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08-15-2023 Work Session Agenda Packet
BOARD OF SUPERVISORS WORK SESSION Tuesday, August 15, 2023 - 3:30 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (3:30 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA For the citizens’ convenience, all Work Session and Committee Meetings are now being recorded and can be viewed on the same YouTube location as the Board of Supervisor’s Business Meetings. Please remember that the Board’s Work Session is designed for internal Board and County Staff communication, discussion, and work. It is not a question and answer session with the audience. Accordingly, during the Work Session, no questions or comments from the audience will be entertained. Respectfully, any outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Work Session. As a reminder, all County citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted to make comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting. 5. PRESENTATIONS a. County/IDA Economic Development Strategic Plan Scope Presentation (15 minutes) (Staff Contact: Stuart Turille) 6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Horseshoe Road Waterline Extension Project - Saddle Road Addition Discussion (15 minutes) (Staff Contact: Chris Adcock) b. Ameresco County Facilities Improvements Funding Discussion (15 minutes) (Staff Contact: Chris Adcock) c. General Rezoning Public Hearing Notice, Advertising, and Signage Discussion (15 minutes) (Staff Contact: Emily Ragsdale) 7. BUSINESS MEETING DISCUSSION 8. CLOSED SESSION a. Closed Session (Property Acquisition) (Staff Contact: Dave Arnold) b. Closed Session (Legal) (Staff Contact: Vaden Hunt) 9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: Kaylyn McCluster) 10. ADJOURNMENT 5.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: County/IDA Economic Development Strategic Plan Scope Presentation (15 minutes) Staff Contact(s): Stuart Turille Agenda Date: August 15, 2023 Item Number: 5.a. Attachment(s): None Reviewed By: Joey Faucette, IDA Chairman, will present to the Board the County/IDA Economic Development Strategic Plan Scope. Related documentation will be distributed and/or presented to the Board at the Work Session. 6.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Staff Report Agenda Title: Horseshoe Road Waterline Extension Project - Saddle Road Addition Discussion (15 minutes) Staff Contact(s): Chris Adcock Agenda Date: August 15, 2023 Item Number: 6.a. Attachment(s): 1. Saddle Road Petitions 2. Saddle Road Water Agreement Letter_Francis 3. Saddle Road Water Agreement Letter_Daniel 4. Saddle Road Cost Reviewed By: Recently, County Public Works Staff was contacted by a resident at 212 Saddle Road who was interested in acquiring public water during the Horseshoe Road Extension Project ("Project"). Saddle Road joins Horseshoe Road, but was not included in the Project. County Staff advised the resident that Saddle Road was not included in the project but, if there was interest, it could be brought before the Board for consideration. County Staff also advised the resident that it would be helpful to obtain a petition from those who would be interested in public water service. For the Board's review, attached is the original petition and some signed letters of interest indicating the residents' willingness to pay the Project's connection fee. Also attached is a cost estimate (and other relevant documentation) to extend public water down Saddle Road to serve the furthest petitioner. The original Project may come in under budget, due to not encountering as much rock as estimated, but there are also reserves in the County Public Works' Water and Sewer Fund that could be utilized to fund the Saddle Road Project extension. County Staff is seeking Board authorization to proceed with revising the Project to include the Saddle Road water extension. Item Quantity Unit Unit Price Cost Remobilization 1 LS $500 $500 6" PVC Waterline 450 LF $41 $18,450 Fire Hydrant Assembly 1 EA $8,670 $8,670 2" PVC Waterline 300 LF $23 $6,900 Blow-off Assembly 1 EA $2,550 $2,550 Driveway Repairs 1 LS $2,300 $2,300 Services 5 EA $1,700 $8,500 Total =$47,870 Saddle Road Water Extension Construction Cost ESTIMATE 6.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Staff Report Agenda Title: Ameresco County Facilities Improvements Funding Discussion (15 minutes) Staff Contact(s): Chris Adcock Agenda Date: August 15, 2023 Item Number: 6.b. Attachment(s): 1. PC_Ameresco 100% IGEA Presentation 2. Ameresco study financing Reviewed By: Over the last year, Ameresco, an energy efficiency company, has been performing an investment-grade energy audit ("IGA") of all County buildings. The IGA performs a very detailed investigation into energy use and develops proposed measures that can provide improvements to the facilities, while saving energy expenses that can then be used to help pay for the building improvement measures. County Staff has reviewed the completed IGA and identified the measures that provide the greatest benefit to the County, improve the conditions and comfort issues inside its facilities, and address some significant deferred maintenance issues that, if left unaddressed, could cause significant problems. One (1) of the County's buildings, the Moses Building, which houses the County's Sheriff's Office, was constructed in 1938, and has significant issues including old windows, which allow moisture intrusion, inefficient window air-conditioning units, and an older, inefficient steam boiler heating. In addition to a new HVAC system and new windows for the Moses Building, other identified improvements include HVAC control upgrades at fourteen (14 ) County buildings, boiler and air handling unit replacements at the Martin Administration Building, air handling unit replacements at the Human Services Building, and a new HVAC system serving the older sections of the Courthouse Complex. County Staff has identified approximately $400,000 from unused ARPA funds that can be utilized to pay for the Human Services Building portion, as that would be a qualified expense based on that building's use. County Staff recommends financing the remainder for a maximum 15-year term. At current interest rates, it would result in an annual payment of approximately $375,000 - $400,000; said amount will need to be budgeted annually. Ameresco has been awarded several state cooperative contracts for its related services that meet County procurement requirements. County Staff seeks Board authority to proceed with the facility improvements and related financing as described above. ©2020 Ameresco, Inc. All rights reserved. ameresco.com © 2021 Ameresco, Inc. All rights reserved. Pittsylvania County 100% Investment Grade Audit Review June 7th, 2023 Key Members –Project Development Team 2 Lushaé Cook, CEM, MBA Senior Account Executive Project Development, Design and Engineering Garrett Raper, PE Director Project Development ●●● Mike Saylor, PE, CEM Engineering Team Leader ●●● J Sellers, PE, CEM, LEED AP, CDT Project Development Engineer Bobby Colbert, PE, Engineering Team Leader ●●● Jason Griffin, PE Project Engineer ●●● Chris Weaver, PE Senior Project Engineer Pittsylvania County Project Implementation and Commissioning Gary Gagnon Senior Vice President, Infrastructure & Operations ●●● Josh Fortman Manager –Measurement & Verification ●●● Jason Bonadio Director -Operations Pat McNabb Vice President –Construction ●●● Zeshawn Ahmad Director of Construction ●●● Neil Covington Senior Construction Manager ●●● Troy Burch Senior Project Manager CORPORATE OVERSIGHT George Sakellaris, P.E., President and CEO Ken Gross, Vice President, Safety and Risk Management Beth Brown, Director, Finance Elizabeth Simon, Counsel Project Operations & Maintenance Nicole Bulgarino, P.E. Senior Vice President ●●● John Plack, P.E. Senior Director -EngineeringKing Moon Director –Business Development Project Understanding 3 Pittsylvania County •Buildings: Survey included 20 buildings, specifically the Moses, Martin Administration, Courthouse and the Human Services Building •Surveyed approximately 215,000 sq. ft. of building area with an annual utility spend of over $400,000. What we found: •Antiquated or inefficient lighting systems •Mechanical equipment failures •Thermal comfort issues •Many of the systems not operating or not operating properly •Maintenance issues •Lack of a functional building automation system Building Value with Energy Savings Programs 4 Spend Money on Buildings, Not Utilities Redirect funds from utilities and operations and put it towards Improving environments and building infrastructure •Ameresco’s Smart Energy Solutions reduce energy consumption and costs with capital projects and operational modifications •Energy savings becomes and additional revenue stream to fund capital projects •Budget-neutral solutions place energy- efficient upgrades within financial reach •Energy Savings Programs allow customers to renew facilities without capital expenditures •Guaranteed performance and cost savings verified through the Measurement and Verification process. •Upgrades are funded by cost and operational savings •Energy savings from the project stays with the owner during and after the project term Technical Methodology 5 Ameresco used the following methods during our IGA 1.Data acquisition through existing building prints 2.Utility bill analysis for data fidelity and completeness 3.Site surveys for discovery of needs 4.Installation of datalogging devices 5.Equipment inventory of major systems and devices 6.Datalogging device retrieval and download 7.Energy model calibrated to utility usage and profiles, then used to calculate ECM savings 8.Created detailed scopes of work and solicited bids from multiple contractors 9.Conducted Contractor walk-throughs 10.Compiled finance model: project implementation costs, on-going costs, and savings Baseline Utility Summary 6 Pittsylvania County Utility Data Summary Fiscal 2020-22 Cost Annual Electric Annual Fossil Fuel Performance Water & Sewer Facility Name ID GSF Area (SF) Annual Cost ($) Unit Cost ($/SF)Demand (kW) Energy Consump (Peak kWh) Demand Cost $ Peak Energy Cost $Total Cost W/Sqft kWh/Sqft Natural Gas (Therms) Natural Gas Cost $ Propane (Gallons) Propane Cost $Total MMbtu kWh/Sqft Fossil Fuel (Mbtu/Sqft) Annual EUI (Mbtu/Sqft) Water (kGallons)Water Cost $Gal/Sqft Moses Building MB 15,000 $23,676 $1.58 184,613 $17,775 $17,775 0.0 12.3 5,838 $5,358 584 12.3 38.9 80.9 48 $543 3.2 Courthouse Complex CC 40,000 $82,456 $2.06 2,087.7 754,800 $36,909 $28,035 $64,944 4.3 18.9 11,794 $17,097 1,179 18.9 29.5 93.9 12 $415 0.3 Human Services Building HSB 28,000 $59,126 $2.11 1,750.0 603,133 $30,884 $22,900 $53,783 5.2 21.5 2,974 $2,691 297 21.5 10.6 84.1 193 $2,652 6.9 Martin Administration Building MAB 10,970 $31,199 $2.84 864.3 323,600 $16,087 $14,187 $30,274 6.6 29.5 65 $392 6 29.5 0.6 101.3 41 $533 3.7 Public Works Office PWO 6,725 $10,744 $1.60 37,200 $3,923 $3,923 0.0 5.5 2,826 $6,821 258 5.5 38.4 57.2 0.0 Chatham Library CL 8,850 $14,844 $1.68 108,100 $10,625 $10,625 0.0 12.2 2,709 $3,689 271 12.2 30.6 72.3 45 $530 5.1 Gretna Library GL 7,000 $11,486 $1.64 453.6 103,240 $909 $10,046 $10,955 5.4 14.7 0 14.7 0.0 50.3 19 $531 2.8 Brosville Cascade Library BCL 2,400 $7,916 $3.30 39,774 $7,640 $7,640 0.0 16.6 0 16.6 0.0 56.6 12 $276 5.1 Mt. Hermon Library MHL 5,000 $8,725 $1.75 45,725 $8,149 $8,149 0.0 9.1 0 9.1 0.0 31.2 12 $576 2.4 Landfill Buildings LB 12,473 $22,793 $1.83 109,796 $17,008 $17,008 0.0 8.8 3,000 $5,785 274 8.8 22.0 52.0 0.0 Emergency Management Department EMD 1,978 $3,751 $1.90 20,831 $2,233 $2,233 0.0 10.5 782 $1,105 78 10.5 39.5 75.5 7 $413 3.5 911/ Community Development 911 5,040 $17,173 $3.41 156,187 $14,616 $14,616 0.0 31.0 960 $1,868 96 31.0 19.0 124.8 60 $689 11.8 Public Safety Radio/Storage PSS 3,000 $3,060 $1.02 28,425 $3,060 $3,060 0.0 9.5 0 9.5 0.0 32.3 0.0 Animal Control AC 1,350 $3,050 $2.26 12,229 $1,970 $1,970 0.0 9.1 433 $1,080 40 9.1 29.3 60.2 0.0 Parks & Recreation /Community Center PRCC 13,800 $18,506 $1.34 137,093 $13,059 $13,059 0.0 9.9 5,336 $4,569 534 9.9 38.7 72.6 76 $877 5.5 Elections and Training Center ETC 10,400 $11,865 $1.14 55,798 $5,849 $5,849 0.0 5.4 3,438 $5,569 344 5.4 33.1 51.4 5 $448 0.4 Public Safety Station 4 PSS4 9,600 $6,250 $0.65 18,470 $2,351 $2,351 0.0 1.9 2,131 $3,899 195 1.9 20.3 26.8 0.0 Pet Center PC 20,000 $56,469 $2.82 688.0 576,247 $24,743 $24,034 $48,778 2.9 28.8 0 28.8 0.0 98.3 503 $7,691 25.1 Hancock Building HB 13,800 $9,089 $0.66 91,100 $8,737 $8,737 0.0 6.6 0 6.6 0.0 22.5 17 $352 1.3 Totals 215,386 $402,178 $1.87 5,843.6 3,406,361 $109,532 $216,197 $325,728 2.3 15.8 33,893 $42,337 8,389 $17,585 4,155 15.8 19.3 73.3 1,049 $16,527 4.9 What Does Our Project Accomplish? 7 Project consists of: •Addresses much needed capital improvements throughout Pittsylvania County •Project provide improvements at all buildings except the Pittsylvania County Jail •Provides $4.39M in GEPC energy efficiency and capital improvements •Includes $2.3M in capital improvements for AHU and Boiler Replacements at the Martin Administration, Human Services and Courthouse buildings. •Reduction in annual utility costs by $49,731 •Annual county building energy costs reduced by 13% •Additional benefits from the project include emissions reductions equivalent the reduction of over 96 metric tons of CO2. This level of reduction would be equivalent to removing 18 cars from the road or planting 22 acres of pine or fir forest. Base Project Recommendations 8 Project consists of: •HVAC Equipment Replacements and Upgrades •Comprehensive Building Automation System (BAS) installation with setbacks and scheduling •HVAC upgrades at the Courthouse •HVAC and Boiler Replacements at the Martin Administration, and Human Services Building. Addresses most immediate needs ECM List 9 Project Value: $4.39 Million Pittsylvania County, VA Energy Conservation Measures (ECMs)Lighting System Improvements - IntLighting System Improvements - ExtHVAC Controls UpgradesVRF SystemWindow ReplacementsBoiler ReplacementReplace Inlet Guide Vanes with VFD SZ AHU ConversionCaptial Improvements - MAB AHU ReplacementsCaptial Improvements - HSB AHU ReplacementsCapital Improvements - CC Boiler Replacements00Capital Improvements - HVAC Replacement CC - VRF SystemFacility 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Moses Building MB X X Courthouse Complex CC X X X Human Services Building HSB X X Martin Administration Building MAB X X X Pittyslvania County Jail PCJ Public Works Office PWO X Chatham Library CL X Gretna Library GL X Brosville Cascade Library BCL X Mt. Hermon Library MHL X Landfill Buildings LB X Emergency Management Department EMD X 911/ Community Development 911 Public Safety Radio/Storage PSS Animal Control AC X Parks & Recreation /Community Center PRCC X Elections and Training Center ETC X Public Safety Station 4 PSS4 X Pet Center PC Hancock Building HB HVAC Controls Upgrades 10 Project consists of: •Per trending data, all of the county facilities logged were shown to operate without scheduling or night setback controls. Buildings were shown to be either over conditioned or forced to operate longer than required to maintain space conditions. •Ameresco will provide integration to the existing building automation systems at the Martin Administration, new section of the Courthouse and the Human Services building to allow for temperature setpoint and scheduling control. •New equipment shall be integrated into these existing building automation systems. •Ameresco will provide smart wi-fi enabled thermostats at the remaining locations, except for those locations that need 24/7 operation. These devices shall control the existing packaged HVAC equipment to allow for temperature setpoint and scheduling control.JCI Metasys Control System at the Courthouse. Pneumatic System at Martin Admin. Tridium Facility Explorer system at HSB with schedule set at 24/7 Variable Refrigerant Flow (VRF) System –Moses Building 11 Project consists of: •Ameresco will replace the existing window AC units and steam boiler system serving the Moses building with a high efficiency variable refrigerant flow system. •The existing boiler provides steam to radiators without any means of temperature control. This causes the building to become overheated during the heating seasons and the window ac units are required offset this additional heating load to provide space comfort. This simultaneous heating and cooling is very inefficient and can not maintain comfort levels •The new system will include 44 indoor wall mounted cassettes to provide conditioned air throughout the building. The new cassettes have the ability to provide heating and/or cooling to the space to maintain temperature setpoints for each thermal zone. •The new system will eliminate the simultaneous heating and cooling that is currently occurring throughout the building. •The proposed system cost and savings are based on the availability for the utility to provide 3-phase power to the site. If only 1-phase power is available, the design must change to include more outdoor units that can only provide heating or cooling at one time. Example of existing Window AC units and Steam Radiators at Moses. Existing Steam Boiler at the Moses Building. Window Replacements 12 Project consists of: •Replace 91 of the existing windows with high efficiency windows at the Moses Building. •Replacement windows shall be “West Elite” double hung windows with Low-E glass, with grids. •Windows designed for low infiltration. •Windows will be provided with aluminum exterior trim.Back side of the Moses Bldg with existing single pane windows and AC units. Front side of Moses building. Boiler Replacements 13 Project consists of: •Ameresco will replace the existing electric boiler serving the Martin Administration Building with a new high efficiency gas-fired boiler. •This unit provides hot water heat for the buildings and serves the variable air volume terminal reheat boxes. •The existing unit is approaching the end of its useful life. •Also, the unit is very expensive to operate due to the building’s high demand electrical rate. Ameresco will work with the county to have this electrical rate adjusted in accordance with the revised utility consumption.Existing electric boiler serving the Martin Administration bldg. Replace Inlet Guide Vanes with VFD 14 Project consists of: •Ameresco will lock open the existing inlet guide vanes that modulate air flow at AHUs 2 & 3, serving the new section of the courthouse. The vanes are currently frozen in position and not function properly •Install premium efficiency inverter duty motors and VFD for AHU-2 &3. AHUs will be integrated into existing building automation system with a Tridium Overlay. •Implementation shall improve the following: •Reduce fan energy consumption and outdoor air intake •Reduce wear on motors and fan systems •Provide precise levels of temperature control •Improve moisture removal from air stream Existing inlet guide vane at AHU-2. Existing actuator rod at IGV, currently broken. Capital Improvements -Martin Administration Building (MAB) AHU Replacements 15 Project consists of: •Replace existing two (2) rooftop units at the Martin Administration Building. •Units have been shown to have excessive coil damage and have had numerous compressors fail and need replacements. •These replacements include the following: AHU-1 (15 ton) and AHU-2 (15 ton) •New units will be integrated into existing building automation system. Existing AHU at the Martin Bldg. showing coil fins with extreme damage from hail. Capital Improvements –Human Services Building (HSB) AHU Replacements 16 Project consists of: •Replace existing three (3) rooftop units at the Human Services Building. •Units have been shown to have excessive coil damage and have had numerous compressors fail and need replacements. •These replacements include the following: AHU-2 (27 ton), AHU-3 (29 ton), AHU-5 (20 ton) •New units will be integrated into existing building automation system. •Units AHU-1, AHU-4, AHU-1a and AHU-2a shall remain intact and do not warrant replacement at this time. Existing AHU serving HSB. Units are over their useful life and are in need of replacement. Units shown to have similar hail damage at coil fins. Capital Improvements –Courthouse –VRF Replacements 17 Project consists of: •Existing hydronic piping is past its useful life and was observed to be flaking and in various states of deterioration. A piping failure could cause a catastrophic damage within the historical records room. •This system will eliminate the need for the boilers, chiller, cooling tower, pumps, flue piping and heat exchangers in the mechanical room. •Project will remove asbestos insulation found in the mechanical room, and associated piping. •Replace the existing hydronic fan coil units serving the two oldest sections of the courthouse with a 60-ton variable refrigerant volume system. •Project will also include the replacement of the existing cooling only multizone unit that serves the courtroom with new heating / cooling units for each zone. •Project will remove the existing fan coils, steam radiators and window ac units and replace with heating / cooling heat pump cassettes. Next Steps 18 •Finalize project scope with PC input 2-3 weeks -Ameresco •Finalize funding methodology 2-3 weeks? –Pittsylvania County •Finalize PC IGA documents and Energy Savings Agreement 6 weeks -Ameresco ©2020 Ameresco, Inc. All rights reserved. ameresco.com © 2021 Ameresco, Inc. All rights reserved. Thank You! Ameresco, Inc. 5550 77 Center Drive Suite 380 Charlotte, NC 28217 ameresco.com Pittsylvania County –Cash Flow Analysis 20 See Selection Sheet 8/9/2023 - 1:15 PM Pittsylvania County, VA Selected Building Improvement / Energy Conservation Measures Measure Number from Study Measure / Work Item Building Measure Costs O&M Savings Energy Savings Savings Rebates Measure Cost After Rebate Simple Payback (years) Percent Project Savings 3 HVAC Controls Upgrades Various Buiildings to include: Courthouse Complex, Human Services Building, Martin Admin Building, Public Works Building, Chatham Library, Brosville Library, Mount Hermon Library, and Parks & Rec/Community Cntr 303,400$ -$ 30,936$ 30,936$ -$ 303,400$ 9.81 61.8% 4 VRF System Moses Building (MB)1,481,180$ -$ 3,843$ 3,843$ -$ 1,481,180$ 385.42 7.7% 5 Window Replacements Moses Building (MB)110,530$ -$ 301$ 301$ -$ 110,530$ 367.21 0.6% 6 Boiler Replacement Martin Admin Building (MAB)74,989$ -$ 10,277$ 10,277$ -$ 74,989$ 7.30 20.5% 7 Replace Inlet Guide Vanes with VFD Courthouse Complex (CC)54,146$ 1,192$ 1,192$ -$ 54,146$ 8 Air Handing Units (AHU) Replacment Martin Admin Building (MAB)114,682$ -$ 308$ 308$ -$ 114,682$ 371.80 0.6% 9 Air Handing Units (AHU) Replacment Human Services Building (HSB) - H G Mcghee Dr 419,140$ -$ 375$ 375$ -$ 419,140$ 1,118.00 0.7% 10 HVAC Replacment - VRF System Courthouse Complex (CC)1,829,521$ 2,798$ 2,798$ -$ 1,829,521$ 653.92 5.6% TOTAL COST OF MEASURES = 4,387,588$ -$ 50,030$ 50,030$ -$ 4,387,588$ 87.70 100.0% Ameresco study financing - by ECM 1 of 1 6.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: General Rezoning Public Hearing Notice, Advertising, and Signage Discussion (15 minutes) Staff Contact(s): Emily Ragsdale Agenda Date: August 15, 2023 Item Number: 6.c. Attachment(s): None Reviewed By: This item was placed on the Board's Work Session Agenda by Supervisor Ingram. Emily S. Ragsdale, Community Development Director, will facilitate discussion with the Board regarding planning and zoning public hearing notices, advertising, and signage. 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session (Property Acquisition) Staff Contact(s): Dave Arnold Agenda Date: August 15, 2023 Item Number: 8.a. Attachment(s): None Reviewed By: Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Property Acquisition (Hurt Property) Purpose: Review/Discussion Regarding the Same 8.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session (Legal) Staff Contact(s): Vaden Hunt Agenda Date: August 15, 2023 Item Number: 8.b. Attachment(s): None Reviewed By: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Southside Housing Development Rezoning; Fire and Rescue Service Agreement Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same 9.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Closed Session Certification Staff Contact(s): Kaylyn McCluster Agenda Date: August 15, 2023 Item Number: 9.a. Attachment(s): None Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on August 15, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge, only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Nancy K. Eanes Yes/No William V. (“Vic”) Ingram Yes/No Ronald S. Scearce Yes/No Robert M. Tucker, Jr. Yes/No Robert (“Bob”) W. Warren Yes/No Timothy W. Dudley Yes/No Darrell W. Dalton Yes/No