Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
05-16-2023 Work Session Agenda Packet
BOARD OF SUPERVISORS WORK SESSION Tuesday, May 16, 2023 - 3:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (3:00 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA For the citizens’ convenience, all Work Session and Committee Meetings are now being recorded and can be viewed on the same YouTube location as the Board of Supervisor’s Business Meetings. Please remember that the Board’s Work Session is designed for internal Board and County Staff communication, discussion, and work. It is not a question and answer session with the audience. Accordingly, during the Work Session, no questions or comments from the audience will be entertained. Respectfully, any outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Work Session. As a reminder, all County citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted to make comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting. 5. PRESENTATIONS a. Introduction/SOVAH Update (Steve Heatherly, SOVAH President); (15 minutes); (Staff Contact: Kaylyn McCluster) 6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Litter Initiative Informational Update (15 minutes); (Staff Contact: Hollye Keesee) b. VDOT Tightsqueeze Road/U.S. 29 Improvements Discussion (15 minutes); (Staff Contact: Robert Warren) c. Strategic Needs Assessment Initiative Discussion (15 minutes); (Staff Contact: Stuart Turille) 7. BUSINESS MEETING DISCUSSION ITEMS 8. CLOSED SESSION a. Closed Session - Property Acquisition (Staff Contact: Dave Arnold, Chris Adcock) b. Closed Session - Personnel (Contact: Board of Supervisors) c. Closed Session - Legal (Staff Contact: Vaden Hunt) 9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: Kaylyn McCluster) 10. ADJOURNMENT 1 6.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Litter Initiative Informational Update (15 minutes) Staff Contact(s): Hollye Keesee Agenda Date: May 16, 2023 Item Number: 6.a. Attachment(s): 1. 05-16-2023 Litter Presentation Reviewed By: Hollye Keesee, Senior Administrative Assistant, will provide the Board with a brief informational update on the County's new Litter Initiative. Related information/documentaiton will be provided to the Board at the Work Session. 2 Litter Action May 16, 2023 3 Virginia Litter Facts •Nearly 3.5 million taxpayer dollars are spent each year to clean up litter on Virginia’s roadways •More than half of roadway litter comes from motorists and another 25% is from pedestrians •Significant roadway litter comes from vehicles with improperly covered loads •Nearly three-fourths of litter comes from people consciously choosing to litter on Virginia’s roads Source: virginiadot.org 4 Litter Clean-up in the Past •Trustees with Pittsylvania County Jail •VDOT contracted pickups •VDOT Adopt-A-Highway •Camp 23 5 Trustees with the Jail •Inmates with no conviction of violent crimes or domestic violence •Can only be used on public thoroughfares and municipal land –no private property •Typically used on the primary highways 6 VDOT Contracted Pickups •Cost for 2022 •January •$24,000 Primary Roads •$26,000 Secondary Roads •May •$18,000 Primary Roads •$78,000 Secondary RoadsTotal $146,000 •These contracted cleanups include the price of disposal of the bagged trash. •Currently all citizen and Board complaint roads are on these lists. 7 Adopt-A-Highway Sign erected with organization’s name Two yearly pickups –Spring and Fall Two-mile stretch of highway VDOT provides supplies and pick ups the bagged trash Each year, more than 23,000 Adopt-a-Highway volunteers collect more than 44,000 bags of waste along Virginia’s highways. Currently 27 roads are adopted in Pittsylvania County 8 Adopted Roads 9 Camp 23 •2 gangs a day from work farm in Halifax County •Cleaned up litter, vegetation, did beautification •Haven’t cleaned up litter since COVID •Approved Work Areas for Inmate Crews A. Rural portions of Interstate highways, including access ramps, except rest areas open to the public, and within 50 yards of commercial facilities (such as, gas stations, motels, stores) and/or homes at interchanges. B. Along rural portions of primary and secondary highways and roads except in villages, subdivisions or within 50 yards of any built-up area(s) (for example, crossroads or intersections with gas stations, convenience stores, homes). C. Any other state-maintained road that meets the requirements of items A and B above and does not otherwise violate the provision of the section on prohibited work areas and does not jeopardize public safety. 10 Litter Clean-up in the Future •Trustees with Pittsylvania County Jail •VDOT contracted pickups •VDOT Adopt-A-Highway 11 Trustees with the Jail •Possibly 5-6 qualified inmates with one deputy (not as many eligible inmates as in the past) •Primary highways •Still have equipment from program in past •Possible contract with VDOT 12 Considerations FY22 VDOT paid $30,000 for Landfill tipping fees If those fees were waived, then VDOT could do an extra round of pickup to possibly include Supervisor suggested roads Waived fees would not include tires or special projects. Memorandum of Agreement between Sheriff’s Office and VDOT for payment of deputy to supervise local inmates Direct court-ordered community service Extend initiative to civic organizations 13 6.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: VDOT Tightsqueeze Road/U.S. 29 Improvements Discussion (15 minutes) Staff Contact(s): Robert Warren Agenda Date: May 16, 2023 Item Number: 6.b. Attachment(s): 1. Communications Resource_ Willingness Advertisement_ Two-Column Template [MS Word] 2. PH-119165 display 3. Route 29 and Route 703 Intersection Improvement Project Reviewed By: Supervisor Warren will discuss with the Board issues related to VDOT's potential Tightsqueeze Road/U.S. 29 Improvements. For the Board's review, related documentation is attached. 14 Route 29 Restricted Crossing U-turn at Route 703 (Tight Squeeze Rd./ Fairview Rd.) Pittsylvania County Intersection Improvement Project Tuesday, May 23, 2023, 4 – 6 p.m. Chatham High School 100 Chatham Cavalier Circle Chatham, VA 24531 Find out about the proposed improvement for the intersection of Route 29 and Route 701 (Tight Squeeze Rd./Fairview Rd.) that starts 0.186 mile south of Route 703 (Tight Squeeze Rd./Fairview Rd.) and extends to 0.169 mile north of Route 703 (Tight Squeeze Rd./Fairview Rd.) in Pittsylvania County. The project website is found at: https://www.virginiadot.org/projects/lynchburg/route-29-tight-squeeze.asp The purpose of this project is to improve safety at this intersection by reducing conflict points. The Restricted Crossing U-turn (RCUT) design redirects left and through movements on Tight Squeeze Rd./Fairview Rd. to turn right onto Route 29, then make a U-turn to cross the median at one of two new crossover intersections that are located on either side of the main intersection. The two new U-turns will be signalized and will be coordinated with the signal at the main intersection. Review the proposed project plans and the National Environmental Policy Act documentation in the form of a Programmatic Categorical Exclusion at the public hearing or at VDOT’s Lynchburg District Office located at 4219 Campbell Avenue in Lynchburg. Please call ahead to ensure the availability of personnel to answer your questions. Property impact information, relocation assistance policies and tentative construction schedules are available for your review at the above address and will be available at the public hearing. In compliance with the National Historic Preservation Act, Section 106 and 36 CFR Part 800, information concerning the potential effects of the proposed improvements on properties listed in or eligible for listing in the National Register of Historic Places is also available for public review. Give your written or oral comments at the meeting or fill out the comment sheet on VDOT’s website at the address listed above by June 2, 2023, to Amanda Cox, Project Manager, Virginia Department of Transportation, 4219 Campbell Avenue, Lynchburg, VA 24501-4801. You may also email your comments to Amanda.Cox@VDOT.Virginia.gov. Please reference “Tight Squeeze RCUT” in the subject line. VDOT ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you need special assistance for persons with disabilities or limited English proficiency, contact Amanda Cox at 434-856-8366, 1-800-367-7623, TTY/TDD 711. State Project: 6029-071-836, P101 Federal Project: NHPP-071-3(045) UPC: 119165 15 V = ____MPH e = ___% 13+89.46PT = 11+75.16PC = 1,500.00'R = 214.30'L = 210208209210211212213214208209210211212213214Legend North Arrow & Scale ROUTE 29 AT TIGHTSQUEEZE ROAD RCUT IMPROVEMENTS 0 SCALE 25' 50'75'100' Contact Information Pittsylvania County amanda.cox@VDOT.Virginia.gov Comments may also be sent to: Lynchburg, VA. 24501 4219 Campbell Ave. Virginia Department of Transportation Project Manager Amanda Cox Proposed Road Existing Right of Way C F Construction - Cut Proposed Limits of Construction - Fill Proposed Limits of Existing Property Lines DESIGN PUBLIC HEARING Nof Transportation Virginia Department Project Location Imagery Courtesy of the Google Imagery copyright 2021. plans. relocations may be required beyond the proposed right-of-way shown on these of construction or the acquisition of right of way. Additional easements for utility These plans are unfinished and unapproved and are not to be used for any type Federal Project Number - NHPP-071-3(045) UPC 119165 State Project Number - 6029-071-836,P101,R201,C501 Pittsylvania County, Virginia Route 29 At Tightsquueze Road Rcut Improvements Right of Way Line ProposedProposed Drainage VDOT Utility Easement Proposed Permanent Raised Median Proposed Concrete 10 N6 6°1 2'3 5 " E 107.33'T = 03°49'11"D = (LT)08°11'07.75"DELTA = 12+82.49PI = 11+75.16 PC 11 12 11 12111210111210+00.00 POT 10+00.00 POT S70°47'43"W105110115120125N02°28'21"E N02°44'09"E N02°13'14"E102103104105106107108109110111112113114115116117118119120121122123 124125102103104105106107108109110111112113114115116117118119120121122123124125205215220N02°17'14"E N02°27'46"E N02°43'02"E N02°15'51"E N02°26'26"E202203204205206207215216217218219220221222 223224202203204205206207215216217218219220221222223224PipePipeIpBentPipeIpPipePipeBentPipePipeIpIpIpIpIpIpIpIpBentAxleIpIpAxleIpIpBentPipePipeIpBentPipeIpPipePipeBentPipePipeIpIpIpIpIpIpIpIpBentAxleIpIpAxleIpIpBentR/wMon.PipeSurveyMarkerNailIpUTILITY EASMENT (EXIST. R/W) (EXIST. R/W) (EXIST. R/W) (EXIST.R/W) R/W Based ON 0029-071-107,C-501 (EXIST. R/W) R/W Based ON 0029-071-107,C-501 R/W Based ON 0029-071-107,C-501 (EXIST. R/W) (EXIST.R/W) (EXIST. R/W) (EXIST.R/W)PipePipeIpBentPipeIpPipePipeBentPipePipeIpIpIpIpIpIpIpIpBentAxleIpIpAxleIpIpBent49.99 N0°9'45"ES84°42'46"WS84°42'46"W89.88'S84°44'18"W95.98' 200.15 N0°21'10"E 117.16 S84°43'48"W89.54' 66.85' N12°12'30 "E N61°46'31"W96.38'N61°46'31"W(N57°25'35"W97.16')105.08'(N57°14'31"W104.92')150 .68 ' (N16°35 '26 "E 150 .78 ')N03°40'30"W N03°40'30"W (N00°42'36"E 66.85') (N00°42'36"E 200.08')(S89°06'44"W90.10')(S89°06'40"W95.98')S84°43'09"W(S89°06'40"W89.96' ) N05°15'13"W (N00°52'17"W 262.14')178.05'(S89°05'42"W177.97')200.44'(S89°05'42"W200.42')24.64'N86°19'35"W(N83°12'23"W166.96'164.51')162.32')(N07°08'19"E 107.62')(N06°00'40"E 54.79')N86°46'06"W162.23'(N83°38'54"W162.35')N87°06'06"W127.72'N87°06'06"W(N83°58'54"W(N83°58'54"W130.24')24.64')N02°54'54"E 199.89' (N06°02'06"E 199.89')N87°00'49"W113.03'(N83°53'37"W118.95')20.06'N0°36'9"E 97.89 N89°23'51"WN89°23'51"WN89°23'51"WN87°00'49"W(N06°00'00E 24.70')N88°37'01"W157.19'(N83°13'00"W158.10')(N06°00'00"E 100.00')(N84°00'00"W148.75'148.83')(N06°00'00"E 75.00')(N84°00'00"W150.00')(N06°00'00"E 50.00')(N84°00'00"W150.00')(N06°00'00"E 100.00')S87°26'26"EN7 2 ° 3 3 ' 4 6 "ES87°36'35"ES87°36'35"ES83°35'10"EN7 3 °35' 1 5 "E251.23')2 6 6 . 7 6' (N7 7 ° 2 0' 3 5 "E2 6 5 . 7 1')(S84°00'00"E235.91'250.00')235.98'(S87°36'35"E251.07')236.07'(S87°36'35"E250.74')714.98'(S83°35'10"E711.00')4 5 0 .57' (N73 ° 3 5 '15"E4 4 8.57')S87°51'50"E31.42'S87°51'50"ES87°51'50"ES87°51'50"ES87°15'54"ES88°32'54"EN07°10'53"W 193.49' (N03°27'00"W 191.38')(S84°00'00"E31.42')137.32'(S84°00'00"E133.07')238.36'250.00')(S84°00'00"E167.47'(S82°37'18"E164.73')238.30'(S83°08'07"E235.23')S88°32'51"ES88°32'59"E226.81'224.90'30'EASEMENT 10'UTILITYEASMENT 10'UTILITYEASMENT 20'EASEMENT R/W Based ON 6029-071-112,C-501R/W Based ON 6029-071-112,C-501 R/WBased O N 6 0 2 9 -0 7 1-11 2,C-501 R/W Based ON 0029-071-107,C-501 R/W Based ON 0029-071-107,C-501R/WBa s e d ON002 9 - 0 7 1- 1 0 7,C- 5 0 1 R/WBas e d ON0 0 2 9 - 0 7 1 - 1 0 7,C- 5 0 1 140.15'143.59'228.66'R/W BasedON 0029-071-107,C-501(EXIST.R/W) R/W Based ON 6029-071-112,C-501 PLAT M.B. 43 PG. 159 B PLAT M.B. 44 PG. 208 L LR 16/01643 PLAT M.B. 44 PG. 208 L LR 16/01643 PLAT M.B. 43 PG. 147 H LR 10/02779 Tax# 2424-18-0385 Tax# 2424-18-0069 DB 1073 PG 237 PLAT D.B. 806 PG. 317Tax# 2424-07-8882 LR13/03916 Tax# 2424-07-9677 PLAT D.B. 946 PG. 387 LR09/04435 Tax# 2424-07-9359 LR06/02781 PLAT MB 44 PG 221N Tax# 2424-07-9143 LR17/00220 PLAT MB 44 PG 221N Tax# 2424-06-9936 LR17/00557 PLAT MB 44 PG 221N Tax# 2424-06-8876 LR16/04430 Tax# 2424-16-2720 DB 669 PG 643 Tax# 2424-16-3831 LR15/01084 Tax# 2424-16-3849 LR15/00862 Tax# 2424-17-5239 DB 650 PG 251 PLAT MB 44 PG 731 PLAT DB 294 PG 203 Tax# 2424-17-4721 PLAT DB 1528 PG 737 LR20/05226 Tax# 2424-17-2889 LR20/01775 PLAT DB 1528 PG 737 Tax# 2424-18-3267 DB 1012 PG 661 PLAT MB 25 PG 10 Tax# 2424-18-4447 LR10/06703 Tax# 2424-18-2589 LR07/01132 PLAT MB 44 PG 36H Tax# 2424-18-3701 DB 1094 PG 355 PLAT DB 1094 PG 371 Tax# 2424-07-9662 LR16/04430 Tax#2424-07-9575 LR16/04430Tax# 2424-07-9459 LR16/04430 1.44 Acres (Tax Records) 0.39 Acres (Tax Records) 0.43 Acres (Tax Records) Tax# 2424-18-0699 Tax# 2424-18-0779 0.7 Acres (Tax Records) 0.83 Acres (Tax Records) 0.63 Acres (Tax Records) 0.44 Acres (Tax Records)0.21Acre(TaxRecords)0.27 Acre (Tax Records) 0.31 Acre (Tax Records) Tax# 2424-07-9569 0.57 Acre (Tax Records) 0.6 Acre (Tax Records) 0.61 Acre (Tax Records)0.97 Acre (Tax Records) 0.4 Acre (Tax Records) 0.4 Acre (Tax Records) 0.58 Acre (Tax Records) 9.79 Acres (Tax Records) 3.9 Acres (Tax Records) 2.14 Acres (Tax Records) 0.76 Acre (Tax Records)LR10/06703 Tax#2424-18-4335 0.35 Acres(TaxRecords)0.67 Acres (Tax Records) 0.83 Acre (Tax Records)0.68 Acre (Tax Records) Tax#2424-19-4163 PLAT MB 43 PG 223D 4.25 Acres(TaxRecords)FF CFC F FF FF CC 004 005 001 002 003 REALTY INCOME CORPORATION MCDONALDS USA, LLC, BNE RESTAURANT GROUP IV LLC,SOUTH END LEASING, INC, C. DAVID WALSH JOYCE P. WALSH HEATH INVESTMENTS,INC, HEATH INVESTMENTS,INC, JOHN DAVID MOSS AUDREY T. MOSSJOHN DAVID MOSS AUDREY T. MOSS MICHAEL STEPHEN MOTLEY DORIS ANN N. MOTLEY MICHAEL STEPHEN MOTLEY DORIS ANN N. MOTLEY WILLIAM H. ROGERS, JR. WILLIAM H. ROGERS, JR. WILLIAM H. ROGERS, JR. 2101 82ND STREET LLC CYNTHIA A. ELGIN STEPHEN R. ELGIN SOUTH END LEASING INC NATIONAL BANK AND TRUST COMPANY, JOHN DAVID MOSS AUBREY TURPIN MOSS JOHNDAVIDMOSSAUBREYTURPINMOSSJOHN DAVID MOSS AUBREY TURPIN MOSS CHATHAM HARVIN LC ROSEMYR CORPORATION CHATHAM HARVIN LC ROSEMYR CORPORATION DELMAS W CHAMBLIN JEANE A CHAMBLIN LIFE ESTATE JUDITH R. ROGERS CARROLL W. BUMGARNER LEE SHELTON BUMGARNER MARK E. VANDERHYDE MELODY B. VANDERHYDE SONYA BUMGARNER KIRK PATTON BUMGARNER CARROLL W. BUMGARNER LEE SHELTON BUMGARNER MARK E. VANDERHYDE MELODY B. VANDERHYDE SONYA BUMGARNER KIRK PATTON BUMGARNER SOUTHEASTERN ASSOCIATES, INC. JUDITH R. ROGERS JUDITH R. ROGERS STA. 205+25.00 RTE.29 SBL CONSTR. BL BEG. CONSTRUCTION RTE. 29 SBL STA. 105+25.00 RTE.29 NBL CONSTR. BL BEG. PROJ. 6029-071-836, P101, C501 STA. 102+37.35 RTE.29 NBL CONSTR. BL BEG. PROJ. 6029-071-836, R201 STA. 11+75.00 RTE. 703 CONSTR. BL END CONSTR. RTE. 703 STA. 10+18.73 RTE. 703 CONSTR. BL BEG. CONSTR. RTE. 703 RTE.703(TIGHTSQUEEZERD.Δ111°55'19"LT.PISTA.10+00.00RTE.703(TIGHTSQUEEZERD.)POTSTA.215+07.32RTE.29SBL Δ63°28'26"RT. PISTA.10+00.00RTE.703(FAIRVIEWRD.) POTSTA.115+05.07RTE.29NBL STA. 10+21.14 RTE. 703 CONSTR. BL BEG. CONSTR. RTE. 703 RTE.703(FAIRVIEWRD.)STA. 11+75.16 RTE. 703 CONSTR. BL END CONSTR. RTE. 703 STA. 121+20.14 RTE.29 NBL CONSTR. BL END PROJ. 6029-071-836, R201 STA. 224+00.00 RTE.29 SBL CONSTR. BL END CONSTRUCTION RTE. 29 SBL STA. 124+01.89 RTE.29 NBL CONSTR. BL END PROJ. 6029-071-836, P101, C501 RTE. 29 SBL RTE. 29 NBL RTE. 29 SBL RTE. 29 NBL RTE. 29 SBL RTE. 29 NBL 16 Primary Contact: Amanda Cox Project Manager 4219 Campbell Avenue Lynchburg, VA 24501 434-856-8366 Brian Casto Engineering Manager 4219 Campbell Avenue Lynchburg, VA 24501 434-856-8276 Len Stevens Communications Manager 4219 Campbell Avenue Lynchburg, VA 24501 434-856-8176 Mike Sprouse Regional Right of Way Manager 811 Commerce Road Staunton, VA 24401 540-280-3851 VDOT representatives will review and evaluate any information received as a result of the hearing. Public hearing information, including the hearing summary, will be available for review at VDOT’s Lynchburg District Office located at 4219 Campbell Avenue, Lynchburg, VA 24501-4801. After all comments have been addressed, the information received as a result of this hearing will be presented to VDOT’s Chief Engineer or designee for consideration. If approval of the major design features is received for this project, it will move forward to the final design phase. Ten days after this public hearing, the public comment period will close on June 2, 2023. (June 4 if inclement weather date is used) A comment sheet is enclosed and can be submitted at tonight’s hearing or by mail to Amanda Cox, DBIA, Project Manager, Virginia Department of Transportation, 4219 Campbell Avenue, Lynchburg, VA 24501-4801. You may also email your comments to Amanda.Cox@VDOT.Virginia.gov. Please reference “Route 29 and Route 703 RCUT.” in the subject line. Information must be postmarked, e-mailed or delivered to VDOT within 10 calendar days of tonight’s hearing in order to be included in the hearing record. © 2023 Commonwealth of Virginia Welcome to the Virginia Department of Transportation’s (VDOT) design public hearing on a project to improve safety at the intersection of Route 29 and Route 701 through the construction of a Restricted Crossing U-turn. This design public hearing is being held to provide an opportunity for citizens or organizations to give VDOT comments and/or suggestions on the proposed project. VDOT strives to ensure that all members of the community have the opportunity to participate in public decisions on transportation projects and programs affecting them. VDOT representatives are present to discuss the project and answer your questions. A comment sheet is included in the handouts for this meeting and your input is encouraged. All oral and written comments received on this project will be reviewed by VDOT personnel and will be available for review by citizens and other interested parties. Available Allocations - $11.4 Million Purpose – Improve safety From – 0.186 mile south of Route 703 To – 0.169 mile north of Route 703 Project Length – 0.35 mile Improvements – • Construct a Restricted Crossing U-Turn (RCUT) to reduce conflict points and improve safety www.VirginiaDOT.org Design Public Hearing Route 29 & Route 703 Intersection Improvement Project Pittsylvania County Tuesday, May 23, 2023, 4 – 6 p.m. Chatham High School 100 Chatham Cavalier Circle, Chatham, VA 24531 https://www.virginiadot.org/projects/lynchburg/route- 29-tight-squeeze.asp (Inclement weather date – May 25) Route 29 and Route 703, Chatham, VA Design Public Hearing State Project: 6029-071-836, P101 Federal Project: NHPP-071-3(045) UPC: 119165 Route 29 and Route 703, Chatham, VA 17 As VDOT further develops and finalizes this project, additional easements for utility relocation may be required beyond the proposed right of way shown on the public hearing plans. Construction will not require the displacement of any families, businesses or non-profit organizations. Information about right of way purchase is discussed in VDOT’s brochure entitled “Right of Way and Utilities: A Guide for Property Owners and Tenants. Copies of this brochure are available here. After this meeting, information regarding right of way may be obtained from the right of way contact listed on the back of this brochure. VDOT’s Lynchburg District Environmental Office has performed environmental reviews and coordination to obtain information about environmental resources in the project vicinity; to provide natural and historic resource agencies an opportunity to review and comment on the project during its development; and to identify opportunities for avoidance, minimization and mitigation of potential environmental impacts. The National Environmental Policy Act (NEPA) is applicable to this project and a NEPA document in the form of a Programmatic Categorical Exclusion has been developed in cooperation with the Federal Highway Administration and in accordance with federal guidelines. The NEPA document includes information from various technical reviews including those related to natural resources, water quality, cultural resources, threatened and endangered species, air quality, noise, etc. The project will continue to be coordinated with the appropriate federal, state, and local agencies as part of environmental review and approval processes required throughout project development and construction. All required environmental clearances will be obtained prior to commencement of construction. Strict compliance with all environmental conditions and commitments resulting from regulatory approvals, and implementation of VDOT’s specifications and standard best management practices will protect the environment during construction. The NEPA document and the results of other environmental studies are available at today’s meeting. Representatives from VDOT’s Environmental Section are available to discuss this information and to answer questions. VDOT ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you need more information in regards to your civil rights on this project or special assistance for persons with disabilities or limited English proficiency, contact the project manager listed on the back of this brochure. The following schedule has been proposed for the project: • Public Hearing – May 2023 • Advertise for Construct. Bids – Fall 2025 • Construction Begins – Spring 2026 • Construction Completed – Fall 2027 The purpose of this project is to improve safety at this intersection by reducing conflict points. The Restricted Crossing U-turn (RCUT) design redirects left and through movements on Tight Squeeze Rd./Fairview Rd. to turn right onto Route 29, then make a U-turn to cross the median at one of two new crossover intersections that are located on either side of the main intersection. The two new U-turns will be signalized and will be coordinated with the signal at the main intersection. In addition to the RCUT design, the project proposes to convert the existing full crossover located at Valero and American National Bank and Trust Company to a southbound directional median opening which will restrict left turn and through access from both Valero and American National Bank and Trust Company. The existing and adjacent intersections along Route 29 are prone to operational issues and congestion during peak demand periods. The purpose is to reduce conflict points by eliminating median crossovers to address safety and congestion on a Virginia Corridor of Significance. Temporary lane closures and traffic shifts may be necessary during construction. Access to all properties and businesses will be maintained during construction. The design of this project is in compliance with the Stormwater Management Act, stormwater regulations and the annual stormwater management standards and specifications approved by the Virginia Department of Conservation and Recreation. Potential impacts to the flood plains will be evaluated and addressed on this project. The construction of this project will conform to the nationwide best management practices, VDOT specifications and special provisions, and the Virginia Department of Soil and Water conservation regulations. Also, during construction, every reasonable effort will be made to protect the environment with respect to dust and erosion control. Total Cost: $10.3 Million • Preliminary Engineering: $1.16 Million • Right of Way and Utilities: $2.26 Million • Construction: $6.85 Million These costs are subject to change because development of the project is in its early design stages. The project will be funded using state and federal funds. 18 6.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Strategic Needs Assessment Initiative Discussion (15 minutes) Staff Contact(s): Stuart Turille Agenda Date: May 16, 2023 Item Number: 6.c. Attachment(s): None Reviewed By: Stuart J. Turille, Jr., County Administrator, will present to the Board his Strategic Needs Assessment Initiative. Related documentation/information will be distributed at the Board's Work Session. 19 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session - Property Acquisition Staff Contact(s): Dave Arnold, Chris Adcock Agenda Date: May 16, 2023 Item Number: 8.a. Attachment(s): None Reviewed By: Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: Jail and Hurt Properties Purpose: Review/Discussion Regarding the Potential Acquisitions of the Same for Public Purposes 20 8.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session - Personnel Staff Contact(s): Board of Supervisors Agenda Date: May 16, 2023 Item Number: 8.b. Attachment(s): None Reviewed By: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matters: Interim Dan River Board Member Appointment Purpose: Discussion of Next Steps 21 8.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Closed Session - Legal Staff Contact(s): Vaden Hunt Agenda Date: May 16, 2023 Item Number: 8.c. Attachment(s): None Reviewed By: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Operational Medical Director Resignation Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same 22 9.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Closed Session Certification Staff Contact(s): Kaylyn McCluster Agenda Date: May 16, 2023 Item Number: 9.a. Attachment(s): None Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on May 16, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge, only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes/No William V. (“Vic”) Ingram Yes/No Ronald S. Scearce Yes/No Robert M. Tucker, Jr. Yes/No Robert (“Bob”) W. Warren Yes/No Timothy W. Dudley Yes/No Darrell W. Dalton Yes/No 23