01-17-2023 Finance Committee Meeting Agenda Packet
CALL TO ORDER
ROLL CALL
AGENDA ITEMS TO BE ADDED
APPROVAL OF AGENDA
NEW BUSINESS
a. Personal Property Tax Formula Discussion (Staff Contracts: Kimberly G. Van Der
Hyde/Robin Goard)
b. Capital Improvements Plan Review (Staff Contact: Kimberly G. Van Der Hyde)
c. FY 2024 High Level Budget Review (Staff Contact: Kimberly G. Van Der Hyde)
d. 2023-2024 Budget Calendar Approval (Staff Contact: Kimberly G. Van Der Hyde)
MATTERS FROM COMMITTEE MEMBERS
ADJOURNMENT
FINANCE COMMITTEE
Tuesday, January 17, 2023 – 2:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1.
2.
3.
4.
5.
6.
7.
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Personal Property Tax Formula Discussion (Staff Contracts: Kimberly G.
Van Der Hyde/Robin Goard)
Staff Contact(s): Kim Van Der Hyde & Robin Goard
Agenda Date: January 17, 2023 Item Number: 5.a
Attachment(s):
Reviewed By:
Kimberly Van Der Hyde, Finance Director, and the Honorable Robin Goard, Commissioner of
the Revenue, will lead discussion on the impacts of potentially changing the County’s Personal
Property tax rate, including the timeline to make the change, as well as the valuation methods
affected.
5.a
Packet Pg. 2
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Capital Improvements Plan Review (Staff Contact: Kimberly G. Van Der
Hyde)
Staff Contact(s): Kim Van Der Hyde
Agenda Date: January 17, 2023 Item Number: 5.b
Attachment(s): 2024 Master CIP List
Reviewed By:
SUMMARY:
For the Board’s review and consideration, attached is the updated County Capital Improvements
Plan (“CIP”) for the next five (5) years (FY 2024 – FY 2028). The CIP is reviewed annually by
County Departments, as well as the School Board, to identify capital improvement needs for the
upcoming County Budget year, along with a long-range plan for the next four (4) years. The
attached CIP has been updated and reviewed over the last two (2) months and is now ready for
the Board’s review and approval.
FINANCIAL IMPACT AND FUNDING SOURCE:
Capital Improvements contained on the attached CIP must be included in County Budget
documents before funds are appropriated for said improvements.
RECOMMENDATION:
County Staff recommends the Finance Committee review the attached CIP and recommend the
full Board adopt the same at tonight’s Business Meeting.
MOTION:
“I make a Motion to recommend the full Board approve the attached FY 2024 - 2028 CIP at
tonight’s Business Meeting.”
5.b
Packet Pg. 3
Pittsylvania County CIP FY24-FY28 1 of 14
DEPARTMENT: Board of Supervisors-Capital Items
Board Chairman and County Administrator
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Board of Supervisors-Initiatives
Board Chairman and County Administrator
TIER I - IMMINENT NEEDS
No projects at this time
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: County Administration
County Administrator
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ -$
-$ -$
-$ -
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
Original Date FY 2028FY 2027FY 2026FY 2025Replacement ValueExpected Life Ordered PriorityFY 2024
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
FY 2028Original Date Expected Life Replacement Value FY 2024 Ordered Priority FY 2025 FY 2026 FY 2027
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 4 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 2 of 14
DEPARTMENT: County Attorney
Vaden Hunt
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: HR Director
Holly Stanfield
TIER I - IMMINENT NEEDS
No projects at this time -$ -$ -$ -$ -$ -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$ -$ -$ -$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Commissioner of The Revenue
Robin Goard
TIER I - IMMINENT NEEDS
No projects at this time -$ -$ 2
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ -$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
-$ -$ -$ -$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
Expected Life Original Date Replacement Value FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024
Expected Life Original Date
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement Value
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 5 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 3 of 14
DEPARTMENT: Treasurer
Vincent Shorter
TIER I - IMMINENT NEEDS
No projects at this time
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Finance
Kim Van Der Hyde
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Information Technology
Scott Budd/Dave Arnold
TIER I - IMMINENT NEEDS
Network Switch Replacements 1/1/2008 8 yrs 50,000 25,000 1 25,000 - -$ -$
Upgrade Fiber Optic Cables Between Buildings 6/15/1997 5yrs 25,000 25,000 2 - - -$ -$
IT Work Van/Truck 7 yrs 15,000 15,000 3 - - -$ -$
SUBTOTAL 90,000 65,000 25,000 - -$ -$
TIER II - EXPECTED REPLACEMENTS
County Facilities Security Cameras 7/30/2015 5yrs 10,000 5,000 5,000 - - -
Server Upgrades 11/15/2019 6yrs 150,000 - - 150,000 - -
-
SUBTOTAL 160,000 5,000 5,000$ 150,000$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL 250,000$ 70,000$ 30,000$ 150,000$ -$ -$
Original Date Expected Life Replacement Value FY 2024 Ordered Priority FY 2025 FY 2026 FY 2027 FY 2028
Replacement ValueExpected Life Original Date FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 6 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 4 of 14
DEPARTMENT: Information Management
Okey Norcutt/Dave Arnold
TIER I - IMMINENT NEEDS
-$ -$
-$ -$ -$ -$
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ - - -
-$ - - -
-
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Registrar/Electoral Board
Kelly Keesee
TIER I - IMMINENT NEEDS
Additional Parking for Early Voting 2021 10+160,000$ 160,000$ 1 -$ -$ -$ -$
Added Security & Limited Access to the ETC 2021 10+80,000$ 80,000$ 2 -$ -$ -$ -$
Drive Thru Service Window at ETC 2021 10+100,000$ 100,000$ 3
SUBTOTAL 340,000$ 340,000$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ -$ -$ -$ -$
10 year - Voting Equipment Replacement plan 2013 10+275,000$ 75,000$ 4 100,000$ 100,000$ -$ -$
-$ -$ -$ -$ -$ -$
SUBTOTAL 275,000$ 75,000$ 100,000$ 100,000$ -$ -$
TIER III - VISIONARY REQUESTS
Warehouse Storage space to secure, manage & 2021 10+450,000$ 50,000$ 5 100,000$ 100,000$ 100,000$ 100,000$
maintain voting equipment -$ -$
SUBTOTAL 450,000$ 50,000$ 100,000$ 100,000$ 100,000$ 100,000$
DEPARTMENT GRAND TOTAL 1,065,000$ 465,000$ 200,000$ 200,000$ 100,000$ 100,000$
DEPARTMENT: Circuit Court
Judge Stacey Moreau/Angie Harris
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Replacement ValueExpected Life Original Date FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 7 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 5 of 14
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: General District Court
Donna Doss
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Magistrate
Daniel Holser
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: J&D Court
Judge Brian Turpin/Christina Davis
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Circuit Court Clerk
Mark Scarce
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Replacement ValueExpected Life Original Date
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement Value
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024
Expected Life Original Date
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 8 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 6 of 14
TIER I - IMMINENT NEEDS
-$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
Replace Carpet 10,000$ 10,000
SUBTOTAL 10,000$ 10,000$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL 10,000$ 10,000$ -$ -$ -$ -$
DEPARTMENT: Commonwealth's Attorney
Bryan Haskins
TIER I - IMMINENT NEEDS
No projects at this time -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Sheriff
Mike Taylor
TIER I - IMMINENT NEEDS
Fleet Vehicles 2018 4 Years 754,000 134,000.00$ 1 150,000$ 150,000$ 160,000$ 160,000$
Service Ammunition Yearly 12 months 175,000 35,000$ 2 35,000$ 35,000$ 35,000$ 35,000$
Taser 7 (LE & Corr) (120 units)2014 5 Years 150,000 60,000$ 3 60,000$ 10,000$ 10,000$ 10,000$
In-Service Duty Weapons 2014 5 Years 100,000 4 25,000$ 25,000$ 30,000$ 20,000$
SUBTOTAL 1,179,000 229,000$ 270,000$ 220,000$ 235,000$ 225,000$
TIER II - EXPECTED REPLACEMENTS
Electrical upgrade to Moses Building 1930 350,000 350,000$ 1
File Server 2013 5 Years 14,000 2 7,000$ -$ 7,000$
SUBTOTAL 364,000 350,000$ 7,000$ -$ 7,000$
TIER III - VISIONARY REQUESTS
HVAC in Moses Building 1930 400,000 400,000$ 1 -$ -$ -$ -$
SUBTOTAL 400,000 400,000$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL 1,943,000 979,000$ 277,000$ 220,000$ 235,000$ 232,000$
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Expected Life Original Date FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement Value
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 9 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 7 of 14
DEPARTMENT: Fire & Rescue
Chris Key
TIER I - IMMINENT NEEDS
2 Fire engines (was $200k)20 yrs 2,250,000$ 450,000$ 1 450,000$ 450,000$ 450,000$ 450,000$
2 ambulances for volunteers (was $125K)7 yrs 1,500,000$ 300,000$ 1 300,000$ 300,000$ 300,000$ 300,000$
Remount/Replace 1 County ambulance 2004 7 yrs 670,000$ 110,000$ 1 110,000$ 150,000$ 150,000$ 150,000$
EMS Medical equipment 150,000$ 30,000$ 1 30,000$ 30,000$ 30,000$ 30,000$
training equipment 30,000$ 10,000$ 2 10,000$ 10,000$
turn out gear for staff 10 yrs 50,000$ 10,000$ 1 10,000$ 10,000$ 10,000$ 10,000$
Truck for Radio Tech- with lease 2008 10 yrs 63,000$ 21,000$ 2 21,000$ 21,000$
portable radios- quantity 100 2012 10 yrs 650,000$ 130,000$ 1 130,000$ 130,000$ 130,000$ 130,000$
-$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$
-$ -$ -$ -$ -$ -$
-$ -$ -$ -$
SUBTOTAL 5,363,000$ 1,061,000$ 1,051,000$ 1,101,000$ 1,070,000$ 1,080,000$
TIER II - EXPECTED REPLACEMENTS
Quint 1992 20 1,300,000$ 1 - 1,300,000.00 -
-$ -
-$ -
SUBTOTAL 1,300,000$ -$ -$ -$ 1,300,000$ -$
TIER III - VISIONARY REQUESTS
Fire and Rescue Training center 40 yrs 1,600,000$ 100,000$ 2 100,000$ 200,000$ 200,000$ 1,000,000$
SUBTOTAL 1,600,000$ 100,000$ 100,000$ 200,000$ 200,000$ 1,000,000$
DEPARTMENT GRAND TOTAL 8,263,000$ 1,161,000$ 1,151,000$ 1,301,000$ 2,570,000$ 2,080,000$
DEPARTMENT: Jail
Oscar Meeks
TIER I - IMMINENT NEEDS
Roof 110,000$ -$ 110,000$ -$
Deep Freezer 60,000$ -$ 60,000$ -$
ADA Requirements (Handrail, Shower Renovation)60,000$ 30,000$ 30,000$ -$ -$ -$
Security Fence 190,000$ -$ 190,000$ -$
SUBTOTAL 420,000$ 30,000$ 390,000$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
2 Transport Vehicles 178,500$ 28,500$ 50,000$ 50,000$ 50,000$ -$
SUBTOTAL 178,500$ 28,500$ 50,000$ 50,000$ 50,000$ -$
TIER III - VISIONARY REQUESTS
-$ -$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL 598,500$ 58,500$ 440,000$ 50,000$ 50,000$ -$
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 10 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 8 of 14
DEPARTMENT: Court Services Unit-J&D Court
Brenda Gee
TIER I - IMMINENT NEEDS
No projects at this time
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Pet Center
Brent Weinkauf
TIER I - IMMINENT NEEDS
Adding Stainless Steel Cage banks (2) 10+ years 8,142$ 8,142$ 1 -$ -$ -$ -$
-$ -$ -$
SUBTOTAL 8,142$ 8,142$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ -$ -$ -$ -$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
Adding surgery suite, exam room & holding cages and kennels 300,000$ 150,000$ 150,000$ -$ -$ -$
-$ -$ -$
SUBTOTAL 300,000$ 150,000$ 150,000$ -$ -$ -$
DEPARTMENT GRAND TOTAL 308,142$ 158,142$ 150,000$ -$ -$ -$
DEPARTMENT: Animal Control
Chris Key
TIER I - IMMINENT NEEDS
Replace 2015 Ford truck miles w/lease - arrived 2015 3 years 38,400$ 19,200$ arrived 19,200$
Replace 2016 Ford truck miles w/lease -ordered 2016 40,000$ 20,000$ ordered FY23 20,000$ -$ -$ -$
Replace 2017 Ford truck w/over 174K miles w/lease 2017 64,800$ 21,600$ 1 21,600$ 21,600$
SUBTOTAL 143,200$ 60,800$ 60,800$ 21,600$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ -$ -$ -$ -$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$ -$ -$ -$ -$
-$ -$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL 143,200$ 60,800$ 60,800$ 21,600$ -$ -$
Expected Life Original Date
Replacement Value FY 2024 Ordered Priority FY 2025 FY 2026 FY 2027 FY 2028
FY 2028FY 2027
Original Date Expected Life
FY 2026FY 2025Ordered PriorityFY 2024Replacement Value
Original Date Expected Life Replacement Value FY 2024 Ordered Priority FY 2025 FY 2026 FY 2027 FY 2028
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 11 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 9 of 14
DEPARTMENT: Public Safety E911
Chris Key
TIER I - IMMINENT NEEDS
Radio Tower shelter repairs 1996 20 Years 50,000$ 22,000$ 1 28,000$
CAD server replacement 2012 10 Years 180,000$ 180,000$ 2 -$ -$
-$ -$ -$ -$
SUBTOTAL 230,000$ 202,000$ 28,000$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
Dispatch consoles/work stations (May be under Scott)2018 5 Years 75,000$ 75,000$ 1 -$
New Cad 2012 10 Years 1,000,000$ -$ 1 1,000,000$
-$ -$
-$ -$
SUBTOTAL 1,075,000$ 75,000$ 1,000,000$ -$ -$ -$
TIER III - VISIONARY REQUESTS
EOC/911 Center
3,200,000$ -$ 1 -$ 3,200,000$ -$
-$ -$ -$ -$ -$
SUBTOTAL 3,200,000$ -$ -$ 3,200,000$ -$ -$
DEPARTMENT GRAND TOTAL 4,505,000$ 277,000$ 1,028,000$ 3,200,000$ -$ -$
DEPARTMENT: Building & Grounds
Chris Adcock/Chris Slemp
TIER I - IMMINENT NEEDS
Chevrolet Pickup (#2203) (205,000 miles)2002 10 years 35,000$ 35,000$ 1 - - - -
Ford Pickup (#2401) (209,000 miles)2004 10 years 40,000$ 40,000$ 1 - - - -
Replace Large HVAC Rooftop Units (3) @ Social Services 1999 20 years 180,000$ 180,000$ 2 - - - -
Replace Carpet and VCT in Clerk's office and Deed Room 40,000$ 40,000$ 4 - - - -
Replace Air Handler @ Old Courthouse 110,000$ 110,000$ 3 - - - -
Space Needs Study 100,000$ 100,000$ 1
-$ -$ -$ -$ -$ -$
SUBTOTAL 505,000$ 505,000$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
County Admin Parking Lot Replacement (Rear)1978 20 years 75,000$ 75,000$ - - -
External Repairs - Callands Jail & Clerk's Office 2004 10 years 15,000$ 15,000$ 5 - - - -
Replace shingles at Community Development bldg.1996 25 years 15,000$ 15,000$ 6 - - - -
Boiler #1 Replacement in Old Courthouse 1968 35 years 165,000$ - 165,000$ - -
Boiler #2 Replacement in Old Courthouse 1968 35 years 175,000$ - - 175,000$ -
Jail & Clerk's Office - Replace Cedar Shingles 1998 20 years 20,000$ 20,000$ 5 - - - -
Purchase Land for Offsite Jail 250,000$ 250,000$ 1 - - - -
Replace Concrete Sidewalk & Retaining Wall - Circuit Court 1950 50 years 10,000$ -$ 10,000$ - - -
Construction of New Jail (Join Blue Ridge Regional)19,980,000$ -$ - 19,980,000$ - -
Construction of Courthouse & Other Facilities 42,700,000$ -$ - - - 42,700,000$
Repairs and Renovations of Jail Elevator 100,000$ - - 100,000$ -
Repairs and Renovation of Courthouse Elevator 80,000$ -$ - 80,000$ -$ -
HVAC Replacement Fund 250,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$
Chevrolet Pickup (#2502) (260,000 miles)2005 10 years 40,000$ 40,000$ - - -
Chevrolet Pickup (#1102) (232,500 miles)2011 10 years 40,000$ -$ - 40,000$ - -
Chevrolet Pickup (#1604)2016 10 years 40,000$ -$ - - - 40,000$
SUBTOTAL 63,955,000$ 350,000$ 175,000$ 20,315,000$ 325,000$ 42,790,000$
FY 2027FY 2026Original Date
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
FY 2028FY 2025Ordered PriorityFY 2024Expected Life Replacement Value
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 12 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 10 of 14
TIER III - VISIONARY REQUESTS
Courthouse Complex - Replace Carpet and Tile 1991 25 years 20,000$ -$ 20,000$ - - -
Old Circuit Courthouse - Repoint Brickwork Original 50 years 150,000$ -$ - 150,000$ - -
Calland's Clerk Office & Jail - Repoint Brickwork 50,000$ -$ - 50,000$ - -
Remove Fuel Tanks at Hurt Town Hall 6,000$ -$ 6,000 - - -
Upgrade Courthouse HVAC 1,500,000$ -$ - - 1,500,000$ -
Board Meeting Room 900,000$ 450,000$ 450,000$
SUBTOTAL 2,626,000$ -$ 476,000$ 650,000$ 1,500,000$ -$
DEPARTMENT GRAND TOTAL 67,086,000$ 855,000$ 651,000$ 20,965,000$ 1,825,000$ 42,790,000$
DEPARTMENT: CSA
Cheryl Boswell
TIER I - IMMINENT NEEDS
No projects at this time -$ -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT: Recreation
Justin Price
TIER I - IMMINENT NEEDS
Small Utility Tractor (needed for Wayside Park)22,250$ 22,250$ 1
Wayside Bridge 100,000$ 100,000$ 1
Replace lighting in Grand Hall at CC with LED 5,000$ -$ 2 5,000$
Replace carpet in offices at CC 5,000$ -$ 2 5,000$
Restroom for Hawk Park 70,000$ 70,000$ 1
Restroom for Titan Park 70,000$ -$ 2 70,000$
Recreation Master Plan Update ($12,500 Co., $12,500 DRF grant)12,500$ 12,500$ 1 -$
Ringgold Rail Trail Improvements (existing trail surface)105,600$ -$ 2 52,800$ 52,800$
-$ -$
-$ -$
-$ -$ -$
-$ -$ -$
SUBTOTAL 390,350$ 204,750$ 132,800$ 52,800$ -$ -$
TIER II - EXPECTED REPLACEMENTS
-$ -$
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement Value
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Expected Life Original Date
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 13 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 11 of 14
Tier III - VISIONARY REPLACEMENTS
Ringgold Rail Trail connection with Danville Riverwalk 500,000$ 500,000$
Whitmell Park Creation/Improvements 150,000$ 75,000$ 75,000$
Make Hawk & Titan Park football fields game ready 100,000$ 50,000$ 50,000$
Community Center Gravel Lot Purchase & Improvements 200,000$ 200,000$
Ballfield Lights (TMS, DRMS, GMS, CMS)600,000$ 600,000$
SUBTOTAL 1,550,000$ -$ 250,000$ 50,000$ 575,000$ 675,000$
DEPARTMENT GRAND TOTAL 1,940,350$ 204,750$ 382,800$ 102,800$ 575,000$ 675,000$
DEPARTMENT: Library
Rhonda Griffin
TIER I - IMMINENT NEEDS
Brosville/Cascade Branch Library Parking Resurfacing 1992 30 years 22,000$ 22,000$ 1
Brosville Roof 1992 30 years 25,000$ 25,000$ 2 -$
Brosville Foundation - floor sunk, disconnected from wall 1992 50 years 25,000$ 35,000$ 3 -$
SUBTOTAL 82,000$ 82,000$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
Library IT Vehicle replacement 2008 10 years 25,000$ 25,000.00 4 -$
Library van replacement 2015 10 years 30,000$ 5 30,000.00 -$
Bookmobile replacement 2006 20 years 200,000$ 6 200,000.00 -$
SUBTOTAL 255,000$ 25,000$ -$ 30,000$ 200,000$ -$
TIER III - VISIONARY REQUESTS
Chatham Main Library Addition & Renovation 1989 30 years 2,000,000$ 7 2,000,000$ -$ -$
Banister District New Library (Express Branch)30 years 2,000,000$ 9 2,000,000$
Dan River District New Library 30 years 5,200,000$ 8 -$ 5,200,000$ -$
Staunton River District New Library 30 years 5,200,000$ 10 5,200,000$
-$ -$
SUBTOTAL 14,400,000$ -$ -$ 2,000,000$ 5,200,000$ 7,200,000$
DEPARTMENT GRAND TOTAL 14,737,000$ 107,000$ -$ 2,030,000$ 5,400,000$ 7,200,000$
DEPARTMENT: Community Development
Emily Ragsdale
TIER I - IMMINENT NEEDS
Vehicle 2010 13 33,000$ 33,000$ 1
Vehicle 2018 5 33,000$ 33,000$ 2
SUBTOTAL 66,000$ 66,000$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
Vehicle 2015 8 33,000$ -$ 33,000$ -$
-$
SUBTOTAL 33,000$ -$ 33,000$ -$ -$ -$
TIER III - VISIONARY REQUESTS
Comprehensive Plan Update 300,000$ 300,000$
SUBTOTAL 300,000$ 300,000$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL 399,000$ 366,000$ 33,000$ -$ -$ -$
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueOriginal Date Expected Life
FY 2028FY 2027FY 2026FY 2025Ordered PriorityFY 2024Replacement ValueExpected Life Original Date
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 14 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 12 of 14
DEPARTMENT: Economic Development
Matt Rowe
TIER I - IMMINENT NEEDS
-$ -$ -$
-$
SUBTOTAL -$ -$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
New Vehicle 2015 7 35,000$ -$ 1 35,000$
SUBTOTAL 35,000$ -$ 35,000$ -$ -$ -$
TIER III - VISIONARY REQUESTS
-$ -$
SUBTOTAL -$ -$ -$ -$ -$ -$
DEPARTMENT GRAND TOTAL 35,000$ -$ 35,000$ -$ -$ -$
DEPARTMENT: Water & Sewer Replacement Value
Chris Adcock/Chris Slemp
TIER I - IMMINENT NEEDS
Wayside #2 Water System Upgrade 25 20,000$ 20,000$ 1 -$ -$ -$ -$
Ford F-250 Service Pickup 2014 10 32,000$ 32,000$ 2 -$ -$ -$ -$
Vista Pointe Pressure Tank Replacement 1983 40 40,000$ 40,000$ 3 -$ -$ -$ -$
SUBTOTAL 92,000$ 92,000$ -$ -$ -$ -$
TIER II - EXPECTED REPLACEMENTS
Ford F-150 Service Pickup 2013 10 30,000$ -$ 30,000$ -$ -$ -$
Ford Escape 2011 10 30,000$ -$ -$ -$ 30,000$ -$
PW Building Improvements (paint / flooring) 20,000$ 20,000$ 4 -$ -$ -$ -$
Route 29 North Water Pump Improvements 1987 100,000$ -$ 100,000$ -$ -$ -$
-$ -$
SUBTOTAL 180,000$ 20,000$ 130,000$ -$ 30,000$ -$
TIER III - VISIONARY REQUESTS
29 North to Mt. Hermon Waterline Connection 4,000,000$ -$ -$ 4,000,000$ -$ -$
Cherrystone Water Treatment Plant 6,650,000$ -$ -$ -$ -$ 6,650,000$
Cherrystone Transmission Main 6,500,000$ -$ -$ -$ -$ 6,500,000$
Mt. Hermon to Mt. Cross Interconnection 4,000,000$ -$ -$ -$ -$ 4,000,000$
-$ -$ -$ -$ -$ -$
SUBTOTAL 21,150,000$ -$ -$ 4,000,000$ -$ 17,150,000$
DEPARTMENT GRAND TOTAL 21,422,000$ 112,000$ 130,000$ 4,000,000$ 30,000$ 17,150,000$
Ordered Priority FY 2025 FY 2026 FY 2027 FY 2028
FY 2026Ordered Priority
Original Date
FY 2028
Expected Life FY 2024
FY 2024Original Date Expected Life Replacement Value FY 2025 FY 2027
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 15 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 13 of 14
DEPARTMENT: Landfill Replacement Value
Chris Adcock/Chris Slemp
TIER I - IMMINENT NEEDS
Rolloff Truck (#1701)2017 5 Years 1,075,000$ 205,000$ 1 210,000$ 215,000$ 220,000$ 225,000$
Leachate Pond Cleanout, Testing, Pump Station Upgrade 1995 20 years 125,000$ 125,000$ 2 -$ -$ -$ -$
Landfill Office Renovation / New Driver Breakroom 30 Years 200,000$ 200,000$ 1 -$ -$ -$ -$
Emergency Generator for office / scale operation 30 Years 65,000$ 65,000$ 1
Design Phase III 400,000$ 400,000$ 1 -$ -$ -$ -$
SUBTOTAL 1,865,000$ 995,000$ 6$ 210,000$ 215,000$ 220,000$ 225,000$
TIER II - EXPECTED REPLACEMENTS
Replace Motley Convenience Site 25 year 500,000$ 200,000$ 300,000$ -$ -$ -$
Mount Hermon Site Improvements 25 years 500,000$ 500,000$ 3
Berry Hill Site Improvements 25 years 300,000$ 150,000$ 4 150,000$
Route 57 East New Convenience Site 25 years 600,000$ -$ 300,000$ 300,000$
Replace 40 Yard Open Top Boxes 8 Years 102,000$ 20,000$ 22,000$ 20,000$ 20,000$ 20,000$
Replace Convenience Center Compactors 20 Years 270,000$ 30,000$ 60,000$ 60,000$ 60,000$ 60,000$
Replace Packer Boxes at Convenience Centers 10 Years 100,000$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$
Replace 30 Cu. Yard Recycling Boxes 12 Years 100,000$ -$ -$ 30,000$ 35,000$ 35,000$
Replace Pan/Scraper with Articulated Dump Truck 15 Years 125,000$ 125,000$
Convenience Center Repairs / Modifications 375,000$ 75,000$ 75,000$ 75,000$ 75,000$ 75,000$
Pickup Truck 4/4/2003 10 Years 30,000$ 30,000$ -$ -$ -$
Pickup Truck 2/15/2006 10 Years 65,000$ -$ 30,000$ 35,000$
SUBTOTAL 3,067,000$ 1,150,000$ 957,000$ 505,000$ 245,000$ 210,000$
TIER III - VISIONARY REQUESTS
Connect Welding Shop to Maintenance Shop 750,000$ -$ 750,000$ -$ -$
Construction Phase III 3,500,000$ 3,500,000$ -$ -$ -$
Motor Grader 15 Years 100,000$ -$ 100,000$ -$ -$ -$
Mini Excavator 15 Years 50,000$ -$ 50,000$
Recycling Storage / Sorting Facility 300,000$ -$ 100,000$ 100,000$ 100,000$ -$
Close Majority Cell A and Portion of Cell B 1,750,000$ -$ -$ -$ 1,750,000$
Purchase Property Adjacent Landfill (GPIN 2414-70-4055)425,000$ 425,000$ -$ -$
SUBTOTAL 6,875,000$ 425,000$ 3,700,000$ 900,000$ 1,850,000$ -$
DEPARTMENT GRAND TOTAL 11,807,000$ 2,570,000$ 4,867,000$ 1,620,000$ 2,315,000$ 435,000$
DEPARTMENT: Pittsylvania County Schools
Dr. Mark Jones/Mr. Kenyon Scott
TIER I - IMMINENT NEEDS
Pittsylvania County Vocational Ed. Building Roof - Carry
Over Funds 1990 15 ys 1,400,000$
Complete
Summer 2023
Southside Elementary School Roof - State One Time Capital
Funds 1993 15 Yrs 700,000$ Summer 2023
Twin Spring Elementary School Roof Replacement - State One
Time Capital Funds 1996 15 Yrs 1,100,000$ Summer 2023
Gretna Elementary School Roof Replacement - State One
Time Capital Funds 1996 15 Yrs 980,000$ Summer 2023
John L. Hurt - Partial Roof Replacement - Cafeteria - State One
Time Capital Funds 1996 15 Yrs 52,000$ Summer 2023
SUBTOTAL -$ -$ -$ -$ -$ -$
FY 2024
Original Date Expected Life Replacement Value
FY 2028Expected Life Ordered Priority
FY 2024 Ordered Priority FY 2025 FY 2026 FY 2027 FY 2028
Original Date FY 2027FY 2026FY 2025
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 16 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Pittsylvania County CIP FY24-FY28 14 of 14
TIER II - EXPECTED REPLACEMENTS
PCTC Window Replacement & Mechanical/Electrical
Upgrade - Cares Act Funding 1979 7,974,000$
Complete
Summer 2023
Kentuck Elementary School Window Replacement &
Mechanical/Electrical Upgrade - Cares Act Funding 1963 5,725,000$
Complete
Summer 2023
Stony Mill Elementary School Window Replacement &
Mechanical/Electrical Upgrade - 1964 4,600,000$ $ 4,600,000 1
Southside Elementary School Window Replacement &
Mechanical/Electrical Upgrade 1962 4,500,000$ 2 $ 4,500,000
Union Hall Elementary School Roof Window Replacement &
Mechanical/Electrical Upgrade 1964 2,529,576$ 5 2,529,576$
Union Hall Elementary School Roof 2004 15 Yrs 481,868$ 7 481,868$
Chatham Elementary - Mechanical/Electrical Upgrade 1952 3,200,000$ 3 $ 3,200,000
Mount Airy Elementary School Window Replacement &
Mechanical/Electrical Upgrade 1963 2,711,808$ 6 2,711,808$
Mount Airy Elementary School Roof 2004 15 Yrs 405,382$ 8 405,382$
John L. Hurt Elementary School - Mechanical/Electrical
Upgrade 1948 3,500,000$ 4 3,500,000$
-$ -$
SUBTOTAL 21,928,634$ 4,600,000$ 4,500,000$ 3,200,000$ 6,029,576$ 3,599,058$
TIER III - VISIONARY REQUESTS
Stony Mill Elementary School 6 additional classrooms,
additional bathrooms and entrances 1964 4,851,477$ 3 4,851,477$
Pittsylvania Career & Technical Center Classrooms and
shop additions and renovations 1979 8,750,690$ 2 8,750,690$
Kentuck Elementary School 12 additional classrooms,
additional bathrooms and entrances 1963 6,160,886$ 6,160,886$ 1
Southside Elementary School Additional 5 classrooms and
renovations and entrances 1962 4,980,596$ 4 4,980,596$
Union Hall Elementary School 4 additional classrooms and
entrances 1964 4,234,275$ 10 4,234,275$
Chatham Elementary School - Entrance renovation &
Restroom additions and entrance 254,172$ 6 254,172$
Brosville Elementary School - 2 additional classrooms 1939 300,000$ 9 300,000$
Mount Airy Elementary School 5 additional classrooms and
entrances 1963 2,237,234$ 11 2,237,234$
Gretna Elementary School - New Entrance 1996 500,000$ 5 500,000$
John L. Hurt Elementary School - 4 additional classrooms
and entrances 1948 3,360,886$ 8 3,360,886$
Twin Springs Elementary School - Construct new
entrance/traffic pattern 1996 1,000,000$ 7 1,000,000$
SUBTOTAL 35,630,217$ 6,160,886$ 19,082,763$ 254,172$ 7,895,161$ 2,237,234$
DEPARTMENT GRAND TOTAL 57,558,851$ 10,760,886$ 23,582,763$ 3,454,172$ 13,924,737$ 5,836,292$
DEPARTMENT: ALL Replacement
Value
TIER I - IMMINENT NEEDS:10,773,692$
TIER II - EXPECTED REPLACEMENTS:92,816,134$
TIER III - VISIONARY REQUESTS:88,481,217$
TOTAL 192,071,043$
FY 2024 FY 2025 FY 2026 FY 2027 FY 2028
192,071,043$ 18,215,078$ 33,018,363$ 37,314,572$ 27,024,737$ 76,498,292$
192,071,043$
Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 1/12/2023
5.b.a
Packet Pg. 17 Attachment: 2024 Master CIP List (3562 : Capital Improvements Plan Review (Staff Contact Kimberly G.
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: FY 2024 High Level Budget Review (Staff Contact: Kimberly G. Van
Der Hyde)
Staff Contact(s): Kim Van Der Hyde
Agenda Date: January 17, 2023 Item Number: 5.c
Attachment(s):
Reviewed By:
Kimberley G. Van Der Hyde, Finance Director, will provide the Board a high-level review of the
FY 2024 County Budget, including related anticipated budgetary challenges.
5.c
Packet Pg. 18
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: 2023-2024 Budget Calendar Approval (Staff Contact: Kimberly G. Van
Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: January 17, 2023 Item Number: 5.d
Attachment(s): BUDGET CALENDAR-2023-2024
Reviewed By:
SUMMARY:
For the Finance Committee’s review and consideration, attached is the County’s 2023-2024
Budget Calendar. Per the Code of Virginia, said calendar must be approved by the Board
annually. This helps to ensure that sufficient time is allowed to compile, review, and hold the
required Public Hearings prior to final Board County Budget approval.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Finance Committee approve recommending the attached Budget
Calendar to the full Board for approval at tonight’s Board’s Business Meeting.
MOTION:
“I make a Motion to recommend the attached Budget Calendar to the full Board for approval at
tonight’s Board’s Business Meeting.”
5.d
Packet Pg. 19
PROPOSED BUDGET CALENDAR FY 2023-2024
Wednesday, November 30, 2022: •Submission of CIP Update by Departments
Friday, December 30, 2022: •Department Requests deadline
Tuesday, January 17, 2023: •Review CIP document with Finance Committee
Finance Committee •Approval of 2023-2024 Budget Calendar
Tuesday, January 17, 2023: •Adoption of CIP by Board of Supervisors
•Approval of the 2023-2024 Budget Calendar by
Board of Supervisors
Week of January 23, 2023: •Departmental Budget Reviews
Tuesday, February 21, 2023: •Review of 2024 Potential Revenues
Finance Committee Meeting •Review Departmental Requests/Budget Challenges
Friday, March 10, 2023: •Submission of County Administrator’s
Recommended Budget
Wednesday, March 15, 2023-5:00 pm: •Administrator’s Budget Presentation
Special Meeting •Budget approved for advertisement by the
Board of Supervisors
Wednesday, March 22, 2023: •Budget will be advertised
Monday, April 3, 2023 – 7:00 pm: •Public Hearing on potential School Budget
Special Meeting and full County Budget (budget cannot be
approved until 7 days after public hearing)
Monday, April 10, 2023 – 7:00 pm: •Approval of the school budget and full county
Special Meeting budget at the regular meeting of the Board of
Supervisors
5.d.a
Packet Pg. 20 Attachment: BUDGET CALENDAR-2023-2024 (3556 : 2023-2024 Budget Calendar Approval (Staff Contact: Kimberly G. Van Der Hyde))