09-20-2022 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
BUSINESS MEETING
September 20, 2022
VIRGINIA: The Pittsylvania County Board of Supervisors’ Business Meeting was held
on September 20, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia
24531.
CALL TO ORDER (7:00 PM)
Ingram called the Meeting to Order at 7:00 PM.
ROLL CALL
The following Members were present
Attendee Name Title Status Arrived
William V. ("Vic") Ingram Chairman - Tunstall District Present 6:49 PM
Tim Chesher Supervisor - Dan River District Present 6:49 PM
Darrell Dalton Supervisor - Callands-Gretna District Present 6:49 PM
Timothy W. Dudley Supervisor - Staunton River District Present 6:49 PM
Ronald S. Scearce Supervisor - Westover District Present 6:49 PM
Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:49 PM
AGENDA ITEMS TO BE ADDED
Motion to make the following revisions to the Agenda:
• Add appointment of Interim County Administrator as item 13a;
• Add Finance Committee Recommendations as item 13b;
• Add Shell Building Moral Obligation Agreement as item 13c; and
• Remove the appropriation of the Public Safety funds in the amount of $174,500
from the Budget Public Hearing and add it to New Business as item 12c.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dalton
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
APPROVAL OF AGENDA
Motion to approve Agenda as amended.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Warren
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
CONSENT AGENDA
Motion to approve Consent Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dalton
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
a. August Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)
b. County's 2022 August Bill List Approval (online); (Staff Contact: Kimberly G. Van Der
Hyde)
c. Lisa Tuite Certificate Approval (Retirement); (Staff Contact: Kaylyn M. McCluster)
d. Purchase of Service Weapon Approval (Deputy James R. Abbott Retirement); (Contact:
Sheriff Taylor)
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e. Appointment: Southern Area Agency on Aging (Teresa Easley); (Full Board Appointment);
(Staff Contact: Kaylyn M. McCluster)
f. Certificate Approval (Honoring C. Monday’s Interim County Administrator Service); (Staff
Contact: Kaylyn M. McCluster)
g. Resolution # 2022-09-01 Adoption (Honoring Gregory Robinson, James Webb Space
Telescope Program Director); (Staff Contact: Kaylyn M. McCluster)
h. K. McCluster Certificate Approval (Certified Municipal Clerk Designation); (Staff Contact:
Clarence C. Monday)
i. Revised County Facility Alcohol Policy Approval (Staff Contact: Christopher C. Slemp)
j. County Internet Service Provider Partnership Contract Approval (Staff Contact: Dave F.
Arnold)
k. Acknowledgment of Lease Transfer and Agreement to Amend Exhibit “B” to Lease
Agreement Approval (RiverStreet); (Staff Contact: Dave F. Arnold)
l. Open Space Land Use Renewal Contract Renewal Approval (Cedars Country Club, Inc.);
(Contact: Robin C. Goard)
ITEMS REMOVED FROM CONSENT AGENDA
None.
PRESENTATIONS
a. General Presentations (Board of Supervisors)
The Board presented Certificates to McCluster for her CMC Designation and Monday for his
service to the County as the Interim County Administrator.
b. School’s 1% Sales Tax Referendum Presentation (Presenter: Dr. Jones)
Dr. Martha Walker introduced Jessica Dalton and Angela Rigney and allowed them time to speak
on behalf of the Pittsylvania Career and Technical Center (“PCTC”) regarding the 1% Sales Tax
Referendum. Students can use high skilled equipment and receive experience in many career fields
while at PCTC, and if the Referendum were to pass, it would greatly affect the continued success
of many County students. Layton Wilson and Blake Hughes, PCTC alumni, spoke on the Precision
Machining Technology Program and how it helped them with the knowledge and experience to
take control of their futures. They spoke on the repairs needed and the effect these funds would
have on PCTC and how it would allow them to expand, not only the building, but the programs it
offers as well.
c. Dr. Jerry Wallace Introduction (DCC President); (Contact: Board of Supervisors)
Dr. Jerry Wallace, Danville Community College (“DCC”) President, introduced himself to the
Board and provided an update from DCC regarding programs it offers that pertain to the County.
HEARING OF THE CITIZENS
Irvin Moss, Westover District, stated he is a sixty-five (65) year- old lifelong resident of the
Vandola Community, and he shared his opposition on the casino and the RV park in his
community.
Bonnie Moss, Westover District, shared her opposition for the RV park. She is worried about the
traffic, safety, and dangers that will surround this potential RV park.
Carolyn Bagley, Tunstall District, shared her concerns regarding schools and asked the Board to
make it clear to the School Board that history will be taught rightly and thoroughly, and that every
trace of gender identity and Marxist economics be completely removed from the public schools of
the County.
Bob Carlberg, Staunton River District, responded to Warren’s challenge at last month’s Board
Meeting regarding why someone may vote against the school’s 1% Sales Tax Referendum. He
stated his main issue is how it is being presented, and there is no guarantee that the citizens will
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not see a personal property tax increase in addition to the 1% sales tax increase. He also stated
this would make us the highest sales tax County in the Commonwealth of Virginia. He also shared
concerns regarding the Board’s Code of Ethics.
Brenda Bowman, Chatham-Blairs District, gave an update regarding the "LOVE" sign and stated
the letters were delivered at the Olde Dominion Agricultural Complex this week. They are
planning a formal dedication for the sign in November. She also shared information from George
Henderson regarding the 8th Annual Pittsylvania County Sports Hall of Fame Induction and
Banquet that will be held on November 13, 2022, at the Tuscarora Country Club.
Marvin Hylton, Westover District, shared his concerns regarding the potential RV park coming to
his community. He is concerned about the increased traffic, trash, and additional strain that it will
have on the local Fire Departments. His main concern is the property values in this area, and he
does not believe that Vandola Church Road is compatible with an RV park.
Claudia Jones notified the Board that they are holding a conference, United, We Stand for America,
on October 21, 2022, at Motley’s Mill Waterfall Estate. They will have international speakers and
will also provide a lunch.
Ben Meeks, Callands-Gretna District, stated he has been a volunteer in the County for thirteen (13)
years and asked the Board to support funding the 5% increase for the block funding for the Fire
and Rescue Volunteer Agencies. This increase is needed to continue operations and battle the
inflation increases. This increase has been voted on by the County’s Fire and Rescue Association
and the Fire and Rescue Commission. He also mentioned the 990 forms and stated the IRS is
behind at getting these posted online but most stations have a copy on hand.
Alan Casper, Banister District, also spoke on Fire and Rescue and asked the Board to support the
increased funding. He thanked the Board for listening and challenged them to prove him wrong
by doing the right thing for the volunteer Fire and Rescue Agencies.
Scott Burke, Westover District, shared is opposition on the RV park in the Vandola Community.
He is concerned about public safety and the changing of the County’s landscape, and he feels this
RV park will place a tremendous burden on the surrounding Fire and Rescue Agencies. He stated
policing of the park and access will be a danger to the community and he asked the Board to vote
“no” to this.
Barbara Hancock, Callands-Gretna District, spoke against the COVID-19 vaccine.
Sandra Meyer, Chatham-Blairs District, spoke against the COVID-19 vaccine.
Arlene Pilcer, Callands-Gretna District, shared her concerns regarding the logging and tractor
trailer trucks on Climax Road. She stated that on August 3, 2021, she had $4,000 worth of property
damage by a hit and run from a tractor trailer logging truck. She provided a timeline of events in
attempting to get this issue resolved.
PUBLIC HEARINGS
Rezoning Public Hearings
Case 1: Public Hearing: Case R-22-026; Charles Thomas; Rezoning from R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission
recommended, by an 8-0 vote, with opposition, that the Petitioner's request be granted
(Supervisor Ingram).
In Case R-22-026, Charles Thomas (“Petitioner”) has petitioned to rezone 13.4 acres from R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for a Class B
Home Occupation). The subject property is located on State Road 722/Oakwood Drive, in the
Tunstall Election District, and shown on the Tax Maps as GPIN # 1368-28-8195. Once the
property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted.
On August 2, 2022, the Planning Commission recommended, by an 8-0 vote, with opposition, that
the Petitioner’s request be granted.
Ingram opened the Public Hearing at 8:25 PM. Charles Thomas and his daughter, Jordan Thomas,
were present to represent the Petition. Bernie Jordan spoke in opposition of this rezoning and gave
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accounts of previous dog attacks. He stated his concern is safety for his children. Tammy Jordan
also spoke in opposition of this rezoning and it being so close to her home. Her concerns were
about dogs barking constantly and the possibility of the dogs getting out and potentially hurting
her grandchildren. Ms. Thomas stated that she would have a barking deterrent device to control
barking of the dogs and there will be a fence around the perimeter to eliminate the dogs escaping.
Ingram closed the Public Hearing at 8:47 PM.
Motion to approve the rezoning of 13.4 acres from R-1, Residential Suburban Subdivision District,
to A-1, Agricultural District, to allow for a Class B Home Occupation.
Ingram called for a brief recess at 8:48 PM.
The Board returned from recess at 8:55 PM.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
Case 2: Public Hearing: Case R-22-027; Ceasar Investment, LLC; Rezoning from R-1,
Residential Suburban Subdivision District, to RPD, Residential Planned Unit Development
District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that
the Petitioner's request be denied (Supervisor Barksdale).
In Case R-22-027, Ceasar Investments, LLC (“Petitioner”), has petitioned to rezone 11.21 acres
from R-1, Residential Suburban Subdivision District, to RPD, Residential Planned Unit
Development District (to allow for multiple dwellings to be constructed on the property). The
subject property is located on State Road 792/Millstream Drive, in the Banister Election District,
and shown on the Tax Maps as GPIN # 2530-49-4191. Once the property is rezoned to RPD, all
uses listed under Pittsylvania County Code § 35-294 are permitted. On August 2, 2022, the
Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s
request be denied.
Ingram opened the Public Hearing at 8:56 PM. No one signed up to speak and Ingram closed the
Public Hearing at 8:58 PM.
Motion to deny the rezoning of 11.21 acres from R-1, Residential Suburban Subdivision District,
to RPD, Residential Planned Unit Development District, due to the inability at this location to meet
VDOT’s entrance requirement for this type of development.
RESULT: APPROVED [5 TO 1]
MOVER: Ingram
SECONDER: Dudley
AYES: Ingram, Dalton, Dudley, Scearce, Warren
NAYS: Chesher
Other Public Hearings
1. Public Hearing: 2023 County Budget Amendments Approval (Staff Contact: Kimberly
G. Van Der Hyde)
Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate
amount to be appropriated during the current fiscal year as shown in the currently adopted budget
as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of
the total expenditures shown in the currently adopted budget must be accomplished by
publishing a notice of a meeting and a public hearing once in a newspaper having general
circulation in that locality at least seven days prior to the meeting date.” An advertisement of the
County Budget Amendments, attached, appeared in the Chatham Star Tribune on August 31, 2022,
which satisfies the seven (7)-day legal notice requirement.
Ingram opened the Public Hearing at 8:59 PM. Matt Hunt, Tunstall District, requested support of
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the Board regarding the Fire and Rescue Funding. Mike Neal, Dan River District, spoke on behalf
of the Fire and Rescue Association. He stated that typically by August 10th of each year, the Fire
Departments have received their first of three (3) annual payments of the year, and they still have
not received that payment. He stated that all Agreements have not been signed by the Departments
of the County and that could be the cause of the hold up. He stated that they have already run
2,100 calls since July 1st and that most departments went over their diesel cost by anywhere from
$3,000 - $10,000. Kermit King Jr., Callands-Gretna District, thanked the Board for listening to all
Fire and Rescue representatives tonight. He also asked for the Board's support regarding the Fire
and Rescue appropriation.
Ingram closed the Public Hearing at 9:21 PM.
Motion to approve an appropriation of $15,713,189.98 as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Warren
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
UNFINISHED BUSINESS
None.
NEW BUSINESS
a. Hurt Partners Landfill Amended Tipping Fee Waiver Approval (Staff Contact:
Matthew D. Rowe)
Due to intense prospect interest at the Southern Virginia Multimodal Park (“SVMP”) in Hurt,
Virginia, Hurt Partners, LLC, the property owners, have agreed to proactively remove
nonhazardous construction debris located onsite and dispose of the material at the County Landfill.
This work is being done at Hurt Partners’ cost and is a significant cost savings to the Staunton
River Regional Industrial Facility Authority (“SRRIFA”). Hurt Partners has requested that the
Board waive the Landfill Tipping Fees associated with the cleanup at the property in a sign of
partnership. The value of the County waiving its Landfill Tipping Fees would be reflected in the
due-to-from contributions of SRRIFA. At the June Business Meeting, as a Consent Agenda item,
the Board previously agreed to waive County Landfill Tipping Fees for Hurt Partners’ cleanup,
with an estimated revenue value of $82,000. Hurt Partners is now seeking an additional waiver of
related County Landfill Tipping Fees.
Hurt Partners is funding and completing the cleanup of non-hazardous construction debris at the
SVMP property. The County would be waiving additional future Landfill Tipping Fees with an
estimated revenue value of $164,000 (total, includes the previously waived County Landfill
Tipping Fees of $72,325.64).
Motion to approve waiving the additional future Landfill Tipping Fees for a total of no more than
$164,000, which includes the previously waived County Landfill Tipping Fees of $72,325.64.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dudley
SECONDER: Warren
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
b. Petition for Writ of Special Election Filing Approval (Staff Contact: J. Vaden Hunt,
Esq.)
Virginia Code § 24.2-226 requires a governing body, within fifteen (15) days of the occurrence of
a vacancy on the governing body, to petition the Circuit Court for its jurisdiction to issue a Writ
of Special Election to fill the vacancy. Said Special Election is required to be held no later than
the next General Election in November, unless the vacancy occurs within ninety (90) days of the
next such General Election, in which event it shall be held promptly, but no later than the second
such General Election. As the Board’s Banister Electoral District vacancy occurred on September
13, 2022, which is within ninety (90) days of November 8, 2022, the date of the next General
Election, the Special Election cannot occur at that time and must occur on or before November 7,
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2023, the date of the second such General Election.
Ingram encouraged those who are registered voters in the Banister District, and who are interested
in serving as the Banister District Representative until the end of 2023, visit the County’s website
and fill out the citizen interest form, come by the County Administration Office, or call, to submit
a resume. McCluster will receive all interest forms and resumes and this will remain open until
Tuesday, October 4, 2022, at 5:00 PM.
Motion to authorize the County Attorney to petition the Pittsylvania County Circuit Court to issue
a Writ of Special Election for a Special Election to be held on November 7, 2023, to fill the Board’s
Banister Electoral District vacancy.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
c. Public Safety Appropriation
Van Der Hyde stated that she was able to identify some monies that were available to be used
instead of using the FY23 funding that has been placed in the Contingency Budget, for Public
Safety items. One was to move the EMS call amount from $15 to $25, which totaled $77,500,
based on the call volume they have now. The other portion was $97,000 to increase the base
amount for the matrix, which varied from agency to agency.
Warren clarified that there was no Fire and Rescue Department that had any carryover money. He
also applauded the agencies who have already signed the Agreement and stated he would like for
them to get their money right away. He stated that he supports Fire and Rescue, but it is time to
put petty politics aside, and that he will be voting no to this item tonight.
Scearce stated he will vote no on this issue also and it comes down to transparency and
accountability, and until those protocols are put back in place he will not vote for any extra funding
for Fire and Rescue. He stated they have a responsibility to the citizens of the County to be able
to show where the funding goes.
Dalton stated he agrees and disagrees with some of the comments made tonight. He stated he
could never thank the volunteers enough for the time they put in for the County. He just voted to
support $164,000 for a tipping fee and he doesn’t have an issue with voting for $97,000.
Warren stated on the $164,000 there is no lost revenue on that, just the space. He agreed that, if
there is an emergency where Fire and Rescue is needed, he would want them to show up, but he
would also like for the Sheriff’s Department to show up if there was a break in or such; and all
their costs have increased also. The Contingency Funds were because all the other Departments
did not spend their money and there was some left over.
Ingram stated that the County has never failed an audit, and he agreed that being held accountable
is very important. He feels that you cannot put a price on the Fire and Rescue volunteers that must
leave their homes to serve the community. He supports this item, and he respects his colleagues
decisions.
Warren asked Van Der Hyde if the County audits dive into the reporting side of things, and she
stated that it is just our side of the audit.
Motion to approve the EMS call increase in the amount of $77,500 and the base amount for the
matrix at $97,000.
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RESULT: DEFEATED [3 TO 3]
MOVER: Ingram
SECONDER: Dalton
AYES: Ingram, Chesher, Dalton
NAYS: Dudley, Scearce, Warren
MATTERS FROM WORK SESSION (IF ANY)
a. Appointment of Interim County Administrator
Motion to appoint J. Vaden Hunt, Esq., as Interim County Administrator, effective September 22
2022, at a rate of pay equal to the current Interim County Administrator for a ninety (90) day term,
with all powers established by the State Code and County as a County Administrator. The ninety
(90) days could be cut short, if permanent replacement was hired before the ninety (90) days.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
b. Finance Committee Recommendations
Motion to approve the Finance Committee Recommendations as presented, including the
following:
• Approval of a total of forty percent (40%), which is $40,000, of DCC’s CDL truck
simulator be paid for by the County, and this would come from the contingency
budget and would be contingent on the other participating localities paying their
share;
• Approval of full time Clerk’s Office position with a starting salary of $36,000; to
move a total of $48,934 (including benefits) from Contingency Budget for this
position;
• Reallocation of $965,000 of ARPA funds that were previously allocated to the
Robin Court waterline extension to the Horseshoe Road waterline extension, for a
total of $1,838,382 specifically for the Horseshoe Road Project;
• Award contract to Classic City Mechanical, Inc., for the Horseshoe Road Waterline
Extension Project in the amount of $2,045,894; and
• Approval of Capital Improvement Projects and Economic Development funds as
presented in the Finance Committee Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Warrem
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
c. Shell Building Moral Obligation Agreement
Warren stated the Board had received confirmation on some items there were questions about from
Ken Larking, Danville City Manager.
Motion to approve the Moral Obligation Agreement.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren
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BOARD MEMBER REPORTS
Chesher thanked everyone for being in attendance.
Dudley thanked everyone for coming out. He wished Monday well and thanked Barksdale for his
service to the County.
Dalton echoed remarks about Barksdale and thanked him for his service to the County. He also
thanked Monday for stepping up and helping the County, and he thanked everyone for coming out
to the Meeting.
Scearce thanked the residents from the Vandola Community for coming out to the Meeting. He
also thanked the Board, especially Ingram, for approving the Horseshoe Road upgrade for the
water system.
Warren echoed comments about Barksdale and stated he enjoyed serving with him for five (5)
years. He also thanked all County Staff, especially Van Der Hyde, for all of the hard work in
preparing the financial information for the Board. He thanked Monday for his service to the
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County and thanked Hunt for his willingness to step up for the Interim County Administrator
position.
Ingram stated that September 26th is National Law Enforcement Suicide Day, and he has had his
own experience with suicides. This day is to raise awareness about suicide in law enforcement,
and to remind officers and their families that they are not alone. He thanked Tuite for all of her
wonderful work during her time at the Library, and he also recognized “Funky Fleece Farm” for
their RevUp award through the Chamber. He then recognized McCluster for recently being
awarded the Young Professionals PACE Award from the Chamber of Commerce. Ingram thanked
Monday for Interim work with the County, and he also recognized Barksdale for his service and
stated that he will be missed.
ADJOURNMENT
Ingram adjourned the Meeting at 10:12 PM.
____________________________________________
William “Vic” Ingram, Chairman
Pittsylvania County Board of Supervisors
_____________________________________________
Clarence C. Monday, Interim County Administrator
Pittsylvania County Board of Supervisors