09-20-2022 Work Session - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WORK SESSION
September 20, 2022
VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on
September 20, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
CALL TO ORDER (3:30 PM)
Ingram called the Meeting to Order at 3:30 PM.
ROLL CALL
The following Members were present:
Attendee Name Title Status Arrived
William V. ("Vic") Ingram Chairman - Tunstall District Present 3:15 PM
Tim Chesher Supervisor - Dan River District Present 3:17 PM
Darrell Dalton Supervisor - Callands-Gretna District Present 3:20 PM
Timothy W. Dudley Supervisor - Staunton River District Present 3:19 PM
Ronald S. Scearce Supervisor - Westover District Present 3:15 PM
Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 3:16 PM
AGENDA ITEMS TO BE ADDED
None.
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chesher
SECONDER: Dalton
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
PRESENTATIONS
a. County Broadband Project Update (Staff Contact: Scott Budd); (Presenter: Rob
Taylor; RiverStreet); (20 minutes)
Rob Taylor, RiverStreet Networks, was present and gave a County Broadband Project Update to
the Board. The Project design has the County broken into eight (8) areas and they are currently in
the design and implementation early stages of the Project. His full presentation can be found on
the County’s website at www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Solar Projects Update (Staff Contact: Emily S. Ragsdale); (15 minutes)
Ragsdale provided a Solar update to the Board. There are currently twenty-three (23) projects in
the County and Special Use Permits issued on 18,505.97 acres. Out of those acres covered under
SUPs, 10,285.21 acres are under panels once these are all constructed. Once these are completely
constructed, there will be approximately 1,225.9 megawatts of solar power being produced in the
County. Ragsdale stated that last November there were some changes to the Solar Ordinance that
increased setbacks and buffers. Key confirmed that there are trainings taking place for the local
Fire Departments and the Solar facilities within their vicinities.
b. Finance Committee Recommendations (Staff Contact: Kimberly G. Van Der Hyde); (15
minutes)
Van Der Hyde went over the recommendations that were forwarded to the full Board from the
Finance Committee Meeting and they are as follows:
• Remove a total of $174,500 of Public Safety funds from the Public Hearing to be
discussed separately;
Board of Supervisors
September 20, 2022
Work Session
• Approval of a total of forty percent (40%), which is $40,000, of DCC’s CDL truck
simulator be paid for by the County, and this would come from the contingency budget
and would be contingent on the other localities paying their share;
• Approval of full time Clerk’s Office position with a starting salary of $36,000; to move
a total of $48,934 (including benefits) from Contingency Budget for this position;
• Reallocation of $965,000 of ARPA funds that were previously allocated to the Robin
Court Waterline Extension to the Horseshoe Road Waterline Extension;
• Award contract to Classic City Mechanical, Inc., for the Horseshoe Road Waterline
Extension Project in the amount of $2,045,894.00; and
• Approval of Capital Improvement Projects.
BUSINESS MEETING DISCUSSION ITEMS
None.
CLOSED SESSION
a. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community. (Staff Contact:
Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Matterhorn Water/Sewer Issues
Purpose: Review/Consultation Regarding the Same
b. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J.
Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Town of Chatham Water/Sewer Agreement; Solar Ordinance
Revisions; Shell Building Moral Obligation Agreement; Fire and
Rescue Agencies IRS Reporting; Fire and Rescue Service
Agreement Execution
Purpose: Legal Consultation/Legal Advice Regarding the Same
c. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body.
(Contact: Board of Supervisors)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: Interim County Administrator; Interim Banister Representative
Purpose: Discussion of Next Steps
Motion to enter Closed Session.
The Board entered Closed Session at 4:07 PM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Chesher
SECONDER: Warren
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:58 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on September 20, 2022, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Board of Supervisors
September 20, 2022
Work Session
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
Ronald S. Scearce Yes
Robert (“Bob”) W. Warren Yes
William V. (“Vic”) Ingram Yes
ADJOURNMENT
Ingram adjourned the Meeting at 7:00 PM.
____________________________________________
William “Vic” Ingram, Chairman
Pittsylvania County Board of Supervisors
_____________________________________________
Clarence C. Monday, Interim County Administrator
Pittsylvania County Board of Supervisors