07-19-2022 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS
BUSINESS MEETING
July 19, 2022
VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting
was held on July 19, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia
24531.
CALL TO ORDER (7:00 PM)
Ingram Called the Meeting to Order at 7:00 PM.
ROLL CALL
The following Board Members were present:
Attendee Name Title Status Arrived
William V. ("Vic") Ingram Chairman -Tunstall District Present 6:22 PM
Jessie L. Barksdale Vice Chairman - Banister District Present 6:21 PM
Tim Chesher Supervisor - Dan River District Present 6:25 PM
Darrell Dalton Supervisor - Callands-Gretna District Present 6:21 PM
Timothy W. Dudley Supervisor - Staunton River District Present 6:25 PM
Ronald S. Scearce Supervisor - Westover District Present 6:22 PM
Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:24 PM
AGENDA ITEMS TO BE ADDED
Motion to add the following items to the Agenda under Matters from Work Session:
• Item 13a - Victim Witness Funding;
• Item 13b - Insurance Premiums; and
• Item 13c - EMS Certification Testing.
Additionally, Item 12, New Business, moved after the Consent Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Warren
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Chesher
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
CONSENT AGENDA
Motion to approve Consent Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dalton
SECONDER: Barksdale
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
a. County's 2022 June Bill List Approval (online); (Staff Contact: Kimberly G. Van Der
Hyde)
b. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)
c. Resolution # 2022-07-02 (Support for Williams’ Efforts to Build the SRE and the Electric
Motor Driven Compressor Unit at Station 166 in the County) Adoption (Staff Contact:
Kaylyn M. McCluster)
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d. Resolution # 2022-07-01 (Support of MVP’s FERC Certificate Extension) Adoption (Staff
Contact: Kaylyn M. McCluster)
e. Resolution # 2022-07-04 (Smart Scale Applications Support) Adoption (Staff Contact:
Emily S. Ragsdale)
f. County Issued Property Upon Employment Separation Policy Revision Approval (Staff
Contact: Holly E. Stanfield)
g. Re-appointment: Library Board (Dan River District); (Janice Fitts); (Supervisor Chesher)
h. Appointment: DPCS (Westover District); (Gayle Breakley); (Supervisor Scearce)
i. Re-appointment: CPMT (Parent Representative); (Amy Edwards); (Staff Contact: Cheryl J.
Boswell)
j. Re-appointment: CPMT (Private Provider); (Monica Karavanic); (Staff Contact: Cheryl J.
Boswell)
k. County/Danville/VADEQ Memorandum of Agreement Execution Approval (Staff Contact:
Matthew D. Rowe)
l. County Landfill Scale Equipment Purchase Approval (Staff Contact: Chris Adcock)
m. Disposal of Waste Material at County Landfill Approval (Staff Contact: Chris Adcock)
n. Agenda Software Contract Approval (Staff Contact: Dave F. Arnold)
o. DRF Grant Agreement (County Administrator Search) Approval Ratification (Staff Contact:
Kimberly G. Van Der Hyde)
p. Cherrystone Dams 1 and 2a Engineering/Design Contract Approval (Staff Contact:
Christopher C. Slemp)
q. Erosion and Sediment Control Inspection Contract Approval (Staff Contact: Emily S.
Ragsdale)
NEW BUSINESS
a. Resolution # 2022-07-03 (Supporting Naming the Business U.S. 29 North Bridge in
Pittsylvania County, Virginia, Banister District, the “Deputy Sheriff J. Holland Thomas,
Sr., Memorial Bridge”) Adoption (Chairman Ingram)
Motion to approve Resolution # 2022-07-03 naming the Business U.S. Highway 29 North Bridge
in Pittsylvania County, Virginia, Banister District the “Deputy Sheriff J. Holland Thomas, Sr.,
Memorial Bridge.”
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Dalton
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
PRESENTATIONS
a. General Presentations (Board of Supervisors)
None.
b. School’s 1% Sales Tax Referendum Presentation (Presenter: Dr. Jones)
Dr. Jones, School Superintendent, Cassandra Crump, and Sheriff Taylor spoke on behalf of the
Schools’ 1% Sales Tax Referendum. Sheriff Taylor stated he was speaking as a citizen first and
he thanked the Board for its support in this effort, but stated the schools need many improvements
and the importance of this Referendum. He then spoke as the Sheriff and stated that he read where
school children in the United States worry more now about what is going to happen to them in a
days’ time, than they do their school grades. He stated that crime and violence have become
common in schools across the nation. Statistics show that 87% of the environmental threats come
from the students inside of the schools, and in a recent FBI Report, 19% of arrests or arsons were
from children under fifteen (15) years of age. He stated the only way to help this environment is
to be sure the schools are secure. If this Referendum were to pass, a portion of these funds would
go to school safety improvements. There have been 27 school shootings in the United States this
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year alone, and 119 school shootings since 2018. He stated for the concerns of safety, and safety
equates to funding, he is in support of this referendum.
Crump stated there are ways to be proactive, instead of having to be reactive regarding safety.
This 1% sales tax would help provide needed funds to make the proactive upgrades for safety and
to also move forward with some of the capital improvement needs for the schools. She has
attended many of the Budget information sessions that were provided by County Administration
in the past few years and heard many citizens repeatedly ask Administration to come up with
alternative ways of generating revenue, and this 1% sales tax does that. This will allow all
individuals who make purchases in the County assist with these improvements to County schools.
She asked for the Board's continued support and stated that County citizens will be asked the same
question on the ballot in November, and she hopes the answer will be yes.
Warren thanked Crump for being in attendance and stated that following last month’s Presentation
there was some discussion about Halifax County, who passed this before, and they were
experiencing about 30% of the sales tax revenue coming from non-Halifax County residents. He
asked our citizens to seriously consider this, because we are going to have these capital expenses,
and it would be nice to have someone else to help pay for these expenses. He final asked all
citizens to think very hard and vote to support this in November.
Ingram agreed and echoed Warren’s comments and is in support of the Referendum.
HEARING OF THE CITIZENS
Jim Scearce, Westover District, thanked the Danville Regional Foundation for providing a $25,000
Grant to help pay for the County Administrator search. He also thanked Warren and Barksdale
for helping secure the Grant. He spoke on the termination of Smitherman and the cost of having
an Interim County Administrator. Scearce also spoke on the possibility of taking money from the
Contingency Fund to give to Fire and Rescue Agencies and stated that is not the intention of the
Contingency Fund.
Laurie Midkiff, Callands-Gretna District, stated her concerns regarding the COVID vaccine.
Barbara Hancock, Callands-Gretna District, also stated her concerns surrounding the COVID
vaccine and provided the Board with several articles for their review.
PUBLIC HEARINGS
Rezoning Public Hearings
Case 1: Public Hearing: Case R-22-013; Nguyen Properties, LLC; Rezoning from RC-1,
Residential Combined Subdivision District, to MHP, Residential Manufactured Housing
Park. The Planning Commission recommended, by a 7-0 vote, with opposition, that the
Petitioner's request be denied. (Supervisor Ingram)
In Case R-22-013, Nguyen Properties (“Petitioner”) has petitioned to rezone 6.25 acres from RC-
1, Residential Combined Subdivision District, to MHP, Residential Manufactured Housing Park
(to allow for a mobile housing park). The subject property is located on State Road 722/Oakwood
Drive, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1368-26-8391.
Once the property is rezoned to MHP, all uses listed under Pittsylvania County Code § 35-317 are
permitted. On June 7, 2022, the Planning Commission recommended, by a 7- 0 vote, with
opposition, that the Petitioner’s request be denied.
Ingram opened the Public Hearing at 7:38 PM. Rick Fain was present to represent the Petition and
stated the parcel in question has been used as a mobile home park with 6 mobile home units on it.
Doris Thomas spoke and stated she lives in Brosville directly on Oakwood Drive. She stated her
opposition on this rezoning case. Patricia Collins, Oakwood Drive resident, also stated her
opposition on this rezoning as well, and stated to put a mobile home park there with more mobile
home units than are already there is a danger and a health hazard. Dewey Brown echoed Thomas
and Collins’ concerns, and he stated his opposition for this rezoning. He further stated the road
access is very small and if there were to be more mobile home units, it would make it even worse.
Ingram closed the Public Hearing at 7:51 PM.
Motion to deny the rezoning of 6.25 acres from RC-1, Residential Combined Subdivision District,
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to MHP, Residential Manufactured Housing Park, due to the safety concerns and VDOT’s inability
to approve the required commercial entrance at this location.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Warren
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
Case 2: Public Hearing: Case R-22-016; Jasmin Ruiz; Rezoning from B-2, Business District,
General, to R-1, Residential Suburban Subdivision District. The Planning Commission
recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted.
(Supervisor Dalton)
In Case R-22-016, Jasmin Ruiz (“Petitioner”) has petitioned to rezone a total of 2.16 acres from
B-2, Business District, General, to R-1, Residential Suburban Subdivision District (to allow for
the property to be used as a single-family dwelling). The subject property is located on State Road
799/Climax Road, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN
#s 1498-33-4405, 1498-33-3555, and 1498-33-2683. Once the property is rezoned to R-1, all uses
listed under Pittsylvania County Code § 35-222 are permitted. On June 7, 2022, the Planning
Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be
granted.
Ingram opened the Public Hearing at 7:54 PM. No one signed up to speak and Jasmin Ruiz was
present to represent the Petition. Ingram closed the Public Hearing at 7:56 PM.
Motion to approve the rezoning of a total of 2.16 acres from B-2, Business District, General, to R-
1, Residential Suburban Subdivision District, to allow for the property to be converted back to a
single-family dwelling. The rezoning would be consistent with the County’s Comprehensive Plan.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dalton
SECONDER: Barksdale
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
Case 3: Public Hearing: Case R-22-017; Bradley and Heather Barron; Rezoning from RE,
Residential Estates District, to A-1, Agricultural District. The Planning Commission
recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted.
(Supervisor Dalton)
In Case R-22-017, Bradley and Heather Barron (“Petitioners”) have petitioned to rezone a total of
23.81 acres from RE, Residential Estates District, to A-1, Agricultural District (to allow for the
placement of an accessory structure and a Class B Home Occupation). The subject property is
located on Atlantic Timber Lane, in the Callands-Gretna Election District, and shown on the Tax
Maps as GPIN #s 1580-15-0109, 1580-05-8478, and 1580-05-7851. Once the property is rezoned
to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On June 7, 2022,
the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’
request be granted.
Ingram opened the Public Hearing at 7:57 PM. No one signed up to speak and Bradley Barron
was present to represent the Petition. Ingram closed the Public Hearing at 7:59 PM.
Motion to approve the rezoning of a total of 23.81 acres from RE, Residential Estates District, to
A-1, Agricultural District, to allow for the placement of an accessory structure and a Class B Home
Occupation. The rezoning would be consistent with the County’s Comprehensive Plan.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Dalton
SECONDER: Dudley
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
Case 4: Public Hearing: Case R-22-018; Robert and Angela Carlberg; Rezoning from R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning
Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request
be granted. (Supervisor Dudley)
In Case R-22-018, Robert and Angela Carlberg (“Petitioners”) have petitioned to rezone 10.41
acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow
for the placement of an accessory structure). The subject property is located on Reservoir View
Drive, in the Staunton River Election District, and shown on the Tax Maps as GPIN # 1593-88-
9579. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-
178 are permitted. On June 7, 2022, the Planning Commission recommended, by a 7-0 vote, with
no opposition, that the Petitioners’ request be granted.
Ingram opened the Public Hearing at 8:00 PM. No one signed up to speak and Robert Carlberg
was present to represent the Petition. Ingram closed the Public Hearing at 8:01 PM.
Motion to approve the rezoning of 10.41 acres from R-1, Residential Suburban Subdivision
District, to A-1, Agricultural District, to allow for the placement of an accessory structure. The
rezoning would be consistent with the County’s Comprehensive Plan.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dudley
SECONDER: Warren
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
Other Public Hearings
1. Public Hearing: County EMS Billing Rates Revisions (Staff Contact: Chris Key)
Key, Public Safety Director, stated at the June 21, 2022, Business Meeting, the Board authorized
County Staff to advertise a Public Hearing to allow citizen comments prior to enacting the
proposed County EMS Billing Rates revisions.
Ingram opened the Public Hearing at 8:02 PM. No one signed up to speak and Ingram closed the
Public Hearing at 8:04 PM.
Motion to approve the County’s EMS Billing Rates revisions as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Dalton
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
2. Public Hearing: Page Road Property Disposition (Staff Contact: Chris Adcock)
In 2021, the County, the City of Danville, Virginia (“Danville”), and the Danville-Pittsylvania
Industrial Regional Facility Authority entered a Memorandum of Understanding (“MOU”)
regarding the provision of water and sewer service to the Southern Virginia Megasite at Berry Hill
(“Megasite”). As a condition of the MOU, Danville is to receive some County-owned
infrastructure necessary to serve the Megasite for water and sewer.
Ingram opened the Public Hearing at 8:05 PM. No one signed up to speak and Ingram closed the
Public Hearing at 8:06 PM.
Motion of authorize County Staff to prepare the documents necessary for the transfer of the Page
Road Pump Station (GPIN # 1388-51-3619) from the County to the County and further authorize
the Interim County Administrator, or his designee, execute the necessary documents.
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RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Dudley
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
MATTERS FROM WORK SESSION (IF ANY)
a. Victim Witness Additional Funding
Motion to approve the additional funding for the Victim Witness program as presented in the Work
Session, and the funding would come from carryover money from the Commonwealth Attorney’s
Budget.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Barksdale
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
b. Insurance Premiums
Motion to approve the health and dental insurance premium rate changes, to approve the
continuance of providing $800 to each employee’s HSA account who participates in the High
Deductible Plan, and to move that the Employee Health Fund absorb a total of $34.17 per
month/per employee/per contract.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dalton
SECONDER: Barksdale
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
c. EMS Certification Testing
Motion to direct County Staff to research methods that could possibly increase the EMS
Certification testing and the passing rates and bring back all information back to the Board so it
may try to assist our volunteers in completing this task.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Chesher
AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren
BOARD MEMBER REPORTS
• Dudley thanked everyone for being in attendance. He also thanked the members of the school’s
campaign committee and stated the County needs this Referendum to pass.
• Dalton thanked all citizens for coming out to the Meeting and all the County Staff's hard work.
• Barksdale thanked everyone for coming out to the Meeting.
• Scearce stated that Gayle Breakley’s appointment to the DPCS Board for the Westover District
was passed on the Consent Agenda and thanked her for approaching him to serve in any capacity
on the Boards and Commissions.
• Warren stated how much he was impressed with the articles in local papers about the basketball
game that was organized and played by past City and County basketball players and was used to
raise funds for the Danville Community Engagement Program, which is designed to help at risk
youth. He stated it was so nice to see that collaborative effort for community’s youth. He also
mentioned his friend, David Mantiply, and stated he is happy to say that tonight he is sitting at the
MLB All-Star game. His son made the all-star team in the major leagues and has worked very
hard to be where he is. Warren would like to recognize this family in the upcoming months once
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baseball season is over.
• Ingram echoed Warren's comments about Joe Mantiply playing in the MLB All-Star game. He
also thanked his colleagues for approving the bridge naming Resolution honoring Deputy Sheriff
J. Holland Thomas, Sr. He stated that the County has lost a lot of Law Enforcement Officers, and
the last time he looked we were second in the State for law enforcement fatalities. He also
complimented Scearce on his appointment of Gayle Breakley to the DPCS Board. Ingram finally
mentioned that Commonwealth Senior Living at Stratford House is having a veterans’ breakfast
in the morning at 8:30 PM to honor and thank veterans for their service.
COUNTY ADMINISTRATOR REPORTS
None.
ADJOURNMENT
Ingram adjourned the Meeting at 8:16 PM.
_____________________________________________
William “Vic” Ingram, Chairman
Pittsylvania County Board of Supervisors
_____________________________________________
Clarence C. Monday, Interim County Administrator
Pittsylvania County Board of Supervisors