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03-21-2023 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, March 21, 2023 - 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Board Meeting Minutes Approval (Staff Contact: Kaylyn McCluster) b. County's 2023 February Bill List Approval (Staff Contact: Kim VanDerHyde) c. Danville Regional Foundation Recreation Master Plan Grant Appropriation Approval (Staff Contact: Kim VanDerHyde) d. ARPA Funds Expenditure Approval (FRC); (Staff Contact: Christopher Key) e. Public Safety Grant Application Approval (Staff Contact: Christopher Key) f. g. h. Resolution # 2023-03-02 (Honoring the Life of Ronnie Haymore) Adoption Approval (Staff Contact: Matthew Rowe) i. Resolution # 2023-03-03 (FY23 - 24 Tax Rate and Fees Confirmation) Adoption Approval (Staff Contact: Kim VanDerHyde) 8. PRESENTATIONS Appointment: Dan River Alcohol Safety Action Program (Glenda Clark-Motley); (Full Board); (Staff Contact: Kaylyn McCluster) Resolution # 2023-03-01 (Honoring George Coleman's Retirement) Adoption Approval (Staff Contact: Robert Tucker) 1 9. 10. a.General Presentations (Board of Supervisors); (if any) HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. PUBLIC HEARINGS a.Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. 1.Public Hearing: Case R-23-001; Riceville Baptist Church: Rezoning from R-1, Residential Suburban Subdivision District,to A-1, Agricultural District The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Tucker); (Staff Contact: Emily Ragsdale) 2.Public Hearing: Case R-23-002; Joseph Hairston; Rezoning from B-2, Business District, General, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Ingram); (Staff Contact: Emily Ragsdale) 3.Public Hearing: Case R-23-003; Thompson & Wyatt, Inc; Rezoning from R-1, Residential Suburban Subdivision District; 2 b. to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner's request be granted (Supervisor Tucker); (Staff Contact: Emily Ragsdale) 4.Public Hearing: Case R-23-004; Danny Daniel; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Ingram); (Staff Contact: Emily Ragsdale) 5.Public Hearing: Case R-23-005; Jessica South Perdue; Rezoning from RC-1, Residential Combined SubdivisionDistrict, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Chesher); (Staff Contact: Emily Ragsdale) 6.Public Hearing: Case R-23-006; Robert and Virginia Mathewson; Rezoning from RPD, Residential Planned Unit Development, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Dudley); (Staff Contact: Emily Ragsdale) 7.Public Hearing: Case R-23-007; Triple S Farms of Ringgold,LLC; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached (Supervisor Chesher); (Staff Contact: Emily Ragsdale) 8.Public Hearing: Case R-23-008; Triple S Farms of Ringgold,LLC; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner's request be granted (Supervisor Chesher); (Staff Contact: Emily Ragsdale) Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall 3 11. 12. 13. 14. 15. 16. limit his/her address to three (3) minutes. Speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speaker's allotted time. Absent the Chairman’s approval, no person shall be able to speak who has not signed up. 1.PCC Zoning Ordinance Revisions (Solar); (Staff Contact: Emily Ragsdale) UNFINISHED BUSINESS NEW BUSINESS MATTERS FROM WORK SESSION (IF ANY) BOARD MEMBER REPORTS COUNTY ADMINISTRATOR REPORTS ADJOURNMENT 4 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Board Meeting Minutes Approval Staff Contact(s): Kaylyn McCluster Agenda Date: March 21, 2023 Item Number: 7.a. Attachment(s): 1. 02-21-2023 Joint Meeting - DRAFT 2. 02-21-2023 Work Session - DRAFT 3. 02-21-2023 Business Meeting - DRAFT 4. 03-07-2023 Legislative Committee Meeting - DRAFT Reviewed By: SUMMARY: For the Board's review and consideration, attached are the following recent Board Meeting Minutes: (1) 2/21/2023 (Joint Meeting with School Board); (2) 2/21/2023 (Work Session); (3) 2/21/2023 (Business Meeting); and (4) 3/7/2023 (Legislative Committee Meeting). FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt the Board Meeting Minutes as attached and presented. MOTION: “I make a Motion to adopt the Board Meeting Minutes as attached and presented." 5 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ JOINT MEETING WITH SCHOOL BOARD February 21, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Joint Meeting with the School Board was held on February 21, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Dalton called the Meeting to Order at 3:00 PM ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Timothy W. Chesher - Dan River District William "Vic" Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert W. Warren - Chatham-Blairs District The following School Board Members were present: Calvin D. Doss – Chairman, Callands-Gretna District Kelly H. Merricks – Vice-Chair, Dan River District J. Samuel Burton – Chatham-Blairs District Willie T. Fitzgerald – Banister District George V. Henderson – Tunstall District Kevin W. Mills – Westover District Don C. Moon – Staunton River District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Chesher AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None NEW BUSINESS a. School Division's Budget Request Presentation Dr. Jones presented to the Board the School's Budget request for the upcoming year. Jones stated that all County Elementary, Middle, and High Schools are at or above State average on the SOL pass rates. Mrs. T. Worley also covered their plans for spending the remaining CARES ACT and ARPA funds, as well as ADM history, and School Board priorities for FY 2024. The full 6 presentation can be found on the County's website at www.pittsylvaniacountyva.gov. ADJOURNMENT Dalton adjourned the Meeting at 3:42 PM. 7 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION February 21, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on February 21, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:00 PM) Dalton called the Meeting to Order at 4:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Timothy W. Chesher - Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Tucker SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None PRESENTATIONS a. RiverStreet Broadband Project Update Presentation (30 minutes) RiverStreet Networks’ Director of Business Development and Government Relations, Rob Taylor, presented the Board a County Broadband Project update. He shared that 75% of the fiber design is complete and property acquisition is 100% complete. Construction is currently underway in Sandy Level and Renan, and they anticipate a possible Groundbreaking at the Java Volunteer Fire Department towards the end of March or early April. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. 8 b. Virginia State Route 41 Traffic Study Update/Discussion (7 minutes); (J. Craddock (VDOT)/B. Bowman) Brenda Bowman spoke on behalf of businesses on the commercial corridor of Rt. 41 in the Chatham-Blairs and Westover Districts of the County. She stated on January 21, 2023, a 66-year- old woman died and a 17-year-old female was seriously injured due to an automobile accident in front of the Tuscarora Shopping Center. That same afternoon, there were two (2) additional accidents in the same area. In her efforts to gather information needed to request a traffic study from VDOT, she learned that this corridor was already on their radar. She worked with Jay Craddock (VDOT) and was able to advance the status of the study. Craddock stated there is a "Project Pipeline" planning program that identifies solutions to transportation needs in Virginia, and Bowman requested the Board fully understand the importance of this study and support the efforts of this project in the next few years. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Town of Chatham/County Master Water and Sewer Agreement Revisions Discussion (5 minutes) Adcock stated that over the past several months, County Staff and Supervisor Warren (as appointed by the Board as a representative) have been negotiating with Town of Chatham Staff and Town Council Members to consolidate and update the various water and wastewater agreements that have existed between the Town and the former Pittsylvania County Service Authority since at least 1982. The consolidated and revised agreement will help to eliminate service territory confusion and will simplify billing between the Town and County. The updated agreement is on the night's Business Meeting Agenda for action. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:43 PM. RESULT: 7-0 (Approved) MOVER: Chesher SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Search/County Attorney Employment Discussion Purpose: Review and Discussion of Related Next Steps RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:54 PM and the following Certification was recorded: 9 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on February 21, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:55 PM. 10 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING February 21, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on February 21, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Timothy W. Chesher - Dan River District William V. ("Vic") Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: • Resolution # 2023-02-02 as item 13a RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Scearce AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Chesher SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None 11 CONSENT AGENDA Motion to approve Consent Agenda. RESULT: APPROVE MOVER: Scearce SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2023 January Bill List Approval c. Resolution # 2023-02-01 (Approving County’s Participation in Proposed Settlement of Opioid-Related Claims Against TEVA, Allergan, Walmart, and Walgreens) Adoption Approval d. WIA Grant Appropriation Approval (HSRA Grant) e. CITAC Officers Agreement Execution Approval f. Virginia Low Income Household Water Assistance Program Participation Agreement Execution Approval g. FRC Re-Appointment: Ward Rowland (Tunstall District) h. FRC Re-Appointment: Tim Cassell (Westover District) i. Town of Chatham/County Revised Master Water and Sewer Agreement Execution Approval PRESENTATIONS None. HEARING OF THE CITIZENS Jim Scearce, Westover District, shared concern regarding a Motion that was made at the December Meeting to name the new Jail after former Sheriff McGregor and if there was a Naming Committee Meeting. He stated he had consulted with his attorney about VA FOIA requirements and the penalties that surround illegal Meetings and is awaiting his next steps. Vanessa Scearce, Westover District, apologized for missing last month's Meeting as she was attending Chamber Day at the Capitol. She believes it is more important now than ever to be involved in government. Her hope is that the citizens of the County do their part to make this County the best place to live, and she provided copies of The Constitution of the United States and The Declaration of Independence for everyone. Steven Vanairsdale, Chatham-Blairs District, is current active-duty army and has served over twenty (20) years. He shared a quote by Teddy Roosevelt that said, "The most important single ingredient in the formula of success is knowing how to get along with people." He stated humility is a fragile thing, and he feels the Board has an obligation to move forward as a team. Brenda Bowman, Chatham-Blairs District, followed up on her earlier presentation at the Work Session with Jay Craddock, and asked the Board to support a traffic study for the commercial corridor of Rt. 41 in the Chatham- Blairs and Westover Districts of the County. PUBLIC HEARINGS None. 12 Rezoning Public Hearings 1. Public Hearing: Case R-22-038: Myrtle Shields; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Warren). In Case R-22-038, Myrtle Shields (“Petitioner”) has petitioned to rezone 0.31 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to allow the property to be consolidated with an adjacent parcel zoned R-1). The subject property is located on State Road 835/Pleasant Gap Drive, in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN # 2412-38- 6637. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On January 3, 2023, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. Dalton opened the Public Hearing at 7:19 PM. Shields was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:19 PM. Motion to approve the rezoning of 0.31 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None 2. Public Hearing: Case R-22-040: Harold and Celia Hayden; Rezoning from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Dalton) In Case R-22-040, Harold and Celia Hayden (“Petitioners”) have petitioned to rezone 6.59 acres from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property lines to be adjusted). The subject property is located off State Road 806/Ivory Branch Road, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN # 1477-14-0194. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On January 3, 2023, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 7:21 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:22 PM. Motion to approve the rezoning of 6.59 acres from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A- 1, Agricultural District, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Warren 13 SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None 3. Public Hearing: Case R-22-041: Claudia and Willie Aaron; Rezoning from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Dalton) In Case R-22-041, Claudia and Willie Aaron (“Petitioners”) have petitioned to rezone 45.58 acres from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property lines to be adjusted). The subject property is located off State Road 806/Ivory Branch Road, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN # 1477-03-1969. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On January 3, 2023, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 7:23 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:24 PM. Motion to approve the rezoning of 45.58 acres from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A- 1, Agricultural District, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None Other Public Hearings 1. PCC Chapter 43 Revisions (VA COIA Filing Forms) Chapter 31 of the Code of Virginia outlines the Conflict of Interest Act for State and Local Government, which includes annual disclosure statements that are required to be filed. Virginia § 2.2-3115 was recently updated and now requires Industrial Development Authority Members to file the Statement of Economic Interest Form, instead of the Financial Disclosure Statement. County Staff was also contacted by the Office of Children’s Services stating that all CPMT and FAPT Members who are Parent Representatives and/or Private Providers, need to complete the Statement of Economic Interest form as well. For the above reasons, Pittsylvania County Code (“PCC”), Chapter 43, Disclosure of Personal Business Interests by County Officials and Employees, needs to be updated to reflect said Virginia Code changes, and to bring all other Boards and Commissions up to date with current filing requirements. There are Boards that have been eliminated and created since the last update to PCC Chapter 43. Finally, this year, the Virginia Conflict of Interest Advisory Council sent communication that 14 localities can determine if they will allow electronic signature and acceptance of all annual filing forms. If so, localities are required to adopt a written policy stating the same. County Staff believes including this addition to PCC Chapter 43 will make the collection of filing forms more efficient. Dalton opened the Public Hearing at 7:26 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:26 PM. Motion to approve the attached revisions to PCC Chapter 43 as presented. RESULT: 7-0 (Approve) MOVER: Chesher SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None 2. Public Property Disposition (Southside Soccer, Inc.) Southside Soccer Club, Inc, ("Soccer Club"), a non-profit tax-exempt corporation, has for some time afforded thousands of County youths the opportunity to participate in an organized soccer league. The Soccer Club has been very successful and enjoyed by many. Currently, the Soccer Club uses the recreational fields adjacent to the old Blairs School located on East Whitt Road (Tax Parcel ID# 2421-71-1625) in the Blair’s Magisterial District for soccer games. The Soccer Club has approached the County requesting to have the land transferred to their ownership to pursue grants to upgrade the facilities. This parcel is approximately 9.519 acres. The sale of land would be for $1.00. Dalton opened the Public Hearing at 7:29 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:29 PM. Motion to approve the transfer of 9.519 acres of land (Tax Parcel ID #2421-71-1625) to the Soccer Club for the sum of $1.00, via the deed as attached and presented. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION (IF ANY) a. Resolution # 2023-02-02 15 Motion to approve Resolution # 2023-02-02, County Attorney Employment Agreement Amendment # 2. RESULT: 6-1 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley NAYS: Ingram ABSTAIN: None BOARD MEMBER REPORTS • Tucker thanked County Staff for their prep work for the Meetings and he also recognized Black History Month. He stated he wanted to celebrate those who gave of themselves to help make our Nation what it is today, and those who are currently making history in their communities. 16 • Dudley thanked everyone for coming to the Meeting. He thanked County Staff for their dedication to these Meetings, and to the Board for their work as well. • Warren recognized Ronnie Haymore and stated his recent passing was a big loss for this County. He served for many years on the IDA and coached many youths throughout the County. He asked to remember his family in prayer and it is hard to find a public servant such as Haymore. • Scearce stated the last Resolution passed was to renew the contract for the County Attorney, and he thanked Hunt for his service. • Ingram echoed sentiments about Haymore and asked everyone to keep his family in thought and prayer. He also recognized Black History Month and mentioned Wendell Scott, Tommy McMannon, George Coleman, and Altavista native, Juan Thornhill, who is the safety for the Kansas City Chiefs. He also recognized the Tunstall High School Varsity Basketball team as they are working towards the State Championship. • Chesher thanked everyone for coming to the Meeting and thanked Mrs. Scearce for a copy of the Constitution. He stated one year ago this week he was in ICU, and now his 26-year-old daughter-in-law is going through the same thing and asked for prayers for her. He also quoted "Hard times create hard men, hard men create soft times, soft times create soft men, soft men create hard times" to remind everyone that there still are good people out there. • Dalton thanked citizens for coming out to the Meeting and thanked County Staff for their work. He asked everyone to remember Jeff Stone's family after his passing, as he was a former County employee, as well as the Haymore Family. COUNTY ADMINISTRATOR REPORTS Hunt thanked the Board for continuing to show their faith in him by approving his revisions to his Employment Agreement. He stated that countless hours went into the preparation of implementing new software at this Meeting, and he thanked County Staff for their hard work and dedication. ADJOURNMENT Dalton adjourned the Meeting at 7:41 PM. 17 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS LEGISLATIVE COMMITTEE March 7, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' Legislative Committee Meeting was held on March 7, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (5:00 PM) Chesher called the Meeting to Order at 5:00 PM ROLL CALL The following Committee Members were present: • Timothy W. Chesher - Dan River District; • Robert M. Tucker, Jr. - Banister District; and • Robert (“Bob”) W. Warren - Chatham-Blairs District. The following Board Members were also present: • Darrell W. Dalton - Chairman, Callands-Gretna District; • Timothy W. Dudley - Vice-Chairman, Staunton River District; • William V. ("Vic") Ingram - Tunstall District; and • Ronald S. Scearce - Westover District. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: APPROVE MOVER: Tucker SECONDER: Warren AYES: Chesher, Tucker, Warren NAYS: None ABSTAIN: None OLD BUSINESS a. Solar Ordinance Revisions Review Ragsdale discussed the proposed Solar Ordinance Revisions with the Committee. Revisions include Utility-Scale Solar Energy Facilities shall not be located less than five (5) miles from any other Utility Scale Solar Energy Facility, no more than two percent (2%) of the total acreage within a single zoning district shall be approved for use as a Utility Scale Solar Energy Facility, and Utility Scale Solar Energy Facilities shall be exempt from Sec. 35-141(C)(1) and (2), if the proposed Project has entered into a Power 18 Purchase Agreement (“PPA”), or similar agreement, with a tenant company located within the defined boundaries of the Southern Virginia Megasite at Berry Hill, which also has an approved Local Performance Agreement with the Board. Ragsdale’s full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. Motion to recommend the revisions be forwarded to the full Board, and following the conducting of the legally required Public Hearing at its March Business Meeting, the revisions to PCC § 35-141 be approved as presented. RESULT: APPROVE MOVER: Warren SECONDER: Tucker AYES: Chesher, Tucker, Warren NAYS: None ABSTAIN: None b. Temporary Residential Occupancy of Campers Ordinance Review Ragsdale presented additions/revisions to PCC § 35-87, Temporary Camping. Her presentation can be found on the County's website at www.pittsylvaniacountyva.gov. Ragsdale stated when these emergency situations arise, her Staff would make these applications priority and would guarantee an inspection the day after the application is filed, if not the same day. Motion to recommend the full Board authorize County Staff to advertise the legally required Public Hearing to potentially amend PCC § 35-87, Temporary Camping, at the Board’s April Business Meeting. RESULT: APPROVE MOVER: Chesher SECONDER: Tucker AYES: Chesher, Tucker, Warren NAYS: None ABSTAIN: None NEW BUSINESS a. BOS' Planning Commission Member Voting Status Change Discussion Ingram stated the Planning Commission (“PC”) is the only Board left that has the BOS Representative as a voting member, and to support consistency, to make the BOS Representative on the PC a non-voting member. Warren and Tucker stated they agree with consistency and support this change. Motion to send this item to the full Board for approval, and make the BOS Representative on the PC a liaison member. 19 RESULT: APPROVE MOVER: Warren SECONDER: Tucker AYES: Chesher, Tucker, Warren NAYS: None ABSTAIN: None ADJOURNMENT Chesher adjourned the Meeting at 5:38 PM. 20 7.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: County's 2023 February Bill List Approval Staff Contact(s): Kim VanDerHyde Agenda Date: March 21, 2023 Item Number: 7.b. Attachment(s): None Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review payments made by the County as oversight of County Fund expenditures. Said February Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=473629&dbid=0&repo=Pitt GovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2023 February Bill List as presented. MOTION: “I make a Motion to approve the County’s 2023 February Bill List as presented.” 21 7.c. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Danville Regional Foundation Recreation Master Plan Grant Appropriation Approval Staff Contact(s): Kim VanDerHyde Agenda Date: March 21, 2023 Item Number: 7.c. Attachment(s): 1. DRF Master Plan Agreement Reviewed By: SUMMARY: Justin Price, County Director of Parks and Recreation, recently received the attached Grant award notification from Danville Regional Foundation (“DRF”) to fund fifty percent (50%); (up to, but not exceeding $25,000) of the expenses associated with updating the County Parks and Recreation Department's Master Plan. This Plan, which was originally created in 2010, needs to be updated to establish new and confirm existing priorities for Parks and Recreation for the next five (5) to ten (10) years. FINANCIAL IMPACT AND FUNDING SOURCE: This funding will pay up to $25,000 toward updating the Parks and Recreation Master Plan. The total cost of this project is unknown at this time, but any remaining funding for this update will come from the Virginia Department of Forestry Grant and the Parks and Recreation Operating Budget. RECOMMENDATION: County Staff recommends the Board approve funding from DRF in the amount of $25,000 and appropriate these funds to the Grants Fund to cover expenses related to updating the Parks and Recreation Master Plan. MOTION: "I make a Motion to approve funding from DRF in the amount of $25,000 and appropriate thesefunds to the Grants Fund to cover expenses related to updating the Parks and Recreation MasterPlan." 22 23 24 25 26 7.d. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: ARPA Funds Expenditure Approval (FRC); Staff Contact(s): Christopher Key Agenda Date: March 21, 2023 Item Number: 7.d. Attachment(s): None Reviewed By: SUMMARY: In 2021, the Board appropriated $1,000,000 to the Volunteer Fire and Rescue Agencies and the funds were divided equally among the Departments. However, there is a remaining balance of $11,588.45. At the February 2023 Fire and Rescue Commission ("FRC") Meeting, the FRC approved a request by the Fire and Rescue Association to have the remaining ARPA funds ($11,588.45) be used to assist with purchasing and implementing a County-wide Accountability System to include accountability boards, rehab boards, triage system, name tags, and training. Improving and standardizing fire ground accountability was one of the recommendations from the 2016 Fire and Rescue Study. FINANCIAL IMPACT AND FUNDING SOURCE: The ARPA funds are in the FY23 County Fire and Rescue Budget. RECOMMENDATION: County Staff recommends the Board approve the purchase of equipment as proposed using the leftover ARPA funds in the County's Fire and Rescue Budget. MOTION: “I make a Motion to authorize County Staff to purchase the equipment as proposed using the balance of the ARPA funds not to exceed $11,588.45.” 27 7.e. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Public Safety Grant Application Approval Staff Contact(s): Christopher Key Agenda Date: March 21, 2023 Item Number: 7.e. Attachment(s): None Reviewed By: SUMMARY: County Public Safety Department Staff (“Staff”) is requesting permission to apply for the following Grant with the Rescue Squad Assistance Fund (“RSAF”) for one (1) item in the Spring 2023 Cycle (note: Funding is usually at fifty percent (50%) of the request): • Replace a 2004 Ford F450 Type I Ambulance. The vehicle is currently in a reserve status to fill in when necessary. Once replaced, the new ambulance will be a front-line ambulance responding out of the Mt. Herman Station. The vehicle is in fair shape, but the engine and transmission of the truck have had serious repair issues. If this is approved for funding, it could be up to eighteen (18) months before receiving the new truck, and by that time, Staff will need to replace 2007 ambulance with 100,000 miles that is being run daily out of the Chatham Fire Department. The Grant is for $143,000.00, with the total replacement cost quoted at $320,513.00. FINANCIAL IMPACT AND FUNDING SOURCE: A portion of the matching funds for the ambulance were funded in the FY23 County Budget and the additional needed match has been requested in the FY24 CIP County Budget. RECOMMENDATION: Staff recommends the Board authorize it to submit the RSAF Grant Application request for the ambulance as presented, and if awarded, the Board approves having the matching funds appropriated, should the additional matching funds be appropriated in the FY24 County Budget. 28 MOTION: “I make a Motion to authorize Staff to submit the RSAF Grant for the above- described equipment as presented.” 29 7.f. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Appointment: Dan River Alcohol Safety Action Program (Glenda Clark-Motley); (Full Board) Staff Contact(s): Kaylyn McCluster Agenda Date: March 21, 2023 Item Number: 7.f. Attachment(s): 1. 03-09-2023 Glenda Clark-Motley - Dan River ASAP Reviewed By: SUMMARY: Glenda Clark-Motley ("Clark-Motley") currently serves as a County Representative on the Dan River Alcohol Safety Action Program ("ASAP") Board, and her term is set to expire on May 19, 2023. Tammy Goad, Dan River ASAP Executive Director, has requested the Board re-appoint Clark-Motley to the Dan River ASAP Board to serve another three (3)-year term beginning on May 20, 2023, and ending on May 20, 2026. This is a full Board appointment. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board re-appoint Clark-Motley to the Dan River ASAP Board to serve another three (3)-year term beginning on May 20, 2023, and ending on May 20, 2026. MOTION: "I make a Motion to re-appoint Clark-Motley to the Dan River ASAP Board to serve another three (3)-year term beginning on May 20, 2023, and ending on May 20, 2026." 30 Serve on a Board or Commission Submission Date: 03/09/2023 4:15 Full Name Glenda Clark-Motley Full Address 130 Carson Jones Road Danville, VA 24540 Election District Chatham-Blairs Phone 4347706170 Email homestea@comcast.net Board, Committee, or Commission of Interest Dan River ASAP *Disclaimer* Members of the Board of Zoning Appeals are appointed by a local judge. The Board of Supervisors can make recommendations, but a judge actually makes the appointment. Resume or Cover Letter Education Background Former Educator for Danville Public Schools and Former Administrator for Pittsylvania County Schools Occupation Retired Why do you want to serve on this Board? Currently serving on the board as chair. What special skills/interests/qualifications would benefit you in this appointment? Supervision, attention to details, team player, communication skills and excellent listening skills. Code of Ethics/Model of Excellence Yes Attachment 364542A2-B733-441F-B1CD-483AD9B94B38.jpeg Attachment Read-Only Content Code of Ethics/Model of Excellence Yes 31 32 7.g. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2023-03-01 (Honoring George Coleman's Retirement) Adoption Approval Staff Contact(s): Robert Tucker Agenda Date: March 21, 2023 Item Number: 7.g. Attachment(s): 1. 2023-03-01 Honoring George Colemans Retirement Reviewed By: SUMMARY: After forty-two (42) years of serving the County, Captain George Coleman ("Coleman") retired from the Sheriff's Department on January 31, 2023. The Board expresses its sincere appreciation to Coleman for his dedication of time towards the law enforcement community and congratulates him on his well- deserved retirement. For the Board's review and consideration, Resolution # 2023-03-01 evincing the same is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2023-03-01 as attached and presented. MOTION: "I make a Motion to adopt Resolution # 2023-03-01 as attached and presented." 33 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ RESOLUTION # 2023-03-01 __________________________________________________________________________________________ HONORING CAPTAIN GEORGE COLEMAN’S RETIREMENT __________________________________________________________________________________________ VIRGINIA: The Pittsylvania County Board of Supervisors (“Board”) adopted the following Resolution at its Business Meeting on March 21, 2023: WHEREAS, after forty-two (42) years of serving the citizens of Pittsylvania County, Virginia, (“County”) in the Sheriff’s Department, Captain George Coleman (“Coleman”) hung up his badge, retiring at seventy (70) years old on January 31, 2023; and WHEREAS, Coleman began his career with the County on June 16, 1980, when he was hired as a Field Deputy; and WHEREAS, throughout the years, Coleman moved up the ranks from Deputy to Field Sergeant and Field Supervisor to Investigator, where he was responsible for looking into various crimes such as murders, rapes, sexual assault, and crimes involving money; and WHEREAS, in 2008, Coleman began working in Civil Process, dealing with serving subpoenas, depositions, evictions, Sheriff sales, and other areas; and WHEREAS, Coleman assisted with the development of a Crime Scene Unit, as well as the Crimestoppers Program, and he played a key role in recruiting new deputies for the Sheriff’s Department and mentoring them after they were hired; and WHEREAS, Coleman believed in taking time with people and has worked to treat others with respect; and WHEREAS, when Coleman was on the road, he made a point to stop and talk to citizens on their front porches, in the fields, or at their place of business, where he earned respect from not only those in the County, but from Senators, Delegates, Judges, Commonwealth Attorneys, and many other prominent people; and WHEREAS, Coleman was an asset to the County and a loyal member of his community and faithfully performed his duties in a diligent and dependable manner. NOW, THEREFORE, BE IT RESOLVED, that the Board expresses its sincere appreciation to Coleman for his forty-two (42) years of service to the County and his dedication of time towards the law enforcement community and congratulates him on his well-deserved retirement. Adopted this 21st day of March, 2023. __________________________________________ Robert M. Tucker, Jr. (Banister Supervisor) Pittsylvania County Board of Supervisors __________________________________________ Darrell W. Dalton (Chairman) Pittsylvania County Board of Supervisors __________________________________________ J. Vaden Hunt, Esq. (Clerk) Interim County Administrator/County Attorney 34 7.h. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2023-03-02 (Honoring the Life of Ronnie Haymore) Adoption Approval Staff Contact(s): Matthew Rowe Agenda Date: March 21, 2023 Item Number: 7.h. Attachment(s): 1. 2023-03-02 Honoring Ronnie Haymore Reviewed By: SUMMARY: Ronnie Lee Haymore ("Haymore"), of Whitemell, Virginia, died on February 4, 2023. Haymore was a faithful and loyal member of his community and the Board expresses its sincere regret and grief over Haymore's loss. The Board further expresses its condolences to Haymore's family for their great loss. For the Board's review and consideration, Resolution # 2023-03-02, honoring Haymore's life is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2023-03-02 as presented. MOTION: "I make a Motion to adopt Resolution # 2023-03-02 as presented." 35 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ RESOLUTION # 2023-03-02 _____________________________________________________________________________ RESOLUTION HONORING THE LIFE OF RONNIE L. HAYMORE VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, March 21, 2023, the following Resolution was presented and adopted: WHEREAS, Ronnie Lee Haymore (“Haymore”) was born on May 30, 1947, in Danville, Virginia, and he was the son of the late Herman Faye Haymore, Sr., and Lillian Hearp Haymore; and WHEREAS, Haymore graduated from Tunstall High School in 1965, and married his high school sweetheart, Penny Powell Haymore, in 1968; and WHEREAS, Haymore served in the Virginia National Guard and was a long time Dry Fork tobacco farmer, until he became the Owner/Operator of Danville Casket Company, Inc., which he ran until his passing; and WHEREAS, Haymore loved all sports, especially baseball, as he was a catcher for Tunstall High School and was a competitive and successful slow-pitch softball player for many years; and WHEREAS, Haymore began coaching youth baseball in the 1980’s and eventually moved to Chatham High School, where he coached for fourteen (14) years; and WHEREAS, Haymore continued his passion of coaching at Hargrave Military Academy and George Washington High School, and was inducted to the Pittsylvania County Sports Hall of Fame in 2014; and WHEREAS, Haymore served multiple terms on the Pittsylvania County Department of Social Services Board and was currently serving on the Pittsylvania County Industrial Development Authority and the Tunstall Volunteer Fire and Rescue Department at the time of his passing; and WHEREAS, Haymore was a faithful and loyal member of his community and faithfully performed his duties in a diligent and dependable manner; he was always willing to give support, guidance, and love to anyone he encountered. NOW, THEREFORE, BE IT RESOLVED, as he was an honored and respected County citizen, that the Board and the Industrial Development Authority expresses its sincere regret and grief over Haymore’s loss; and BE IT FURTHER RESOLVED, that the Board of Supervisors and the Industrial Development Authority expresses its condolences to Haymore’s family for their great loss; and BE IT FINALLY RESOLVED, that the Board directs that a copy of this Resolution be given to Haymore’s family. Adopted this 21st day of March, 2023. _______________________________ _______________________________ Darrell W. Dalton (Chairman) Joey Faucette (Chairman) Pittsylvania County Board of Supervisors Industrial Development Authority _______________________________ _______________________________ J. Vaden Hunt, Esq. (Clerk) Matthew D. Rowe (Clerk) Interim County Administrator/County Attorney Industrial Development Authority 36 7.i. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Resolution Agenda Title: Resolution # 2023-03-03 (FY23 - 24 Tax Rate and Fees Confirmation) Adoption Approval Staff Contact(s): Kim VanDerHyde Agenda Date: March 21, 2023 Item Number: 7.i. Attachment(s): 1. 2023-03-03 Resolution Adopting Tax Rates Reviewed By: SUMMARY: For the Board’s review and consideration, attached is a copy of a Resolution to set rates for the upcoming FY 2023 - 2024 County Budget. Typically, these rates are set when the Budget is adopted by the Board. It is necessary to set these rates this year via Resolution, since the County has not received final State Budget figures for fiscal year 2023 - 2024 and is therefore not able to adopt the FY 2023-2024 County Budget at this time. FINANCIAL IMPACT AND FUNDING SOURCE: Setting these rates now will allow the Commissioner of Revenue and Treasurer's Office to complete the tax billing process in a timely fashion. This will also allow sufficient time for bills to be mailed to citizens and payments to be returned to the Treasurer and processed in the system by year-end. RECOMMENDATION: County Staff recommends the Board adopt attached Resolution # 2023-03- 03 to set tax rates and fees for FY 2023 - 2024. MOTION: "I make a Motion to adopt attached Resolution #2023-03-03 to set tax rates and fees for FY 2023 - 2024." 37 RESOLUTION # 2023-03-03 RESOLUTION ADOPTING TAX RATES FOR PITTSYLVANIA COUNTY, VIRGINIA, FOR FISCAL YEAR 2024 VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, March 21, 2023, the following Resolution was presented and adopted: NOW, THEREFORE, BE IT RESOLVED, pursuant to the provisions of Virginia Code §58.01-3001, the Board hereby establishes the tax levies for the fiscal budget year beginning July 1, 2023, and ending June 30, 2024, and calendar tax year beginning January 1, 2023, and ending December 31, 2023, as follows: • Real Property: $.62 per $100 of assessed value, 100% market value; • Mobile Homes and Barns: $.62 per $100 of assessed value, 100% market value; • Machinery and Tools: $ 4.50 per $100 of assessed value at 10% of original cost; • Contract Carrier: $4.50 per $100 of assessed value at fair market value; and • Personal Property: $9.00 per $100 of assessed value, 30% of market value. BE IF FURTHER RESOLVED, in accordance with the requirements set forth in Virginia Code §§ 58.1- 3524(C)(2) and 58.1-3912(E), 1950, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2023, shall receive personal property tax relief in the following manner: • Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; • Personal use vehicles valued at $1,001 to $20,000 will be eligible for 40% tax relief; • Personal use vehicles valued at $20,001 or more shall only receive 40% tax relief on the first $20,000 of value; • All other vehicles which do not meet the definition of “qualifying” (business use vehicles, farm use vehicles, motor home, etc.) will not be eligible for any of tax relief under this Program; • Generating Equipment: $.62 per $100 of assessed value, 100% of value; • Capital Merchant Tax: Tier 1 $2.75 per $100 of assessed value, 30% of inventory value from $1 to $1,000,000; Tier 2 $2.75 per $100 of assessed value, 10% of inventory value from $1,000,001 to $5,000,000; Tier 3 $2.75 per $100 of assessed value, 5% of inventory value from 38 $5,000,001 to unlimited; and • Consumer Utility Tax: 20% of the first $15.00 monthly for residential users and 20% of the first $100.00 monthly for commercial or industrial users, except as required for Gas and Electricity, as defined by Chapter 6 Section 13 of the Pittsylvania County Code 1975, as amended. BE IT FINALLY RESOLVED, that the following fees will also be collected by Pittsylvania County, Virginia, for tax year beginning January 1, 2023, and for the fiscal year beginning on July 1, 2023: • Motor Vehicle License Fee: $40.75 per vehicle/truck; $28.75 per motorcycle; These are the rates not to exceed the vehicle registration fees set by the Virginia Department of Motor Vehicles and Virginia Code; and • County Fees for Services: These fees included in Exhibit “C.” Adopted this 21st day of March, 2023. ________________________________________________ Darrell W. Dalton (Chairman) Pittsylvania County Board of Supervisors _______________________________________________ J. Vaden Hunt, Esq. (Clerk) Interim County Administrator/County Attorney 39 Exhibit C NEW CONSTRUCTION - STRUCTURAL ONLY (INCLUDES MODULAR HOMES) MINIMUM FEE 45.00$ LIVING AREA .15/SQ. FT. GARAGE OR CARPORT .025/SQ. FT. PORCH, DECKS & PATIOS .025/SQ. FT. BASEMENTS (UNFINISHED).025/SQ. FT. ADDITIONS - STRUCTURAL ONLY (INCLUDES PORCH, DECK, CARPORT & PATIO) MINIMUM FEE 45.00$ LIVING AREA .15/SQ. FT. GARAGE /CARPORT .10/SQ. FT. PORCH, DECK, PATIO .10/SQ FT. REPAIRS & REMODELING - STRUCTURAL ONLY MINIMUM FEE ($5,000.00 OR LESS)45.00$ EACH $1,000 OR FRACTION THEREOF OVER $5000.5.00$ RELOCATION OF HOME 75.00$ SEPARATE FEES FOR ELEC., HVAC & PLB. MANUFACTURED HOMES WITH HUD LABEL(INCLUDES PORCHES UP TO 24 SQ. FT.) MH'S (PER SQ. FT.)0.12$ PLUS: ELECTRICAL 20.00$ PLUMBING 20.00$ HEATING 20.00$ COOLING 20.00$ Where cost is $1,000 or less $42.00 Where cost is in excess of $1,000 and does not exceed $5,000 $42.00 1st M plus $7.50 per thousand or fraction thereof Where cost is in excess of $5,000 and does not exceed $20,000 $74.04 1st 5M plus $7.00 per M or fraction thereof Where cost is in excess of $20,000 and does not exceed $100,000 $182.01 1st 20M plus $5 per M or fraction thereof Where cost is in excess of $100,000 and does not exceed $500,000 $595.39 1st 100M plus $3 per M or fraction thereof STRUCTURAL ONLY FY2024 Fee Schedule RESIDENTIAL MULTI-FAMILY, COMMERCIAL & INDUSTRIAL BUILDING PERMIT FEE SCHEDULE STRUCTURAL PERMITS MOBILE HOMES BEARING HUD LABEL & MOBILE HOME PARKS RESIDENTIAL - SINGLE FAMILY DWELLING EFFECTIVE 07/01/2023 40 Exhibit C Where cost is in excess of $500,000 and does not exceed $1,000,000 $1829.35 1st 500M plus $2 per M or fraction thereof Where cost is in excess of $1,000,000 $2857.65 1st 1000M plus $1.50 per M or fraction thereof MISCELLANEOUS - NOT COVERED BY OTHER PERMITS CHIMNEY OR STEM 18.75$ SWIMMING POOL (PRIVATE: INCLUDES WIRING & PLUMBING)75.00$ PUBLIC OR SEMI-PUBLIC (INCLUDES WIRING & PLUMBING)175.00$ DEMOLITION 55.00$ MINIMUM FEE 45.00$ FOR OUTLETS UNLESS OTHERWISE PROVIDED FOR: When not in excess of 10 3.00$ When more than 10 but not in excess of 100 15.00$ When more than 100 but not in excess of 150 42.00$ When more than 150 $ 42.00 plus 0.20/outlet in excess of 150 For additional feeders other than main service 11.00$ FOR ALTERED OR NEW SERVICES ONLY: (NO ADDITIONAL OUTLETS) Service Repair (Panel,Cable,Weatherhead, Meter Can) 45.00$ Size service entrance, 60 & 100 ampere 45.00$ Size service entrance, 150 ampere 45.00$ Size service entrance, 200 ampere 52.00$ Size service entrance, 400 ampere 59.00$ Size service entrance, 600 ampere 66.00$ Size service entrance, 800 ampere 73.00$ Size service entrance, over 800 ampere 87.00$ BASE FEE 45.00$ EACH PLUMBING FIXTURE AN ADDITIONAL 1.50$ MECHANICAL Where cost is $1,000 or less 45.00$ Where cost is in excess of $1,000 and does not exceed $5,000 $45.00 1st M plus $7.00 per thousand or fraction thereof Where cost is in excess of $5,000 and does not exceed $20,000 $70.00 1st 5M plus $6.50 per M or fraction thereof Where cost is in excess of $20,000 and does not exceed $100,000 $167.50 1st 20M plus $5.00 per M or fraction thereof Where cost is in excess of $100,000 and does not exceed $500,000 $567.50 1st 100M plus $3.00 per M or fraction thereof Where cost is in excess of $500,000 and does not exceed $1,000,000 $1767.50 1st 500M plus $2.00 per M or fraction thereof Where cost is in excess of $1,000,000 $2767.50 1st 1000M plus $1.50 per M or fraction thereof ALL RESIDENTIAL, COMMERCIAL & INDUSTRIAL ELECTRICAL PERMITS ALL RESIDENTIAL, COMMERCIAL & INDUSTRIAL MECHANICAL PERMITS ALL RESIDENTIAL, COMMERCIAL & INDUSTRIAL PLUMBING PERMITS 41 Exhibit C MISCELLANEOUS - NOT COVERED BY OTHER PERMITS 45.00$ CHIMNEY OR STEM 18.75$ SWIMMING POOL (PRIVATE: INCLUDES WIRING & PLUMBING)75.00$ SIGNS - STRUCTURAL ONLY ESTIMATED COST: $1.00 TO $1,000 42.00$ EACH $1,000.00 OR FRACTION THEREOF OVER $1,000.00 5.00$ NEW TANKS: AST AND UST INSTALLATION (PER TANK) 1 INSPECTION 100.00$ AST AND UST REMOVAL (PER TANK) 1 INSPECTION 100.00$ AMUSEMENTS: RIDES*, SHOWS, CONCESSIONS CONCESSION (PERMIT)12.50$ MOBILE UNITS (PER UNIT)12.50$ BOOTH (PER UNIT)12.50$ TENT (PER UNIT)12.50$ MAJOR RIDE **55.00$ KIDDIE RIDE **35.00$ SPECTACULAR RIDE **75.00$ * FEE SCHEDULES ASSOCIATED WITH RIDES SHALL BE REDUCED BY 75%, IF PRIVATE INSPECTORS ARE UTILIZED BY THE OWNER OR LESSEE. ** RIDE CLASSIFICATION IS DEFINED BY VA. DEPT. OF HOUSING & COMMUNITY DEVELOPMENT Blight Eradication Fee Applies to all Building Permits 5.00$ (Does not include, zoning, amusement or land distubing permits) MISCELLANEOUS - NOT COVERED BY OTHER PERMITS 50.00$ LAND DISTURBING PERMIT FEES (COMMERCIAL) $300.00 + $20.00 PER ACRE LAND DISTURBING PERMIT FEES (SINGLE-FAMILY RESIDENTIAL)50.00$ REINSPECTION FEES: $30.00 ALL REINSPECTION FEES SHALL BE PAID PRIOR TO ISSUANCE TO CERTIFICATE OF OCCUPANCY ZONING PERMIT $25.00 WORKING WITHOUT PERMIT $75.00 CERTIFICATE OF OCCUPANCY $35.00 CHANGE OF USE SURVEY $100.00 PLAN REVIEW - COMMERCIAL Where cost is $500,000 or less building .254% of the valuation Where cost is in excess of $500,000 $1,270 plus 0.0845% of the building valuation over $500,000 PLAN REVIEW - RESIDENTIAL Construction of any addition to a Single-Family Dwelling – 150 S.F. or more $30.00 Construction of a new Single-Family Dwelling $50.00 ADDITIONAL PERMITS 42 Exhibit C TEMPORARY CAMPING PERMIT $150.00 REZONINGS $300.00 + Cert. Letter Cost VARIANCE $200.00 APPEALS (BZA and LBBCA)$200.00 SUP $350.00 SUP for Large Scale Utility $5,000.00 43 Exhibit C BLS-Non-Emergent $600.00 BLS-Emergent $650.00 ALS1-Non-Emergent $775.00 ALS1-Emergent $800.00 ALS2 $1,000.00 Treat/No Transport $400.00 Patient Refusal $100.00 Mileage $18 /per mile FY2024 Fee Schedule EMS Billing Rates EFFECTIVE 07/01/2023 44 Exhibit C Routine Fire Prevention Inspection:No Charge Original inspection and first follow-up: $25.00 First re-inspection due to fire code violations:$35.00 Subsequent re-inspections due to fire code violations: Child day centers, assisted living facilities and adult day care centers: (Inspection required by any Virginia Regulatory Agency) Licensed capacity as follows: 1. 1-8 $50 2. 9-20 $75 3. 21-50 $100 4. 51-100 $200 5. 101 or more $400 Hospitals, nursing homes, mental hospitals, detoxification facilities $100 Blasting, Explosives, Fireworks: An operational permit is required for the manufacture, storage, handling, sale or use of any quantity of explosive, explosive material, fireworks, or pyrotechnic special effects within the scope of Chapter 33 of the Virginia Statewide Fire Prevention Code. Blasting: 1-30 days $150 Blasting: 31 days or more $300 Explosives, Blasting Agents and Fireworks: Annual Storage Permit (per Magazine) $100 Fireworks: Retail Sales of Permissible Fireworks, Outside Stand (60 Day Permit) $75 Fireworks: Retail Sales of Permissible Fireworks, Mercantile Occupancy (60 Day Permit)$75 Fireworks: Outdoor Fireworks Display (Aerial/Proximate Audience (One Day Permit) $100 Pyrotechnics: Indoor Pyrotechnic Display & Special Effects (One Day Permit)$100 Hazardous Materials: An operational permit is required to store, transport on site, dispense, use or handle hazardous materials in excess of the amounts listed below. Annual Hazardous Material Permit:$150 Combustible Fiber Loose 100 cubic feet Baled 1000 cubic feet Flammable Gas Gaseous 1000 cubic feet FY2024 Fee Schedule Fire Inspection Fees EFFECTIVE 07/01/2023 Fees charged pursuant to Virginia Code §27-97 & Virignia Statewide Fire Prevention Code §§ 107.12 & 107.15 45 Exhibit C Liquefied (except propane) 30 gallons LP Gas: Storage and use inside or outside of any building. Exception: 1. Individual containers with 500 gallons water capacity or less serving occupancies in Use group R-3. 2. Operation of cargo tankers that transport LP gas. Flammable Liquid Class 1A 30 gallons Class 1B and 1C 120 gallons Combustible Liquid Class II 120 gallons Class IIIA 330 gallons Class IIIB 13,200 gallons Flammable Solid Flammable Solid 125 pounds Pyrophoric Material Solid 4 pounds Liquid 4 pounds Gas 50 cubic feet Water Reactive – Solid or Liquid Class 3 5 pounds Class 2 50 pounds Class 1 No permit required Unstable (reactive) Material – Solid or Liquid Class 4 1 pounds Class 3 5 pounds Class 2 50 pounds Class 1 No permit required Unstable (reactive) Material - Gas Class 4 10 cubic feet Class 3 50 cubic feet Class 2 250 cubic feet Class 1 No permit required Oxidizer - Solid or Liquid Class 4 1 pound Class 3 10 pounds Class 2 250 pounds Class 1 4000 pounds Oxidizing Gas Gaseous 1500 cubic feet Liquefied 15 gallons Organic Peroxide - Solid or Liquid Class UD 1 pound Class I 5 pounds Class II 50 pounds Class III 125 pounds Class IV No permit required Class V No permit required Toxic Material Solid 500 pounds Liquid 500 pounds Gas 810 cubic feet Highly Toxic Material Solid 10 pounds Liquid 10 pounds Gas 20 cubic feet 46 Exhibit C Corrosive Material Solid 5000 pounds Liquid 500 gallons Gas 810 cubic feet Cryogenic - Liquid Cryogenic (Flammable)45 gallons Cryogenic (Oxidizing)45 gallons 47 Exhibit C Landfill Fees: Solid Waste Household Fee $120 per household Tipping Fee $41.00 per ton Tire Disposal Fee $3.00 per tire Landfiill Fines:* Scavenging (PCC § 17-3(I))$50.00 Littering (PCC § 17-3(M))$50.00 Brush/Yard Waste Disposal (PCC § 17-20 (B))$50.00 Tire Disposal (PCC § 17-3(L))$50.00 Out-of-State/County Usage (PCC § 17-20(C))$50.00 Contractor Usage (PCC § 17-20(B))$50.00 Furniture/Bulky Item Disposal at Green Box (PCC § 17-20(E)(2))$50.00 Other (Explain)$50.00 *Violations of Sections 17-3 and/or 17-20 of the Solid Waste Diposal Code shall be punishable by a fine in the following amounts: 1. For a first violation within a twelve (12) month period, fifty dollars ($50.00), if paid within ten (10) days, or one hundred dollars ($100.00), if not paid within ten (10) days. 2. For a second violation within a twelve (12) month period, one hundred dollars ($100.00), if paid within ten (10) days, or two hundred dollars ($200.00), if not paid within ten (10) days. 3. For a third violation within a twelve (12) month period, two hundred dollars ($200.00), if paid within ten (10) days, or three hundred dollars ($300.00), if not paid within ten (10) days. 4. For a fourth violation within a twelve (12) month period, five hundred dollars ($500.00), if paid within ten (10) days, or six hundred dollars ($600.00), if not paid within ten (10) days. 5. For a fifth violation within a twelve (12) month period, one thousand dollars ($1,000.00), if paid within ten (10) days, or one thousand one hundred dollars ($1,100.00), if not paid within ten (10) days. FY2024 Fee Schedule Landfill Fees and Fines EFFECTIVE 07/01/2023 48 Exhibit C Adoptions: Cat/Kittens $80.00 or adopt one get one free Puppies (under 6 months)$155.00 Small Breed Dogs (under 25 lbs)$155.00 Large Breed Adult Dogs (over 6 months)$80.00 Senior Dogs and Cats (over 7 years)$40.00 Fees: Surrender Fee (Pittsylvania County Residents)$25.00 per animal Surrender Fee (Danville City Residents)$50.00 per animal Reclaim Fee with proof of current rabies vaccination $25.00 the first day and $10 each additional day Reclaim Fee without proof of current rabies vaccination $50.00 the first day and $10 each additional day Emergency Medical Treatment Cost for reclaimed animals Responsible for Cost of Treatment Microchip Fee $5.00 County Tags:* $5 for one calendar year with proof of spay/neuter and a current rabies certificate Kennel License $50.00 per year *No refunds are granted due to a change in the status of an animal (i.e. having the dog spayed or neutered after the date of the tag purchase, death of the animal, giving or surrendering the animal to another individual). All tag purchases are final. FY2024 Fee Schedule Pet Center Adoptions & Fees EFFECTIVE 07/01/2023 49 Exhibit C Room Hourly 4 hr block 8 hr block Set up Gallery 35.00$ 140.00$ 280.00$ 60.00$ Grand Hall (GH)40.00$ 160.00$ 320.00$ 80.00$ Gym 85.00$ 340.00$ 680.00$ 120.00$ Kitchen (w/o dishes)50.00$ 100.00$ Kitchen (with dishes)75.00$ 150.00$ Art Room 12.50$ 50.00$ 100.00$ 30.00$ Stage $20.00 Per Section (4 sections) Podium, Audio 20.00$ Park Picnic Shelter 50.00$ Notes Room 4 hr block is our most poplular rental Gallery $3.75 hrly inc to $35/hr, $15 inc in 4 hr block Grand Hall (GH)$2.50 hrly inc to $40/hr, $10 inc in 4 hr block Gym $3.75 hrly inc to $85/hr, $15 inc in 4 hr block Kitchen (w/o dishes)no change Kitchen (with dishes)no change Art Room no change, least rented room Stage no change Podium, Audio no change Park Picnic Shelter $10 increase in 4 hr rental Gallery, GH, Gym - most rented, in that order Recreation Fees EFFECTIVE 07/01/2023 FY2024 Fee Schedule 50 Exhibit C Danville Service Areas (Mount Hermon, Route 29 North, Route 58 West, Ringgold, Mount Cross, and Old Richmond Road): Water-$47.50 every two (2) months minimum (includes 8,000 gallon allowance) Plus $7.25 per 1,000 gallons of usage over the 8,000 gallon allowance Sewer-$52.00 every two (2) months minimum (includes 10,000 gallon allowance) Plus $6.25 per 1,000 gallons of usage over the 10,000 gallon allowance Chatham Service Areas (Tightsqueeze, Hwy. 29 South of Chatham, and Dry Fork Area): Water-$55.00 every two (2) months minimum (includes 8,000 gallon allowance) Plus $7.25 per 1,000 gallons of usage over the 8,000 gallon allowance Sewer-$50.00 every two (2) months minimum (includes 8,000 gallon allowance) Plus $8.00 per 1,000 gallons of usage over the 8,000 gallon allowance Well Systems (Wayside Subdivision #1, Wayside Subdivision #2, Robin Court, and Woodroam Subdivision: Water-$47.50 every two (2) months minimum (includes 8,000 gallon allowance) Plus $7.25 per 1,000 gallons of usage over the 8,000 gallon allowance Hurt Service Area (Grit Road Area): Water-$25.00 minimum service charge every two (2) months regardless of usage Plus $15.00 per 1,000 gallons used Vista Pointe: Water & Sewer Combined Rate is $95.00 every two (2) months per Residential Equivalent Large Industrial Users (over 250,000 gallons per day usage): Water-$47.50 every two (2) months minimum (includes 8,000 gallon allowance) Plus $3.25 per 1,000 gallons of usage over the allowance Sewer-$52.00 every two (2) months minimum (includes 10,000 gallon allowance) Plus $4.00 per 1,000 gallons of usage over the allowance Flat Rate Sewer Charge (applies to customers without metered water connection): $60.00 every two (2) months FY2024 Fee Schedule WATER AND SEWER SERVICE EFFECTIVE 07/01/2023 51 Exhibit C Water Meter Size Meter Size Factor Water Sewer 5/8" x 3/4"1.0 $1,000 $1,700 1"2.5 $2,500 $4,250 1-1/2"5 $5,000 $8,500 2"8 $8,000 $13,600 3"15 $15,000 $25,500 4"25 $25,000 $42,500 6"50 $50,000 $85,000 Returned Payment Fee (Non-sufficient funds) - $50.00 Reconnection (when service has been disconnected due to non-payment) - $40.00 After-hours Reconnection (after 3:00 p.m. on weekdays or on weekends) - $60.00 Inspection Fee (new service) - $50.00 Re-inspection Fee (if first inspection is not approved) - $40.00 Water Service Call (check meter function, leak investigation, etc.) - $40.00 Meter Tampering/Unauthorized Meter Operation (including cutting of locks) - $150.00 Account Establishment Fee (new account) - $15.00 Late Payment Penalty (bill not paid when due) - $10.00 Account Security Deposit - $100 for water service, $100 for sewer service, $200 combined Bulk Water Sales from Hydrants - $10.00 per 1,000 MISCELLANEOUS FEES SERVICE CONNECTION FEES WATER AND SEWER SERVICE FEES, CONTINUED 52 8.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Agenda Title: General Presentations (Board of Supervisors); (if any) Staff Contact(s): Kaylyn McCluster Agenda Date: March 21, 2023 Item Number: 8.a. Attachment(s): None Reviewed By: The Board will present any Proclamations, Resolutions, and/or Certificates approved/adopted on the March Consent Agenda or at previous Meetings. 53 10.a.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-001; Riceville Baptist Church: Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Tucker) Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.1. Attachment(s): 1. R-23-001 Riceville Bap Ch App 2. R-23-001 Riceville Bap Ch Map Reviewed By: SUMMARY: In Case R-23-001, Riceville Baptist Church (“Petitioner”) has petitioned to rezone 4.0 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for a cometary on joint church property). The subject property is located on State Road 640/Riceville Road, in the Banister Election District, and shown on the Tax Maps GPIN # 2488-42-9343. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends approval of Case R-23-001 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. 54 MOTION: “In Case R-23-001, I make a Motion to approve the rezoning of 4.0 acres, from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted.” 55 56 57 58 59 60 61 62 63 10.a.2. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-002; Joseph Hairston; Rezoning from B-2, Business District, General, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Ingram). Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.2. Attachment(s): 1. R-23-002 Joseph Hairston App 2. R-23-002 Joseph Hairston Map Reviewed By: SUMMARY: In Case R-23-002, Joseph Hairston (“Petitioner”) has petitioned to rezone 0.67 acres from B-2, Business District, General, to A-1, Agricultural District (to allow for two (2) single family dwellings). The subject property is located on State Road 622/Cascade Road, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1336-87-9357. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends approval of Case R-23-002 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: 64 “In Case R-23-002, I make a Motion to approve the rezoning of 0.67 acres, from B-2, Business District, General, to A-1, Agricultural District, to allow two (2) dwellings on the property.” 65 66 67 68 69 70 71 72 10.a.3. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-003; Thompson & Wyatt, Inc; Rezoning from R-1, Residential Suburban Subdivision District; to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner's request be granted (Supervisor Tucker). Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.3. Attachment(s): 1. R-23-003 Thomson & Wyatt App 2. R-23-003 Thompson & Wyatt Map 3. R-23-003 Thompson & Wyatt Plat Reviewed By: SUMMARY: In Case R-23-003, Thompson & Wyatt, Inc. (“Petitioner”), has petitioned to rezone 87.278 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be subdivided). The subject property is located off State Road 1004/Pritchett Lane, in the Banister Election District, and shown on the Tax Map as GPIN# 2430-47-5444. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends approval of Case R-23-003 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. 73 MOTION: “In Case R-23-003, I make a Motion to approve the rezoning of 87.278 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided." 74 75 76 77 78 79 80 81 82 83 84 10.a.4. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-004; Danny Daniel; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Ingram) Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.4. Attachment(s): 1. R-23-004 Danny Daniel App 2. R-23-004 Danny Daniel Map 3. R-23-004 Danny Daniel Plat Reviewed By: SUMMARY: In Case R-23-004, Danny Daniel (“Petitioner”) has petitioned to rezone 0.053 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to allow the property to be consolidated with an adjacent parcel zoned R-1). The subject property is located off State Road 834/Jones Mill Road, in the Tunstall Election District, and shown on the Tax Maps as part of GPIN # 2403-13-3655. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends approval of Case R-23-004 as presented. The subject property is adjacent to other properties currently zoned R-1, Residential Suburban Subdivision District, and the rezoning would be consistent with the County’s Comprehensive Plan. 85 MOTION: “In Case R-23-004, I make a Motion to approve the rezoning of 0.053 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted.” 86 87 88 89 90 91 92 93 94 95 96 10.a.5. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-005; Jessica South Perdue; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Chesher). Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.5. Attachment(s): 1. R-23-005 Jessica Perdue App 2. R-23-005 Jessica Perdue Map Reviewed By: SUMMARY: In Case R-23-005, Jessica South Perdue (“Petitioner”) has petitioned to rezone 6.0 acres from RC-1, Residential CombinedSubdivision District, to A-1, Agricultural District (to allow the placement of an accessory structure). The subject property is located off Chaney’s Store Road, in the Dan River Election District, and shown on the Tax Maps as GPIN #s 2345-97-0946 & 2345-98- 1105. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends approval of Case R-23-005 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. 97 MOTION: “In Case R-23-005, I make a Motion to approve the rezoning of 6.0 acres, from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow an accessory structure to be placed on the property." 98 99 100 101 102 103 104 105 106 10.a.6. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-006; Robert and Virginia Mathewson; Rezoning from RPD, Residential Planned Unit Development, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Dudley). Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.6. Attachment(s): 1. R-23-006 Robert Mathewson App 2. R-23-006 Robert Mathewson Map Reviewed By: SUMMARY: In Case R-23-006, Robert and Virginia Mathewson (“Petitioners”) have petitioned to rezone 21.65 acres from RPD, Residential Planned Unit Development District, to A-1, Agricultural District (to allow the property to be consolidated with an adjacent parcel zoned A-1). The subject property is located on Robin Ridge Court, in the Staunton River Election District, and shown on the Tax Maps as GPIN # 1594-74-8104. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends approval of Case R-23-006 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. 107 MOTION: “In Case R-23-006, I make a Motion to approve the rezoning of 21.65 acres, from RPD, Residential Planned Unit Development District, to A-1, Agricultural District, to allow property lines to be adjusted.” 108 109 110 111 112 113 114 115 116 117 118 119 120 121 122 123 124 10.a.7. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-007; Triple S Farms of Ringgold, LLC; Rezoning from R-1, Residential Suburban Subdivision District, to B-2, Business District, General. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached (Supervisor Chesher). Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.7. Attachment(s): 1. R-23-007 Triple S Farms App 2. R-23-007 Triple S Farms Map 3. R-23-007 Triple S Farms Plat 4. Site Plan Reviewed By: SUMMARY: In Case R-23-007, Triple S Farms of Ringgold, LLC (“Petitioner”), has petitioned to rezone 3.376 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (to allow for a commercial parking facility and the repair of trucks). The subject property is located on State Road 655/Tom Fork Road, in the Dan River Election District, and shown on the Tax Maps as part of GPIN # 2347-83-8484. Once the property is rezoned to B-2, all uses listed under Pittsylvania County Code § 35-366 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. 125 RECOMMENDATION: County Staff recommends approval of Case R-23-007 as presented. The subject property is adjacent to other properties currently zoned B-2, Business District, General. MOTION: “In Case R-23-007, I make a Motion to approve the rezoning of 3.376 acres, from R-1, Residential Suburban Subdivision District, to B-2, Business District, General, to allow for a commercial parking facility and the repair of trucks.” 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 10.a.8. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Rezoning Case Agenda Title: Public Hearing: Case R-23-008; Triple S Farms of Ringgold, LLC; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner's request be granted (Supervisor Chesher). Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.a.8. Attachment(s): 1. R-23-008 Triple S Farms App 2. R-23-008 Triple S Farms Map Reviewed By: SUMMARY: In Case R-23-008, Triple S Farms of Ringgold, LLC (“Petitioner”), has petitioned to rezone 68.764 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for agricultural uses). The subject property is located off State Road 655/Tom Fork Road, in the Dan River Election District, and shown on the Tax Maps as part of GPIN # 2347-83-8484. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 7, 2023, the Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends approval of Case R-23-008 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District. 144 MOTION: “In Case R-23-008, I make a Motion to approve the rezoning of 68.764 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for agricultural uses." 145 146 147 148 149 150 151 152 153 10.b.1. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Public Hearing Agenda Title: PCC Zoning Ordinance Revisions (Solar) Staff Contact(s): Emily Ragsdale Agenda Date: March 21, 2023 Item Number: 10.b.1. Attachment(s): 1. Solar County Text Amendment Reviewed By: SUMMARY: In 2021, Pittsylvania County Code (“PCC”) § 35-141(C), Utility Scale Solar Energy Facility, was amended to increase regulations for Utility Scale Solar Energy Facilities. Specifically, said PCC section was revised to increase buffering requirements and provide additional controls to ensure all conditions and regulations are met prior to producing power, while reducing the required distance between approved projects to allow the County to capitalize on the ability to enter into Siting Agreements as allowed by the Virginia Code. In October 2022, the Board instructed County Community Development Staff to propose additional amendments to PCC § 35-141 to further restrict the development of Utility Scale Solar Energy Facilities. On January 3, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the proposed amendments be adopted. On March 7, 2023, the Legislative Committee voted to send the proposed revisions to the full Board for review and consideration. This Public Hearing has been duly advertised in the Chatham Star Tribune on March 8, 2023, and March 15, 2023. For the Board's review and consideration, attached are the proposed revisions to PCC § 35-141. FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: Following the conducting of the legally required Public Hearing, County Staff recommends the Board approve the attached revisions to PCC § 35-141 as presented. 154 MOTION: "I make a Motion to approve the attached revisions to PCC § 35-141 as presented." 155 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on Tuesday, March 21, 2023, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive citizen input on proposed revisions to Pittsylvania County Code (“PCC”), Chapter 35, Division 4, Supplementary Regulations; PCC Sec. 35-141(C), Utility Scale Solar Energy Facility. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. 156 PROPOSED AMENDMENTS TO PCC § 35-141(C), UTILITY SCALE SOLAR ENERGY FACILITY, AND PCC § 35-141(D), PERMITTING REQUIREMENTS FOR LARGE SCALE AND UTILITY SCALE SOLAR ENERGY FACILITIES SEC. 35-141(C). UTILITY SCALE SOLAR ENERGY FACILITY 1. Utility-Scale Solar Energy Facilities shall not be located less than one five (5) miles from any other Utility Scale Solar Energy Facility. 1.2. No more than two percent (2%) of the total acreage within a single zoning district shall be approved for use as a Utility Scale Solar Energy Facility. 2.3. No rezoning or Special Use Permit Application for a Utility Scale Solar Energy Facility shall be initiated until the Applicant has first initiated negotiations with the County for a Siting Agreement as authorized by the Code of Virginia. Utility Scale Solar Energy Facilities shall be exempt from Sec. 35-141(C). Items 1. and 2. if the proposed project has entered into a Power Purchase Agreement (“PPA”), or similar agreement, with a tenant company located within the defined boundaries of the Southern Virginia Megasite at Berry Hill which also has an approved local performance agreement with the Board of Supervisors. SEC. 35-141(D). PERMITTING REQUIREMENTS FOR LARGE SCALE AND UTILITY SCALE SOLAR ENERGY FACILITIES In addition to the requirements of Article V, Division 4 (Site Development Plans) and, where applicable, Article V, Division 3 (Special Use Permits) of Chapter 35, Pittsylvania County Zoning Ordinance, the following documents, and information must be provided for review and approval of large- and utility-scale solar energy facilities: 1. A narrative identifying the applicant, owner, and operator, and describing the proposed solar energy project, including: an overview of the project and its location, approximate rated capacity of the solar energy project, the approximate number, representative types and expected footprint of solar equipment to be constructed, and a description of ancillary facilities, if applicable. 2. Project site development and landscape plans demonstrating that the solar project minimizes impacts on the visual character of an existing public right-of-way (ROW) or historic properties listed on the Virginia Landmarks Register, or the National Register of Historic Places. 3. A site plan meeting the requirements of Chapter 35, Article V, Division 4 Pittsylvania County Code, including the following additional information and details: a) Property lines and setbacks as set out below, unless required setbacks are increased by the Board of Zoning Appeals as a condition of approval for a Special Use Permit. 157 • All aspects and components associated with a solar energy facility shall be no less than one hundred fifty (150) feet from any property line. No setbacks are required between the property lines of parcels that are adjacent to each other and within the project area of a single project. • The project area shall be no less than two hundred (200) feet from the property line of any residential use located outside of the project area. b) Existing and proposed buildings and structures, including preliminary location(s) of the proposed solar equipment. c) Existing and proposed access roads, drives, turnout locations, and parking; however, this requirement shall not exceed VDOT requirements for other types of projects in the underlying zoning district. d) Location of substations, electrical cabling from the solar systems to the substations, ancillary equipment, buildings, and structures (including those within any applicable setbacks). e) Fencing, or other methods of ensuring public safety, in accordance with Section 35-121. f) Buffering as required based on the visual impacts of the project or as required by the Board of Zoning Appeals as a condition of approval for a Special Use Permit. Required buffers shall be placed or preserved between any required fencing and adjoining properties and/or adjacent rights-of-way. Buffering or vegetative screening shall include a minimum 100- foot-wide landscaped area comprised of any existing vegetation supplemented as needed with a staggered row of planted trees and large shrubs. All rows of planted vegetation shall be evergreen plantings of varieties native or adaptable to the region, with one (1) row consisting of a variety expected to reach a minimum height of twenty-five (25) feet and the remaining rows of varieties designed to reach at least fifteen (15) feet in height at maturity. All evergreens shall be a minimum of six (6) feet in height at time of planting. g) Additional information may be required, as determined by the Community Development Director, such as a scaled elevation view and other supporting drawings, photographs of the proposed site, photo or other realistic simulations or modeling of the proposed solar energy project from potentially sensitive locations as deemed necessary by the Community Development Director to assess the visual impact of the project, landscaping and screening plan, coverage map, and additional information that may be necessary for a technical review of the proposal. Landscape renderings or simulations shall be sealed by a registered landscape architect. 4. Documentation shall include proof of control over the land or possession of the right to use the land in the manner requested. The applicant may redact sensitive financial or confidential information. 5. Document that the panels are located and installed so that the sum of the glare is directed away from an adjoining property or public rights of way. 158 6. The applicant shall provide proof of adequate liability insurance for a large and utility- scale solar facility prior to issuance of a zoning or building permit. 7. Power cannot be sold until a final inspection has been conducted to determine if all requirements of this Ordinance, the Special Use Permit, and any Siting Agreement have been met, or a schedule of completion, with appropriate surety as requested, has been approved by the Community Development Director. 8. The facility operator shall provide the name and contact information of a person with authority over the facility who can provide access for any requested inspections. 9. The facility shall be opened upon three (3) days’ notice for compliance inspections. 10. Prior to generation of power, a Fire Suppression Plan shall be approved by the Public Safety Director. 11. All inspections required under the Uniform Statewide Building Code shall be conducted by a third-party inspector in accordance with the Virginia Construction Code and the County’s Third- party Inspection Policy. All associated inspection costs shall be borne by the facility operator. 12.A Viewshed Protection Plan shall be submitted to and approved by the Director of Community Development prior to the issuance of permits, identifying appropriate measures that will be taken throughout the viewshed surrounding the project. Sec. 35-141(E) Decommissioning Requirements for Large and Utility Scale Solar Energy Facilities The owner or operator of a large or utility scale solar energy facility shall completely decommission a facility within 12 months if the facility ceases to generate electricity for a continuous period of 12 months This period may be extended by the Board of Zoning Appeals if the owner or operator provides evidence that the failure to generate electricity is due to circumstances beyond their control and the facility has not been abandoned. Decommissioning shall include the removal of all solar collectors, cabling, electrical components, fencing and any other associated equipment, facilities, and structures to a depth of at least 36 inches and stabilization of the site, returning the property to a condition that is conducive to its prior use. A decommissioning plan shall be submitted, which shall include the following: (1) the anticipated life of the project; (2) the estimated decommissioning cost in current dollars, not including a salvage or recyclable material value used to offset the decommissioning cost, provided in an itemized format by a Virginia Licensed Professional Engineer (PE); (3) how said estimate was determined; and (4) the manner in which the project will be decommissioned. As allowed by Section 35-714 of the Pittsylvania County Zoning Ordinance, the Board of Zoning Appeals shall require a bond with surety or other approved security to ensure compliance with conditions imposed in a Special Use Permit. The plan shall acknowledge that if at any time the project is declared to be an unsafe structure by the Pittsylvania County Building Code Official, the terms of the “unsafe structure” code shall apply. 159 Sec. 35-141(F) General Requirements for Large and Utility Scale Solar Energy Facilities 1. The height of roof mounted large and utility-scale solar energy facilities shall not exceed the maximum height of other structures as permitted in the zoning district, and the maximum height of ground mounted facilities shall be 15 feet, as measured from the grade or base of the facility to its highest point, 2. Warning signage shall be placed on solar equipment and facilities to the extent appropriate. Solar equipment shall not be used for the display of advertising, except for reasonable identification of the photovoltaic equipment manufacturer or operator of the solar energy facility. All signs, flags, streamers, or similar items, both temporary and permanent, are prohibited on solar equipment except as follows: (a) manufacturer's or installer's identification; (b) warning signs and placards; (c) signs that may be required by a federal agency; and (d) signs that provide a 24-hour emergency contact phone number and warn of any danger. Educational signs providing information about the project and the benefits of renewable energy may be allowed as provided in Article II, Division 3 of the Pittsylvania County Zoning Ordinance. 3. All large and utility scale solar energy facilities shall utilize components which have a UL listing or equivalent and fully comply with all applicable building and electrical codes, and shall not generate or create electrical interruptions or interference with existing electrical or electronic uses. 4. All large and utility scale solar energy facilities shall comply with all applicable state and federal permitting and regulatory requirements. 5. All large and utility scale solar energy facilities must comply with the Pittsylvania County Noise Ordinance, but the requirements shall be no more stringent than for other development in the underlying zoning district. 160