01-03-2023 Reorganizational Meeting Agenda Packet
BOARD OF SUPERVISORS
REORGANIZATIONAL MEETING
Tuesday, January 3, 2023 – 5:00 PM
County Administration Conference Room
1 Center Street
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. ANY ADDITIONS/REVISIONS TO AGENDA
4. APPROVAL OF AGENDA
5. CHAIRMAN NOMINATION AND ELECTION
a. Nomination and Chairman Election
b. Turn Meeting Over to New Chairman
6. VICE-CHAIRMAN NOMINATION AND ELECTION
a. Nomination and Vice-Chairman Election
7. BOARD BYLAWS ADOPTION
a. Adoption of Board Bylaws
8. 2023 MEETING SCHEDULE ADOPTION
a. Adoption of 2023 Meeting Schedule
9. STANDING COMMITTEES
a. Finance/Insurance Committee (Appoint 4 Board Members)
b. Personnel Committee (Appoint 3 Board Members)
c. Property/Building Committee (Appoint 3 Board Members)
d. Legislative Committee (Appoint 3 Board Members)
10. SPECIAL COMMITTEES
Reorganizational Meeting - January 3, 2023
a. Computer/Radio/Telecommunications Committee (Appoint 3 Board Members)
b. Board of Supervisors/School Board Liaison Committee (Appoint 3 Board Members)
c. Economic Development Committee (Appoint 3 Board Members)
d. Solid Waste Committee (Appoint 3 Board Members)
e. Naming Committee (Appoint 3 Board Members)
11. OTHER CHAIRMAN APPOINTMENTS
a. Dan River Business Development Center (Appoint 2 Board Members)
b. Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board
Member, 1-Year Term); 1 Board Member, 1-Year Term); and (1 Alternate Board
Member, 1-Year Term)
c. Fire and Rescue Commission (Appoint 1 Board Member, Non-Voting)
d. Local Elected Officials (Appoint 1 Board Member)
e. Metropolitan Planning Organization (MPO) (Appoint 2 Board Members (from either
the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister District) and 1 Board
Member as an Alternate)
f. Pittsylvania County Community Action Board (Appoint 1 Board Member)
g. Pittsylvania County Planning Commission (Appoint 1 Board Member)
h. Roanoke River Basin Association (Appoint 1 Board Member)
i. SARA Title III (Appoint 2 Board Members)
j. Pittsylvania County Social Services Board (Appoint 1 Board Member, Non-Voting)
k. Virginia Association of Counties (Appoint 1 Board Member)
l. West Piedmont Planning District Commission (Appoint 2 Board Members)
m. Community Policy and Management Team (Appoint 1 Board Member)
n. Staunton River Regional Industrial Facility Authority (1 Board Member, 1-Year
Term); (1 Board Member, 1-Year Term); and (1 Alternate Board Member. 1-Year
Term)
o. Tri-County Lakes Administrative Commission (2); (County Administrator) and (1
Board Member; must be from Callands-Gretna or Staunton River District)
p. Danville Utilities Commission (non-voting member); (Appoint 1 Board Member)
12. CLOSED SESSION
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body. (Contact: Board of Supervisors)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Reorganizational Meeting - January 3, 2023
Subject Matter: County Administrator Search/County Attorney
Evaluation and Employment Contract Discussion
Purpose: Discussion of Next Steps
13. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
14. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Nomination and Chairman Election
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 5.a
Attachment(s):
Reviewed By:
5.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Turn Meeting Over to New Chairman
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 5.b
Attachment(s):
Reviewed By:
5.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Nomination and Vice-Chairman Election
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 6.a
Attachment(s):
Reviewed By:
6.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Adoption of Board Bylaws
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 7.a
Attachment(s): Bylaws
Reviewed By:
7.a
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Page 1 of 13
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BYLAWS AND
RULES OF PROCEDURE
(B.S.M. 2/02/04, 4/15/08, 2/02/09, 2/01/10, 4/20/10, 9/20/11, 6/19/12, 2/4/13, 7/01/13, 10/06/14,
11/03/14, 6/06/16, 2/6/17, 3/20/18, 1/03/19, 3/17/20, 05/19/20, 2/16/21)
PURPOSE.
To establish and set forth certain rules to provide for the orderly conduct of Pittsylvania
County, Virginia (“County”), business, to prescribe the manner and procedure by which the
Pittsylvania County Board of Supervisors (“Board of Supervisors” or “Board”) shall conduct
matters of business, and to provide for the efficient handling thereof.
ARTICLE I. BOARD OFFICER ELECTION, COMPOSITION, FUNCTION,
COMPENSATION, AND BENEFITS.
1.1. Board Composition. The Board shall be composed of seven (7) members who shall be elected
by the qualified voters of the County for four (4)-year terms; one (1) member shall be elected from
each of the seven (7) election districts. Pursuant to § 24.2-219, Code of Virginia, 1950, as
amended, beginning with the November 2015 General Election, the Board was elected to staggered
terms as follows: the voters in the Banister, Callands-Gretna, and Dan River Election Districts
shall elect a member of the Board for a two (2)-year term, and the voters in the ChathamBlairs,
Staunton River, Tunstall, and Westover Election Districts shall elect a member of the Board for a
four (4)-year term. At the November 2017 General Election, the voters in the three (3) Election
Districts in which a Supervisor was elected for a two (2)-year term, elected a Supervisor for a four
(4)-year term, and thereafter elections for all Supervisors are held on a biennial basis for four (4)-
year terms.
1.2. Chairman; Election and Duties. At the Regular Board Meeting in January each year
(“Reorganizational Meeting”), or at any other time as determined by a majority of the Board, there
shall be elected a Chairman to serve for a period of one (1) year expiring on December 31st, or
until replaced by Board Membership. The County Administrator, serving as temporary Chairman,
shall take nominations. Nominations require a second, and the vote will be taken in the order the
nominations are made. A majority vote is required. It shall be the Chairman’s duty to preside at
all Board meetings, and to maintain the orderly conduct thereof. He/she shall sign all voucher
warrants of the County; and when the Board is not in session, he/she shall provide policy guidance
to the County Administrator and the County Attorney. The Chairman shall continue to be a voting
member of the Board. The Chairman, with guidance from County Staff and consult ation with
other Board Members, can authorize the advertisement and conducting of Public Hearings.
1.3. Vice-Chairman; Election and Duties. The Board shall also elect a Vice-Chairman to serve a
concurrent term with the Chairman. In the absence or incapacity of the Chairman, the
ViceChairman shall assume all the duties and functions of the Chairman. In the case where the
7.a.a
Packet Pg. 8 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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Chairman and Vice-Chairman are absent from a Meeting, the remaining Members present shall
choose one (1) of their number as temporary Chairman.
1.4. Board Function. The Board shall have both administrative and legislative
responsibilities, some of which shall be discharged in their role as governing body, and some of
which they derive as an administrative political subdivision of the Commonwealth. The powers
and duties of the Board shall include, but not be limited to, the following: preparation and adoption
of the County Budget, levying of taxes, appropriating funds, constructing and maintaining County
buildings, making and enforcing Ordinances, providing for the general health, safety, and welfare
of the public, and generally exercising all other powers and functions normally attributed to
government and permitted by the laws of the Commonwealth.
1.5. Board Compensation. Board compensation shall be governed by §§ 15.2-1406, 15.21414.1,
15.2-1414.2, and/or 15.2-1414.3, Code of Virginia, 1950, as amended.
1.6. Board Benefits. Board benefits shall be governed by governed by §§ 15.2-1414.2 and/or
15.2-1414.3, Code of Virginia, 1950, as amended. Board benefits shall include all applicable
fringe benefits available to other County employees, including health and dental insurance. Upon
receipt of an itemized report by the Deputy Clerk, Board Members shall be reimbursed up to
$350.00 monthly for in-County travel while performing official duties related to their office.
Board Members shall not receive dedicated internet service at their residence. Upon County
separation, Board Members shall be able to purchase their assigned County-owned electronic
devices for fair market value.
ARTICLE II. MEETINGS.
2.1. Regular Meetings. The Board shall meet regularly on the third (3rd) Tuesday of each month
in the at 4:30 p.m. for a Work Session and at 7:00 p.m. for a Business Meeting for the purpose of
discharging their administrative and legislative responsibilities. The location of the Work Session
and Business Meeting shall be determined at the Board’s Reorganizational Meeting or identified
in the Notice of the same. The Board shall also be authorized to set other dates for Regular
Meetings, and all other Meetings, at the Reorganizational Meeting, or at any other appropriate
time(s).
2.2. Parliamentary Procedure. All such Meetings shall be open to the public and shall be
conducted in an orderly fashion with the most recent edition of Robert’s Rules of Order being used
for parliamentary procedure.
2.3. Sergeant of Arms. The County’s Sheriff, or his/her designee, shall act as “Sergeant of Arms”
at all Board Meetings, and shall, when so directed by the Chairman, expel any person or persons
from such Meetings.
2.4. Meeting Seating. The Chairman shall sit in the middle of the dais, and all other seats
shall be selected by Board Members based on longevity of Board membership.
7.a.a
Packet Pg. 9 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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2.5. Agendas. Agendas shall be prepared by the Clerk and used at all Meetings. All items
requested to be placed on the Agenda shall be submitted in writing to the Clerk, or his/her designee,
ten (10) working days before the Meeting; however, Board Members may make oral requests. Any
items received after that time shall appear on the next Regular Meeting Agenda, unless a majority
of the Board present vote to place such items on the current Agenda.
2.6. Meeting Order. The Meeting Order of all the Board’s Work Sessions and Business Meetings
shall be as follows:
Work Session Meeting Order:
Call to Order (4:30 p.m.)
Roll Call
Agenda Items to be Added
Approval of Agenda
Presentations
Staff, Committee, and/or Constitutional Officer Reports
Business Meeting Discussion Items
Closed Session (if any)
Return to Open Session and Closed Session Certification (if required)
Adjournment
Business Meeting Order:
Call to Order (7:00 p.m.)
Roll Call
Moment of Silence
Pledge of Allegiance
Agenda Items to be Added
Approval of Agenda
Consent Agenda
Presentations
Hearing of the Citizens
Public Hearings
A. Zoning Public Hearings
B. Other Public Hearings
Unfinished Business
New Business
7.a.a
Packet Pg. 10 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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Matters from Work Session (if any)
Board Member Reports
County Administrator/County Attorney Reports
Adjournment
2.7. Presentations. All presentations to the Board shall be limited to a maximum of ten
(10) minutes.
2.8. Appointments. All non-Chairman appointments to boards, committees, and other
entities shall occur during the Board’s Business Meeting’s Consent Agenda Section, unless a Board
Member, following a second and an affirmative majority vote, removes the same to the Board’s
New Business Agenda Section for more discussion and/or potential action.
2.9. Recognitions. The particular method of recognition (i.e., Certificate, Resolution, and/or
plaque) shall be governed by the Board’s Policy on Recognitions formally adopted on October 15,
2019 and made a part hereof.
2.10. Public Hearings. All Public Hearings on Business Meetings shall be conducted as follows:
Each person addressing the Board under a Public Hearing shall step up, give his/her name and
district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for
the record, and, unless further time is granted by the Chairman, shall limit his/her address to three
(3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude
their remarks at that time, unless the consent of the Board is affirmatively given to extend the
speakers allotted time. All remarks shall be addressed to the Board as a body and not to any
individual member thereof. No person, other than the Board and the person having the floor, shall
be permitted to enter into any discussion, either directly or indirectly or through a Board Member,
without first being recognized by the Chairman. No question shall be asked a Board Member
except through the Chairman.
2.11. Hearing of the Citizens. All Hearing of the Citizens on Business Meetings shall be
conducted as follows: Each person addressing the Board under Hearing of the Citizens shall be a
resident or landowner of the County, or the registered agent of such resident or landowner. Each
person shall step up, give his/her name and district in an audible tone of voice for th e record, and
unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No
person shall be permitted to address the Board more than once during Hearing of the Citizens. All
remarks shall be addressed to the Board as a body and not to any individual Member thereof.
Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that
is signed up to speak during said section who does not get the opportunity to do so because of the
aforementioned time limit, shall be given speaking priority at the next Board Meeting.
2.12. Special Meetings. The Board may from time-to-time hold special, called, adjourned, and/or
informational meetings in accordance with the laws of the Commonwealth.
7.a.a
Packet Pg. 11 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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2.13. Motions/Resolutions. Each oral Motion or Resolution shall be recorded by the Deputy
Clerk and may be read back to the whole Board by the Deputy Clerk, if so requested, before any
vote is taken.
2.14. Board Member Reports. Board Member Reports shall be used for individual Board
Members to share information with other Board Members and/or the public. No official action
may take place during Board Member Reports.
2.15. Closed Meetings. Closed Meetings of the Board shall be requested in the same manner as
prescribed in Section 2.5 or added as allowed by the Virginia Freedom of Information Act.
2.16. Quorum and Method of Voting. At any Board Meeting, a majority of the Supervisors
present shall constitute a quorum. A majority of the Board shall mean four (4). All questions
submitted to the Board for decision shall be determined by a viva voce vote or approved electronic
voting method of a majority of the Board present voting on any such question, unless otherwise
provided by law. The name of each Member voting and how he/she voted must be recorded. The
Board has elected not to have a tie breaker as provided for by the Code of Virginia, and a tie vote
on any Motion shall be considered defeated as provided for in § 15.2-1420, Code of Virginia, 1950,
as amended. Each Board Member present when a question is put shall vote “yes” or “no.” No
Board Member shall be excused from voting, except on matters involving the consideration of
his/her own official conduct, where his/her own financial interests are involved, or where he/she
may have a conflict of interest, pursuant to the Virginia State and Local Government Conflict of
Interests Act.
2.17. Roll Call Procedure.
(1) Board Members shall either cast votes in District order on a rotating basis, or
simultaneously if using an approved electronic voting method.
(2) The Board Chairman shall cast the last vote, unless using an approved electronic
voting method.
2.18. Remote Participation in Board Meeting. As authorized by § 2.2-3708.2, Code of Virginia,
1950, as amended, the Board shall allow the participation of Board Members in a Meeting through
electronic communication means from a remote location that is not open to the public subject to
complying with all parts of the following written policy:
1. On or before the day of a Meeting, the Supervisor shall notify the Board
Chairman that the Supervisor is unable to attend the meeting due a personal matter,
and the Supervisor shall identify with specificity the nature of the personal matter,
or the Supervisor shall notify the Board Chairman that the Supervisor is unable to
attend a meeting due to a temporary or permanent disability or other medical
condition that prevents the Supervisor’s physical attendance. The Board shall
record the specific nature of the personal matter or fact of temporary or permanent
7.a.a
Packet Pg. 12 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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disability, and the remote location from which the absent Supervisor participated
in its minutes.
2. If the absent Supervisor’s remote participation is disapproved, because such
participation would violate the strict and uniform application of this written policy,
such disapproval shall be recorded in the Board’s Minutes.
3. Such participation by the absent Supervisor shall be limited in each calendar
year to two (2) meetings.
4. A quorum of the Board shall be physically assembled at the primary or
central meeting location.
5. The Board shall arrange for the voice of the absent Supervisor to be heard
by all persons in attendance at the primary or central meeting location.
ARTICLE III. COUNTY ADMINISTRATOR.
3.1. The Board may appoint a County Administrator who shall serve at the pleasure of the Board.
Once appointed, the County Administrator shall be the Chief Administrative Officer of the County
and shall perform his/her duties in accordance with the laws of the Commonwealth and the policies
of the County as established by the Board for that purpose.
ARTICLE IV. BOARD COMMITTEES.
4.1. The Board Standing Committees shall be as follows:
(a) Finance/Insurance: To aid and advise in the preparation on the County Budget and
make recommendations concerning Fiscal Policy.
(b) Personnel: To review policies and practices and make recommendations regarding
the same.
(c) Property/Building: To view buildings and grounds and make recommendations
regarding the same.
(d) Legislative Committee: The Legislative Committee, in collaboration with the
County Attorney, shall review, propose changes, and maintain current revisions to the
Board of Supervisors’ Bylaws and Rules of Procedure; review, propose changes, and
maintain current revisions to the Pittsylvania County Board of Supervisors Policies and
Procedures Manual; and review, propose changes, set public hearings for any proposed
changes, and maintain current revisions to the Pittsylvania County Code.
7.a.a
Packet Pg. 13 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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4.2. At the Board’s Reorganizational Meeting, or at any other appropriate time(s), membership
to the above-Standing Committees and the following entities shall be appointed by the Board
Chairman for a specific term of office as determined by the Chairman:
(a) Computer/Radio/Telecommunications
(b) BOS/School Joint Liaison
(c) Economic Development
(d) Solid Waste
(e) Dan River Business Development Center
(f) Danville-Pittsylvania Regional Facility Authority
(g) Fire and Rescue Commission
(h) Local Elected Officials (i) Metropolitan Planning Organization
(j) Pittsylvania County Community Action Agency
(k) Pittsylvania County Planning Commission
(l) Roanoke River Basin Association
(m) SARA Title III/D-PC Local Emergency Planning
(n) Pittsylvania County Social Services Board
(o) Virginia Association of Counties Committee
(p) West Piedmont Planning District Commission
(q) Community Policy Management Team
(r) Staunton River Regional Facility Authority
(s) Tri-County Lake Advisory Committee
4.3. The Board may, from time-to-time, direct that the Board Chairman appoint other committees
for a specific purpose with a limited duration.
4.4. The Board Chairman shall be authorized to temporarily participate, including voting,
in any committee for the purpose of creating a quorum.
4.5. The Board and/or Board Chairman shall be authorized, to the extent allowed by law, to
remove any of its/his appointee(s) to any committee or other entity.
4.6. The Board shall strive to require all potential committee or other entity appointees to submit
a letter of interest, resume, and/or application prior to appointment.
4.7. The Board shall strive to create a uniform stipend policy for all appointed committees and
other entities.
ARTICLE V. CERTAIN ORDINANCES AND RESOLUTIONS TO LIE OVER.
5.1. No Ordinance or Resolution imposing taxes or appropriating money from General Fund
balances, not included in the adopted Budget, in excess of $50,000, shall be passed until after ten
7.a.a
Packet Pg. 14 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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(10) days from the introduction thereof. This shall not restrict the appropriation of State, Federal,
or other funds not in the current General Fund balances.
ARTICLE VI. RECORDATION OF ORDINANCES AND RESOLUTIONS.
6.1. Every Resolution upon its final passage shall be recorded in a book kept for that purpose and
shall be authenticated by the signature of the Chairman and the County Administrator.
6.2. Every Resolution shall be authenticated and recorded in the same manner as in
6.1above.
6.3. Every Motion appropriating funds or adopting an Ordinance shall be by Roll Call
vote.
6.4. Every Ordinance passed by the Board shall be incorporated into the Pittsylvania County
Code.
ARTICLE VII. AMENDMENTS AND ADOPTIONS.
7.1. Amendments to these Bylaws and Rules of Procedure may be made at any Board
Meeting by a majority vote of the Board present, after a notice of intent to amend has been given
to each Board member not less than ten (10) days prior to such Meeting.
7.2. Adoption of the Bylaws and Rules of Procedures shall be by simple majority vote of the
Board present and shall be in force and effect on the day after their passage.
7.a.a
Packet Pg. 15 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CODE OF ETHICS
Preamble
The citizens and business of Pittsylvania County, Virginia, are entitled to have fair, ethical, and
accountable local government, which has earned the public’s full confidence for integrity. The
effective functioning of democratic government requires that public officials, both elected and
appointed, comply with both the letter and spirit of the laws and policies affecting the operations
of government; that public officials be independent, impartial, and fair in their judgment and
actions; that public office be used for the public good, not for personal gain; and that public
deliberations and processes be conducted openly, unless legally confidential, in an atmosphere of
respect and civility.
To this end, the Pittsylvania County Board of Supervisors has adopted this Code of Ethics for
members of the Board and of the County’s boards, commissions, and committees, to assure public
confidence in the integrity of local government and its effective and fair operation.
1. Act in the Public Interest
Recognizing that stewardship of the public interest must be their primary concern, members will
work for the common good of the people of Pittsylvania County and not for any private or personal
interest, and they will assure fair and equitable treatment of all persons, claims, and transactions
coming before the Pittsylvania County Board of Supervisors, boards, commissions, and
committees.
2. Comply with the Law
Members shall comply with the laws of the nation, the Commonwealth of Virginia, and
Pittsylvania County in the performance of their public duties. These laws include but are not
limited to: the United States and Virginia Constitutions; the Pittsylvania County Code; laws
pertaining to conflicts of interest, election campaigns, financial disclosures, employer restrictions,
and open processes of government; and County ordinances and policies.
3. Conduct of Members
The profession and personal conduct of Members must be beyond reproach and avoid even the
appearance of impropriety. Members shall refrain from abusive conduct, personal charges, or
verbal attacks upon the character or motives of other Members of the Board of Supervisors, boards,
commissions, and committees, the staff, or public.
4. Respect for Process
7.a.a
Packet Pg. 16 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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Members shall perform their duties in accordance with the processes and rules of order established
by the Board of Supervisors and boards, committees, and commissions, and commissions
governing the deliberation of public policy issues, meaningful involvement of the public, and
implementation of policy decisions of the Board of Supervisors by County Staff.
5. Conduct of Public Meetings
Members shall prepare themselves for public issues; listen courteously and attentively to all public
discussions before the body; and focus on the business at hand. They shall refrain from interrupting
other speakers; making personal comments not germane to the business of the body; or otherwise
interfering with the orderly conduct of meetings.
6. Decisions Based on Merit
Members shall base their decisions on the merits and substance of the matter at hand, rather then
on unrelated considerations.
7. Communication
Members shall publicly share substantive information that is relevant to a matter under
consideration by the Board of Supervisors or boards, committees, and commissions, which they
may have received from sources outside of the public decision-making process.
8. Conflict of Interest
To assure their independence and impartiality on behalf of the common good, Members shall not
use their official positions to influence government decisions to which they have a material
financial interest and shall disclose any substantial organizational responsibility or personal or
business relationship to the parties in any matter coming before them. This paragraph is not
intended to unduly restrict Members who have minor business or professional dealings with clients
whose matters come before them.
9. Gifts and Favors
A Member should never accept for himself or herself or for family members, favors, or benefits
under circumstances which might be construed by reasonable persons as influencing the
performance of governmental duties.
10. Confidential Information
Members shall respect the confidentiality of information concerning the property, personnel, or
affairs of the County. They shall neither disclose confidential information without proper legal
authorization, nor use such information to advance their personal, financial, or other private
interests.
7.a.a
Packet Pg. 17 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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11. Use of Public Resources
Members shall not use public resources that are not available to the public in general, such as
County Staff time, equipment, supplies, or facilities, for private gain or personal purposes.
12. Representation of Private Interests
In keeping with their role as stewards of the public interest, Members of the Board shall not appear
on behalf of the private interests of third parties before the Board of Supervisors or any board,
committee, commission, or proceeding of the County, nor shall members of boards, committees,
or commissions appear before their own bodies or before the Board of Supervisors on behalf of
the private interests of third parties on matters related to the areas of service of their bodies.
13. Advocacy
Members shall represent the official policies of the Board of Supervisors, boards, commissions, or
committees to the best of their ability when designated as delegates for this purpose. When
representing their individual opinions and positions, Members shall explicitly state they do not
represent their body or Pittsylvania County, nor will they allow the influence/inference that they
do.
14. Policy Role of Members
The Board of Supervisors determines the policies of the County with the advice, information, and
analysis provided by the public, boards, commissions, and committees, and County Staff. The of
Supervisors delegates authority for the administration of the County to the County Administrator.
Therefore, Members shall not interfere with the administrative functions of the County or the
professional duties of County Staff; nor, shall they impair the ability of County Staff to implement
Board policy decisions. Inquiries to County Staff shall be made through the County Administrator
or the appropriate Department Manager or Director.
15. Independence of Board and Commissions
Because of the value of the independent advice of boards, committees, and commissions to the
public decision-making process, Members of the Board of Supervisors shall refrain from using
their positions to unduly influence the deliberations or outcomes of board, committee, or
commission proceedings.
16. Positive Workplace Environment
Members shall support the maintenance of a positive and constructive workplace environment for
County employees and for citizens and businesses dealing with the County. Members shall
recognize their special role in dealings with County employees and in no way create the perception
of inappropriate direction to County Staff.
7.a.a
Packet Pg. 18 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
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17. Implementation
As an expression of the standards of conduct for Members expected by the County, this Code of
Ethics is intended to be self-enforcing. Therefore, it becomes most effective when members are
thoroughly familiar with and embrace its provisions. For this reason, ethical standards shall be
included in the regular orientations for candidate for the Board of Supervisors, applicants to boards,
committees, commissions, and newly elected and appointed officials. Members entering office
shall sign a statement affirming they have read and understood the Code of Ethics. Additionally,
the Board of Supervisors, boards, committees, and commissions, shall annually review the Code
of Ethics and the Board of Supervisors shall consider recommendations from boards, committees,
and commissions to update it as necessary.
18. Compliance and Enforcement
This Code of Ethics expresses standards of ethical conduct expected of Members of the
Pittsylvania County Board of Supervisors, boards, committees, and commissions. Members
themselves have the primary responsibility to assure that ethical standards are understood and met,
and that the public can continue to have confidence in the integrity of government.
The Chairs of boards, committees, and commissions and the Chairman of the Board of Supervisors
have the additional responsibility to intervene when actions of members that appear to be in
violation of the Code of Ethics are brought to their attention.
The Board of Supervisors may impose sanctions on Members whose conduct does not comply
with the County’s ethical standards, such as public or private reprimand, formal censure, loss of
seniority or committee assignment, or budget restrictions. Where allowed by law, the Board of
Supervisors also may remove members of Board-appointed boards, committees, and commissions
from office.
A violation of this Code of Ethics shall not be considered a basis for challenging the validity of a
Board of Supervisors, board, committee, or commission decision.
7.a.a
Packet Pg. 19 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
Page 13 of 13
MODEL OF EXCELLENCE
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS,
BOARDS, COMMITTEES, AND COMMISSIONS
MEMBER STATEMENT
As a Member of the Pittsylvania County Board of Supervisors, or of a Pittsylvania County board,
committee, or commission, I, the undersigned, agree to uphold the Code of Ethics for elected and
appointed officials adopted by the Board of Supervisors and conduct myself by the following
model of excellence.
I will:
• Recognize the worth of individual Members and appreciate their individual talents,
perspectives, and contributions;
• Help create an atmosphere of respect and civility where individual Members, County
Staff, and the public are free to express their ideas and work to their full potential;
• Conduct my personal and public affairs with honesty, integrity, fairness, and respect for
others;
• Respect the dignity and privacy of individuals and organizations;
• Keep the common good as my highest purpose and focus on achieving constructive
solutions for the public benefit;
• Avoid and discourage conduct which is divisive or harmful to the best interests of
Pittsylvania County; and
• Treat all people with whom I interact in the manner I wish to be treated.
I affirm that I have read and understand the Pittsylvania County Code of Ethics.
Signature: ___________________________________________________
Date: _______________________________________________________
Name (printed): ______________________________________________
Office(s) held: ________________________________________________
7.a.a
Packet Pg. 20 Attachment: Bylaws (3502 : Adoption of Board Bylaws)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Adoption of 2023 Meeting Schedule
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 8.a
Attachment(s):
Reviewed By:
2023 Proposed Meeting Schedule
January 17, 2023
February 21, 2023
March 21, 2023
April 18, 2023
May 16, 2023
June 20, 2023
July 18, 2023
August 15, 2023
September 19, 2023
October 17, 2023
November 21, 2023
December 19, 2023
*All Work Sessions to begin at 4:30 PM at the Board Meeting Room located at 39 Bank Street,
Chatham, Virginia 24531. All Business Meetings to begin at 7:00 PM in the Board Meeting
Room located at 39 Bank Street, Chatham, Virginia 24531.
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Finance/Insurance Committee (Appoint 4 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 9.a
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
4. ________________________
9.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Personnel Committee (Appoint 3 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 9.b
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
9.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Property/Building Committee (Appoint 3 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 9.c
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
9.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Legislative Committee (Appoint 3 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 9.d
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
9.d
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Computer/Radio/Telecommunications Committee (Appoint 3 Board
Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 10.a
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
10.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Board of Supervisors/School Board Liaison Committee (Appoint 3 Board
Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 10.b
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
10.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Economic Development Committee (Appoint 3 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 10.c
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
10.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Solid Waste Committee (Appoint 3 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 10.d
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________
10.d
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Naming Committee (Appoint 3 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 10.e
Attachment(s):
Reviewed By:
1. _______________________
2. _______________________
3. _______________________
10.e
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Dan River Business Development Center (Appoint 2 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.a
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
11.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Danville-Pittsylvania County Regional Industrial Facility Authority (1
Board Member, 1-Year Term); 1 Board Member, 1-Year Term); and (1
Alternate Board Member, 1-Year Term)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.b
Attachment(s):
Reviewed By:
1. _________________________
2. _________________________
3. _________________________ - Alternate
11.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Fire and Rescue Commission (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.c
Attachment(s):
Reviewed By:
1. ________________________
11.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Local Elected Officials (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.d
Attachment(s):
Reviewed By:
1. ________________________
11.d
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Metropolitan Planning Organization (MPO) (Appoint 2 Board Members
(from either the Tunstall, Chatham-Blairs, Dan River, Westover, or
Banister District) and 1 Board Member as an Alternate)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.e
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
3. ________________________ - Alternate
11.e
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Pittsylvania County Community Action Board (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.f
Attachment(s):
Reviewed By:
1. ________________________
11.f
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Pittsylvania County Planning Commission (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.g
Attachment(s):
Reviewed By:
1. ________________________
11.g
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Roanoke River Basin Association (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.h
Attachment(s):
Reviewed By:
1. ________________________
11.h
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: SARA Title III (Appoint 2 Board Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.i
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
11.i
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Pittsylvania County Social Services Board (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.j
Attachment(s):
Reviewed By:
1. ________________________
11.j
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Virginia Association of Counties (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.k
Attachment(s):
Reviewed By:
1. ________________________
11.k
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: West Piedmont Planning District Commission (Appoint 2 Board
Members)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.l
Attachment(s):
Reviewed By:
1. ________________________
2. ________________________
11.l
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Community Policy and Management Team (Appoint 1 Board Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.m
Attachment(s):
Reviewed By:
1. ____________________
11.m
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Staunton River Regional Industrial Facility Authority (1 Board Member,
1-Year Term); (1 Board Member, 1-Year Term); and (1 Alternate Board
Member. 1-Year Term)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.n
Attachment(s):
Reviewed By:
1. ____________________
2. ____________________
3. ____________________ - Alternate
11.n
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Tri-County Lakes Administrative Commission (2); (County
Administrator) and (1 Board Member; must be from Callands-Gretna or
Staunton River District)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.o
Attachment(s):
Reviewed By:
1. __________________- County Administrator
2. __________________ - Board Member
11.o
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Danville Utilities Commission (non-voting member); (Appoint 1 Board
Member)
Staff Contact(s):
Agenda Date: January 03, 2023 Item Number: 11.p
Attachment(s):
Reviewed By:
1. _____________________
11.p
Packet Pg. 46
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body. (Contact: Board of
Supervisors)
Staff Contact(s): Board of Supervisors
Agenda Date: January 03, 2023 Item Number: 12.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator Search/County Attorney Evaluation and
Employment Contract Discussion
Purpose: Discussion of Next Steps
12.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: January 03, 2023 Item Number: 13.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Reorganizational Meeting on January 3, 2023, the Board hereby certifies by a recorded vote that
to the best of each Board Member’s knowledge only public business matters lawfully exempted
from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
Ronald S. Scearce Yes/No
Robert M. Tucker, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
William V. (“Vic”) Ingram Yes/No
13.a
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