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09-05-2023 Special Meeting Agenda Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. a. Public Hearing: PCC § 8-7 Revision (Tunstall Precinct Location Change) Approval (Staff Contact: Shani Shorter) 5. ADJOURNMENT BOARD OF SUPERVISORS SPECIAL CALLED MEETING Tuesday, September 5, 2023 - 6:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1.CALL TO ORDER (6:00 PM) 2.ROLL CALL 3.APPROVAL OF AGENDA 4.PUBLIC HEARING 4.a.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Public Hearing Agenda Title: Public Hearing: PCC § 8-7 Revision (Tunstall Precinct Location Change) Approval Staff Contact(s): Shani Shorter Agenda Date: September 5, 2023 Item Number: 4.a.1. Attachment(s): 1. 09-05-2023 Chapter 8-7 Polling Precinct Location Change - Public Hearing Notice with Revisions 2. Tunstall - Precinct Waiver Reviewed By: SUMMARY: Due to redistricting, the previous Tunstall precinct located at Tunstall High School was located more than one (1) mile outside of the boundary and thus required a location change. At its June Business Meeting, following a lawfully conducted Public Hearing, the Tunstall precinct was moved from Tunstall High School to Mount Hermon Baptist Church (Fellowship Hall). Subsequently, the Electoral Board was notified that the new precinct was no longer available at Mount Herman Baptist Church, and Shani A. Shorte ("Shorter"), Registrar, submitted a waiver request to the State Board of Elections Commissioner Susan Beals on July 24, 2023, to change the location of the Tunstall Precinct from its current location of 4385 Franklin Turnpike, Danville, Virginia 24540, Mount Hermon Baptist Church (Fellowship Hall), to 100 Trojan Circle, Dry Fork, Virginia 24549, Tunstall High School. This waiver request was approved on August 2, 2023, and Shorter was granted a permanent exception for the precinct to be moved back to Tunstall High School. Following a lawfully advertised and conducted Public Hearing, the Board is legally required to vote to amend Pittsylvania County Code (“PCC”) § 8-7 to formally implement the Registrar’s aforementioned voting precinct relocation recommendation. The proposed Voting Precinct relocation Public Hearing Notice was advertised in the Chatham Star Tribune on August 23, 2023, and August 30, 2023. For your reference and review, a copy of said PCC changes is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following conducting of the legally required Public Hearing, County Staff recommends approving the revision to PCC § 8-7 as attached and presented. MOTION: “I make a Motion approving the revision to PCC § 8-7 as attached and presented." PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on Tuesday, September 5, 2023, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive citizen input on proposed revisions to Pittsylvania County Code § 8-7 related to changing the location of the Tunstall Precinct from its current location of 4385 Franklin Tpke, Danville, Virginia 24540, Mount Hermon Baptist Church – Fellowship Hall, to 100 Trojan Circle, Dry Fork, Virginia 24549, Tunstall High School. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. Mount Hermon Baptist Church – Fellowship Hall Tunstall High School 8/4/23, 2:48 PM Tunstall - ELECT Systems Support - Service project https://jsd.elections.virginia.gov/servicedesk/customer/portal/9/ESD-15672 1/3 Help Center Requests 2 Help Center /ELECT Systems Support /ESD-15672 Tunstall Activity Viewing Form One Mile Polling Place Waiver CLOSED Don't notify me Shared with Shani Shorter Comment on this request... Your request status changed to Closed with resolution Completed.2 days ago 11:53 AM LATEST Susan Beals approved this request.2 days ago 11:53 AM Your request was APPROVED and the status changed to Closed Request requires approval.25/Jul/23 2:40 PM Your request status changed to Executive Approval.25/Jul/23 2:40 PM Claire Scott approved this request.25/Jul/23 2:40 PM Your request was APPROVED and the status changed to Executive Approval Request requires approval.25/Jul/23 12:13 PM Your request status changed to Policy Review Approval.25/Jul/23 12:13 PM Victoria Mainwaring 25/Jul/23 12:13 PM Department of Elections letter Tunstall 07-2023.docx (11 kB) Details 25/Jul/23 12:13 PM Email/Phone shani.shorter@pittgov.org Locality Locality - Pittsylvania County Edit PURPOSE OF THIS WAIVER Pursuant to 24.2-310 (G), general registrars or the governing body of a locality may submit this waiver if they wish to establish or relocate a precinct polling place that will not be within the precinct or within one mile of the precinct boundary. ELECT will grant this waiver if and only if general registrars or the governing body of a locality certify that they meet all of the conditions in the waiver below.  Victoria MainwaringCreator 8/4/23, 2:48 PM Tunstall - ELECT Systems Support - Service project https://jsd.elections.virginia.gov/servicedesk/customer/portal/9/ESD-15672 2/3   Precinct Name* Tunstall Precinct Number* 106 Please describe how it was determined that there is no suitable building for this polling place within the precinct* The Pittsylvania County Electoral Board is requesting a waiver for the #106-Tunstall precinct which is currently located in the Tunstall High School. We have reached out to (5) different places, in the hopes we could use their facility, within the district and all of them turned us down. They were the Mt. Herman Baptist Church, Mt. Herman Fire Department, Mt. Freeman Baptist Church, Bethel Baptist, and Stanley Art Paving Specialists. When the redistricting was done, the Tunstall precinct voting locality of the High School fell out of the one mile radius. It is now 1.88 miles outside the boundary. There is not another place in this rural area in which to have the voting location. The voters are familiar with this precinct as well and it will help ease confusion this fall if we can maintain this voting precinct. Therefore, we are asking that a motion be made that the Pittsylvania County Electoral Board be granted a waiver to be allowed to use the Tunstall High School for the voting precinct. We appreciate your consideration into this matter. New polling place location (if known) Name Street Address 1 Street Address 2 Zip Code Will this polling place share a building with one or more other precinct polling places?* Verify that the following statements are true: 1. There is no suitable building for this polling place that could be used within the precinct or within one mile of the precinct boundary. 2. The building that will house this precinct’s polling place has adequate parking. Yes No 8/4/23, 2:48 PM Tunstall - ELECT Systems Support - Service project https://jsd.elections.virginia.gov/servicedesk/customer/portal/9/ESD-15672 3/3 Powered by Jira Service Management 3. This precinct’s polling place, and any building containing it, is in compliance with the Americans with Disabilities Act. 4. This polling place will have a unique chief and assistant officer of election. Printed Name(s) of General Registrar, Deputy Registrar, or members of local governing who approved the polling place change. Printed Name One* Shani Shorter - GR Arlene Burkhardt - EB V. Mainwaring is submitting this waiver due to the GR not having VERIS yet Signature One Approval* I the General Registrar or Deputy Registrar certify that the above information is true.