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07-18-2023 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, July 18, 2023 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. June Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster) b. MVP Southgate Project FERC Extension Support Letter Submission Ratification (Staff Contact: Kaylyn McCluster) c. County's 2023 June Bill List Approval (Staff Contact: Kim VanDerHyde) d. Water Tank Maintenance Contract Cancellations/Re-bid Approvals (3) (Staff Contact: Chris Adcock) e. Solid Waste Equipment Lease Approval (Staff Contact: Connie Gibson) f. Solid Waste 2024 Roll-Off Truck Purchase Approval (Staff Contact: Connie Gibson) g. FY 2024 Fire and Rescue Service Agreement Approval (Staff Contact: Christopher Key) h. 2023 Virginia Rules Summer Camp Grant Acceptance Approval (Staff Contact: Michael Taylor) i. Certificates of Appreciation Approval (Retirements; Pamela Holley; Kelly Agnor) (Staff Contact: William Ingram) j. Deferral of Public Hearing Request (Southside Investing, LLC Rezoning Application) Approval (Staff Contact: Emily Ragsdale) k. Resolution # 2023-07-01 (Supporting the Operational Framework for a Water Main Extension to the VIR Campus) Approval (Staff Contact: Stuart Turille) 8. PRESENTATIONS a. General Presentations (Board of Supervisors); (if any) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS a. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. 1. Public Hearing: Case R-23-015; Wayne and Sandra Troxler; Rezoning from RC-1, Residential Combined Subdivision District, to A- 1, Agricultural District. The Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners' request be granted with the offered proffers (Supervisor Dalton). (Staff Contact: Emily Ragsdale) b. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: Pittsylvania County Code Amendments (RPD); (PCC §§ 35-295, -296, -298, -301, and -305) (Staff Contact: Emily Ragsdale) 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: June Board Meeting Minutes Approval Staff Contact(s): Kaylyn McCluster Agenda Date: July 18, 2023 Item Number: 7.a. Attachment(s): 1. 06-20-2023 Work Session - DRAFT 2. 06-20-2023 Business Meeting - DRAFT Reviewed By: SUMMARY: For the Board's review and consideration, attached are the following June Board Meeting Minutes: (1) 06/20/2023 Work Session; and (2) 06/20/2023 Business Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the June Board Meeting Minutes as attached and presented. MOTION: "I make a Motion approving the June Board Meeting Minutes as attached and presented." 1 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION June 20, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on June 20, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Dalton called the Meeting to Order at 3:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 6-0 (Approved) MOVER: Tucker SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None PRESENTATIONS a. RiverStreet Broadband Project Update Zach Church (“Church”), RiverStreet Networks' Director of Engineering, provided the Board an update on RiverStreet's County Broadband Project. He stated the fiber design is seventy-five percent (75%) complete, property acquisition is one hundred percent (100%) complete, staking of the County is forty-five (45%) complete, VDOT Land Use Permits, Right of Ways, and Easements are forty percent (40%) complete, and construction is currently underway in Sandy Level, Renan, and Java. Church’s full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 3:28 PM. RESULT: 6-0 (Approved) MOVER: Dudley 2 SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: Potential Real Property Acquisition for Public Purposes (Jail Land) Purpose: Review/Discussion Regarding the Same b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: OMD; Service Agreement Legal Review Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same c. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: Dan River Interim Board Representative Appointment Purpose: Interviews/Review/Discussion of Same d. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Unannounced Prospective Businesses/Industries Purpose: General Economic Development Projects Update/Discussion on the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:34 PM and the following Certification was recorded: 3 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on June 20, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:34 PM. 4 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING June 20, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on June 20, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District; Timothy W. Dudley - Vice-Chairman, Staunton River District; William V. ("Vic") Ingram - Tunstall District; Ronald S. Scearce - Westover District; Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren - Chatham-Blairs District. AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: • Dan River Interim Board Representative to the Agenda as item 13a under Matters from Work Session. RESULT: 6-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 6-0 (Approve) MOVER: Tucker SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 6-0 (Approve) MOVER: Ingram 5 SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. July 3rd Work Holiday Approval c. Resolution # 2023-06-03 (Johnson Mill Road VDOT Rural Rustic Roads Designation) Adoption d. Pittsylvania County Sports Hall of Fame Congratulatory Induction Letters Transmission Approval e. County's 2023 May Bill List Approval f. CITAC Agreement Execution Approval g. Resolution # 2023-06-01 (Support for VDOT's Repair of 57 East Bridge) Adoption h. Resolution # 2023-06-02 (Declaring July 11 as Arlene Poindexter Davis Day in County) Adoption i. Certificate of Excellence (Taylor Grace Dodson; Schools’ Pinnacle Award (Highest GPA in all Schools)) Approval j. Certificate of Excellence Approval (Jessica M. Jones; California Casualty Award for Teaching Excellence) k. Thompson Road Notice to Abandon Declaration Approval l. Service Weapon Purchase Approval (Captain Coleman) m. Janitorial Services Contract Award Approval n. Resolution # 2023-06-04 (Authorization for Submission of Equitable Access to Drinking Water Fund Application) Adoption o. Re-appointments (Library Board; DPCS) p. Appropriations Approvals for Grants/School Bus Lease q. Revised Danville/County Cost Sharing and Revenue Agreement for Megasite (Solar Siting Agreement Revenue Clarification) Approval PRESENTATIONS Ingram presented a Certificate of Excellence to Taylor Dodson, and the Board recognized her for receiving the Schools' Pinnacle Award for having the highest GPA in all County Schools. Dudley and Tucker presented Resolution # 2023-06-02 to Arlene Poindexter Davis, declaring July 11th as Arlene Poindexter Davis Day in the County in honor of her years of service to the United States of America. HEARING OF THE CITIZENS Michael Kendrick, Tunstall District, shared his opposition to the proposed Axton housing project, and does not believe the infrastructure is as it should be for this type of project. Irvin Moss, Westover District, also shared his opposition to the proposed Axton project and requested the Board listen to their constituents. Lisa Hatcher, Tunstall District, stated there appears to be more in opposition to the proposed Axton housing project than there are in favor of it. She is concerned about how a project of this size could affect law enforcement, fire and rescue, hospitals, utilities, and more. 6 Kim Greer, Tunstall District, also shared her opposition to the Axton housing development. Vanessa Scearce, Westover District, requested permission to speak for five (5) minutes from Dalton, and he granted her the extended time. She shared her concerns that citizens are not fully informed in this Country and that information has been deliberately withheld through the media. She stated one of the worst things to happen in the County was when the voice of the Board was taken away and there was a requirement to have a "Moment of Silence" instead of opening the meeting with prayer, and she requested that prayer be returned to County Board Meetings. Jim Scearce, Westover District, spoke about the constitution and citizens’ rights. He also spoke about Brightminds' previous reassessment and the additional structures that were found, and how this will give the County added tax revenue. Stephanie Smith, Tunstall District, stated she is not against development at all, but the Axton housing project developer should be able to give the current community members a greater buffer than what has been presented. She shared her concerns about traffic and law enforcement response time. Joshua Jennings, Chatham-Blairs District, stated he owns a business in the Tunstall District, and he feels the proposed Axton housing development would help small business owners in the County and this could be a game-changer for the County in many positive ways. PUBLIC HEARINGS Rezoning Public Hearings 1. Public Hearing: Case R-23-010; Samanthia Wiles Lipscomb; Rezoning from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Tucker). In Case R-23-010, Samanthia Wiles Lipscomb (“Petitioner”) has petitioned to rezone 1.997 acres from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District (to allow the property to be consolidated with an adjacent parcel zoned RC-1). The subject property is located off State Road 997/Oleander Drive in the Banister Election District, and shown on the Tax Maps as part of GPIN # 2431-62-5738. Once the property is rezoned to RC-1, all uses listed under Pittsylvania County Code § 35-267 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 8:11 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:12 PM. Motion to approve the rezoning of 1.997 acres from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District, to allow property lines to be adjusted. RESULT: 6-0 (Approve) MOVER: Tucker SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None 7 ABSTAIN: None 2. Public Hearing: Case R-23-012; Joel Bryant; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Scearce). In Case R-23-012, Joel Bryant (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 51.31 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be used for agricultural purposes and allow for a second dwelling). The subject properties are located off State Road 1520/Mount Olivet Lane and State Road 724/Mill Creek Road, in the Westover Election District, and shown on the Tax Maps as GPIN #s 2308-87- 4127 and 2308- 86-8894. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35- 178 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 8:13 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:14 PM. Motion to approve the rezoning of two (2) parcels, totaling 51.31 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes and a second dwelling. RESULT: 6-0 (Approve) MOVER: Scearce SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None 3. Public Hearing: Case R-23-013; Kermit King; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Ingram). In Case R-23-013, Kermit King (“Petitioner”) has petitioned to rezone 0.52 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to allow the property to be consolidated with adjacent parcels zoned R-1). The subject properties are located on State Road 750/Strawberry Road in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1473- 90-3879. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35- 222 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 8:15 PM. King was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 8:17 PM. Motion to approve the rezoning 0.52 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow property lines to be adjusted. RESULT: 6-0 (Approve) MOVER: Ingram SECONDER: Tucker 8 AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None 4. Public Hearing: R-23-014 Clyde Hall, Jr.; Rezoning from B-2, Business District, General, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Warren). In Case R-23-014, Clyde Hall, Jr. (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 0.57 acres, from B-2, Business District, General, to R-1, Residential Suburban Subdivision District (to allow for the placement of an accessory structure). The subject properties are located on State Road 41/Franklin Turnpike and State Road 1166/Jackson Heights in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN #s 2410-43-2897 and 2410-43-1878. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Dalton opened the Public Hearing at 8:19 PM. Hall was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 8:20 PM. Motion to approve the rezoning of two (2) parcels, totaling 0.57 acres, from B-2, Business District, General, to R-1, Residential Suburban Subdivision District, to allow for the placement of an accessory structure. RESULT: 6-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None Other Public Hearings 1. PCC § 8-7 Revision (Tunstall Polling Location Change) The current precinct located at Tunstall High School is located more than one (1) mile outside of the boundary and requires a location change. Registrar, Kelly A. Keesee, completed a site visit and has approval for the use of Mount Hermon Baptist Church (Fellowship Hall), located at 4385 Franklin Turnpike, Danville, Virginia 24540, as a polling location. This site-visit also met the accessibility requirements. Dalton opened the Public Hearing at 8:22 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:22 PM. Motion to approve the revision to PCC § 8-7 as attached and presented. RESULT: 6-0 (Approve) MOVER: Warren SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram 9 NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. Dan River Interim Board Representative Motion to appoint Nancy Eanes as the Interim Dan River District Representative on the Board of Supervisors for the remainder of 2023. RESULT: 3-1 (Approve) MOVER: Dudley SECONDER: Scearce AYES: Warren, Scearce, Dudley NAY: Ingram ABSTAIN: Dalton, Tucker BOARD MEMBER REPORTS • Tucker thanked all County Staff for their work on this Meeting and recognized Ms. Davis again and thanked Dudley for spearheading this recognition. He mentioned Opal Lee, "the Grandmother of Juneteenth," and stated she has walked miles in a campaign to recognize Juneteenth. He also recognized the Sharswood Estate, as he attended its Juneteenth celebration. • Dudley thanked everyone for coming out to the meeting and is so proud to be able to honor Ms. Davis. He thanked County Staff for everything they do, and also thanked the Board Members. • Warren stated it was very appropriate to recognize Ms. Davis since her original recognition was during Covid. He also recognized Dodson for her Pinnacle Award and stated that we have wonderful students that come through our wonderful school system, and he hopes for continued change that allows these students to have something to come back home to. He thanked Eanes and Hite for their interest in serving on the Board. He also stated he has seen quite a bit of growth on the Board in 2023, and he looks forward to continuing to work together on decisions and reaching answers that are in the best interests of County citizens. • Scearce congratulated Eanes for being appointed as the Interim Dan River District Representative. • Ingram congratulated Eanes and thanked Hite for applying for the Interim Dan River seat and wished them both the best of luck moving forward. He recognized educators and stated there was a wonderful turn out at the meeting, and being able to agree to disagree is so important. He congratulated Dodson once more, and congratulated Hailey Yeatts on winning the Pittsylvania County Soil and Water scholarship as she heads to Virginia Tech. He shared sentiments on the passing of Doug Mason, and stated the Army is celebrating 248 years of service this month, and he thanked everyone for attending the meeting. • Dalton thanked everyone for coming out to the meeting. He recognized Ms. Davis once more and thanked Eanes and Hite for their interest in the Dan River seat and thanked County Staff for their work. 10 COUNTY ADMINISTRATOR REPORTS Turille shared that "The Big Sort" results would be held tomorrow morning at IALR. ADJOURNMENT Dalton adjourned the Meeting at 8:39 PM. 11 7.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: MVP Southgate Project FERC Extension Support Letter Submission Ratification Staff Contact(s): Kaylyn McCluster Agenda Date: July 18, 2023 Item Number: 7.b. Attachment(s): 1. 06-30-2023 FERC Extension Request Reviewed By: SUMMARY: On June 22, 2023, Mountain Valley Pipeline, LLC (“MVP”), filed a Notice of Request for Extension of Time with FERC for its MVP Southgate Project. In support thereof and due to the then filing deadline, Stuart J. Turille, Jr. (“Turille”), County Administrator, filed a letter with FERC expressing the Pittsylvania County Board of Supervisors’ support of MVP’s desire to obtain the extension for completion of the Southgate Project for an additional four (4) years until October 13, 2026. The reasons why this Project is beneficial to the County and region are contained in the letter. For the Board’s consideration and potential ratification, Turille’s letter is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board ratify the filing of the attached letter supporting MVP’s Southgate Project Permit Extension Request to FERC. MOTION: “I make a Motion ratifying the filing of the attached letter supporting MVP’s Southgate Project Permit Extension Request to FERC.” 12 COUNTY ADMINISTRATION P.O. Box 426 • 1 Center Street Chatham, Virginia 24531 Phone (434) 432-7710 _______________________________________________________________________________________________________ Stuart J. Turille, Jr., County Administrator stuart.turille @pittgov.org June 30, 2023 VIA U.S. MAIL & FERC PORTAL SUBMISSION Kimberly Bose Secretary Federal Energy Regulatory Commission 888 First Street NE, Room 1A Washington, D.C. 20426 Re: Docket No. CP19-14-002 – MVP Southgate Permit Extension Request Dear Ms. Bose: As the County Administrator for Pittsylvania County, Virginia (“County”), I am writing on behalf of the County’s Board of Supervisors in support of the proposed Mountain Valley Pipeline’s (“MVP”) Southgate Project’s request for its permit extension. The MVP Southgate Project is extremely vital to our region and unfortunately has been delayed because of numerous lawsuits. However, recently The Fiscal Responsibility Act passed by Congress and signed by President Biden, recognized the need for additional supplies of natural gas in the mid- Atlantic and southeastern United States. Now that MVP is poised for completion later this year, it is vital that the MVP Southgate Project receive additional time, so that it can be brought into service as well and meet current natural gas demands in our region. Economic benefits of the proposed underground natural gas pipeline would create hundreds of jobs and stimulate business activity across the County, which has a long history of being home to manufacturing operations. Moreover, the City of Danville, Virginia, and the County are working together to develop the Southern Virginia Mega Site at Berry Hill (“Mega Site”). This 3,500-acre industrial park is Virginia’s largest, and it is primed for development after earning its Tier 4 Certification, which signals its readiness for new employers. The proposed MVP Southgate Project route passes through the Mega Site, providing tremendous opportunity for potential future employers that may want to establish facilities in the region and draw natural gas from the pipeline to fuel operations. In closing, the County respectfully request that FERC approve MVP Southgate Project’s extension, as it is very important and needs to be completed as soon as possible. Please contact me if you have any related questions. Sincerely yours, Stuart J. Turille, Jr. Pittsylvania County Administrator Cc: PCET (via email) PCBOS (via email) Matthew D. Rowe (Economic Development Director); (via email) 13 7.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: County's 2023 June Bill List Approval Staff Contact(s): Kim VanDerHyde Agenda Date: July 18, 2023 Item Number: 7.c. Attachment(s): None Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review and approve payments made by the County as oversight of County Fund expenditures. For the Board's review and consideration, the County's June Bill List is found at the link below: https://weblink.pittgov.net/WebLink/Browse.aspx?id=482387&dbid=0&repo=Pitt GovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2023 June Bill List as presented. MOTION: “I make a Motion approving the County’s 2023 June Bill List as presented.” 14 7.d. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Water Tank Maintenance Contract Cancellations/Re-bid Approvals (3) Staff Contact(s): Chris Adcock Agenda Date: July 18, 2023 Item Number: 7.d. Attachment(s): 1. Cancellation Notice - Ringgold 1MG Tank Maintenance Contract 2. Cancellation Notice - Brosville Tank Maintenance Contract 3. Cancellation Notice - 863_RL Smith Road Tank Maintenance Contract 4. Cancellation Notice - 41 Tank Maintenance Contract 5. Cancellation Notice - Ringgold 300K gallon tank maintenance contract Reviewed By: SUMMARY: The former Pittsylvania County Service Authority ("PCSA") had long-term maintenance contracts for the painting, cleaning, and maintenance of the County's water storage tanks. These contracts were assumed by the County with the dissolution of the PCSA and cover the County's Mount Hermon, Ringgold, R&L Smith Drive, Brosville, and Cane Creek tanks. In order to rebid these contracts to obtain more competitive pricing, the County must provide notice of cancellation in accordance with the terms of the existing contracts. The existing contracts require a ninety (90) or one hundred and twenty (120) day notice and signatures of “three authorized voting officials of the Owner’s management and/or Commissioners.” For the Board's review and consideration, attached are letters of cancellation for each contract. FINANCIAL IMPACT AND FUNDING SOURCE: 15 No major fiscal impact. Tank maintenance will be rebid. RECOMMENDATION: County Staff recommends the Board approve cancellation of the contracts in order to rebid the service. MOTION: "I make a Motion approving the cancellation of the existing water tank maintenance contracts and authorize the listed Members to sign on behalf of the Board." 16 PUBLIC WORKS P.O. Box 426 • Chatham, Virginia 24531 405 R & L Smith Drive • Danville, Virginia 24540 Phone (434) 432-7135 _______________________________________________________________________________________________________ BUSINESS SAVVY. PEOPLE FRIENDLY. pittsylvaniacountyva.gov July 18, 2023 VIA CERTIFIED LETTER Utility Service Co., Inc. Attention: Customer Service P.O. Box 1350 Perry, Georgia 31069 Re: Notice of Cancellation (Water Tank Maintenance Contract; 1,000,000-gallon Tank; Ringgold, VA) To Whom It May Concern: Per enclosed Resolution #2021-06-01, the Pittsylvania County Service Authority (“PCSA”) was officially dissolved and terminated on June 15, 2021, and all its contracts were assumed by Pittsylvania County, Virginia (“County”). Therefore, on behalf of the County’s Board of Supervisors (“PCBOS”), formal notice is hereby given of the County’s intent to terminate the enclosed Water Tank Maintenance Contract (“Contract”) between the former PCSA and Utility Service Co., Inc., for the 1,000,000-gallon elevated water storage tank located in the Ringgold Industrial Park, East in Ringgold, Virginia. The signatures of the following PCBOS Members meet the cancellation provision in the Contract and the Contract will be cancelled effective January 9, 2024. Sincerely yours, ____________________________________________ Darrell W. Dalton Chairman, PCBOS ____________________________________________ Timothy Dudley Vice-Chairman, PCBOS ____________________________________________ Robert (“Bob”) W. Warren Member, PCBOS Encls. (2) Cc: PCBOS (via email); (w/o encls.) PCET (via email); (w/o encls.) Christopher D. Adcock (Public Works Director); (via email); (w/o encls.) Connie M. Gibson (Procurement Director); (via email); (w/o encls.) 17 PUBLIC WORKS P.O. Box 426 • Chatham, Virginia 24531 405 R & L Smith Drive • Danville, Virginia 24540 Phone (434) 432-7135 _______________________________________________________________________________________________________ BUSINESS SAVVY. PEOPLE FRIENDLY. pittsylvaniacountyva.gov July 18, 2023 VIA CERTIFIED LETTER Utility Service Co., Inc. Attention: Customer Service P.O. Box 1350 Perry, Georgia 31069 Re: Notice of Cancellation (Water Tank Maintenance Contract; Brosville Tank; Danville, Virginia) To Whom It May Concern: Per enclosed Resolution #2021-06-01, the Pittsylvania County Service Authority (“PCSA”) was officially dissolved and terminated on June 15, 2021, and all its contracts were assumed by Pittsylvania County, Virginia (“County”). Therefore, on behalf of the County’s Board of Supervisors (“PCBOS”), formal notice is hereby given of the County’s intent to terminate the enclosed Water Tank Maintenance Contract (“Contract”) between the former PCSA and Utility Service Co., Inc., for the 750,000-gallon water storage standpipe identified as the Brosville Tank, located near Danville, Virginia. The signatures of the following PCBOS Members meet the cancellation provision in the Contract and the Contract will be cancelled effective September 29, 2024. Sincerely yours, ____________________________________________ Darrell W. Dalton Chairman, PCBOS ____________________________________________ Timothy Dudley Vice-Chairman, PCBOS ____________________________________________ Robert (“Bob”) W. Warren Member, PCBOS Encls. (2) Cc: PCBOS (via email); (w/o encls.) PCET (via email); (w/o encls.) Christopher D. Adcock (Public Works Director); (via email); (w/o encls.) Connie M. Gibson (Procurement Director); (via email); (w/o encls.) 18 PUBLIC WORKS P.O. Box 426 • Chatham, Virginia 24531 405 R & L Smith Drive • Danville, Virginia 24540 Phone (434) 432-7135 _______________________________________________________________________________________________________ BUSINESS SAVVY. PEOPLE FRIENDLY. pittsylvaniacountyva.gov July 18, 2023 VIA CERTIFIED LETTER Utility Service Co., Inc. Attention: Customer Service P.O. Box 1350 Perry, Georgia 31069 Re: Notice of Cancellation (Water Tank Maintenance Contract; Route 863 Tank; Danville, Virginia) To Whom It May Concern: Per enclosed Resolution #2021-06-01, the Pittsylvania County Service Authority (“PCSA”) was officially dissolved and terminated on June 15, 2021, and all its contracts were assumed by Pittsylvania County, Virginia (“County”). Therefore, on behalf of the County’s Board of Supervisors (“PCBOS”), formal notice is hereby given of the County’s intent to terminate the enclosed Water Tank Maintenance Contract (“Contract”) between the former PCSA and Utility Service Co., Inc., for the 500,000-gallon elevated water storage tank identified as the Route 863 Tank located near Danville, Virginia. The signatures of the following PCBOS Members meet the cancellation provision in the Contract and the Contract will be cancelled effective September 29, 2024. Sincerely yours, ____________________________________________ Darrell W. Dalton Chairman, PCBOS ____________________________________________ Timothy Dudley Vice-Chairman, PCBOS ____________________________________________ Robert (“Bob”) W. Warren Member, PCBOS Encls. (2) Cc: PCBOS (via email); (w/o encls.) PCET (via email); (w/o encls.) Christopher D. Adcock (Public Works Director); (via email); (w/o encls.) Connie M. Gibson (Procurement Director); (via email); (w/o encls.) 19 PUBLIC WORKS P.O. Box 426 • Chatham, Virginia 24531 405 R & L Smith Drive • Danville, Virginia 24540 Phone (434) 432-7135 _______________________________________________________________________________________________________ BUSINESS SAVVY. PEOPLE FRIENDLY. pittsylvaniacountyva.gov July 18, 2023 VIA CERTIFIED LETTER Utility Service Co., Inc. Attention: Customer Service P.O. Box 1350 Perry, Georgia 31069 Re: Notice of Cancellation (Water Tank Maintenance Contract; Route 41 Tank; Danville, Virginia) To Whom It May Concern: Per enclosed Resolution #2021-06-01, the Pittsylvania County Service Authority (“PCSA”) was officially dissolved and terminated on June 15, 2021, and all its contracts were assumed by Pittsylvania County, Virginia (“County”). Therefore, on behalf of the County’s Board of Supervisors (“PCBOS”), formal notice is hereby given of the County’s intent to terminate the enclosed Water Tank Maintenance Contract (“Contract”) between the former PCSA and Utility Service Co., Inc., for the 400,000-gallon ground storage tank identified as the Route 41 Tank, located near Danville, Virginia. The signatures of the following PCBOS Members meet the cancellation provision in the Contract and the Contract will be cancelled effective September 29, 2024. Sincerely yours, ____________________________________________ Darrell W. Dalton Chairman, PCBOS ____________________________________________ Timothy Dudley Vice-Chairman, PCBOS ____________________________________________ Robert (“Bob”) W. Warren Member, PCBOS Encls. (2) Cc: PCBOS (via email); (w/o encls.) PCET (via email); (w/o encls.) Christopher D. Adcock (Public Works Director); (via email); (w/o encls.) Connie M. Gibson (Procurement Director); (via email); (w/o encls.) 20 PUBLIC WORKS P.O. Box 426 • Chatham, Virginia 24531 405 R & L Smith Drive • Danville, Virginia 24540 Phone (434) 432-7135 _______________________________________________________________________________________________________ BUSINESS SAVVY. PEOPLE FRIENDLY. pittsylvaniacountyva.gov July 18, 2023 VIA CERTIFIED LETTER Utility Service Co., Inc. Attention: Customer Service P.O. Box 1350 Perry, Georgia 31069 Re: Notice of Cancellation (Water Tank Maintenance Contract; 300,000-gallon Tank; Danville, VA) To Whom It May Concern: Per enclosed Resolution #2021-06-01, the Pittsylvania County Service Authority (“PCSA”) was officially dissolved and terminated on June 15, 2021, and all its contracts were assumed by Pittsylvania County, Virginia (“County”). Therefore, on behalf of the County’s Board of Supervisors (“PCBOS”), formal notice is hereby given of the County’s intent to terminate the enclosed Water Tank Maintenance Contract (“Contract”) between the former PCSA and Utility Service Co., Inc., for the 300,000-gallon elevated water storage tank located on Kentuck Road outside of Danville, Virginia and further identified as the “Ringgold Tank”. The signatures of the following PCBOS Members meet the cancellation provision in the Contract and the Contract will be cancelled effective September 29, 2024. Sincerely yours, ____________________________________________ Darrell W. Dalton Chairman, PCBOS ____________________________________________ Timothy Dudley Vice-Chairman, PCBOS ____________________________________________ Robert (“Bob”) W. Warren Member, PCBOS Encls. (2) Cc: PCBOS (via email); (w/o encls.) PCET (via email); (w/o encls.) Christopher D. Adcock (Public Works Director); (via email); (w/o encls.) Connie M. Gibson (Procurement Director); (via email); (w/o encls.) 21 7.e. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Solid Waste Equipment Lease Approval Staff Contact(s): Connie Gibson Agenda Date: July 18, 2023 Item Number: 7.e. Attachment(s): 1. Financial Docs Excavator 2. Financial Docs Haul Truck Reviewed By: SUMMARY: A haul truck and excavator are critical in daily County Landfill operations for excavating and hauling the permit-required daily cover-dirt. For the last several years, the County Landfill has relied on a 1999 Caterpillar scraper that has almost 10,000 hours of runtime. Over the past year, the County's Solid Waste Department has spent close to $100,000 keeping this aging scraper operational, and it is currently not operating due to a blown cylinder. The cost to repair this cylinder is $21,000, and the cost to recondition the motor is over $60,000. Therefore, County Solid Waste Staff do not think it is wise to put this amount of money into a piece of equipment at this age. Recently, County Landfill Staff has been renting a haul truck and using its old excavator to move cover-dirt, and has found it is a more efficient operation than using the scraper. County Solid Waste Staff is proposing to lease an articulated truck and an excavator. The new leased equipment is fully warranted for sixty (60) months to include time, travel, and materials, and is maintained by Carter Caterpillar. At the end of the lease term of five (5) years, the County would pay $1 and own the equipment, and then the County can sell and/or trade for something new. The current County Landfill excavator is too small, inefficient, and is also aging. With the new leases, the County Landfill will have a much larger and more efficient machine under warranty from Caterpillar. The County's Solid Waste Department is proposing using a Cooperative Contract with Sourcewell (Contract# 062320-CAT). Said use of this Cooperative Contract is supported by 22 the County's Procurement Department. For the Board's review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: The cost of the articulated truck's lease is $12,100.88 per month for sixty (60) months, for a total of $726,052.80 for the life of the lease. The cost of the excavator's lease is $8,476.83 per month for sixty (60) months, for a total of $508.609.80 for the life of the lease. The total annual lease payments would be $246,932.52, and said cost has been included in the County's FY23-24 Landfill Budget. RECOMMENDATION: County Staff recommends the Board award the contracts for the leases of the excavator and articulated truck as presented. MOTION: "I make a Motion awarding the contracts for the leases of the excavator and articulated Truck as presented." 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 7.f. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Solid Waste 2024 Roll-Off Truck Purchase Approval Staff Contact(s): Connie Gibson Agenda Date: July 18, 2023 Item Number: 7.f. Attachment(s): 1. Pittsylvania Co 2023 Rolloff Spec July 2. 22-03-0721R-Agreement-Contract Reviewed By: SUMMARY: The County's Solid Waste Department is requesting the purchase of a new 2024 Roll-Off Truck, Freight Liner 114SD Roll-Off truck with Galbreath Roll Hoist and Pioneer Tarp System, which includes an extended five (5)-year warranty. The County's Purchasing Department will be using the Virginia Sheriff Association's Cooperative Contract, #22-03-0721, through Excel Truck Group. The price has not changed from last year's price. For the Board's reference and review, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: The cost for the truck is $198,651.80 and there are funds in the County's Landfill budget (Line Item # 520-4-094110812300) to cover this purchase. RECOMMENDATION: County Staff recommends the Board award the purchase of this Roll-Off Truck to Excel Truck Group. MOTION: "I make a Motion to award the purchase of the Roll -Off Truck to Excel Truck Group." 56 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 1 of 15 A proposal for PITTSYLVANIA COUNTY Prepared by EXCEL TRUCK GROUP Chris Hofer Jul 05, 2023 Freightliner 114SD Components shown may not reflect all spec'd options and are not to scale 57 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 2 of 15 S P E C I F I C A T I O N P R O P O S A L Description Weight Front Weight Rear Price Level SD PRL-27D (EFF:MY24 ORDERS) Data Version SPECPRO21 DATA RELEASE VER 045 Vehicle Configuration 114SD CONVENTIONAL CHASSIS 7,934 6,476 2024 MODEL YEAR SPECIFIED SET BACK AXLE - TRUCK 480 -480 STRAIGHT TRUCK PROVISION LH PRIMARY STEERING LOCATION General Service TRUCK CONFIGURATION DOMICILED, USA (EXCLUDING CALIFORNIA AND CARB OPT-IN STATES) CONSTRUCTION SERVICE GOVERNMENT BUSINESS SEGMENT DRY BULK COMMODITY TERRAIN/DUTY: 100% (ALL) OF THE TIME, IN TRANSIT, IS SPENT ON PAVED ROADS MAXIMUM 8% EXPECTED GRADE SMOOTH CONCRETE OR ASPHALT PAVEMENT - MOST SEVERE IN-TRANSIT (BETWEEN SITES) ROAD SURFACE FREIGHTLINER LEVEL II WARRANTY EXPECTED FRONT AXLE(S) LOAD : 20000.0 lbs EXPECTED REAR DRIVE AXLE(S) LOAD : 40000.0 lbs EXPECTED GROSS VEHICLE WEIGHT CAPACITY : 60000.0 lbs Truck Service ROLL OFF/ROLL ON BODY GALBREATH INC 58 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 3 of 15 Description Weight Front Weight Rear Engine CUM X12 430V HP @ 1900 RPM, 1650 LB-FT @ 1000 RPM, 2000 GOV RPM,VOC -390 -45 Electronic Parameters 72 MPH ROAD SPEED LIMIT CRUISE CONTROL SPEED LIMIT SAME AS ROAD SPEED LIMIT CUMMINS TRIP INFORMATION REPORTS ENABLED; LEVEL 1: 4 MPH, LEVEL 2: 7 MPH ABOVE ROAD SPEED LIMIT PTO MODE ENGINE RPM LIMIT - 1000 RPM PTO MODE THROTTLE OVERRIDE - LIMIT TO 1000 RPM PTO MODE BRAKE OVERRIDE - SERVICE BRAKE APPLIED OR PARK BRAKE NOT APPLIED PTO RPM WITH CRUISE SET SWITCH - 900 RPM PTO RPM WITH CRUISE RESUME SWITCH - 900 RPM PTO MODE CANCEL VEHICLE SPEED - 5 MPH PTO GOVERNOR RAMP RATE - 250 RPM PER SECOND PTO MINIMUM RPM - 700 REGEN INHIBIT SPEED THRESHOLD - 5 MPH Engine Equipment 2010 EPA/CARB/GHG21 CONFIGURATION NO 2008 CARB EMISSION CERTIFICATION STANDARD OIL PAN ENGINE MOUNTED OIL CHECK AND FILL SIDE OF HOOD AIR INTAKE WITH DONALDSON HIGH CAPACITY AIR CLEANER WITH SAFETY ELEMENT, FIREWALL MOUNTED DR 12V 160 AMP 36-SI BRUSHLESS QUADRAMOUNT PAD ALTERNATOR WITH REMOTE BATTERY VOLT SENSE 10 (3) DTNA GENUINE, FLOODED STARTING, MIN 3000CCA, 555RC, THREADED STUD BATTERIES BATTERY BOX FRAME MOUNTED STANDARD BATTERY JUMPERS SINGLE BATTERY BOX FRAME MOUNTED LH SIDE BACK OF CAB WIRE GROUND RETURN FOR BATTERY CABLES WITH ADDITIONAL FRAME GROUND RETURN 59 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 4 of 15 Description Weight Front Weight Rear NON-POLISHED BATTERY BOX COVER CAB AUXILIARY POWER CABLE 5 CUMMINS NATURALLY ASPIRATED 25.9 CFM AIR COMPRESSOR WITH INTERNAL SAFETY VALVE ELECTRONIC ENGINE INTEGRAL SHUTDOWN PROTECTION SYSTEM CUMMINS INTEBRAKE BRAKE WITH HIGH MED LOW BRAKE RH OUTBOARD UNDER STEP MOUNTED HORIZONTAL AFTERTREATMENT SYSTEM ASSEMBLY WITH RH B-PILLAR MOUNTED VERTICAL TAILPIPE 30 25 ENGINE AFTERTREATMENT DEVICE, AUTOMATIC OVER THE ROAD REGENERATION AND DASH MOUNTED REGENERATION REQUEST SWITCH 10 FOOT 06 INCH (126 INCH+0/-5.9 INCH) EXHAUST SYSTEM HEIGHT RH CURVED VERTICAL TAILPIPE B-PILLAR MOUNTED ROUTED FROM STEP 13 GALLON DIESEL EXHAUST FLUID TANK 100 PERCENT DIESEL EXHAUST FLUID FILL STANDARD DIESEL EXHAUST FLUID PUMP MOUNTING POLISHED ALUMINUM DIAMOND PLATE DIESEL EXHAUST FLUID TANK COVER 15 5 LH MEDIUM DUTY STANDARD DIESEL EXHAUST FLUID TANK LOCATION STANDARD DIESEL EXHAUST FLUID TANK CAP ALUMINUM AFTERTREATMENT DEVICE/MUFFLER/TAILPIPE SHIELD(S) HORTON DRIVEMASTER ADVANTAGE ON/OFF FAN DRIVE AUTOMATIC FAN CONTROL WITHOUT DASH SWITCH, NON ENGINE MOUNTED CUMMINS SPIN ON FUEL FILTER COMBINATION FULL FLOW/BYPASS OIL FILTER 1500 SQUARE INCH ALUMINUM RADIATOR ANTIFREEZE TO -34F, OAT (NITRITE AND SILICATE FREE) EXTENDED LIFE COOLANT GATES BLUE STRIPE COOLANT HOSES OR EQUIVALENT CONSTANT TENSION HOSE CLAMPS FOR COOLANT HOSES 60 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 5 of 15 Description Weight Front Weight Rear RADIATOR DRAIN VALVE PHILLIPS-TEMRO 1500 WATT/115 VOLT BLOCK HEATER 4 BLACK PLASTIC ENGINE HEATER RECEPTACLE MOUNTED UNDER LH DOOR DELCO 12V 39MT HD/OCP STARTER WITH THERMAL PROTECTION AND INTEGRATED MAGNETIC SWITCH -45 Transmission ALLISON 4500 RDS AUTOMATIC TRANSMISSION WITH PTO PROVISION 260 100 Transmission Equipment ALLISON VOCATIONAL PACKAGE 223 - AVAILABLE ON 3000/4000 PRODUCT FAMILIES WITH VOCATIONAL MODELS RDS, HS, MH AND TRV ALLISON VOCATIONAL RATING FOR ON/OFF HIGHWAY APPLICATIONS AVAILABLE WITH ALL PRODUCT FAMILIES PRIMARY MODE GEARS, LOWEST GEAR 1, START GEAR 1, HIGHEST GEAR 6, AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY SECONDARY MODE GEARS, LOWEST GEAR 1, START GEAR 1, HIGHEST GEAR 6, AVAILABLE FOR 3000/4000 PRODUCT FAMILIES ONLY PRIMARY SHIFT SCHEDULE RECOMMENDED BY DTNA AND ALLISON, THIS DEFINED BY ENGINE AND VOCATIONAL USAGE SECONDARY SHIFT SCHEDULE RECOMMENDED BY DTNA AND ALLISON, THIS DEFINED BY ENGINE AND VOCATIONAL USAGE PRIMARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON, THIS DEFINED BY ENGINE AND VOCATIONAL USAGE SECONDARY SHIFT SPEED RECOMMENDED BY DTNA AND ALLISON, THIS DEFINED BY ENGINE AND VOCATIONAL USAGE FUEL SENSE 2.0 DISABLED - PERFORMANCE - TABLE BASED DRIVER SWITCH INPUT - DEFAULT - NO SWITCHES VEHICLE INTERFACE WIRING CONNECTOR WITH PDM AND NO BLUNT CUTS, AT BACK OF CAB ELECTRONIC TRANSMISSION CUSTOMER ACCESS CONNECTOR MOUNTED BACK OF CAB 61 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 6 of 15 Description Weight Front Weight Rear CUSTOMER INSTALLED CHELSEA 870 SERIES PTO PTO MOUNTING, LH SIDE OF MAIN TRANSMISSION ALLISON MAGNETIC PLUGS, ENGINE DRAIN, TRANSMISSION DRAIN, AXLE(S) FILL AND DRAIN PUSH BUTTON ELECTRONIC SHIFT CONTROL, DASH MOUNTED TRANSMISSION PROGNOSTICS - ENABLED 2013 WATER TO OIL TRANSMISSION COOLER, FRAME MOUNTED TRANSMISSION OIL CHECK AND FILL WITH ELECTRONIC OIL LEVEL CHECK SYNTHETIC TRANSMISSION FLUID (TES-295 COMPLIANT) Front Axle and Equipment MFS-20-133A 20,000# FL1 71.0 INCH KPI/3.74 INCH DROP SINGLE FRONT AXLE 260 MERITOR 16.5X6 Q+ CAST SPIDER CAM FRONT BRAKES, DOUBLE ANCHOR, FABRICATED SHOES 10 NON-ASBESTOS FRONT BRAKE LINING CONMET CAST IRON FRONT BRAKE DRUMS FRONT OIL SEALS VENTED FRONT HUB CAPS WITH WINDOW, CENTER AND SIDE PLUGS - OIL STANDARD SPINDLE NUTS FOR ALL AXLES MERITOR AUTOMATIC FRONT SLACK ADJUSTERS STANDARD KING PIN BUSHINGS TRW THP-60 POWER STEERING WITH RCH45 AUXILIARY GEAR 130 POWER STEERING PUMP 4 QUART POWER STEERING RESERVOIR OIL/AIR POWER STEERING COOLER CURRENT AVAILABLE SYNTHETIC 75W-90 FRONT AXLE LUBE Front Suspension 20,000# FLAT LEAF FRONT SUSPENSION 310 GRAPHITE BRONZE BUSHINGS WITH SEALS - FRONT SUSPENSION NO FRONT SHOCK ABSORBERS -30 62 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 7 of 15 Description Weight Front Weight Rear Rear Axle and Equipment MT-44-14X 44,000# R-SERIES TANDEM REAR AXLE 65 4.11 REAR AXLE RATIO IRON REAR AXLE CARRIER WITH STANDARD AXLE HOUSING RPL25SD MERITOR MAIN DRIVELINE 100 100 RPL20 MERITOR INTERAXLE DRIVELINE DRIVER CONTROLLED TRACTION DIFFERENTIAL - BOTH TANDEM REAR AXLES 30 (1) INTERAXLE LOCK VALVE, (1) DRIVER CONTROLLED DIFFERENTIAL LOCK FORWARD- REAR AND REAR-REAR AXLE VALVE BLINKING LAMP WITH EACH INTERAXLE LOCK SWITCH, INTERAXLE UNLOCK DEFAULT WITH IGNITION OFF BLINKING LAMP WITH EACH MODE SWITCH, DIFFERENTIAL UNLOCK WITH IGNITION OFF, ACTIVE <5 MPH MERITOR 16.5X7 Q+ CAST SPIDER CAM REAR BRAKES, DOUBLE ANCHOR, FABRICATED SHOES NON-ASBESTOS REAR BRAKE LINING STANDARD BRAKE CHAMBER LOCATION CONMET CAST IRON REAR BRAKE DRUMS REAR OIL SEALS BENDIX EVERSURE LONGSTROKE 2-DRIVE AXLES SPRING PARKING CHAMBERS HALDEX AUTOMATIC REAR SLACK ADJUSTERS CURRENT AVAILABLE SYNTHETIC 75W-90 REAR AXLE LUBE STANDARD REAR AXLE BREATHER(S) Rear Suspension HENDRICKSON HAULMAAX EX 46,000# REAR SUSPENSION 120 HENDRICKSON HAULMAAX/ULTIMAAX - 10.50" RIDE HEIGHT 54 INCH AXLE SPACING HENDRICKSON HN, HAULMAAX AND ULTIMAAX SERIES STEEL BEAMS WITH BAR PIN FORE/AFT AND TRANSVERSE CONTROL RODS DOUBLE REBOUND STRAP - INBOARD AND OUTBOARD 13 63 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 8 of 15 Description Weight Front Weight Rear REAR SHOCK ABSORBERS - TWO AXLES (TANDEM) 60 Brake System WABCO 4S/4M ABS REINFORCED NYLON, FABRIC BRAID AND WIRE BRAID CHASSIS AIR LINES FIBER BRAID PARKING BRAKE HOSE STANDARD BRAKE SYSTEM VALVES STANDARD AIR SYSTEM PRESSURE PROTECTION SYSTEM STD U.S. FRONT BRAKE VALVE RELAY VALVE WITH 5-8 PSI CRACK PRESSURE, NO REAR PROPORTIONING VALVE WABCO SYSTEM SAVER HP WITH INTEGRAL AIR GOVERNOR AND HEATER AIR DRYER MOUNTED INBOARD ON LH RAIL STEEL AIR BRAKE RESERVOIRS MOUNTED INSIDE RAIL PULL CABLES ON ALL AIR RESERVOIR(S) Trailer Connections UPGRADED CHASSIS MULTIPLEXING UNIT Wheelbase & Frame 6400MM (252 INCH) WHEELBASE 7/16X3-9/16X11-1/8 INCH STEEL FRAME (11.11MMX282.6MM/0.437X11.13 INCH) 120KSI 700 120 1/4 INCH (6.35MM) C-CHANNEL INNER FRAME REINFORCEMENT 260 440 1425MM (56 INCH) REAR FRAME OVERHANG FRAME OVERHANG RANGE: 51 INCH TO 60 INCH 20 -80 CALC'D BACK OF CAB TO REAR SUSP C/L (CA) : 186.42 in CALCULATED EFFECTIVE BACK OF CAB TO REAR SUSPENSION C/L (CA) : 183.42 in CALC'D FRAME LENGTH - OVERALL : 338.19 in CALCULATED FRAME SPACE LH SIDE : 95.18 in CALCULATED FRAME SPACE RH SIDE : 93.2 in SQUARE END OF FRAME REAR TOW HOOKS 10 FRONT CLOSING CROSSMEMBER STANDARD WEIGHT ENGINE CROSSMEMBER 64 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 9 of 15 Description Weight Front Weight Rear STANDARD MIDSHIP #1 CROSSMEMBER(S) STANDARD REARMOST CROSSMEMBER HEAVY DUTY SUSPENSION CROSSMEMBER 30 Chassis Equipment 14 INCH PAINTED STEEL BUMPER 20 REMOVABLE FRONT TOW/RECOVERY DEVICE,STORED ON CHASSIS FRAME 15 BUMPER MOUNTING FOR SINGLE LICENSE PLATE GRADE 8 THREADED HEX HEADED FRAME FASTENERS CLEAR FRAME RAILS FROM BACK OF CAB TO FRONT REAR SUSPENSION BRACKET, BOTH RAILS OUTBOARD Fuel Tanks 70 GALLON/264 LITER ALUMINUM FUEL TANK - LH 5 23 INCH DIAMETER FUEL TANK(S) PLAIN ALUMINUM/PAINTED STEEL FUEL/HYDRAULIC TANK(S) WITH PAINTED BANDS FUEL TANK(S) FORWARD PLAIN STEP FINISH FUEL TANK CAP(S) ALLIANCE FUEL FILTER/WATER SEPARATOR 15 EQUIFLO INBOARD FUEL SYSTEM HIGH TEMPERATURE REINFORCED NYLON FUEL LINE FUEL COOLER 10 Tires MICHELIN XZU-S2 315/80R22.5 20 PLY RADIAL FRONT TIRES 100 MICHELIN X MULTI D 11R22.5 16 PLY RADIAL REAR TIRES 120 Hubs CONMET PRESET PLUS PREMIUM IRON FRONT HUBS CONMET PRESET PLUS PREMIUM ALUMINUM REAR HUBS -60 Wheels 65 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 10 of 15 Description Weight Front Weight Rear ACCURIDE 29039 22.5X9.00 10-HUB PILOT 5.25 INSET 5-HAND STEEL DISC FRONT WHEELS 66 ACCURIDE 28828 22.5X8.25 10-HUB PILOT 2- HAND HD STEEL DISC REAR WHEELS 104 FRONT WHEEL MOUNTING NUTS REAR WHEEL MOUNTING NUTS Cab Exterior 114 INCH BBC FLAT ROOF ALUMINUM CONVENTIONAL CAB AIR CAB MOUNTING NONREMOVABLE BUGSCREEN MOUNTED BEHIND GRILLE FRONT FENDERS SET-BACK AXLE BOLT-ON MOLDED FLEXIBLE FENDER EXTENSIONS 10 LH AND RH GRAB HANDLES STATIONARY BLACK GRILLE BLACK HOOD MOUNTED AIR INTAKE GRILLE FIBERGLASS HOOD DUAL 24 INCH ROUND POLISHED ALUMINUM AIR HORNS ROOF MOUNTED 4 SINGLE ELECTRIC HORN DUAL HORN SHIELDS REAR LICENSE PLATE MOUNT END OF FRAME HALOGEN COMPOSITE HEADLAMPS WITH BLACK BEZELS (5) AMBER MARKER LIGHTS DAYTIME RUNNING LIGHTS - LOW BEAM ONLY INTEGRAL STOP/TAIL/BACKUP LIGHTS STANDARD FRONT TURN SIGNAL LAMPS DUAL WEST COAST MOLDED-IN COLOR HEATED MIRRORS DOOR MOUNTED MIRRORS 102 INCH EQUIPMENT WIDTH LH AND RH 8 INCH MOLDED-IN COLOR CONVEX MIRRORS M0UNTED UNDER PRIMARY MIRRORS RH DOWN VIEW MIRROR STANDARD SIDE/REAR REFLECTORS RH AFTERTREATMENT SYSTEM CAB ACCESS WITH POLISHED DIAMOND PLATE COVER 63X14 INCH TINTED REAR WINDOW 66 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 11 of 15 Description Weight Front Weight Rear TINTED DOOR GLASS LH AND RH WITH TINTED OPERATING WING WINDOWS MANUAL DOOR WINDOW REGULATORS 1-PIECE SOLAR GREEN GLASS WINDSHELD 8 LITER (2 GAL) WINDSHIELD WASHER RESERVOIR, CAB MOUNTED, WITH FLUID LEVEL INDICATOR Cab Interior OPAL GRAY VINYL INTERIOR MOLDED PLASTIC DOOR PANEL WITHOUT VINYL INSERT WITH ALUMINUM KICKPLATE LOWER DOOR MOLDED PLASTIC DOOR PANEL WITHOUT VINYL INSERT WITH ALUMINUM KICKPLATE LOWER DOOR BLACK MATS WITH SINGLE INSULATION DASH MOUNTED ASH TRAY(S) WITHOUT LIGHTER FORWARD ROOF MOUNTED CONSOLE WITH UPPER STORAGE COMPARTMENTS WITHOUT NETTING (2) CUP HOLDERS LH AND RH DASH GRAY/CHARCOAL WING DASH SMART SWITCH EXPANSION MODULE 5 LB. FIRE EXTINGUISHER 10 HEATER, DEFROSTER AND AIR CONDITIONER STANDARD HVAC DUCTING MAIN HVAC CONTROLS WITH RECIRCULATION SWITCH STANDARD HEATER PLUMBING VALEO HEAVY DUTY A/C REFRIGERANT COMPRESSOR BINARY CONTROL, R-134A STANDARD INSULATION SOLID-STATE CIRCUIT PROTECTION AND FUSES 12V NEGATIVE GROUND ELECTRICAL SYSTEM LH AND RH DOOR ACTIVATED DOME LIGHT WITH 3-WAY SWITCH AND COURTESY LIGHTS MOUNTED ON ALL DOORS DOOR LOCKS AND IGNITION SWITCH KEYED THE SAME KEY QUANTITY OF 2 67 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 12 of 15 Description Weight Front Weight Rear CAB DOOR LATCHES WITH MANUAL DOOR LOCKS (1) 12 VOLT POWER SUPPLY IN DASH TRIANGULAR REFLECTORS WITHOUT FLARES 10 BASIC ISRINGHAUSEN HIGH BACK AIR SUSPENSION DRIVERS SEAT WTIH MECHANICAL LUMBAR AND INTEGRATED CUSHION EXTENSION 30 BASIC ISRI HIGH BACK NON SUSPENSION PASSENGER SEAT DUAL DRIVER SEAT ARMRESTS, NO PASSENGER SEAT ARMRESTS 4 LH AND RH INTEGRAL DOOR PANEL ARMRESTS VINYL WITH VINYL INSERT DRIVER SEAT VINYL WITH VINYL INSERT PASSENGER SEAT BLACK SEAT BELTS ADJUSTABLE TILT AND TELESCOPING STEERING COLUMN 10 4-SPOKE 18 INCH (450MM) STEERING WHEEL DRIVER AND PASSENGER INTERIOR SUN VISORS Instruments & Controls GRAY DRIVER INSTRUMENT PANEL GRAY CENTER INSTRUMENT PANEL ENGINE REMOTE INTERFACE WITH PARK BRAKE INTERLOCK BLACK GAUGE BEZELS LOW AIR PRESSURE INDICATOR LIGHT AND AUDIBLE ALARM 2 INCH PRIMARY AND SECONDARY AIR PRESSURE GAUGES ENGINE COMPARTMENT MOUNTED AIR RESTRICTION INDICATOR WITH GRADUATIONS, WITH WARNING LIGHT IN DASH ELECTRONIC CRUISE CONTROL WITH SWITCHES ON AUXILIARY GAUGE PANEL (B DASH PANEL) KEY OPERATED IGNITION SWITCH AND INTEGRAL START POSITION; 4 POSITION OFF/RUN/START/ACCESSORY ICU3S, 132X48 DISPLAY WITH DIAGNOSTICS, 28 LED WARNING LAMPS AND DATA LINKED 68 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 13 of 15 Description Weight Front Weight Rear HEAVY DUTY ONBOARD DIAGNOSTICS INTERFACE CONNECTOR LOCATED BELOW LH DASH 2 INCH ELECTRIC FUEL GAUGE ENGINE REMOTE INTERFACE WITH PRESET FAST IDLE ENGINE REMOTE INTERFACE CONNECTOR AT BACK OF CAB ELECTRICAL ENGINE COOLANT TEMPERATURE GAUGE 2 INCH TRANSMISSION OIL TEMPERATURE GAUGE ENGINE AND TRIP HOUR METERS INTEGRAL WITHIN DRIVER DISPLAY (1) DASH MOUNTED PTO SWITCH WITH INDICATOR LAMP 10 ELECTRIC ENGINE OIL PRESSURE GAUGE NO OVERHEAD INSTRUMENT PANEL AM/FM/WB WORLD TUNER RADIO WITH SIRIUSXM, BLUETOOTH, IPOD INTERFACE, USB AND AUXILIARY INPUTS, J1939 10 DASH MOUNTED RADIO (2) RADIO SPEAKERS IN CAB AM/FM ANTENNA MOUNTED ON FORWARD LH ROOF POWER AND GROUND WIRING PROVISION OVERHEAD CB WIRING ONLY TO ROOF/OVERHEAD CONSOLE; NO MOUNTING PROVISION INTEROPERABLE SDAR ANTENNA ELECTRONIC MPH SPEEDOMETER WITH SECONDARY KPH SCALE, WITHOUT ODOMETER STANDARD VEHICLE SPEED SENSOR ELECTRONIC 3000 RPM TACHOMETER NO VEHICLE PERFORMANCE MONITOR -5 (2) TMC RP 1226 ACCESSORY CONNECTORS: (1) LOCATED BEHIND DASH B PANEL AND (1) LOCATED PASSENGER SIDE OF DASH IGNITION SWITCH CONTROLLED ENGINE STOP PRE-TRIP LAMP INSPECTION, ALL OUTPUTS FLASH, WITH SMART SWITCH DIGITAL VOLTAGE DISPLAY INTEGRAL WITH DRIVER DISPLAY 69 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 14 of 15 Description Weight Front Weight Rear SINGLE ELECTRIC WINDSHIELD WIPER MOTOR WITH DELAY MARKER LIGHT SWITCH INTEGRAL WITH HEADLIGHT SWITCH ONE VALVE PARKING BRAKE SYSTEM WITH WARNING INDICATOR SELF CANCELING TURN SIGNAL SWITCH WITH DIMMER, WASHER/WIPER AND HAZARD IN HANDLE INTEGRAL ELECTRONIC TURN SIGNAL FLASHER WITH HAZARD LAMPS OVERRIDING STOP LAMPS Design PAINT: ONE SOLID COLOR Color CAB COLOR A: L0006EY WHITE ELITE EY BLACK, HIGH SOLIDS POLYURETHANE CHASSIS PAINT POWDER WHITE (N0006EA) FRONT WHEELS/RIMS (PKWHT21, TKWHT21, W, TW) POWDER WHITE (N0006EA) REAR WHEELS/RIMS (PKWHT21, TKWHT21, W, TW) STANDARD BLACK BUMPER PAINT STANDARD E COAT/UNDERCOATING Certification / Compliance U.S. FMVSS CERTIFICATION, EXCEPT SALES CABS AND GLIDER KITS Secondary Factory Options CORPORATE PDI CENTER IN-SERVICE ONLY Sales Programs SD QUOTE SALES PROGRAM T O T A L V E H I C L E S U M M A R Y Weight Summary Weight Front Weight Rear Total Weight Factory Weight+10387 lbs 7153 lbs 17540 lbs 70 Prepared for: Connie Gibson PITTSYLVANIA COUNTY 21 North Main St Chatham, VA 24531 Prepared by: Chris Hofer EXCEL TRUCK GROUP 267 LEE HIGHWAY SOUTH ROANOKE, VA 24019 Phone: 800-849-8823 Application Version 11.8.106 Data Version PRL-27D.045 Pittsylvania Co 2023 Rolloff 07/05/2023 11:06 AM Page 15 of 15 Total Weight+10387 lbs 7153 lbs 17540 lbs Extended Warranty CUM EPA 2017 X12: HD1 5 YEARS / 500,000 MILES / 805,000 KM EXTENDED WARRANTY. FEX APPLIES. CUM EPA 2017 X12: AT3 5 YEARS / 500,000 MILES / 805,000 KM AFTERTREATMENT. FEX APPLIES. ALLISON 4500 RDS SERIES TRANSMISSION EXTENDED WARRANTY, 5 YEARS/UNLIMITED MILES FEX (+) Weights shown are estimates only. If weight is critical, contact Customer Application Engineering. (***) All cost increases for major components (Engines, Transmissions, Axles, Front and Rear Tires) and government mandated requirements, tariffs, and raw material surcharges will be passed through and added to factory invoices. 71 72 7.g. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: FY 2024 Fire and Rescue Service Agreement Approval Staff Contact(s): Christopher Key Agenda Date: July 18, 2023 Item Number: 7.g. Attachment(s): 1. FY24 Fire and Rescue Service Agreement Reviewed By: SUMMARY: The County requires County Volunteer Fire and Rescue Agencies to sign an annual Service Agreement that outlines the expectations of both parties. For the Board's review and consideration, the revised FY 2024 Service Agreement is attached. Edits are shown in red. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached, revised FY 2024 Service Agreement as presented. MOTION: "I make a Motion approving the attached, revised FY 2024 Service Agreement as presented." 73 Page 1 of 7 FY 2024 FIRE AND EMS DEPARTMENT SERVICE MEMORANDUM OF AGREEMENT This FY 2024 Fire and EMS Department Service Memorandum of Agreement (“MOA”) is hereby made and entered into on the ___ day of ________, 2023, by and between the County of Pittsylvania, Virginia (“County”), and ____________________ (“Volunteer Agency”); (individually “Party,” collectively “Parties”). A. PURPOSE: The purpose of this MOA is to outline in reasonable detail the mutual obligations of the County and the Volunteer Agency regarding the eligibility by the Volunteer Agency for County funds/contributions related to Fire and EMS provision/response in the County. The Parties to this MOA hereby agree to be fully legally bound in all aspects to the below terms and conditions contained in this MOA. B. THE COUNTY/VOLUNTEER AGENCY’S OBLIGATIONS: 1. The County shall provide property and casualty insurance for the Volunteer Agency; however, the County will only cover the cost of insuring those apparatus recommended by the County’s Public Safety Department. 2. The County shall maintain accident and sickness insurance coverage on the Volunteer Agency’s Members. 3. The County shall allocate direct funds/contributions to the Volunteer Agency in three (3) allocations as described more fully below. 4. The County’s first (1st) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in August and contain fifty percent (50%) of the Volunteer Agency’s annual funds/contributions. Said first (1st) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met and satisfied: a. The Volunteer Agency has maintained a current roster on file with the County’s Public Safety Department with the name, current certifications, and radio number of each Member. b The Volunteer Agency is current with all applicable State and Federal laws, Virginia Office of EMS Rules and Regulation, and the County’s standard operating guidelines and procedures. 74 Page 2 of 7 c. The Volunteer Agency is in good standing as determined by the County’s Fire and Rescue Commission. d. It is recommended the volunteer agency be an active participant in the County’s Fire and Rescue Association. 5. The County’s second (2nd) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in January and contain thirty-five percent (35%) of the Volunteer Agency’s annual funds/contributions. Said second (2nd) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met: a. The Volunteer Agency is in compliance with the conditions/milestones contained in the MOA. b. All the Volunteer Agency’s equipment and apparatus is maintained in good working order and a readiness condition. c. When the County Capital Improvement Plan is used to purchase equipment for the Volunteer Agency, it fully and completely complies with the Virginia Public Procurement Act and all other County Purchasing guidelines. d. The Volunteer Agency, if it conducts EMS response, will have an annual review with the County’s appointee of the EMS Agency’s Response Plan as provided to the Virginia Office of EMS. e. The Volunteer Agency practices the proper Incident Command System while responding to and mitigating emergency scenes. f. The Volunteer Agency maintains on file with the Public Safety Department copies of updated training records of all members of the agency. These records shall be maintained on a continuous basis. g. The Volunteer Agency is participating in any Countywide records and response reporting system. 6. The County’s third (3rd) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in June and contain fifteen percent (15%) of the Volunteer Agency’s annual funds/contributions. Said third (3rd) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met: 75 Page 3 of 7 a. The Volunteer Agency continues to comply with all provisions/conditions contained in the MOA. b. To date in the current fiscal year, the Volunteer Agency has responded to at least seventy percent (70%) of its first due calls (agencies that provide both fire and EMS service who fail to obtain the seventy percent (70%) response rate overall can receive fifty percent (50%) of their fund, if it maintains a seventy percent (70%) response rate in either the fire service or the EMS service and is not below a 50% response rate in either service); (credit for calls is given when an agency responds with certified personnel) and c. To date in the current fiscal year, for a dispatched call, the Volunteer Agency must respond within eight (8) minutes of the call being dispatched to the Agency. 7. The County shall also reimburse EMS Transport Agencies twenty-five dollars ($25.00) per call responded to on a quarterly basis. 8. The Volunteer Agency shall complete and submit to the County the following FY 2024 financial documents: a. The Detailed Expenditure Report Form provided by the County by August 1; b. Its IRS 990 Form by December 31; and c. Following a cash receipts and disbursements audit performed by a Certified Public Accountant, an Independent Auditor’s Report by December 31.a financial reporting form accounting for County allocated monies received by the agency. The report shall be submitted to the county no later than July 15, 2024. 9. The Volunteer Agency shall report any complaints received against it within forty- eight (48) hours of receipt to the County Public Safety Director. Within thirty (30) days of receipt of complaint, the County Administrator, County Attorney, County Public Safety Director, Volunteer Agency’s Operational Medical Director, and/or VA OEMS, shall investigate the legitimacy/merit of the complaint and implement the appropriate related corrective action (if necessary). The County Administrator shall report all verified/founded complaints to the County Board of Supervisors. C. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT: 76 Page 4 of 7 1. ENTIRE AGREEMENT/MODIFICATION. This MOA contains the entire agreement of the Parties with respect to the subject matter of this MOA, and supersedes all prior negotiations, agreements, and understandings with respect thereto. This MOA may only be amended/modified by a written document duly executed by all Parties. 2. PRINCIPAL CONTACTS. The principal contacts for this MOA are: Pittsylvania County Administrator, c/o the Pittsylvania County Public Safety Director (for the County), and __________________________ (for the Volunteer Agency). 3. COMMENCEMENT/EXPIRATION DATE/TERMINATION. This MOA is executed as of the date of the last signature below and is effective through June 30, 2024, at which time it will expire, unless extended for another fiscal year. Either party may terminate this MOA by providing sixty (60) days’ notice to the other Party. If said termination notice provided by the Volunteer Agency is during a current fiscal year, the Volunteer Agency shall reimburse to County any unexpended funds allocated to it within thirty (30) days’ receipt by County of termination notice. 4. GOVERNING LAW, VENUE, MEDIATION, LEGAL FEES/COSTS: a. Governing Law: This MOA shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. b. Venue: If legal action by either party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in the County of Pittsylvania, Virginia. c. Mediation: i. Good faith mediation shall be a condition precedent to the filing of any litigation in law or equity by either Party against the other Party relating to this MOA. Before the remedies provided for in this Section may be exercised by either Party, such Party shall give written notice to the other Party that such Party believes that an event of default or impasse under this MOA may have occurred, specifying the circumstances constituting the event of default or impasse in sufficient detail that the other Party will be fully advised of the nature of the event of default or impasse. The responding Party shall prepare and serve a written response thereto within ten (10) business days of receipt of such notice. A meeting shall be held within ten (10) business days after the response between the Parties to attempt in good faith to negotiate a resolution of the dispute. ii. If the Parties are unable to resolve the dispute through the above- process, the Parties shall attempt to resolve the controversy by engaging a single mediator, experienced in the subject matter, to mediate the dispute. The 77 Page 5 of 7 mediator shall be mutually selected by the Parties, to the controversy and conduct mediation at a location to be agreed upon by the Parties or absent agreement, by the mediator. Within two (2) business days of selection, the mediator shall be furnished copies of the notice, this MOA, response, and any other documents exchanged by the Parties. If the Parties and the mediator are unable to settle the same within thirty (30) days from selection, or such other time as the Parties agree, the mediator shall make a written recommendation as to the resolution of the dispute. Each Party, in its sole discretion, shall accept or reject such recommendation in writing within ten (10) days. Should the Parties be unable to agree upon a single mediator within five (5) business days of the written response of the responding Party, the Parties jointly, shall agree upon the selection of a neutral third-party agreed upon by the Parties, to appoint a mediator, experienced and knowledgeable in the matters which are the subject of the dispute. The costs of the Mediator and the mediation shall be shared equally by the Parties to the dispute. iii. Notwithstanding the preceding paragraphs, the Parties reserve the right to file suit or pursue litigation. The Parties consent to selection of a mediator by any Court shall not constitute consent to jurisdiction of such court or waiver of defenses as to venue or jurisdiction. d. Legal Fees/Costs: At all times under this MOA, each Party shall be responsible for its own legal fees and costs. 5. WAIVER OF BREACH. The failure of the County to enforce one (1) or more of the terms or conditions of the MOA, from time-to-time, shall not constitute a waiver of such terms or conditions upon subsequent or continuing breach. 6. BENEFIT. This MOA shall inure to the benefit of, and shall bind the heirs, successors, and assigns of the Parties. IN WITNESS WHEREOF, the parties hereto have executed this MOA as of the last date written below. Witness following signatures and seals: 78 Page 6 of 7 THE COUNTY OF PITTSYLVANIA, VIRGINIA By: ___________________________________ Title: _________________________________ Print Name: ___________________________ COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2023, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2023. _______________________________ Notary Public My commission expires: _________________________________ APPROVED AS TO FORM ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 79 Page 7 of 7 FIRE/EMS DEPARTMENT: ______________________________________ By: ___________________________________ Title: _________________________________ Print Name: ___________________________ COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2023, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2023. _______________________________ Notary Public My commission expires: _________________________________ 80 7.h. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: 2023 Virginia Rules Summer Camp Grant Acceptance Approval Staff Contact(s): Michael Taylor Agenda Date: July 18, 2023 Item Number: 7.h. Attachment(s): 1. Virginia Rules Summer Camp Funding Grant Number 010-VARULES23 Reviewed By: SUMMARY: The Honorable Michael Taylor, County Sheriff, requests Board approval to accept a reimbursable Grant from the Virginia Attorney General’s (“AG”) Office in the amount of $4,000 for the purpose of assisting in funding the local 2023 Virginia Rules Summer Camp. Virginia Rules Camp is a law-themed summer day-camp experience for youth hosted by the County's Sheriff’s Office. Virginia Rules Camps offer young people a fun, healthy way to spend a summer week, interactive instruction on Virginia law, and the opportunity to build positive relationships with law enforcement officers that serve their communities. Virginia Rules Camp began as a partnership between the AG's Office and the Richmond Police Department in 2004. Recognizing the success of the Virginia Rules Camp model, the AG's Office made funding available to other localities to host camps of their own. The local 2023 Virginia Rules Camp will be staffed and instructed by the Sheriff's Office's School Resource Officers. FINANCIAL IMPACT AND FUNDING SOURCE: Local 2023 Virginia Rules Camp costs and expenditures are reimbursed by the AG’s Office after completion of the camp. RECOMMENDATION: The Sheriff requests the Board’s approval to accept the AG's Grant to assist in funding the local 2023 Virginia Rules Camp. MOTION: 81 “I make a Motion approving the County Sheriff’s Department's acceptance of a reimbursable Grant from the AG's Office in the amount of $4,000 for the purpose of assisting in the funding of the local 2023 Virginia Rules Summer Camp.” 82 83 84 85 86 87 7.i. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Certificates of Appreciation Approval (Retirements; Pamela Holley; Kelly Agnor) Staff Contact(s): William Ingram Agenda Date: July 18, 2023 Item Number: 7.i. Attachment(s): 1. Certificate of Appreciation - Pamela Holley 2. Certificate of Appreciation - Kelly Agnor Reviewed By: SUMMARY: After a combined total of thirty-nine (39) years experience, Pamela Holley and Kelly Agnor both retired from their Dispatch positions in County Public Safety this year. Both were originally hired as dispatchers and were promoted to Assistant Shift Supervisor throughout their careers. The Board expresses its sincere appreciation to them for their years of service to the County. For the Board's review and consideration, related Certificates of Appreciation are attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the attached Certificates of Appreciation honoring Pamela Holley and Kelly Agnor's retirements. MOTION: "I make a Motion approving the attached Certificates of Appreciation honoring Pamela Holley and Kelly Agnor's retirements." 88 C e r t i f i c a t e o f A p p r e c i a t i o n Pamela Holley Darrell W. Dalton Chairman The Pittsylvania County Board of Supervisors expresses its sincere appreciation to you for your twenty-two years of service to the County. During your career as a Dispatcher and Assistant Shift Supervisor, you have many accomplishments to be proud of. We thank you for your hard work and dedication, and we wish you the best in your retirement. Given this 18th day of July, 2023 William "Vic" Ingram Tunstall District 89 C e r t i f i c a t e o f A p p r e c i a t i o n Kelly Agnor Darrell W. Dalton Chairman The Pittsylvania County Board of Supervisors expresses its sincere appreciation to you for your sixteen years of service to the County. During your career as a Dispatcher and Assistant Shift Supervisor, you have many accomplishments to be proud of. We thank you for your hard work and dedication, and we wish you the best in your retirement. Given this 18th day of July, 2023 William "Vic" Ingram Tunstall District 90 7.j. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Deferral of Public Hearing Request (Southside Investing, LLC Rezoning Application) Approval Staff Contact(s): Emily Ragsdale Agenda Date: July 18, 2023 Item Number: 7.j. Attachment(s): 1. Deferral of Public Hearing Request - Southside Investing LLC Reviewed By: SUMMARY: Southside Investing, LLC has requested to defer the Public Hearing for Case Number R-23-016 that is scheduled for the Board of Supervisors' Meeting on July 18, 2023, and request that the Public Hearing be delayed until the Board of Supervisors' Business Meeting on August 15, 2023. For the Board's review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. The applicant will be responsible for the cost of additional public notices for the August Public Hearing. RECOMMENDATION: County Staff recommends the Board approve Southside Investing, LLC's request to defer, and authorize County Staff to advertise the Public Hearing for Case Number R-23-016 to be held at the August 15, 2023 Board of Supervisors' Business Meeting. MOTION: "I make a Motion to approve Southside Investing, LLC's request to defer, and authorize County Staff to advertise the Public Hearing for Case Number R-23-016 to be held at the August 15, 2023 Board of Supervisors' Business Meeting." 91 21719/1/11251321v1 10 Franklin Road SE, Suite 900 Roanoke, VA 24011 • PO Box 40013 Roanoke, VA 24022-0013 Toll Free: 866.983.0866 Jonathan D. Puvak puvak@gentrylocke.com P: (540) 983-9399 F: (540) 983-9400 July 11, 2023 Via E-Mail Only to Emily.Ragsdale@pittgov.org Emily Ragsdale, AICP, CZA Director, Community Development Pittsylvania County, Virginia 53 North Main Street Chatham, Virginia 24531 Re: Deferral of Public Hearing to August 15, 2023 Southside Investing, LLC Rezoning Application Case Number R-23-016 Dear Ms. Ragsdale: On behalf of Southside Investing, LLC (the “Applicant”), please accept this request to defer the public hearing for Case Number R-23-016 that is currently scheduled for the Board of Supervisors meeting on July 18, 2023. We request that the public hearing be delayed until the Board of Supervisors regular meeting scheduled for August 15, 2023. The Applicant understands that it will be responsible for the costs of the additional public notices for the August public hearing. The Applicant will use the additional time before the August meeting to continue to engage with the community, County representatives and other stakeholders to explain the benefits of the development proposed by the Applicant. Regards, GENTRY LOCKE /s/ Jonathan D. Puvak Jonathan D. Puvak cc: J. Vaden Hunt, Esq., County Attorney, via email only to vaden.hunt@pittgov.org Tom Gallagher – via e-mail only to tgallagher@kilcardevelopment.com 92 7.k. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2023-07-01 (Supporting the Operational Framework for a Water Main Extension to the VIR Campus) Approval Staff Contact(s): Stuart Turille Agenda Date: July 18, 2023 Item Number: 7.k. Attachment(s): 1. 2023-07-01 Support for Water Main Extension - VIR Reviewed By: SUMMARY: Virginia International Raceway (“VIR”) and its Virginia Motorsports Technology Park is a tremendous asset to the Commonwealth of Virginia and the Southern Virginia region with a significant economic impact to the region including Pittsylvania County, the City of Danville, and Halifax County. Halifax County is taking the lead role to provide consistent and sustainable water source for the Raceway and Technology Park to ensure its long-term presence and to fully realize the potential economic growth and job creation in the region, and Staff believe this expansion will have a great impact on the future growth of the southern and eastern portions of the County, and supports an application for grant funding of said project. For the Board's review and consideration, Resolution # 2023-07-01 is attached. FINANCIAL IMPACT AND FUNDING SOURCE: The County will not incur costs for this project, and the revenue received from selling water will be used to cover future maintenance costs on the expanded water line. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2023-07-01 as attached. MOTION: 93 "I make a Motion to approve Resolution # 2023-07-01 as attached." 94 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2023-07-01 _____________________________________________________________________________ RESOLUTION SUPPORTING THE OPERATIONAL FRAMEWORK FOR A WATER MAIN EXTENSION TO THE VIRGINIA INTERNATIONAL RACEWAY CAMPUS VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, July 18, 2023, in the Board Meeting Room, the following Resolution was presented and adopted: WHEREAS, the Virginia International Raceway (“VIR”) and its Virginia Motorsports Technology Park is a tremendous asset to the Commonwealth of Virginia and the Southern Virginia region with a significant economic impact to the region including Pittsylvania County, the City of Danville, and Halifax County; and WHEREAS, Halifax County is taking the lead role to provide consistent and sustainable water source for the Raceway and Technology Park to ensure its long-term presence and to fully realize the potential economic growth and job creation in the region; and WHEREAS, the optimal solution is to extend the existing potable water main from the intersection of Ringgold Depot Road and Shawnee Road in eastern Pittsylvania County, eastward along U.S. Highway 58 to Halifax County and then onto the VIR campus. The City of Danville will be the water source origination; and WHEREAS, Halifax County, with the help of others, has secured $5.0 million of the $8.9 million total estimated project cost and, in an effort to reduce the reliance on local funds from the three (3) governmental entities, is currently compiling an application to the U.S. Economic Development Administration for the balance of the funding; and WHEREAS, the application process requires an agreement between the parties as to ownership and roles for the project. The parties declare the portions of the pipeline will be owned and operated by the respective County entities in which the pipeline resides, and the role of the City is to provide for the availability of water under current sales agreements; and WHEREAS, Halifax County will be the lead applicant, fiscal agent, and project manager for this project; and WHEREAS, Pittsylvania County believes this expansion would have a great impact on the future growth of the southern and eastern portions of the County; and NOW, THEREFORE, BE IT RESOLVED, that Pittsylvania County, the City of Danville, and Halifax County fully support an application for funding to the U.S. Economic Development Administration and reaffirm each’s role and ownership in a fully funded project. Given under my hand this 18th day of July, 2023. ________________________________________________ Darrell Dalton Chairman, Pittsylvania County Board of Supervisors ________________________________________________ Stuart J. Turille, Jr. Clerk, Pittsylvania County Board of Supervisors 95 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: General Presentations (Board of Supervisors); (if any) Staff Contact(s): Kaylyn McCluster Agenda Date: July 18, 2023 Item Number: 8.a. Attachment(s): None Reviewed By: The Board will present any Proclamations, Resolutions, and/or Certificates approved/adopted on the July Consent Agenda or at previous Meetings. 96 10.a.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-015; Wayne and Sandra Troxler; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners' request be granted with the offered proffers (Supervisor Dalton). Staff Contact(s): Emily Ragsdale Agenda Date: July 18, 2023 Item Number: 10.a.1. Attachment(s): 1. R-23-015 Wayne Troxler App 2. R-23-015 Wayne Troxler Map 3. R-23-015 Troxler Proffers Reviewed By: SUMMARY: In Case R-23-015, Wayne and Sandra Troxler (“Petitioners”) have petitioned to rezone 1.61 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for a second dwelling to be constructed on the property). The subject property is located off Locust Lane in the Callands-Gretna Election District, and shown on the Tax Maps as part of GPIN # 1563-43-8791. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On June 6, 2023, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners’ request be granted with the proffers offered by the Petitioner. For the Board’s review and consideration, the County Staff Summary and proffers are attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: 97 County Staff recommends approval of Case R-23-015 as presented. The subject properties are adjacent to other properties currently zoned A-1, Agricultural District. MOTION: “In Case R-23-015, I make a Motion approving the rezoning of 1.61 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow a second dwelling to be constructed on the property.” 98 99 100 101 102 103 104 105 106 107 10.b.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Public Hearing Agenda Title: Public Hearing: Pittsylvania County Code Amendments (RPD); (PCC §§ 35-295, -296, -298, -301, and -305) Staff Contact(s): Emily Ragsdale Agenda Date: July 18, 2023 Item Number: 10.b.1. Attachment(s): 1. CA-23-001 Southside Investing 2. 07-18-2023 PCC Ch 35-295-296-298-301-305 Residential Planned Unit Development District (RPD) 3. RPD - Redline Reviewed By: SUMMARY: Southside Investing, LLC ("Applicant"), is proposing a 614-acre development located on/off of State Road 855/Martin Drive, State Road 58/Martinsville Highway, State Road 851/Peach Orchard Road, and Sugar Tree Lane in the Tunstall Election District. The Applicant submitted a separate application requesting to rezone the thirteen (13) subject properties from A-1, Agricultural District, to RPD, Residential Planned Unit Development District, to allow for a mixed-use development consisting of 308 multi-family units, 613 townhomes, and 1,068 single-family homes, as well as various commercial uses. For the rezoning and the proposed development plan to be approved, various changes to the County's Zoning Ordinance would be necessary. The Applicant is requesting amendments to Pittsylvania County Code ('PCC") §§ 35-295, 35- 296, 35-298, 35-301, and 35-305. Without the approval of the requested PCC amendments, the proposed development plan submitted with the Rezoning Application cannot be approved. On June 6, 2022, the Planning Commission recommended, by a 6-0 vote, with opposition, that the proposed PCC amendments be adopted. This Public Hearing was duly advertised in the Chatham Star Tribune on July 5, 2023, and July 12, 2023. For the Board's review and consideration, attached are the proposed PCC revisions and other relevant documentation. 108 FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following the conducting of the legally required Public Hearing, County Community Development Staff recommends the Board approve the PCC Amendments as presented. MOTION: "I make a Motion approving the attached revisions to PCC §§ 35-295, 35-296, 35-298, 35-301 and 35-305 as presented." 109 110 111 112 113 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m., on Tuesday, July 18, 2023, at the Board Meeting Room, 39 Bank Street SE, Chatham, Virginia 24531, to receive citizen input on proposed revisions to Pittsylvania County Code (“PCC”), Chapter 35, Article III, Division 7. Residential Planned Unit Development District. PCC Sec. 35-295, Special Use Permits; PCC Sec. 35-296, Area Regulations, Items (A) Minimum Lot Size and (B) Maximum Density; PCC Sec. 35-298, Minimum Yard Dimensions, Items (A) Front Setback, (B) Side Setback, (C) Rear Setback, (D) Minimum Distance Between Main Buildings and (E) Corner Lots; PCC Sec. 35-301, Open Space Requirements; PCC Sec. 35-305, Streets, Items (F) Alleys and (G) Private Streets. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. 114 DIVISION 7 RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT (RPD) SEC. 35-293. PURPOSE The purpose of this district is to promote large scale development of innovative and creative design as a means of creating a well planned living environment, to encourage variety in housing and supporting community facilities while, encouraging accessory commercial uses, and to protect the natural beauty of the landscape through the use of advantageous construction techniques, with the greatest amount of open area and the least disturbance of natural features, and to encourage the preservation and the more efficient use of open space. Residential Planned Developments are intended to provide flexibility in the development of large tracts of land through adjustment of certain lot, setback and use restrictions, and should provide for increased amenities, safety and conveniences, reduced public and private costs and other public and private benefits. SEC. 35-294. PERMITTED USES Within the Residential Planned Unit Development District (RPD), the following uses are permitted: accessory uses apartment houses child day care centers (licensed) (Amended December 21,1993) churches clubs (private) clubs (public) community centers, buildings condominiums conservation areas (public and private) country clubs County government uses such as waste collection, recycling, recreation, etc. detached dwelling units: duplexes, triplexes, quad-plexes, townhouses, attrium houses, patio houses garages-private for storage of personal vehicles gardens (private) golf club, club houses golf courses home occupations, class A homes, single-family detached dwelling maintenance facilities for dwelling units manses, church-owned dwelling units multi-family dwellings parks playgrounds recreational facilities (private) recreational facilities (public) roads, streets, rights-of-way, easements security man's house signs-See Sections 35-95--35-101. water systems SEC. 35-295. SPECIAL USE PERMITS The following uses shall be permitted only by special use permits: barber and beauty shop (Amended July 6, 2004) 115 commercial uses such as stores, service centers offices, etc.,retail, grocery stores, hotels, assisted living, skilled nursing, and other similar uses for service to the residents of the planned area and adjacent communities (Amended December 21, 1993) emergency, services facilities-fire, rescue marinas non-emergency medical transport (Amended December 21, 2010) off-street parking public facilities, offices, storage yards public garages public utilities-including substations, power generation, public utilities-structures towers schools (public and private) special temporary churches (Amended December 21, 1993) stables (private) temporary uses, construction activity-including temporary buildings, portable buildings (these uses may be limited by the County as to time) SEC. 35-296. AREA REGULATIONS A. Minimum Lot Size 1. Area To be considered as a residential planned unit development, a project's area must include five (5) or more contiguous acres of land, none of which can be under water or within a flowage easement. Minimum permitted size of any residential planned unit development or lots and parcel within shall be subject to approval by the local Department of Health. The procedure for addition to a development shall be the same as if an original application were filed. 2. Areas of the residential planned unit development used for single-family detached residences shall follow the area requirements under Section 35-224 of this Ordinance unless approved for smaller lot sizes and setbacks by the Board of Supervisors as part of a rezoning application to the RPD, Residential Planned Unit Development District which may allow single-family detached lots to be a minimum of 4,500 sq. ft. and single-family attached unit lots may be a minimum of 1,300 sq. ft. . B. Maximum Density Residential Uses: Units per Gross Acre: Single family 3 Two-family, detached dwelling 5 Duplexes Multi-family 15 Townhouses 10 The Board of Supervisors may approve a maximum density for the residential planned unit development that exceeds the units per gross acre stated in this Ordinance as part of a rezoning application to RPD, Residential Planned Unit Development. District The permitted density in dwelling units per gross acre, notwithstanding the provisions of this Chapter, shall be subject to approval by the local Health Department. SEC. 35-297. MAXIMUM HEIGHT OF BUILDINGS 116 The maximum height of buildings in this district shall be eighty (80) feet. Belfries, cupolas, chimneys, flues; flagpoles, television antennae, radio aerials, silos, and water tanks are exempted. Any building or structure shall be constructed, erected, installed, maintained, and be of an approved type in accordance with the provisions of the Virginia Uniform Statewide Building Code as amended and the Fire Prevention Code. SEC. 35-298. MINIMUM YARD DIMENSIONS A. Front Setback Setback from the nearest point on dwelling or principal structure (including porches or stoops or any accessory, buildings) shall be thirty-five (35) feet from the edge of right-of-way for exterior property lines of the residential planned unit of development. The setback from the nearest point on a dwelling or principal structure bordering interior front property lines within the residential planned unit of development shall be twenty (20) feet from the edge of the right-of-way. Accessory buildings, porches, bay windows, eaves, and stoops may encroach into the front setback of interior front yards of the planned unit of development provided that the setback is not less than ten (10) feet. B. Side Setback The minimum side setback, the distance from the side property line of a lot to the nearest point on a dwelling or principal structure (including porches, stoops, or accessory building) shall be a minimum often (10) feet for exterior property lines of the residential planned unit of development. The minimum side setback, the distance from the side property lines of a lot to the nearest point on a dwelling or principal structure shall be a minimum of six (6) feet and single-family attached dwellings may have no side setback where directly adjoining another unity within one building. Accessory buildings, porches, bay windows, eaves, and stoops may encroach into the side setback no more than four (4) feet. C. Rear Setback The minimum rear setback, the distance from the rear property line of an exterior property line of the residential planned unit development of a lot to the nearest point on a dwelling or principal structure (including porches, stoops, or,or accessory building) shall be a minimum of thirty (30) feet. The minimum rear setback shall be a minimum of twenty (20) feet from the rear property line of an interior lot line of the residential planned unit development to the nearest point on a dwelling or principal structure. Accessory buildings, porches, bay windows, eaves, and stoops may encroach into the rear setback of interior rear yards of the planned unit of development provided that the setback is not less than ten (5) feet. For property bordering Smith Mountain Lake and other lakes 100 acres, or greater in size, the distance will be measured from the recognized full pond level. Rear setback requirements for property contiguous with Smith Mountain Lake may be reduced to twenty (20) feet for single-family detached dwellings only. Walkways and steps are exempt from rear setback requirements. D. Minimum Distance between Main Buildings For fire protection in rural areasthe residential planned unit development, the minimum distance between main buildings shall be no less than fifteen (15). it is required that principal structures be no less than twenty (20) feet apart. E. Corner Lots 117 The minimum side yard depth on the side facing the side street shall be thirty-five (35) feet or more from the side building line to the right-of-way line for both main and accessory buildings adjacent to an exterior property line of the residential planned unit of development. The minimum side yard setback on the side facing the side street within the planned unit of development shall be twenty (20) feet. Accessory buildings, porches, eaves and stoops may encroach in the setback from an interior property line provided that the setback is not less than five (5) feet. SEC. 35-299. FLOOR AREA REQUIREMENTS Not regulated. SEC. 35-300. MINIMUM OFF-STREET PARKING SPACE See General Regulations, Sections 35-80---35-82. SEC. 35-301. OPEN SPACE REQUIREMENTS See Application of Regulations and General Regulations, Sections 35-15--35-22 and 35-60--35- 66. 1. The required open space shall not be less than fifty (50) thirty (30) percent of the total gross area of the residential planned unit development. 2. The required developed recreational space, consisting of parks, play areas, and similar recreational uses, shall not be less than five (5) percent of the total gross area of the development. 3. Open space shall be defined for the purposes of this Section as that total land or water within the boundaries or a planned unit development, designed and intended for use and enjoyment as open areas, and not improved with building, structure, street, road, parking area, or any type of sidewalk, except for recreational structures. 4. All open space, including developed open space, shall be specifically,specifically included in the development schedule and be constructed and fully improved by the developer at an equivalent or greater rate than the construction of residential structures. SEC. 35-302. MANAGEMENT OF OPEN SPACE (BY PROPERTY OWNERS ASSOCIATION) 1. There shall be established a non-profit association, a stock or membership corporation, trust, or foundation of all individuals or corporations owning residential property within the planned unit development to insure maintenance of open spaces. 2. When the open space is to be maintained through a non-profit association, corporation, trust or foundation, said organization shall conform to the following requirements: a. The developer must establish the organization prior to the sale of any lots. b. The membership in the organization shall be mandatory for all residential property owners, present of future within the planned development, and said organization shall not discriminate in its members or shareholders. c. The organization shall manage all open space and recreational and cultural facilities; shall provide for the maintenance, administration and operation of said land and improvements, and any other land within the planned community, and shall secure adequate liability insurance on the land. d. The organization shall conform to the Condominium Act, Sections 55-79.39 through 55-79.103, Code of Virginia. 1950, amended to date. SEC. 35-303. SIGNS 118 See Special Provisions, District Regulations, Sections 35-95--35-10 I. SEC. 35-304. OTHER SPECIAL REGULATIONS RESERVED SEC. 35-305.STREETS (B.M.S. 3-21-06, in its entirety) A. Alignment and layout. The arrangement of streets in new subdivisions shall make provision for the continuation of existing streets in adjoining areas. The street arrangement must be such as to cause no unnecessary hardship to owners of adjoining property when they plat their own land and seek to provide for convenient access to it. Where, in the opinion of the agent, it is desirable to provide for street access to adjoining property, proposed streets shall be extended by dedication to the boundary line of such property. Half streets along the boundary of land proposed for subdivision may not be permitted. Wherever possible, streets should interest intersect at right angles. In all hillside areas streets running with contours shall be required to intersect at angles of not less than sixty (60) degrees, unless approved by the highway engineer. B. Approach angle.Major streets shall approach the major or collector streets at an angle or not less than eighty (80) degrees, unless the agent upon recommendation of the highway engineer, shall approve a lesser angle of approach for reasons of contour, terrain or matching of existing patterns. C. Minimum widths. The minimum widths of proposed streets, measured from the lot line, shall be as shown on the major street plan, or if not shown on such plan shall be: 1. As identified in the VDOT subdivision street standards on 24VAC 30-90-380 Table I as revised by VDOT. 2. Rural rustic roads, as defined by Virginia Department of Transportation, not less than thirty (30) feet. (BOS November 19, 2002) 3. Or other minor streets which cannot be extended in the future – no less than forty (40) feet. (B.S.M. 9-01-02) D. Construction requirements. Unless otherwise specified, all street construction requirements shall be those of the Virginia Department of Transportation for acceptance into the State secondary system, including but not limited to the current edition of: "Subdivision Street Requirements" and "Pavement Design Guide for Subdivision and Secondary Roads in Virginia”, as both are amended from time to time. (B.S.M. 7-1-02) E. Cul-de-sacs. Shall meet the requirements of VDOT 24VAC 30-90-380 subdivision standard as revised by VDOT. F. Alleys. Alleys should be avoided wherever possible except where approved as part of the site plan process for the residential planned unit development as part of the rezoning provess. Dead-end alleys, if unavoidable, shall be provided with adequate turnaround facilities as determined by the agent. G. Private streets. Except as provided in Section 15.2-2267, Code of Virginia, 1950, as the same may from time to time be amended, there shall be no private streets platted in any subdivision. Every subdivided property shall be served from a publicly dedicated street unless approval is granted by the Board of Supervisors as part of a rezoning application to RPD, RPD, Residential Planned Unit of Development District. There shall be no reserved strips controlling access to streets, except where the control of such strips is definitely placed within the community under conditions approved by the agent. The Board of Supervisors may approve the creation and use of private streets as part of a rezoning application to RPD, Residential Planned Unit of Development District. H. Names. Proposed streets which are obviously in alignment with other already existing and named streets shall bear the names of the existing street. In no case shall the name of proposed streets duplicate existing 119 street names in Pittsylvania County and adjoining jurisdictions, irrespective of the use of the suffix street, avenue, boulevard, drive, way, place, lane or court. Street names shall be indicated on the preliminary and final plats, and shall be approved by the agent. Names of existing streets shall not be changed except by approval of the Board of Supervisors. I. Identification signs. Street identification signs of an approved design shall be installed at all intersections. SEC. 35-306. UTILITIES Within a planned unit development, all newly installed utilities, including television cable, and electrical systems, shall be installed underground. Appurtenances to these, systems which require above ground installations shall be effectively screened. SECS. 35-307--35-315. RESERVED 120