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08-16-2022 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING August 16, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on August 16, 2022 in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531. CALL TO ORDER (7:00 PM) Ingram Called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 6:49 PM Jessie L. Barksdale Vice Chairman - Banister District Present 6:50 PM Tim Chesher Supervisor - Dan River District Present 6:44 PM Darrell Dalton Supervisor - Callands-Gretna District Present 6:49 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:44 PM Ronald S. Scearce Supervisor - Westover District Present 6:49 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:45 PM AGENDA ITEMS TO BE ADDED Motion to remove item 7(h), Shell Building Moral Obligation Support Agreement, from Agenda, for further consideration and development from County Staff. RESULT: ADOPTED [6 TO 0] MOVER: Warren SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Scearce, Warren AWAY: Dudley APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. County's 2022 July Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Amended Resolution # 2022-07-03 (Support for Naming the Route 685 Chalk Level Road Bridge over US Highway 29 in Pittsylvania County, the “Deputy Sheriff J. Holland Thomas, Sr., Memorial Bridge”) Adoption (Staff Contact: Kaylyn M. McCluster) d. Rescue Squad Assistance Fund Application Submission Approval (Ambulance Remount); (Staff Contact: Christopher Key) e. Public Safety Answering Point Grant Application Submission Approval (911 Training) (Staff Contact: Christopher Key) f. Rescue Billing Year-End Appropriation Approval (Staff Contact: Kimberly G. Van Der Hyde) Board of Supervisors August 16, 2022 Business Meeting g. Resolution # 2022-08-01 (Additional Rural Rustics Road Designations) Adoption (Supervisor Dalton) h. Internet Service Provider Partnership Designation (Future Grants); (Staff Contact: Dave F. Arnold) ITEMS REMOVED FROM CONSENT AGENDA i. Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. Rowe) PRESENTATIONS a. General Presentations (Board of Supervisors) The Tunstall Robotics team was present to accept their Certificate of Excellence. b. County Interns’ Certificates Presentations (Staff Contact: Caleb Ayers/Dana Wilson) Ingram presented Certificates to students who participated in the County Summer Internship Program. c. Danville-Pittsylvania County Chamber of Commerce Update (Staff Contact: Clarence C. Monday); (Presenter: Anne Moore-Sparks) Anne Moore-Sparks, Danville-Pittsylvania County Chamber of Commerce President and CEO, introduced herself and presented their request of $25,000 for their RevUp program. d. School’s 1% Sales Tax Referendum Presentation (Presenter: Dr. Jones) Gayle Barts, Pittsylvanians for a Brighter Future, spoke in support of the 1% Sales Tax Referendum. She stated that this 1% local sales tax increase would generate $3.8 million yearly. This sales tax increase does have exceptions and it does not apply to groceries or prescription medications. Anyone who desires to assist with getting the message out to the citizens of the County may volunteer to assist by emailing voteyes4pcs@gmail.com. HEARING OF THE CITIZENS Jim Scearce, Westover District, stated he was nominated and appointed to the DSS Board. At the last DSS Board Meeting, there was an item on the Agenda to revise the DSS Bylaws to correct a non-compliant issue that was identified earlier in the year. He stated there was a vote taken to table the vote to allow the Board of Supervisors time to correct this issue in their Bylaws, and Scearce voiced his concerns regarding such. Bob Carlberg, Staunton River District, also stated his concerns regarding the DSS Bylaws. Chuck Angier, Callands-Gretna District, stated that the Whitehorn Solar Project in Gretna is a disgrace to the County and an embarrassment to the Solar Industry. He stated the vegetation has been overtaken by weeds and the weeds are even climbing over the fence. Gretna Fire had difficulty getting into this location for a battery fire due to mud, vegetation, access, and lack of training. He asked the Board to look at what is going on out there and to try to prevent it from going on somewhere else. Barbara Hancock, Callands-Gretna District, spoke on the negative effects of the COVID vaccine and highlighted symptoms that can result from the vaccine. She provided recommendations for those who may be experiencing these symptoms. Stephen Barrow, Dan River District, wanted to introduce himself to the Board and stated he has started up a business called Hammer Hill Computers in the Dan River District. They offer a program for those who have been recently released from incarceration to allow them to find jobs and keep them out of the criminal system. He is new to the area and plans to be involved and encouraged the Board to reach out if there were any concerns or suggestions for him. PUBLIC HEARINGS Board of Supervisors August 16, 2022 Business Meeting Rezoning Public Hearings Case 1: Public Hearing: Case R-22-020: Lisa Wilkinson; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Chesher) In Case R-22-020, Lisa Wilkinson (“Petitioner”) has petitioned to rezone 0.617 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with adjacent property zoned A-1). The subject property is located on State Road 968/Sandy Creek Church Road, in the Dan River Election District, and shown on the Tax Maps as part of GPIN # 2357-86-7262. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:55 PM. No one signed up to speak and Ingram closed the Public Hearing at 7:56 PM. Motion to approve the rezoning of 0.617 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 2: Public Hearing: Case R-22-022: Donnie Devall, Jr.; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Scearce) In Case R-22-022, Donnie Devall, Jr. (“Petitioner”) has petitioned to rezone a total of 4.6 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with adjacent property zoned A-1). The subject property is located on State Road 870/Vandola Road, in the Westover Election District, and shown on the Tax Maps as GPIN #s 1386-71-5326 and 1386-71-6471. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:56 PM. Donnie Devall was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 7:57 PM. Motion to approve the rezoning of 4.6 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 3: Public Hearing: Case R-22-024: William and Kristy Astin; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Chesher) In Case R-22-024, William and Kristy Astin (“Petitioners”) have petitioned to rezone a total of 3.65 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for future consolidation with an adjacent property zoned A-1). The subject property is located on State Road 989/Airport Road, in the Dan River Election District, and shown on the Tax Board of Supervisors August 16, 2022 Business Meeting Maps as GPIN #s 2336-52-4576, 2336-52-7352, and 2336-52-7571. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 7:58 PM. William Astin was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 7:59 PM. Motion to approve the rezoning of 3.65 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the properties to be consolidated with an adjacent parcel zoned A-1. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 4: Public Hearing: Case R-22-025: Charles Turner and Michael Turner; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Ingram) In Case R-22-025, Charles Turner and Michael Turner (“Petitioners”) have petitioned to rezone 1.0 acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with an adjacent property zoned A-1). The subject property is located on State Road 851/Sugartree Church Road, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1460-61-9629. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 8:00 PM. Charles Turner was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:01 PM. Motion to approve the rezoning of 1.0 acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Other Public Hearings 1. Public Hearing: FY 2022 County Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Annually, Departmental/Fund Budgets are reviewed to determine if sufficient Budget amounts exist to cover expenses until year-end. Most of these items are bookkeeping entries required by the County’s Auditors. Prior to approval of the FY 2022 County Budget Amendments, per the Virginia Code, a Public Hearing is required to be held. Ingram opened the Public Hearing at 8:03 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:03 PM. Motion to approve the FY 2022 County Budget Amendments as attached and presented. Board of Supervisors August 16, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren 2. Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) Last year, the Board approved Redistricting Plan “A” and the Office of the Attorney General of the Commonwealth of Virginia approved the changes to the polling place boundaries and the request to relocate the Hurt Elementary School Voting Precinct to the New Prospect Family Life Center as listed in the plan. Following a lawfully advertised and conducted Public Hearing, the Board is legally required to vote to amend Pittsylvania County Code (“PCC”) § 8-7 to formally implement the Registrar’s voting precinct relocation recommendation. The proposed Voting Precinct relocation Public Hearing Notice was advertised in the Danville Register and Bee on August 4, 2022, and August 11, 2022. Ingram opened the Public Hearing at 8:04 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:05 PM. Motion to approve the amendments to PCC § 8-7 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren UNFINISHED BUSINESS a. Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Contact: Christopher Key) The County requires Volunteer Fire and Rescue Agencies sign an Annual Service Agreement (“Service Agreement”) that details expectations of both parties. Supervisor Warren and the Fire and Rescue Association reviewed the Service Agreement and requested changes to it. The Fire and Rescue Commission has reviewed the revised Service Agreement and recommends the Board approve the revised FY 2023 Service Agreement. Scearce stated he would be voting against this item for the same reason he voted against it last month; lack of accountability. Motion to approve the attached, revised FY 2023 Fire and Rescue Service agreement as presented, with the funding for the increase of EMS pay per call contingent upon appropriation by the Board. RESULT: APPROVED [6 TO 1] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Warren NAYS: Scearce NEW BUSINESS None. MATTERS FROM WORK SESSION (IF ANY) None. BOARD MEMBER REPORTS • Chesher thanked everyone for being in attendance and stated he has finished his last chemo treatment and received a report of no cancer. He also thanked everyone for the prayers, cards, and support that he has received throughout this period. Board of Supervisors August 16, 2022 Business Meeting • Dudley thanked everyone for coming out and being involved and he also spoke on Angier's comments earlier in the meeting regarding solar facilities in the County. • Warren expressed heartfelt sympathy and prayers to the Harville family during the loss of Coy Harville, a previous Board Member for the Westover District. • Dalton thanked everyone for coming out tonight and echoed Warren's sentiments about Harville. • Barksdale stated he was glad that everyone is here. • Scearce echoed Warren's earlier comments regarding the School’s Sales Tax Referendum and thanked the school representatives for coming out to speak in support of this item. • Ingram recognized the Tunstall Robotics team and the interns, as well as Fire and Rescue, and the School System. He also recognized Harville and expressed sympathy for his passing. He stated there would be a bridge dedication ceremony on Friday naming two (2) bridges in county after two State Troopers who were killed in the line of duty. COUNTY ADMINISTRATOR REPORTS Monday thanked the Board for providing the funding for the internship program. He stated that is the future of the County and he is glad to see the Board support that project, and he is hopeful they will support this program again. He also thanked all Departments that were willing to have interns. Hunt echoed the statements about Harville and always thought that he was one of the greatest politicians that he ever knew on any level, and the County is a better place for him serving on this Board. ADJOURNMENT Ingram adjourned the Meeting at 8:23 PM. _____________________________________________ William “Vic” Ingram, Chairman Pittsylvania County Board of Supervisors _____________________________________________ Clarence C. Monday, Interim County Administrator Pittsylvania County Board of Supervisors