07-19-2022 Work Session - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WORK SESSION
July 19, 2022
VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Work Session was
held on July 19, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531
CALL TO ORDER (2:30 PM)
Ingram Called the Meeting to Order at 2:30 PM.
ROLL CALL
The following Board Members were present:
Attendee Name Title Status Arrived
William V. ("Vic") Ingram Chairman - Tunstall District Present 2:05 PM
Jessie L. Barksdale Vice Chairman - Banister District Present 2:10 PM
Tim Chesher Supervisor - Dan River District Present 2:14 PM
Darrell Dalton Supervisor - Callands-Gretna District Present 2:14 PM
Timothy W. Dudley Supervisor - Staunton River District Present 2:05 PM
Ronald S. Scearce Supervisor - Westover District Present 2:30 PM
Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 2:42 PM
AGENDA ITEMS TO BE ADDED
None.
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Dalton
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
PRESENTATIONS
a. Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter:
Berkley Group); (45 minutes)
Rebecca Cobb and Caroline Vanterve, with the Berkley Group, introduced the Zoning Ordinance
revision project. Their presentation can be found on the County's website at
www.pittsylvaniacountyva.gov. Dudley stated he would like to focus on solar facilities, buffers,
as well as enforcement, because he gets a lot of complaints from citizens. Warren requested to
look closely at the County’s Ordinances and make it as easy as possible to residential and
homebuilders, due to the need for additional housing in the County.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Victim Witness Additional Funding Request (Contact: Bryan Haskins); (15 minutes)
Haskins, Commonwealth’s Attorney, stated his victim witness coordinator is retiring and he is in
the process of hiring someone, but the salary is no longer competitive. He requested to increase
the salary to $50,000. Warren asked if there was any carryover money in Haskins’ Budget, and
Van Der Hyde confirmed that there was, and the additional funding could come from carryover.
Motion to approve Haskins’ request, not to exceed $12,000, and to approve Van Der Hyde’s
recommendation for the assistant victim witness coordinator’s salary to be increased by 5%, and
the funding for this would come from carryover funds from the Commonwealth Attorney’s
Budget.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Barksdale
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
b. Fiscal Year-end Review (Staff Contact: Kimberly G. Van Der Hyde); (15 minutes)
Board of Supervisors
July 19, 2022
Work Session
Van Der Hyde gave a brief fiscal year-end review. The full presentation can be found on the
County's website at www.pittsylvaniacountyva.gov.
c. Insurance Premiums (Staff Contact: Kimberly G. Van Der Hyde); (15 minutes)
Van Der Hyde stated that the Health Insurance Committee (“Committee”), which includes
members from the School Board and the County, recently met concerning insurance
recommendations for the upcoming plan year. The County has been very fortunate in the last few
years to experience little to no increase in insurance premiums. However, this year all parties are
faced with an increase in health insurance premiums and a decrease in dental insurance premiums.
Anthem’s renewal rates for the upcoming plan year increased, and as such, the Committee was
required to increase rates to health insurance premiums that would adequately fund expected health
insurance premiums and claims. The average increase to these rates, which includes both the
employee and employer portions of the rate, equates to just under 10%, ranging from 6% to 13%.
Dental renewal rates for the upcoming plan year experienced minor increases in the basic coverage
premiums, while the dental renewal rates for comprehensive coverage premiums experienced
decreases. The Committee agreed to change the employee’s cost share of these premiums.
Motion to approve the health and dental insurance premium rate changes, and to approve the
continuance of providing $800 to each employee’s HSA account who participates in the High
Deductible Plan. Additionally, it is further moves that the Employee Health Fund absorb a total
of $34.17 per month/per employee/per contract.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Dudley
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
d. EMS Certification Testing (Staff Contacts: Chris Key/Kasey Seay); (15 minutes)
Warren led discussion regarding EMS Certification issues, as it relates to volunteer recruitment.
He requested a letter be sent from the Board, and signed by the Chair, addressing concerns and
problems this creates with this rigid process now for all rural areas in the State, and it would also
request consideration from them to make some adjustments that would make it not so prohibitive
for rural Virginia. Warren further stated he would like for County Staff to research data and survey
the local Chiefs and Department Heads of EMS and Fire and Rescue to get their feedback on this
matter.
Motion to direct County Staff to research EMS Certification Testing as discussed and bring
information back to Board.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Chesher
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
e. Solid Waste Construction Update (Staff Contact: Chris Adcock); (15 minutes)
Adcock updated the Board on Solid Waste construction. He stated the Level Run and Climax
Road Solid Waste Convenience Sites are 95% complete, except for the delivery and installation of
the waster compactors. County Public Works received a delivery and installation date for these
items for the week of July 25, 2022. In early June, Blair Construction began construction on the
Meadow Ridge Court site. Adcock’s full presentation can be found on the County's website at
www.pittsylvaniacountyva.gov.
BUSINESS MEETING DISCUSSION ITEMS
None.
CLOSED SESSION
Motion to enter Closed Session. The Board entered Closed Session at 4:32 PM.
Board of Supervisors
July 19, 2022
Work Session
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chesher
SECONDER: Dalton
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
a. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden
Hunt, Esq.)
(
1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Jail; 2022 VATI Agreement Amendment
Purpose: Legal Consultation/Legal Advice Regarding the Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 5:35 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work
Session on July 19, 2022, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
Ronald S. Scearce Yes
Robert (“Bob”) W. Warren Yes
Jessie L. Barksdale Yes
William V. (“Vic”) Ingram Yes
ADJOURNMENT
Ingram adjourned the Meeting at 5:36 PM.
_____________________________________________
William “Vic” Ingram, Chairman
Pittsylvania County Board of Supervisors
_____________________________________________
Clarence C. Monday, Interim County Administrator
Pittsylvania County Board of Supervisors