09-20-2022 Finance Committee Agenda Packet
FINANCE COMMITTEE
REGULAR MEETING
Tuesday, September 20, 2022 – 2:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. AGENDA REVISIONS
4. APPROVAL OF AGENDA
5. NEW BUSINESS
a. DCC Educational Funding Request (Presenter: Shannon Hair; DCC); (15 minutes)
b. Clerk’s Office New Position Funding Request (Contact: Honorable Mark Scarce): (5
minutes)
c. Horseshoe Road and Robin Court Water Improvements Discussion (Staff Contact:
Chris Adcock); (15 minutes)
d. Capital Improvements Project Review (Staff Contact: Kimberly G. Van Der Hyde);
(10 minutes)
e. FY23 Contingency Fund Discussion (Staff Contact: Kimberly G. Van Der Hyde);
(20 minutes)
f. 2023 Budget Amendments - FY 2022 Carryover Funds Discussion (Staff Contact:
Kimberly G. Van Der Hyde); (25 minutes)
6. MATTERS FROM COMMITTEE MEMBERS
7. ADJOURNMENT
Finance Committee
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: DCC Educational Funding Request (Presenter: Shannon Hair; DCC); (15
minutes)
Staff Contact(s): Clarence C. Monday
Agenda Date: September 20, 2022 Item Number: 5.a
Attachment(s): 09.20.2022 CDL Finance Presentation
Reviewed By:
Shannon Hair, Danville Community College’s (“DCC”) Vice President of Institutional
Advancement & Development, will present to the Board a funding request for a new DCC
Program.
5.a
Packet Pg. 2
CDL Presentation
Pittsylvania County
Finance Committee
Meeting
September 20, 2022
5.a.a
Packet Pg. 3 Attachment: 09.20.2022 CDL Finance Presentation (3374 : DCC Educational Funding
Introduction
Shannon Hair
Vice President
Institutional Advancement & Development
5.a.a
Packet Pg. 4 Attachment: 09.20.2022 CDL Finance Presentation (3374 : DCC Educational Funding
Statement of Need -
CDL
•One of the largest industry sectors
expressing a need
•Worldwide, there are 2.6M unfilled CDL
positions
•Per the American Trucking Association
(ATA), over 80,000 job openings in the United
States
•This shortfall will increase to over 160,000 by
2030
5.a.a
Packet Pg. 5 Attachment: 09.20.2022 CDL Finance Presentation (3374 : DCC Educational Funding
Equitable
Employment
•Less than 8% of drivers are female
•Less than 7% of drivers are under the age of
25
•Over 34% of drivers are 55 years of age or
older
•This job shortage is impacting supply chains
5.a.a
Packet Pg. 6 Attachment: 09.20.2022 CDL Finance Presentation (3374 : DCC Educational Funding
Current Enrollment
DCC enrollment is comprised of the following:
40% Pittsylvania County
40% Danville City
20% Halifax County
5.a.a
Packet Pg. 7 Attachment: 09.20.2022 CDL Finance Presentation (3374 : DCC Educational Funding
Your Support
CDL Simulator Cost +/-$100,000
Our Request
$40,000 or 40% of the total expenditure
5.a.a
Packet Pg. 8 Attachment: 09.20.2022 CDL Finance Presentation (3374 : DCC Educational Funding
Questions?
5.a.a
Packet Pg. 9 Attachment: 09.20.2022 CDL Finance Presentation (3374 : DCC Educational Funding
Finance Committee
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Clerk’s Office New Position Funding Request (Contact: Honorable Mark
Scarce): (5 minutes)
Staff Contact(s): Honorable Mark Scarce
Agenda Date: September 20, 2022 Item Number: 5.b
Attachment(s):
Reviewed By:
The Honorable Mark Scarce, Clerk of Circuit Court, will be present to request funding from the
Board for a new Clerk’s Office position.
5.b
Packet Pg. 10
Finance Committee
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Horseshoe Road and Robin Court Water Improvements Discussion (Staff
Contact: Chris Adcock); (15 minutes)
Staff Contact(s): Chris Adcock
Agenda Date: September 20, 2022 Item Number: 5.c
Attachment(s): Horseshoe - Robin Ct - 092022
Reviewed By:
Chris Adcock, County Public Works Director, will update the Board on the Horseshoe Road and
Robin Court Water Improvements Projects.
5.c
Packet Pg. 11
HORSESHOE ROAD WATER EXTENSION REQUEST
•In 2017, PCSA received a petition for water service from residents along the eastern portion of the road due to individual well supply issues. No action was taken by PCSA Board due to insufficient financial return.
•The request for water service was renewed in 2020.
•At the September 21, 2021, Finance Committee Meeting, the Committee approved utilizing some of the County’s American Rescue Plan Act (“ARPA”) funding for water projects including Horseshoe Road.
•Based on the original citizen petition, the initial extension only included the eastern side of Horseshoe from Hyler Farm Ln. to Ed Hardy Road. Considering this scope, $873,000 was allocated to the project to include the engineering design.
•At that Finance Committee meeting, it was requested the Board to continue the extension around the entire loop based on citizen requests.
•At the October 19, 2021 Finance Committee meeting, a proposal from Dewberry was approved for the design of the entire Horseshoe Road loop in the amount $143,400. That design has been completed and bids for the construction are due on September 16, 2022.
5.c.a
Packet Pg. 12 Attachment: Horseshoe - Robin Ct - 092022 (3372 : Horseshoe Road and Robin Court
HORSESHOE ROAD WATER EXTENSION 5.c.a
Packet Pg. 13 Attachment: Horseshoe - Robin Ct - 092022 (3372 : Horseshoe Road and Robin Court
ROBIN COURT WATER EXTENSION
•In September of 2020, PCSA entered into a Consent Order with
the VA Dept of Health (VDH) for correcting exceedances of
radium. This Order was assumed by the County when PCSA was
abolished.
•In September of 2020, PCSA was awarded a planning and design
grant from the VDH, Office of Drinking Water to study the Robin
Court system and prepare a Preliminary Engineering Report
(PER) to determine options for correcting the radium
exceedances.
•The PER was completed in July of 2021 and approved by VDH in
February of 2022. The PER concluded that the best option for
correcting the radium issue was to connect the Robin Court
system to the Town of Chatham’s public water system. The
estimated cost of this connection is $965,000.
5.c.a
Packet Pg. 14 Attachment: Horseshoe - Robin Ct - 092022 (3372 : Horseshoe Road and Robin Court
ROBIN COURT WATER EXTENSION 5.c.a
Packet Pg. 15 Attachment: Horseshoe - Robin Ct - 092022 (3372 : Horseshoe Road and Robin Court
ROBIN COURT WATER EXTENSION
•At the September 21, 2021, Finance Committee Meeting, the
Committee approved utilizing some of the County’s American
Rescue Plan Act (“ARPA”) funding for water projects including
the Robin Court extension.
•$965,000 has been allocated from the ARPA funds for the Robin
Court project.
•At the October 19, 2021, BOS Business Meeting, a proposal from
Hurt & Proffitt engineers was approved for the design and
bidding assistance of the Robin Court water extension in the
amount of $112,688. This work is 90% complete.
•Staff was recently made aware of drinking water funding
opportunities through the various VDH programs.
•In consultation with VDH staff, we think the Robin Court
extension project will be a strong candidate for funding. (PER
complete, design complete, Consent Order and contaminants)
5.c.a
Packet Pg. 16 Attachment: Horseshoe - Robin Ct - 092022 (3372 : Horseshoe Road and Robin Court
SUMMARY
•The anticipated construction cost for the entire Horseshoe Road
water extension loop project is $1.5 to $2.0 million. Bids are
scheduled to be received on September 16, 2022.
•The Board has indicated a desire to construct the full Horseshoe
Road loop.
•We have received approximately 60 commitments from
Horseshoe Road property owners to pay $2,750 each towards
the water extension project for a total amount of $165,000.
•Funding Options:
1.Utilize all ARPA water projects funding to complete the entire
Horseshoe loop and apply for grant or loan funding from VDH for
Robin Court.
2.Keep funding allocations the same and utilize water reserve funding to
complete the entire Horseshoe Road loop.
3.Do only a portion of the Horseshoe Road project as funding allows.
5.c.a
Packet Pg. 17 Attachment: Horseshoe - Robin Ct - 092022 (3372 : Horseshoe Road and Robin Court
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Capital Improvements Project Review (Staff Contact: Kimberly G. Van
Der Hyde); (10 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: September 20, 2022 Item Number: 5.d
Attachment(s): Capital Improvements and Industrial Development
Reviewed By:
SUMMARY:
Section 8 of the County’s Budget Resolution, passed on April 11, 2022, covers appropriations
for Capital Projects. As the Section states, “appropriations designated for Capital Projects will
not lapse at the end of the Fiscal Year but shall remain appropriated until the completion of the
Project or until the Board of Supervisors, by appropriate Ordinance or Resolution, changes or
eliminates the appropriation.” For the Committee’s reference and review, attached is a list of
Capital Improvement Projects that existed in the Capital Improvements Fund (Fund 310),
Economic Development Fund (Fund 325), Water and Sewer Fund (Fund 501), and the Landfill
Fund (Fund 520) in the FY 2020 County Budget, along with new Projects that were included in
the FY 2023 Budget.
FINANCIAL IMPACT AND FUNDING SOURCE:
Funding for these Projects were established in the FY 2022 and FY 2023 County Budgets.
Therefore, no additional funds are needed to cover these Projects.
RECOMMENDATION:
County Staff recommends the Committee recommend the full Board approve the attached
Capital Improvement Projects as presented at the Board’s September Business Meeting.
MOTION:
“I make a Motion to recommend the full Board approve the attached Capital Improvement
Projects at the Board’s September Business Meeting as presented.”
5.d
Packet Pg. 18
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-22 BALANCE
COMPUTER - CAPITAL OUTLAY - 094100
310-4-094100-8117 COMPUTER ACCESSORIES - -
310-4-094100-8118 FINANCIAL MGT SYSTEM 17,346.93 17,346.93 C/O
310-4-094100-81181 HR SOFTWARE 2,292.00 2,292.00 2292 PO C/O
310-4-094100-81182 WEBSITE DEVELOPMENT 16,000.00 16,000.00 PO C/O
310-4-094100-8121 IT SERVER/NETWORK UPGRADE 45,000.00 45,000.00 35,000 NEW, 10,000 C/O
TOTAL COMPUTER - CAPITAL OUTLAY - 094100 80,638.93 80,638.93
27,346.93 C/O, 18,292 PO C/O
35,000.00 NEW
BUILDING AND GROUNDS - CAPITAL OUTLAY - 094130
310-4-094130-81481 ANIMAL SHELTER CONSTRUCTION - -
310-4-094130-8158 BUILDING & GROUNDS IMPROVEMENTS 1,115,836.34 1,115,836.34 1,063,716.05C/O, 52,120.29 PO C/O
TOTAL - BLDG AND GROUNDS - CAPITAL OUTLAY - 094130 1,115,836.34 1,115,836.34
FIRE & RESCUE - CAPITAL OUTLAY - 094135
310-4-094135-5605 VOLUNTEER FIRE & RESCUE GRANT 205,411.33 205,411.33 C/O
310-4-094135-8102 MEDICAL EQUIPMENT 29,729.03 29,729.03 10,000 NEW, 18,747.53 C/O, 981.50 PO C/O
310-4-094135-81021 SCBA PACKS & ACCESSORIES 18,034.77 18,034.77 C/O
310-4-094135-810211 SCBA CYLINDER REPLACEMENT 32,574.53 32,574.53 C/O
310-4-094135-810212 PERSONAL PROTECTIVE EQUIPMENT 19,796.38 19,796.38 NEW 6,000, C/O 13,796.38
310-4-094135-810215 FIRE & RESCUE CAPITAL RESERVE 47,722.10 47,722.10 C/O
310-4-094135-81022 TRAINING CENTER EQUIPMENT 26,243.40 26,243.40 C/O
310-4-094135-81051 FIRE ENGINE - VOLUNTEER 300,000.00 300,000.00 NEW
310-4-094135-810511 AMBULANCE - VOLUNTEER 125,000.00 125,000.00 NEW
310-4-094135-810512 CAREER STAFF APPARATUS 137,754.50 137,754.50 105,000 NEW, 32,754.50 C/O
310-4-094135-8132 SPECIAL OPS CAPITAL EQUIP 25,000.00 25,000.00 C/O
310-4-094135-9100 TRANSFER TO OTHER FUNDS - -
TOTAL - FIRE & RESCUE-CAPITAL OUTLAY-094135 967,266.04 967,266.04
COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150
310-4-094150-8186 COURTHOUSE FACILITY/JAIL STUDY 159,601.30 159,601.30 C/O
310-4-094150-81861 NEW JAIL CONSTRUCTION - -
310-4-094150-81862 COMMUNITY BASED CORRECTION PLAN STUDY 152,000.00 152,000.00 52,000 NEW, 100,000 C/O
310-4-094150-819175 VOTING EQUIPMENT - -
310-4-094150-819188 SCHOOL PARKS IMPROVEMENT MATCH - -
310-4-094150-819189 WAYSIDE PARK IMPROVEMENTS - -
310-4-094150-819190 GRETNA LIBRARY RENOVATIONS 439,579.94 439,579.94 321,070.94 C/O, 118,509 PO C/O
310-4-094150-819191 REDISTRICTING - -
310-4-094150-82163 BROADBAND INFRASTRUCTURE 6,501,620.80 6,501,620.80 C/O
310-4-094150-9100 TRANSFERS TO OTHER FUNDS - -
TOTAL - COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150 7,252,802.04 7,252,802.04
PARKS & RECREATION - CAPITAL OUTLAY - 094175
310-4-094175-8102 RECREATION EQUIPMENT - -
310-4-094175-819188 SCHOOL PARKS IMPROVEMENTS 30,000.00 30,000.00 15,000 NEW, 15,000 C/O
310-4-094175-819189 WAYSIDE PARK IMPROVEMENTS 316,276.15 316,276.15 288,866.15 C/O, 27,410 PO C/O
TOTAL PARKS & RECREATION - CAP. OUTLAY - 094175 346,276.15 346,276.15
NEW 648,000.00
C/O 8,897,506.71
GRAND TOTAL - FUND 310 9,762,819.50 9,762,819.50 PO C/O 217,312.79
TRANSFER FROM GENERAL FUND (648,000.00) (648,000.00) 9,762,819.50
Total Cash Available 9,114,819.50 9,114,819.50
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 310
BALANCES AS OF 7-1-22
5.d.a
Packet Pg. 19 Attachment: Capital Improvements and Industrial Development (3344 : Capital Improvements Project Review)
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE FUNDING
NUMBER DESCRIPTION 7/1/2022 BALANCE SOURCE
INDUSTRIAL DEVELOPMENT - 081500
325-4-081500-5302 Fire Insurance 17,840.30 17,840.30 12,500 NEW, 5,340.30 C/O
325-4-081500-8222 Industrial Incentives 3,840,838.82 3,840,838.82 2,600,419.19 C/O, 1,240,419.63 C/O BERRY HILL WATER/SEWER LINE
325-4-081500-8223 Industrial Prospects 16,894.94 16,894.94 32,575 NEW, -15680.06 C/O
325-4-081500-8228 RIFA Shared Cost 175,000.00 175,000.00 125,000 NEW, 50,000 C/O
325-4-081500-8230 Shared Tax-City of Danville 683,660.33 683,660.33 400,000 NEW, 283,660.33 C/O
325-4-081500-8232 Southside VA Economic Development Partner 40,001.00 40,001.00 40,000 NEW, 1.00 C/O
325-4-081500-8233 SR RIFA Shared Cost 101,000.00 101,000.00 61,000 NEW, 40,000 C/O
TOTAL INDUSTRIAL DEVELOPMENT-081500 4,875,235.39 4,875,235.39 4,204,160.39 LOCAL C/O
671,075.00 GF CONTRIBUTION
HURT-KLOPMAN MILLS WATER/SEWER - 816001
325-4-816001-3150 Admin. & Legal - -
325-4-816001-3163 Consultants - Engineering -
325-4-816001-8212 Construction 5,807.84 5,807.84
TOTAL HURT-KLOPMAN MILLS WATER/SEWER - 816001 5,807.84 5,807.84 5,807.84 LOCAL C/O
VA BROWNFIELD/EC REDEV ASSIST - 816003
325-4-816003-8216 Property Improvements -
TOTAL VA BROWNFIELD/EC REDEV ASSIST - 816003 - -
VBSRP GRANT - 816004
325-4-816004-82161 Berry Hill Industrial Improvements 1,400.00 1,400.00
325-4-816004-82162 SOVA Multimodal Park Improvements 5,000.00 5,000.00 6,400.00 C/O
TOTAL VBSRP GRANT - 816004 6,400.00 6,400.00
SVMP PARK - 816005
325-4-816005-8216 Utilities Design 150,000.00 150,000.00 150,000.00 C/O
TOTAL SVMP PARK - 816005 150,000.00 150,000.00
SCS BROADBAND INITIATIVE-816008
325-4-816008-82163 Tower Improvements-Broadband 86,357.87 86,357.87 86,357.87 TIC C/O
TOTAL SCS BROADBAND INITIATIVE-816008 86,357.87 86,357.87
VA BROWNFIELD-TOWNS-816009
325-4-816009-3172 Contractual Services 552,800.00 552,800.00 552,800.00 C/O
325-4-816009-5899 Administrative Fees - -
TOTAL VA BROWNFIELD-TOWNS-816009 552,800.00 552,800.00
GRAND TOTAL-FUND 325 5,676,601.10 5,676,601.10 5,676,601.10
Tobacco Commission Funds (86,357.87) (86,357.87)
General Fund Contribution Not Rec'd (671,075.00) (671,075.00)
Berry Hill Water/Sewer Line
Lease Revenue Funds
VA Brownfield (552,800.00) (552,800.00)
IDA Reimbursement
DRF-Regional Economic Dev Fund -
BALANCE PER TREASURER 4,366,368.23 4,366,368.23
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
INDUSTRIAL DEVELOPMENT FUND (325)
AUDIT OF FUNDS
BALANCE AS OF 7-1-22
5.d.a
Packet Pg. 20 Attachment: Capital Improvements and Industrial Development (3344 : Capital Improvements Project Review)
Capital Reserves as of June 30, 2022 3,557,515.82
Pump Station Generator 50,000.00
Badger Meter System 211,096.36
Software Upgrade to Keystone Platform 60,937.00
Water/Sewer Master Plan 119,170.35
Hurt Sanitary Sewer Pump Station 604,507.96
Water Meter Reading Endpoints 94,500.00
Water Tank Rebranding 30,663.00
EDA Grant-Water and Sewer Infrastructure 600,000.00
TOTAL CAPITAL RESERVES OBLIGATED 1,770,874.67
TOTAL CAPITAL RESERVES REMAINING 1,786,641.15
Pittsylvania County Board of Supervisors
BOS Approved Water and Sewer Fund Projects
Analysis of the Use of Capital Reserves
5.d.a
Packet Pg. 21 Attachment: Capital Improvements and Industrial Development (3344 : Capital Improvements Project Review)
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-22 BALANCE
WATER OPERATIONS - 043220
501-4-043220-5841 SOFTWARE SUPPORT 25,634.53 25,634.53 C/O 8,794.53/C/O PO 9,625/RESERVE 7,215
501-4-043220-8216 PROPERTY IMPROVEMENTS-WATER TANK REBRANDING 10,509.00 10,509.00 C/O PO 10,509
TOTAL - WATER OPERATIONS - 043220 36,143.53 36,143.53
SEWER OPERATIONS - 043221
501-4-043221-5841 SOFTWARE SUPPORT 9,280.13 9,280.13 C/O 2,026.38/C/O PO 3,368.75/RESERVE 3,885
TOTAL - SEWER OPERATIONS - 043221 9,280.13 9,280.13
WATER-CAPITAL OUTLAY - 094165
501-4-094165-8204 HORSESHOE ROAD WATER EXTENSION 790,310.00 790,310.00 C/O 702,100/C/O PO 88,210
501-4-094165-8205 ROBIN COURT WATER SYSTEM IMPROVEMENTS 954,567.00 954,567.00 C/O 784,602/C/O PO 169,965
501-4-094165-8207 WATER METER READING ENDPOINTS 94,500.00 94,500.00 C/O PO 94,500
501-4-094165-8208 GRIT ROAD WATER SUPPLY 20,176.25 20,176.25 VDH GR 17,350/TRANSFER FR ENG 2,826.25
501-4-094165-8209 MT HERMON WATER BOOSTER IMPROVEMENTS 314,704.00 314,704.00 EDA GRANT*
501-4-094165-8210 CRITICAL DEFICIENCES IMPROVEMENTS 131,126.25 131,126.25 EDA GRANT*
TOTAL - WATER - CAPITAL OUTLAY 094165 2,305,383.50 2,305,383.50
SEWER-CAPITAL OUTLAY - 094166
501-4-094166-8202 PUMP STATION GENERATOR 50,000.00 50,000.00 C/O 50,000
501-4-094166-8206 HURT SANITARY SEWER PUMP STATION 323,644.75 323,644.75 C/O 15,696.29/C/O PO 302,465.50/RESERVE 5,482.96
501-4-094166-8210 CRITICAL DEFICIENCIES IMPROVEMENTS 393,378.75 393,378.75 EDA GRANT*
501-4-094166-8211 HODNETT'S MILL SEWER LIFT STATION IMRPOVEMENTS 394,535.00 394,535.00 EDA GRANT*
501-4-094166-8212 RAGSDALE SEWER LIFT STATION IMPROVEMENTS 299,387.00 299,387.00 EDA GRANT*
501-4-094166-8213 VISTA POINTE SEWER LIFT STATION IMPROVEMENTS 370,911.00 370,911.00 EDA GRANT*
501-4-094166-8214 BLAIRS SEWER LIFT STATION IMPROVEMENTS 396,472.00 396,472.00 EDA GRANT*
501-4-094166-8215 BROCKWAY SEWER MAIN INSTALLATION & LIFT STATION DECOMMISIONING 699,486.00 699,486.00 EDA GRANT 99,486/RESERVE 600,000*
TOTAL - SEWER - CAPITAL OUTLAY 094166 2,927,814.50 2,927,814.50
GRAND TOTAL 5,278,621.66 5,278,621.66
TO BE FUNDED BY CARRYOVER FUNDS 1,563,219.20 1,563,219.20
TO BE FUNDED BY CARRYOVER PO FUNDS 678,643.25 678,643.25
TO BE FUNDED BY VDH GRANT-GRIT ROAD WATER SUPPLY 17,350.00 17,350.00
TO BE FUNDED BY CURRENT ENGINEERING BUDGET 2,826.25 2,826.25
TO BE FUNDED BY EDA GRANT 2,400,000.00 2,400,000.00
TO BE FUNDED BY RESERVES 616,582.96 616,582.96
TOTAL-ALL FUNDING SOURCES 5,278,621.66 5,278,621.66
ORIGINAL FUNDING SOURCES:
RESERVES 1,113,568.41
VDH GRANT-GRIT ROAD WATER SUPPLY 17,350.00
ENGINEERING BUDGET TRANSFER 2,826.25
EDA GRANT*2,400,000.00
ARPA FUNDING -TRANSFERRED FROM GENERAL FUND 1,744,877.00
5,278,621.66
*THIS BUDGET AMENDMENT WILL REQUIRE A PUBLIC HEARING
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 501
BALANCES AS OF 7-01-22
5.d.a
Packet Pg. 22 Attachment: Capital Improvements and Industrial Development (3344 : Capital Improvements Project Review)
BEGINNING
ACCOUNT ACCOUNT BALANCE AVAILABLE
NUMBER DESCRIPTION AS OF 7-01-22 BALANCE
SOLID WASTE - CAPITAL OUTLAY - 094110
520-4-094110-8123 ROLL-OFF/FRONT LOADER TRUCK 190,921.76 190,921.76 190,000 NEW, 921.76 C/O
520-4-094110-8125 LANDFILL EQUIPMENT/TRUCKS 93,782.90 93,782.90 8,000 NEW, 30,782.90 C/O PO, 109,485.68 FROM RESERVE, 55,000 ADD'L RESERVE
520-4-094110-81301 NEW COMPACTOR SITE 272,453.77 272,453.77 162,687.06 C/O, 109,766.71 C/O PO
520-4-094110-8133 COMPACTOR SITE IMPROVEMENT 145,000.00 145,000.00 43,437.80 FROM RESERVE, 145,000 NEW
520-4-094110-8137 GAS WELL INSTALLATION 43,448.00 43,448.00 30,000 NEW, 13,448 C/O
520-4-094110-8142 RESERVE-LANDFILL CAPITAL 861,913.52 861,913.52 C/O
TOTAL - SOLID WASTE - CAPITAL OUTLAY - 094110 1,607,519.95 1,607,519.95
LANDFILL - CAPITAL OUTLAY - 094120
520-4-094120-8102 CAPITAL OUTLAY-EQUIPMENT - - 5,373 FROM NEW RESERVE, -5,373 C/O
520-4-094120-8139 LANDFILL CLOSURE 631,995.04 631,995.04 350,000 NEW, 281,995.04 C/O
520-4-094120-8142 RESERVE-LANDFILL CAPITAL 263,464.00 263,464.00 318,837 NEW, 5,373 TO 8102, 50,000 TO 81461
520-4-094120-8146 ENGINEERING 417,210.23 417,210.23 250,000 NEW, 167,210.23 C/O
520-4-094120-81461 GROUND WATER MONITORING WELLS 53,614.66 53,614.66 50,000 FROM NEW RESERVE, 3,614.66 C/O
520-4-094120-81463 SCALE UPGRADE 125,000.00 125,000.00 NEW
TOTAL - LANDFILL- CAPITAL OUTLAY - 094120 1,491,283.93 1,491,283.93
LANDFILL - CAPITAL OUTLAY - 094151
520-4-094151-3150 CLOSING COSTS/LEGAL - BOND
520-4-094151-8102 CAPITAL OUTLAY-EQUIPMENT - - BOND
520-4-094151-81301 NEW COMPACTOR SITE 2,376,734.43 2,376,734.43 BOND 268,428.28 C/O, 2,108,306.15 C/O PO
520-4-094151-8133 COMPACTOR SITE IMPROVEMENT 622,893.92 622,893.92 BOND 538,153.88 C/O, 84,740.04 C/O PO
520-4-094151-8212 LANDFILL CONSTRUCTION 121,653.61 121,653.61 BOND C/O
TOTAL - LANDFILL- CAPITAL OUTLAY - 094120 3,121,281.96 3,121,281.96
GRAND TOTAL 6,220,085.84 6,220,085.84
1,416,837.00 NEW
TO BE FUNDED BY SOLID WASTE HOUSEHOLD FEE (1,416,837.00) (1,416,837.00) 2,469,653.04 C/O
C/O PO (2,333,595.80) (2,333,595.80) 2,333,595.80 C/O PO
TOTAL CARRYOVER AMOUNT 2,469,653.04 2,469,653.04 6,220,085.84
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CAPITAL IMPROVEMENTS FUND
FUND 520
BALANCES AS OF 7-01-22
5.d.a
Packet Pg. 23 Attachment: Capital Improvements and Industrial Development (3344 : Capital Improvements Project Review)
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: FY23 Contingency Fund Discussion (Staff Contact: Kimberly G. Van
Der Hyde); (20 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: September 20, 2022 Item Number: 5.e
Attachment(s): CONTINGENCIES 2023-9.20.22
Reviewed By:
SUMMARY:
During the County Budget process, a total of $982,309 was placed in the Board’s Contingency
Fund. Several items were budgeted here, because the Board had not decided about the funding
of several items in Departmental Budgets. For the Committee’s review, attached is a copy of the
items found in the County’s Contingency/Grant Local Match Line Item.
FINANCIAL IMPACT AND FUNDING SOURCE:
A total of $505,000 has been moved from the Contingency Line Item to match the DRF Grant
for the County Administrator’s National Search ($5,000) and for the new General Reassessment
being performed by Pearson’s Appraisal Services ($500,000). The balance currently stands at
$477,309.
RECOMMENDATION:
County Staff presents this matter to the Committee for its review and consideration.
MOTION:
For the Committee’s review and consideration.
5.e
Packet Pg. 24
BUDGET
Reassessment 500,000.00
BJA Bulletproof Vests 9,875.00
Voting Equipment 150,000.00
Circuit Court Clerk Position+Benefits 48,934.00
(Base Salary-33,500)
EMS Supplements ($15 to $25 per call)77,500.00
Volunteer Contribution 121,000.00
Ringgold Rail Trail Bridge Grant Match 75,000.00
TOTAL 982,309.00
GRANTS/CONTINGENCIES SINCE BUDGET
County Administrator Search Grant Local Match (5,000.00)
Reassessment (500,000.00)
UPDATED BALANCE 477,309.00
GRANTS/CONTINGENCIES SINCE BUDGET
Body Cameras Local Match 141,880.85
Reassessment Contract 113,000.00
TOTAL ADDITIONAL NEEDS 254,880.85
CONTINGENCY/GRANT LOCAL MATCH-2023
5.e.a
Packet Pg. 25 Attachment: CONTINGENCIES 2023-9.20.22 [Revision 1] (3345 : FY23 Contingency Fund Discussion (Staff Contact: Kimberly G. Van Der
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: 2023 Budget Amendments - FY 2022 Carryover Funds Discussion (Staff
Contact: Kimberly G. Van Der Hyde); (25 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: September 20, 2022 Item Number: 5.f
Attachment(s): 2023 Budget Public Hearing with attachment
Reviewed By:
SUMMARY:
Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate
amount to be appropriated during the current fiscal year as shown in the currently adopted
budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one
percent of the total expenditures shown in the currently adopted budget must be accomplished by
publishing a notice of a meeting and a public hearing once in a newspaper having general
circulation in that locality at least seven days prior to the meeting date.” An advertisement of the
County Budget Amendments, attached, appeared in the Chatham Star Tribune on August 31,
2022, which satisfies the seven (7)-day legal notice requirement.
FINANCIAL IMPACT AND FUNDING SOURCE:
The County needs to make several Budget Amendments to the FY 2023 County Budget. A
Budget Synopsis is attached showing both revenues and expenditures for the $15,887,689.98,
along with a detailed spreadsheet outlining the specific uses of these funds.
RECOMMENDATION:
County Staff recommends the Board approve an appropriation of $15,887,689.98, following the
required Public Hearing at tonight’s Business Meeting. County Staff recommends the
Committee discuss the attached amendments and ask any questions concerning the
recommended carryovers.
MOTION:
For informational purposes only. No formal action on this matter is required at the Finance
Committee Meeting.
5.f
Packet Pg. 26
PUBLIC HEARING NOTICE
Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of
Supervisors will hold a public hearing on Tuesday, September 20, 2022, at 7:00 p.m., in the Board
Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the
proposed FY2023 Budget Amendments. Public hearing documents are available for public
inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1
Center Street, Chatham, Virginia, 24531, and on the County’s website,
www.pittsylvaniacountyva.gov.
Proposed
Budget
Amendments
2022-2023
REVENUES
Current Budgeted Revenues $226,369,162.12
Unassigned Fund Balance (Includes Carryovers) 8,569,876.88
General Fund Revenues 17,136.38
School Carryover 6,252,236.68
Grants Fund Revenue 18,905.87
Pet Center Fund Revenue 25,000.00
Capital Improvements Revenue 253,925.62
Economic Development Gants 598,569.90
Solid Waste Fund Revenues 136,175.65
Delinquent Fines Revenues 15,863.00
Proposed Amended Revenues $242,256,852.10
EXPENDITURES
Current Budgeted Expenditures $226,369,162.12
General Fund Operating Budget 8,587,013.26
School Operating Budget 6,252,236.68
Grants Fund Expense 18,905.87
Pet Center Fund Expense 25,000.00
Capital Improvements Projects 253,925.62
Economic Development Incentives 598,569.90
Solid Waste Capital Expense 136,175.65
Delinquent Fines-State Share 15,863.00
Proposed Amended Expenditures $242,256,852.10
5.f.a
Packet Pg. 27 Attachment: 2023 Budget Public Hearing with attachment (3347 : 2023 Budget Amendments- FY 22 Carryover Funds Discussion (Staff Contact:
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
COUNTY AMENDMENTS
County Administration 7,000.00
Carryover funds requested to
cover strategic management
training Training & Education 100-4-012100-5540 7,000.00
Reassessment 137,165.18
Carryover funds requested to
cover the reassessment services Consultants-Appraisers 100-4-012320-3160 137,165.18
Independent Audit 10,500.00
Carryover funds requested to
cover increased audit fees for the
coming year Consultant-Auditor 100-4-012240-3120 10,500.00
Electoral Bd/Registrar-
General Fund Side 153,925.62
Carryover funds requested to
cover ADA updates to the ETC
building Transfers to Other Funds 100-4-091200-9104 153,925.62
Information Technology 30,000.00
Carryover of funds to cover the
cost of a new vehicle Capital Outlay-Vehicle 100-4-012510-8105 30,000.00
Information Management 19,656.00
Carryover of funds to cover
unexpected cost of new IPADS
for the Board and additional
costs associated with billing
software
IM-Software
IM-IPADS
100-4-012515-5841
100-4-012515-6003
4.056.00
15,600.00
Clerk of Court 20,489.67
Carryover of Clerk's Office
Contribution for Office Supplies Office Supplies 100-4-021600-6001 20,489.67
Commonwealth's Attorney-
General Fund Side 15,000.00
Carryover of funds from the CA's
Budget to fund a local portion of
the Victim Witness Grant and
cover the vacation and sick
payout for retiring coordinator Transfer to Grants Fund 100-4-091200-9103 15,000.00
Sheriff 1,010.00
Carryover of Donations for
Halloween Halloween-Contributions 100-4-031200-5878 1,010.00
Sheriff 2.17
Carryover of Donations for
Project Lifesaver Expenses Project Lifesaver Expenses 100-4-031200-5882 2.17
Sheriff 15,487.75
Carryover of Donations for the
Dare Program DARE Supplies 100-4-031200-6002 15,487.75
Pittsylvania County
FY 2023 Budget Amendments
5.f.a
Packet Pg. 28 Attachment: 2023 Budget Public Hearing with attachment (3347 : 2023 Budget Amendments- FY 22
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Budget Amendments
Sheriff 19,442.89 Budget Balance Carryover Police Supplies 100-4-031200-6010 19,442.89
Sheriff 309,563.00 Comp Bd Vacancy Savings Overtime 100-4-031200-1200 309,563.00
Public Safety 174,500.00
Carryover of unspent General
Budget Funds for the purpose of
increasing per EMS call from $15
to $25 and to fund the requested
increase to the Fire/Rescue
Agency Matrix for FY2023
PS-EMS Supplement
PS-Volunteer Contributions
100-4-032200-5664
100-4-032200-5661
77 500.00
97,000.00
FEMA-100-3-000000-180303 17,136.38
FEMA funds received to cover
the FY2021 Icestorm Damage PS-Natural Dis/Emergency Resp 100-4-032200-5670 17,136.38
Public Safety 10,220.38
Carryover FEMA funds to cover
expenses incurred during Natural
Disasters PS-Natural Dis/Emergency Resp 100-4-032200-5670 10,220.38
Public Safety 99,261.22
Carryover - 640 Rescue
Remaining Balance 640 Rescue-Various 100-4-032214 99,261.22
J&D Court Services Unit 68,318.27
Carryover to cover the cost of
FY22 W.W. Moore Detention
Charges, the increased detention
cost for FY2023 as well as the
local match for the VJCCCA Grant Detention Charges
100-4-033300-3180
100-4-091200-9103
64,412.40
3,905.87
Animal Control 1,470.00
Carryover for the payment of
Dangerous Dog Fees Dangerous Dog Fees 100-4-035100-5899 1,470.00
Parks & Recreation 32,155.54
Carryover requested from
unused Umpire Fees and Field
maintenance to cover increased
costs in the coming year and to
request a part-time attendant to
monitor weekend events at the
Community Center
PR-Part-time Salaries PR-
FICA
PR-Umpire Fees
PR-Field Maintenance
100-4-071100-1300
100-4-071100-2100
100-4-071100-5697
100-4-071100-6006
15,600.00
1,194.00
7,800.00
7,561.54
School Carryver-General Fund
Side 6,252,236.68 School Carryovers Transfers to Other Funds 100-4-091200-9102 6,252,236.68
5.f.a
Packet Pg. 29 Attachment: 2023 Budget Public Hearing with attachment (3347 : 2023 Budget Amendments- FY 22
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Budget Amendments
Library-General Fund Side 100,000.00
Carryover of Unspent General
Fund Budget Funds for the
Purpose of Funding the Gretna
Library Landscaping Project Transfers to Other Funds 100-4-091200-9104 100,000.00
Community & Industrial
Development (Community
Donations)28,000.00
Carryover to cover the FY22
Contribution to Pittsylvania
County Soil and Water
Conservation District Soil and Water Conservation District 100-4-081200-5644 28,000.00
Community & Industrial
Development (Community
Donations)25,000.00
Carryover to cover the FY22
Contribution to Danville-
Pittsylvania Chamber of
Commerce for new business
awards
Danville-Pittsylvania Chamber of
Commerce 100-4-081200-5645 25,000.00
Community Development 143,637.00
Carryover of unspent funds for
removing dilapidated
structures/Funds to Cover a part-
time front desk clerk/Funds to
purchase 2 vehicles
CD-Part-time Salaries
CD-FICA
CD-Capital Outlay-Vehicle
CD-Dilapidated Structure Removal
100-4-081400-1300
100-4-081400-2100
100-4-081400-8105
100-4-081400-8142
18,148.00
1,389.00
64,100.00
60,000.00
VPI Extension 2,039.40
Carryover to cover the increased
cost of rent at the ODAC for VPI
Extension Office Rent 100-4-083000-5420 2,039.40
Non-Departmental-COLA Salary
Increases 562,214.48
Carryover of unspent funds to be
used for County COLA/Merit
Increases for FY2023 ND-COLA/Salary Increase 100-4-091200-1999 562,214.48
Non-Departmental-BCBS Co.
Share 100,000.00
Carryover of unspent funds to be
used for County Health Insurance
Increases for FY2023 ND-BCBS Co. Share 100-4-091200-2300 100,000.00
Non-Departmental-Wellness
Program 207,843.63
Carryover of unspent funds for
County-wide wellness initiatives ND-Wellness Program Expense 100-4-091200-31152 207,843.63
State Collection of Court Fines
for FY2022 15,863.00
Carryover of court fine monies
collected that must be remitted
back to the State Transfers to Other Funds 100-4-091200-9100 15,863.00
5.f.a
Packet Pg. 30 Attachment: 2023 Budget Public Hearing with attachment (3347 : 2023 Budget Amendments- FY 22
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Budget Amendments
Debt & Interest Services-County 7,875.00
Carryover of unspent paying
agent fees to be used to offset
these fees for FY2023 Paying Agent Fee 100-4-095100-3164 7,875.00
TOTAL GENERAL FUND 8,587,013.26 8,587,013.26
SCHOOL AMENDMENTS
Operations Carryover-
Heating/Diesel Fuel 1,061,500.00
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 1,061,500.00
Project Graduation 49,466.08
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 49,466.08
PBIS Grant 6,610.95
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 6,610.95
PBIS/VTSS Grant 2,442.66
State Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 2,442.66
Replacement Vehicles (2 SUV's, 2
Trucks, 4 Vans)228,103.90
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 228,103.90
PCTC Grant-IDA Share 18,392.34
Local Funds-Remained Unspent
at 6/30 School Operating Fund 205 18,392.34
Danville Regional Foundation-
Stem Academy 56,868.41
Local Grant Funds-Remained
Unspent at 6/30 School Operating Fund 205 56,868.41
Virginia Preschool Program 579,598.42
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 579,598.42
PALS Tutors 279,766.38
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 279,766.38
Textbooks 965,475.44
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 965,475.44
Drainfield & Wastewater
Expansion-KES 250,000.00
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 250,000.00
HS Ballfield Lighting Project 312,316.70
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 312,316.70
Roof-PCTC 1,636,200.00
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 1,636,200.00
Maintenance Warehouse
Purchase/Repairs 180,916.50
FY2020 Carryover-Unspent at
6/30 School Operating Fund 205 180,916.50
On-going Contracted
Maintenance Projects 283,455.88
State Funds-Remained Unspent
at 6/30 School Operating Fund 205 283,455.88
On-going Vocational Projects 252,406.24
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 252,406.24
On-going IT Projects 88,716.78
State/Local Funds-Remained
Unspent at 6/30 School Operating Fund 205 88,716.78
TOTAL SCHOOL CARRYOVER 6,252,236.68 TOTAL SCHOOL CARRYOVER 6,252,236.68
TOTAL SCHOOLS 6,252,236.68 6,252,236.68
5.f.a
Packet Pg. 31 Attachment: 2023 Budget Public Hearing with attachment (3347 : 2023 Budget Amendments- FY 22
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Budget Amendments
GRANTS FUND
Commonwealth's Attorney-
Grant Side 15,000.00
Carryover of funds from the CA's
Budget to cover the local portion
of the Victim Witness Grant and
cover the vacation and sick
payout for retiring coordinator
Victim Witness Grant-Federal (70%)
Victim Witness Grant-State (30%)
Transfer from General Fund
250-4-021900-Various (70%)
250-4-091201-Various (30%)
10,500.00
4,500.00
J&D Court Services Unit-Grant
Side 3,905.87
Carryover funds needed to pay
local match of VJCCCA Grant Transfer from General Fund 250-4-021910-5830 3,905.87
TOTAL-GRANTS FUND 18,905.87 18,905.87
PET CENTER FUND
Donation 25,000.00
Donation made to the Pet
Center. The total doantion was
$100K. One quarter of this
amount is being requested to be
used for spays/nueters Pet Center-Vet Exp-Spay/Nueter 245-4-035200-5849 25,000.00
TOTAL-PET CENTER FUND 25,000.00 25,000.00
CAPITAL IMPROVEMENTS FUND (CIP)
Library-CIP Side 100,000.00
Carryover of General Fund
Budget Funds for the Purpose of
Funding the Gretna Library
Landscaping Project Gretna Landscaping Project 310-4-094150-819190 100,000.00
ETC Building Improvements-CIP
Side 153,925.62
Carryover funds requested to
cover ADA updates to the ETC
building B&G Improvements 310-4-094130-8158 153,925.62
TOTAL-CIP FUND 253,925.62 253,925.62
5.f.a
Packet Pg. 32 Attachment: 2023 Budget Public Hearing with attachment (3347 : 2023 Budget Amendments- FY 22
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Budget Amendments
ECONOMIC DEVELOPMENT FUND (CYCLICAL)
Tobacco Revitalization
Opportunity Fund 79,569.90
Funds received from the Tobacco
Commission's Opportunity Fund
for PATHS, Inc.Industrial Prospects 330-4-081500-8223 79,569.90
Tobacco Revitalization
Opportunity Fund 19,000.00
Funds received from the Tobacco
Commission's Opportunity Fund
for Eastern Panel Manufacturing Industrial Prospects 330-4-081500-8223 19,000.00
AFID Performance Grant 500,000.00
Funds received from the AFID
Performance Grant for Tyson
Farms Industrial Prospects 330-4-081500-8223 500,000.00
TOTAL-ECNOMIC DEV FUND 598,569.90 598,569.90
SOLID WASTE FUND
VACORP Insurance Check 136,175.65 VACORP insurance claim Landfill Equipment/Trucks 520-4-094110-8125 136,175.65
TOTAL-SOLID WASTE FUND 136,175.65 136,175.65
COMMONWEALTH OF VA - CURRENT CREDIT FUND
State Collection of Court Fines
for FY2022
714-3-000000-410503 15,863.00
Carryover of court fine monies
collected that must be remitted
back to the State Treasurer's Checks-Refunds 714-4-092000-5839 15,863.00
TOTAL-COMMONWEALTH OF
VA-CUR CREDIT FUND 15,863.00 15,863.00
GRAND TOTAL -
ALL FUNDS 15,887,689.98 15,887,689.98
5.f.a
Packet Pg. 33 Attachment: 2023 Budget Public Hearing with attachment (3347 : 2023 Budget Amendments- FY 22