiverStreet Broadband Project Update (20 minutes)
Staff Contact(s): Scott Budd
Agenda Date: September 19, 2023 Item Number: 6.b.
Attachment(s): None
Reviewed By:
Representatives from RiverStreet Networks will present to the Board a County-
wide Broadband Project update and answer any related questions.
2
6.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Public Hearing Signage Update (10 minutes)
Staff Contact(s): Emily Ragsdale
Agenda Date: September 19, 2023 Item Number: 6.c.
Attachment(s): None
Reviewed By:
As discussed at the Board's August Work Session, Emily S. Ragsdale, Community
Development Director, will provide the Board with a Public Hearing signage
update.
3
6.d.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Citizens' Academy Presentation (10 minutes)
Staff Contact(s): Diana McFarland
Agenda Date: September 19, 2023 Item Number: 6.d.
Attachment(s): 1. Pittsylvania Couny Citizens Academy
Reviewed By:
Diana McFarland, Public Relations Manager, will present to the Board the pilot
Citizens Academy to be held in November and December.
4
Connecting local government with the community
Pittsylvania County Citizens Academy
5
The idea
•Create a program to increase public engagement and awareness about how Pittsylvania County’s government
works and provide an opportunity to meet the people who implement the programs and departments.
•Generate a pipeline of residents willing to serve and volunteer on County boards, commissions and groups.
•Before launching a full-length eight-to-12-week Academy, the team thought it would be good to try a smaller
pilot program to gauge public interest.
•The time frame selected for the Citizens Academy is after the Nov. 7 election and before Christmas. All
sessions will be held at the Community Center.
•The dates and times are as follows:
•Thursday, Nov. 9, 2-4 p.m.
•Thursday, Nov. 16, 5-7 p.m.
•Thursday, Dec. 7, 2-4 p.m.
•Thursday, Dec. 14, 5-7 p.m. 6
The approach
•This four-session pilot program is built around a simulated project – a multi-purpose
recreational center.
•The goal is to show participants how key departments work while at the same time allowing
them to be active participants in a simulated, but realistic problem-solving exercise.
•The program was created based on input from several Virginia counties, towns and cities.
7
•Parks and Recreation
•Finance
•Purchasing
•Community Development
•Economic Development
•Public Works
•Legal
•Public Safety
•Information Management
•Other departments/areas as needed
Participating
County
departments
8
The pilot program will focus on four main areas
corresponding with key departments:
•Community Enhancement
•Public Infrastructure and Planning
•Finance/Procurement/Legal
•Construction and Programming
Focus areas
9
Session content
•During each session, staff will provide an overview of their department’s role and
function within the organization as well as how it would respond to a project such
as a multi-purpose recreational center.
•The sessions will include opportunities for hands-on, interactive activities.
•Participants will also learn about the County’s many boards and commissions and
opportunities to serve.
•The program will culminate with a graduation event.
10
Next steps
•Continue to meet with department heads
to design session presentations/hands-on
activities
•Prepare a marketing campaign for the
Citizens Academy through traditional
media – newspapers, TV, radio, as well as
social media and County TVs.
•Create flyers and/or brochures to
distribute throughout the county. Example:
Libraries
•Determine budget and purchase any
necessary materials for the Academy.
11
Questions?
12
6.e.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: FY 2024 County Budget Amendments (15 minutes)
Staff Contact(s): Kim VanDerHyde
Agenda Date: September 19, 2023 Item Number: 6.e.
Attachment(s): 1. 2024 BUDGET ADJUSTMENT WITH ALL BACKUP
DOCUMENTATON
Reviewed By:
13
For the Board's review, consideration, and discussion, attached are the FY
2024 County Budget Amendments that will be considered for approval after
tonight's related Public Hearing.
PUBLIC HEARING NOTICE
Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of
Supervisors will hold a public hearing on Tuesday, September 19, 2023, at 7:00 p.m., in the Board
Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the
proposed FY2024 Budget Amendments. Public hearing documents are available for public
inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1
Center Street, Chatham, Virginia, 24531, and on the County’s website,
www.pittsylvaniacountyva.gov.
Proposed
Budget
Amendments
2023-2024
REVENUES
Current Budgeted Revenues $240,190,137.09
Unassigned Fund Balance (Includes Carryovers) 12,468,352.79
School Carryover 9,597,440.30
School State Funds 3,198,577.00
School Federal Funds ( 16,750.00)
Beautification Carryover Funds 30,000.00
Pet Center-Memorials and Donations 111,234.13
Grants Fund Revenue 375,000.00
Workforce Investment Board Grant Funds 150,000.00
CIP General Fund Transfer 505,697.00
Courthouse Security Fees 36,900.00
Proposed Amended Revenues $266,646,588.31
EXPENDITURES
Current Budgeted Expenditures $240,190,137.09
General Fund Operating Budget 12,468,352.79
School Operating Budget 12,779,267.30
Beautification Fund Budget 30,000.00
Pet Center Fund Expense 111,234.13
Grants Fund Budget 375,000.00
Workforce Investment Board Fund Expense 150,000.00
Capital Improvements Projects 505,697.00
Courthouse Security Budget 36,900.00
Proposed Amended Expenditures $266,646,588.31
14
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
COUNTY AMENDMENTS
Information Technology 30,000.00
Carryover of funds to cover the
cost of a new vehicle Capital Outlay-Vehicle 100-4-012510-8105 30,000.00
Clerk of Court 30,079.63
Carryover of Clerk's Office
Contribution for Office Supplies Office Supplies 100-4-021600-6001 30,079.63
Commonwealth's Attorney-
General Fund Side 20,000.00
Carryover of funds from the CA's
Budget to fund a local portion of
the Victim Witness Grant. Federal
funds for this grant was cut by
$7,843 in FY2024. This is a critical
program for the CA's office.Transfer to Grants Fund 100-4-091200-9103 20,000.00
Sheriff 5,140.32
Carryover of Donations for
Halloween Halloween-Contributions 100-4-031200-5878 5,140.32
Sheriff 2,338.14
Carryover of Donations for Project
Lifesaver Expenses Project Lifesaver Expenses 100-4-031200-5882 2,338.14
Sheriff 19,487.50
Carryover of Donations for the
Dare Program DARE Supplies 100-4-031200-6002 19,487.50
Sheriff 300,000.00
Carryover of Budget Savings from
Sheriff's Operating Budget Transfer to Grants Fund-SRO Program 100-4-091200-9103 300,000.00
Sheriff 335,192.90
Carryover of Budget Savings from
Sheriff's Operating Budget
Request to use funds to secure a lease
for 15 Patrol Vehicles and to purchase 5
used vehicles for the SID Unit 100-4-031200-8105 147,166.70
100-4-031200-81052 188,026.20
Public Safety 20,000.00
Carryover of unspent Fire and
Rescue Funds for the purpose of
covering increased vehicle
insurance costs for FY2024 and to
cover additional funds needed for
Ringgold Fire that was shorted in
FY2023 PS-Vehicle Insurance 100-4-032200-5305 15,000.00
PS-Volunteer Contributions 100-4-032223-5661 5,000.00
Pittsylvania County
FY 2024 Budget Amendments
15
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2024 Budget Amendments
Public Safety 26,797.37
FEMA funds received from various
storms in the past. These funds
are carried over each year to cover
costs associated with future
natural disasters that may occur PS-Natural Dis/Emergency Resp 100-4-032200-5670 26,797.37
Jail 505,697.00
Carryover of unused Jail
Operational Budget for the
Purchase of Jail Property Transfer to Fund 310 (Capital Fund)100-4-091200-9104 505,697.00
Building Inspections 10,768.68
Carryover of unused Capital
Outlay-Vehicle funds to cover an
outstanding vehicle lease Capital Outlay-Vehicles (Fleet Lease)10-4-034000-81052 10,768.68
Animal Control 2,940.00
Carryover of unused Dangerous
Dog Funds collected from citizens
with dangerous dogs. These fees
are paid to the State on behalf of
these citizens Dangerous Dog Fee 100-4-035100-5899 2,940.00
Animal Control 9,187.68
Carryover of unused Capital
Outlay-Vehicle funds to cover an
outstanding vehicle lease Capital Outlay-Vehicles (Fleet Lease)100-4-035100-81052 9,187.68
Children's Services Act (CSA)33,449.93
Carryover of returned DSS fund
balance to pay the cost of
unallowed costs found during the
FY2020 State required audit-
Completed by the State in May
2023 Comp Svc Act Pool-Programs 100-4-053500-7003 33,449.93
Parks & Recreation 55,000.00
Carryover requested from unused
Parks & Recreation's Operational
Budget to cover the amount
needed to fund the remaining
balance of the Recreation Master
Plan Update Transfer to Grants Funds 100-4-091400-9103 55,000.00
Parks & Recreation 25,652.58
Carryover requested from unused
Field and Park maintenance funds
to cover increased costs in
maintaining the ball fields and the
County parks Field Maintenance 100-4-071100-6006 13,050.84
16
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2024 Budget Amendments
Park Maintenance 100-4-071100-60061 12,601.74
Community & Industrial
Development 141,765.00
Carryover of donations approved
in FY2023 but will not be spent
until FY2024 Drug Court Contribution 100-4-081200-5703 65,000.00
Summer Intern Program 100-4-081200-5704 76,765.00
Community Development 70,346.50
Carryover of funds from the
receipt of additional Building
Inspection Revenue and Building
Inspection Budget Balance to
cover the cost of a Planner
Position and Fringes for the 1st
year Community Development 100-4-081400-various 70,346.50
Community Development 1,994.00
Carryover of funds received in
June for Solar Farm Inspections-
Invoice Paid in Jul Consultants-Solar Farm Inspections 100-4-081400-3161 1,994.00
Community Development 10,223.15
Carryover of unused Capital
Outlay-Vehicle funds to cover an
outstanding vehicle lease Capital Outlay-Vehicles (Fleet Lease)100-4-081400-81052 10,223.15
Community Development 77,616.00
Fees are collected thru building
inspections to help remove
dilapidated structures in the
County. The remaining balance is
rolled over each year to cover this
potential liability in the coming
budget year.Dilapidated Structure Removal 100-4-081400-8142 77,616.00
Non-departmental 738,953.83
Carryover of unused COLA funds
balance to cover COLA/Merit
Increases for FY2024 COLA/Salary Increase 100-4-091200-1999 738,953.83
Non-departmental 398,282.28
Carryover of unused Health and
Wellness Program fund balances
to cover the 14.52% increase in
health care premiums for FY2024 BCBS-Co. Share 100-4-091200-2300 193,609.75
Wellness Program Expense 100-4-091200-31152 204,672.53
School Carryover-General Fund
Side 9,597,440.30 School Carryovers Transfers to Other Funds 100-4-091200-9102 9,597,440.30
17
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2024 Budget Amendments
TOTAL GENERAL FUND 12,468,352.79 12,468,352.79
SCHOOL AMENDMENTS
School Carryover Amounts:
Capital Project-SMES HVAC 1,461,297.71
State Funds-Remained Unspent at
6/30 School Operating Fund 205 1,461,297.71
Middle School Athletics 5,798.00
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 5,798.00
Project Graduation 54,030.27
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 54,030.27
PBIS Grant 6,610.95
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 6,610.95
PBIS/VTSS Grant 1,798.32
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 1,798.32
Project Lead the Way 15,450.00
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 15,450.00
School Based Health Workforce
Grant 69,317.62
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 69,317.62
Replacement Vehicles (2 SUV's, 2
Trucks, 3 Vans)246,103.90
State Funds-Remained Unspent at
6/30 School Operating Fund 205 246,103.90
School Bus Lease Purchase -
FY2023 540,530.00
Local Funds-Remained Unspent at
6/30 School Operating Fund 205 540,530.00
School Construction Grant Funds 1,591,924.05
Local Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 1,591,924.05
Virginia Preschool Program 532,460.92
State Funds-Remained Unspent at
6/30 School Operating Fund 205 532,460.92
PALS Tutors 281,733.71
State Funds-Remained Unspent at
6/30 School Operating Fund 205 281,733.71
Textbooks 1,856,621.56
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 1,856,621.56
Drain field & Wastewater
Expansion - KES 250,000.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 250,000.00
HS Band Towers 110,940.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 110,940.00
Armoured One - Entry Window
Film 432,815.92
State Funds-Remained Unspent at
6/30 School Operating Fund 205 432,815.92
Maintenance Warehouse
Purchase/Repairs 232,672.50
State Funds-Remained Unspent at
6/30 School Operating Fund 205 232,672.50
On-going Contracted Maintenance
Projects 1,832,229.00
State Funds-Remained Unspent at
6/30 School Operating Fund 205 1,832,229.00
On-going Vocational Projects 21,982.50
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 21,982.50
18
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2024 Budget Amendments
On-going IT Projects 53,123.37
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 53,123.37
TOTAL SCHOOL CARRYOVER 9,597,440.30 TOTAL SCHOOL CARRYOVER 9,597,440.30
2024 School Budget
Amendment: (Based on
Skinny Budget Approved by
the State)
Additional State and Federal revenue
received for PCS as referenced in the
attached letter. An appropriation is
needed for expenditures of these funds
205-3-000000-240202 3,198,577.00 School Funds - Regular 205-4-061000-1120 (1,792,490.00)
205-3-000000-330201 (16,750.00) Federal Funds 205-4-062000-1800 (178,607.00)
205-4-063000-3400 (122,024.00)
205-4-064000-3300 (271,524.00)
205-4-065000-3179 (3,563.00)
205-4-066000-5600 6,501,039.00
205-4-067000-5700 (951,004.00)
TOTAL 2024 SCHOOL BUDGET
AMENDMENT 3,181,827.00 3,181,827.00
TOTAL SCHOOLS 12,779,267.30 12,779,267.30
BEAUTIFICATION FUND
Unappropriated Surplus 30,000.00
Funds needed to clean County
Welcome Signs and to freshen up
the landscaping at the sign sites Contractual Services-Landscaping 230-4-043500-3172 30,000.00
TOTAL-BEAUTIFICAITON FUND 30,000.00 30,000.00
PET CENTER FUND
Memorials/Donation 111,234.13
Remaining balance of
Donations/Memorials made to the
Pet Center for a specific purpose.Pet Center-Vet Exp-Spay/Neuter 245-4-035200-5849 57,573.05
Pet Center-Emergency Medical 245-4-035200-58492 3,661.08
Pet Center-Supplies 245-4-035200-6004 50,000.00
TOTAL-PET CENTER FUND 111,234.13 111,234.13
19
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2024 Budget Amendments
GRANTS FUND
Commonwealth's Attorney-Grant
Side-TRANSFERRED FROM THE
GENERAL FUND 20,000.00
Carryover of funds from the CA's
Budget to fund a local portion of
the Victim Witness Grant. Federal
funds for this grant was cut by
$7,843 in FY2024. This is a critical
program for the CA's office.Victim Witness Grant-State (32%) 250-4-021900-Various (32%) 6,400.00
Victim Witness Grant-Federal (68%)250-4-091201-Various (68%)13,600.00
DCJS-SRO Enhancement Grant
Local Share-TRANSFERRED FROM
THE GENERAL FUND 300,000.00
Sheriff's Budget Savings -Promised
by the Sheriff to be used as the
local match for the SRO Grant Transfer from General Fund 250-4-031787-Various 300,000.00
Parks & Recreation 55,000.00
Carryover requested from unused
Parks & Recreation's Operational
Budget to cover the amount
needed to fund the remaining
balance of the Recreation Master
Plan Update Recreation Master Plan Project 250-4-094265-5698 55,000.00
TOTAL-GRANTS FUND 375,000.00 375,000.00
WORKFORCE DEVELOPMENT BOARD (WIA)
VCCS Soft Skills Grant 150,000.00
The West Piedmont Workforce
Development Board was recently
awarded a grant to be used to
enhance and increase the
opportunitys for soft skills training
and development efforts to
improve job placement.Various-See Budget 251-4-353897 150,000.00
TOTAL-
WORKFORCEDEVELOPMENT
BOARD (WIA)150,000.00 150,000.00
CAPITAL IMPROVEMENTS FUND (CIP)
20
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2024 Budget Amendments
Jail-TRANSFERRED FROM THE
GENERAL FUND 505,697.00
Carryover of unused Jail
Operational Budget for the
Purchase of Jail Property New Jail Construction 310-4-094150-818610 505,697.00
TOTAL-CIP FUND 505,697.00 505,697.00
COURTHOUSE SECURITY FUND
Courthouse Security Fees 36,900.00
Request to utilize FY2024
Courthouse Security Fees to cover
the purchase of 2 new scanners Capital Outlay-Equipment 314-4-043201-8102 36,900.00
TOTAL-COURTHOUSE
SECURITY FUND 36,900.00 36,900.00
GRAND TOTAL -
ALL FUNDS 26,456,451.22 *26,456,451.22
*This amount includes a transfer total of $10,478,137.30
21
22
1
Kim Van Der Hyde
From:Justin Price
Sent:Friday, July 7, 2023 9:28 AM
To:Kim Van Der Hyde
Cc:Dave Arnold
Subject:RE: Rollovers
That is correct, it isn’t the end of the world but if I could roll over what I have le in my umpire fee account that would
be helpful as well to possibly looking at increasing the rates for officials. We are losing people and this may help a ract
new ones and retain the current ones. But it is not the end of the world if that one doesn’t go through.
Also, if you need any of those monies to balance my budget where I had some in the red you can do so as well and then
whatever is le we can carryover.
But yes to field and park maintenance and if asking for the umpire fee rollover I don’t want to push that. I will be okay
with what I already have for the year.
Justin Price
Parks & Recreation
Director
Email: Justin.Price@pittgov.org
Fax: (434) 433-2600
115 South Main St.
,
Chatham
,
VA
,
24531
,
P.O. Box 426
Pittsylvaniacountyva.gov/parks
Sign up for Parks and Recreation Notifications
Any e-mail or other correspondence sent to a member of the Board of Supervisors, or any other public official or employee of
Pittsylvania County, Virginia (the "County"), in the transaction of public business, is considered a public record. Public records are
subject to the Virginia Freedom of Information Act ("VA FOIA"). Virginia law requires the County to provide a copy of any such e-
mail, upon request, for inspection and copying to any citizen of the Commonwealth, or to any member of the news media, unless
lawfully exempted from production/disclosure under VA FOIA. If you have received this email or any attachments in error, please
notify the sender immediately at (434) 432-7700, and by reply email, and delete this email and any attachments to it from your inbox,
sent items, and deleted items. Thank you.
From: Kim Van Der Hyde <Kim.Vanderhyde@pittgov.org>
Sent: Friday, July 7, 2023 9:25 AM
To: Justin Price <Justin.Price@pittgov.org>
Cc: Dave Arnold <Dave.Arnold@pittgov.org>
Subject: RE: Rollovers
Hi Jus n,
23
2
Just following up to confirm the carryover amounts that you would like to request to carryover to the FY2024 Budget.
This is what I have remaining for the two lines you men oned in your previous email.
Field Maintenance 13,050.84
Park Maintenance 12,601.74
Kim Van Der Hyde
Finance
Director of Finance
Email: Kim.Vanderhyde@pittgov.org
Tel: (434) 432-7742
Fax: (434) 432-7746
1 Center Street
,
Chatham
,
VA
,
24531
,
P.O. Box 426
Pittsylvaniacountyva.gov
Sign up for County Notifications
Any e-mail or other correspondence sent to a member of the Board of Supervisors, or any other public official or employee of
Pittsylvania County, Virginia (the "County"), in the transaction of public business, is considered a public record. Public records are
subject to the Virginia Freedom of Information Act ("VA FOIA"). Virginia law requires the County to provide a copy of any such e-
mail, upon request, for inspection and copying to any citizen of the Commonwealth, or to any member of the news media, unless
lawfully exempted from production/disclosure under VA FOIA. If you have received this email or any attachments in error, please
notify the sender immediately at (434) 432-7700, and by reply email, and delete this email and any attachments to it from your inbox,
sent items, and deleted items. Thank you.
From: Justin Price <Justin.Price@pittgov.org>
Sent: Wednesday, May 31, 2023 9:11 AM
To: Kim Van Der Hyde <Kim.Vanderhyde@pittgov.org>
Cc: Dave Arnold <Dave.Arnold@pittgov.org>
Subject: Rollovers
Kim,
I know I am early but I wanted to go ahead and put this on the radar. I may request to rollover some money from park or
field maintenance into the upcoming budget. I am going to call and get some quotes on playground mulch and look at
doing most of our parks in the fall and I figured if I had some le in this years budget I may could request that to help
cover the cost of that.
But like I said I know that is a while away but I wanted to go ahead and put that on the radar.
Thanks.,
Justin Price
Parks & Recreation
Director
Email: Justin.Price@pittgov.org
Fax: (434) 433-2600
24
3
115 South Main St.
,
Chatham
,
VA
,
24531
,
P.O. Box 426
Pittsylvaniacountyva.gov/parks
Sign up for Parks and Recreation Notifications
Any e-mail or other correspondence sent to a member of the Board of Supervisors, or any other public official or employee of
Pittsylvania County, Virginia (the "County"), in the transaction of public business, is considered a public record. Public records are
subject to the Virginia Freedom of Information Act ("VA FOIA"). Virginia law requires the County to provide a copy of any such e-
mail, upon request, for inspection and copying to any citizen of the Commonwealth, or to any member of the news media, unless
lawfully exempted from production/disclosure under VA FOIA. If you have received this email or any attachments in error, please
notify the sender immediately at (434) 432-7700, and by reply email, and delete this email and any attachments to it from your inbox,
sent items, and deleted items. Thank you.
25
1
Kim Van Der Hyde
From:Emily Ragsdale, AICP, CZA
Sent:Friday, August 4, 2023 10:22 AM
To:Kim Van Der Hyde
Cc:Dave Arnold
Subject:Re: Carryover Funds for Planner Position
That was the average salary in our area when we looked at this 2 years ago. I doubt that has changed much
but I'm slightly worried we won't be able to fill the position. Would 50k be a stretch to ask for?
From: Kim Van Der Hyde <Kim.Vanderhyde@pittgov.org>
Sent: Friday, August 4, 2023 10:19 AM
To: Emily Ragsdale, AICP, CZA <Emily.Ragsdale@pittgov.org>
Cc: Dave Arnold <Dave.Arnold@pittgov.org>
Subject: Carryover Funds for Planner Position
H Emily,
I am working on my carryover list for the 2024 Budget. I know we talked about possibly carrying over funds for the
Planner Position. The amount you originally asked for was $45K. Are you still good with that figure? The amount with
fringes would be 64,145.65. Just let me know.
Kim Van Der Hyde
Finance
Director of Finance
Email: Kim.Vanderhyde@pittgov.org
Tel: (434) 432-7742
Fax: (434) 432-7746
1 Center Street
,
Chatham
,
VA
,
24531
,
P.O. Box 426
Pittsylvaniacountyva.gov
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6.f.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: FY 2024 Capital Improvements Fund (15 minutes)
Staff Contact(s): Kim VanDerHyde
Agenda Date: September 19, 2023 Item Number: 6.f.
Attachment(s): 1. Capital Projects-ALL FY 2024
Reviewed By:
For the Board's review and consideration, attached is a report of all Capital
Improvements Fund Balances located in the Capital Improvements Fund (Fund
310), Water and Sewer Fund (Fund 501), and Landfill Fund (Fund 520). Per
Section 8 of the County's Budget Resolution, "appropriations designated for
capital projects will not lapse at the end of the fiscal year but shall remain
appropriated until the completion of the project or until the Board of
Supervisors, by appropriate ordinance or resolution, changes or eliminates the
appropriation." A report of all Capital Projects is therefore presented annually
to the Finance Committee for a potential recommendation to the full Board to
reaffirm all capital appropriations for the County's upcoming County Budget
year.
31
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-23 BALANCE
COMPUTER - CAPITAL OUTLAY - 094100
310-4-094100-8118 FINANCIAL MGT SYSTEM 9,227.93 9,227.93
310-4-094100-81181 HR SOFTWARE 1,300.00 1,300.00
310-4-094100-81182 WEBSITE DEVELOPMENT 1,000.00 1,000.00
310-4-094100-8121 IT SERVER/NETWORK UPGRADE 192,116.70 192,116.70
TOTAL COMPUTER - CAPITAL OUTLAY - 094100 203,644.63 203,644.63
BUILDING AND GROUNDS - CAPITAL OUTLAY - 094130
310-4-094130-8158 BUILDING & GROUNDS IMPROVEMENTS 972,239.34 972,239.34
TOTAL - BLDG AND GROUNDS - CAPITAL OUTLAY - 094130 972,239.34 972,239.34
FIRE & RESCUE - CAPITAL OUTLAY - 094135
310-4-094135-5605 VOLUNTEER FIRE & RESCUE GRANT 11,588.45 11,588.45
310-4-094135-8102 MEDICAL EQUIPMENT 49,503.81 49,503.81
310-4-094135-81021 SCBA PACKS & ACCESSORIES 18,034.77 18,034.77
310-4-094135-810211 SCBA CYLINDER REPLACEMENT 32,574.53 32,574.53
310-4-094135-810212 PERSONAL PROTECTIVE EQUIPMENT 25,796.38 25,796.38
310-4-094135-810215 FIRE & RESCUE CAPITAL RESERVE 70,231.70 70,231.70
310-4-094135-81022 TRAINING CENTER EQUIPMENT 36,243.40 36,243.40
310-4-094135-8103 COMMUNICATION EQUIPMENT 130,000.00 130,000.00
310-4-094135-81051 FIRE ENGINE - VOLUNTEER 300,000.00 300,000.00
310-4-094135-810511 AMBULANCE - VOLUNTEER 125,000.00 125,000.00
310-4-094135-810512 CAREER STAFF APPARATUS 112,906.55 112,906.55
310-4-094135-8132 SPECIAL OPS CAPITAL EQUIP 25,000.00 25,000.00
310-4-094135-9100 TRANSFER TO OTHER FUNDS -
TOTAL - FIRE & RESCUE-CAPITAL OUTLAY-094135 936,879.59 936,879.59
COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150
310-4-094150-8186 COURTHOUSE FACILITY/JAIL STUDY 155,001.30 155,001.30
310-4-094150-81861 NEW JAIL CONSTRUCTION (6,000.00) (6,000.00)
310-4-094150-81862 COMMUNITY BASED CORRECTION PLAN STUDY 152,000.00 152,000.00
310-4-094150-819190 GRETNA LIBRARY RENOVATIONS 300,496.30 300,496.30
310-4-094150-82163 BROADBAND INFRASTRUCTURE 6,501,620.80 6,501,620.80
310-4-094150-9100 TRANSFERS TO OTHER FUNDS - -
TOTAL - COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150 7,103,118.40 7,103,118.40
PARKS & RECREATION - CAPITAL OUTLAY - 094175
310-4-094175-8102 RECREATION EQUIPMENT - -
310-4-094175-819188 SCHOOL PARKS IMPROVEMENTS 45,000.00 45,000.00
310-4-094175-819189 WAYSIDE PARK IMPROVEMENTS 316,276.15 316,276.15
TOTAL PARKS & RECREATION - CAP. OUTLAY - 094175 361,276.15 361,276.15
GRAND TOTAL - FUND 310 9,577,158.11 9,577,158.11
To Be Funded by the General Fund 616,000.00
To Be Funded by Carryover Funds 8,961,158.11
TOTAL-ALL FUNDING SOURCES 9,577,158.11 9,577,158.11
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 310
BALANCES AS OF 7-1-23
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BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-23 BALANCE
WATER-CAPITAL OUTLAY - 094165
501-4-094165-8204 HORSESHOE ROAD WATER EXTENSION 451,169.46 451,169.46
501-4-094165-8205 ROBIN COURT WATER SYSTEM IMPROVEMENTS -
501-4-094165-8207 WATER METER READING ENDPOINTS 9,936.00 9,936.00
501-4-094165-8208 GRIT ROAD WATER SUPPLY 12,526.25 12,526.25
501-4-094165-8209 MT HERMON WATER BOOSTER IMPROVEMENTS 314,704.00 314,704.00
501-4-094165-8210 CRITICAL DEFICIENCES IMPROVEMENTS 131,376.25 131,376.25
501-4-094165-8216 WOODROAM WATERWORKS SYSTEM 78,934.75 78,934.75
501-4-094165-8217 VISTA POINTE WATER TANK 40,000.00 40,000.00
501-4-094165-8300 WATER-CAPITAL RESERVE 518,225.00 518,225.00
TOTAL - WATER - CAPITAL OUTLAY 094165 1,556,871.71 1,556,871.71
SEWER-CAPITAL OUTLAY - 094166
501-4-094166-8202 PUMP STATION GENERATOR - -
501-4-094166-8206 HURT SANITARY SEWER PUMP STATION -
501-4-094166-8210 CRITICAL DEFICIENCIES IMPROVEMENTS 393,128.75 393,128.75
501-4-094166-8211 HODNETT'S MILL SEWER LIFT STATION IMRPOVEMENTS 394,535.00 394,535.00
501-4-094166-8212 RAGSDALE SEWER LIFT STATION IMPROVEMENTS 299,387.00 299,387.00
501-4-094166-8213 VISTA POINTE SEWER LIFT STATION IMPROVEMENTS 370,911.00 370,911.00
501-4-094166-8214 BLAIRS SEWER LIFT STATION IMPROVEMENTS 396,472.00 396,472.00
501-4-094166-8215 BROCKWAY SEWER MAIN INSTALLATION & LIFT STATION DECOMMISIONING 699,486.00 699,486.00
501-4-094166-8300 SEWER-CAPITAL RESERVE 279,044.00 279,044.00
TOTAL - SEWER - CAPITAL OUTLAY 094166 2,832,963.75 2,832,963.75
GRAND TOTAL 4,389,835.46 4,389,835.46
TO BE FUNDED BY CARRYOVER FUNDS 557,277.55 557,277.55
TO BE FUNDED BY CARRYOVER PO FUNDS 517,633.56 517,633.56
TO BE FUNDED BY EDA GRANT 2,400,000.00 2,400,000.00
TO BE FUNDED BY VDH GRANT 77,655.35 77,655.35
NEW MONEY 837,269.00 837,269.00
TOTAL-ALL FUNDING SOURCES 4,389,835.46 4,389,835.46
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 501
BALANCES AS OF 7-1-23
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BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-23 BALANCE
SOLID WASTE - CAPITAL OUTLAY - 094110
520-4-094110-8123 ROLL-OFF/FRONT LOADER TRUCK 403,651.80 403,651.80
520-4-094110-8125 LANDFILL EQUIPMENT/TRUCKS - -
520-4-094110-81301 NEW COMPACTOR SITE 272,453.77 272,453.77
520-4-094110-8133 COMPACTOR SITE IMPROVEMENT 139,978.98 139,978.98
520-4-094110-8137 GAS WELL INSTALLATION 43,448.00 43,448.00
520-4-094110-8142 RESERVE-LANDFILL CAPITAL 790,461.38 790,461.38
TOTAL - SOLID WASTE - CAPITAL OUTLAY - 094110 1,649,993.93 1,649,993.93
LANDFILL - CAPITAL OUTLAY - 094120
520-4-094120-8102 CAPITAL OUTLAY-EQUIPMENT 54,888.00 54,888.00
520-4-094120-8139 LANDFILL CLOSURE 670,935.04 670,935.04
520-4-094120-8141 OFFICE/BREAKROOM RENOVATIONS 125,000.00 125,000.00
520-4-094120-8142 RESERVE-LANDFILL CAPITAL 94,051.15 94,051.15
520-4-094120-8146 ENGINEERING 388,905.13 388,905.13
520-4-094120-81461 GROUND WATER MONITORING WELLS 50,524.66 50,524.66
520-4-094120-81463 SCALE UPGRADE - -
520-4-094120-81465 LEACHATE COLLECTIONS REPAIR 80,112.00 80,112.00
TOTAL - LANDFILL- CAPITAL OUTLAY - 094120 1,464,415.98 1,464,415.98
LANDFILL - CAPITAL OUTLAY - 094151
520-4-094151-3150 CLOSING COSTS/LEGAL -
520-4-094151-8102 CAPITAL OUTLAY-EQUIPMENT - -
520-4-094151-81301 NEW COMPACTOR SITE - -
520-4-094151-8133 COMPACTOR SITE IMPROVEMENT 922,594.89 922,594.89
520-4-094151-8212 LANDFILL CONSTRUCTION 70,487.18 70,487.18
TOTAL - LANDFILL- CAPITAL OUTLAY - 094120 993,082.07 993,082.07
GRAND TOTAL 4,107,491.98 4,107,491.98
TO BE FUNDED BY SOLID WASTE HOUSEHOLD FEE 544,165.00 544,165.00
TO BE FUNDED BY CARRYOVER FUNDS 3,563,326.98 3,563,326.98
TOTAL-ALL FUNDING SOURCES 4,107,491.98 4,107,491.98
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 520
BALANCES AS OF 7-1-23
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8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Legal)
Staff Contact(s): Vaden Hunt
Agenda Date: September 19, 2023 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by such
counsel. Nothing in this subdivision shall be construed to permit the closure of a
meeting merely because an attorney representing the public body is in
attendance or is consulted on a matter.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Fire and Rescue Service Agreement/Service Issues;
Land Use Designation Change
Purpose: Consultation with Legal Counsel/Legal Advice
and Discussion Regarding the Same
35
8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session (Economic Development Update)
Staff Contact(s): Matthew Rowe
Agenda Date: September 19, 2023 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made
of the business' or industry's interest in locating or expanding its facilities in the
community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: General Economic Development Update (Various
Unannounced Prospective Businesses/Industries)
Purpose: Economic Development Project Updates on
Unannounced Prospective Businesses/Industries
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9.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn McCluster
Agenda Date: September 19, 2023 Item Number: 9.a.
Attachment(s): None
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on September 19, 2023, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge, only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
Minutes.
Vote
Nancy K. Eanes Yes/No
William V. (“Vic”) Ingram Yes/No
Ronald S. Scearce Yes/No
Robert M. Tucker, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
Timothy W. Dudley Yes/No
Darrell W. Dalton Yes/No
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